Health and Disability CommissionerThe Duty Nurse Managers <strong>report</strong>ed that they have few tools to assist them to overseethe DHB‘s workload and patient flow. The Charge Nurse Managers stated that even ifthey could produce evidence of staffing requirements, it made no difference tostaffing levels. There were no projections of workload and no ability to matchresources to predicted workload. There is a paper-based system, instead of anelectronic system, to monitor patient demand and nursing supply, and it has limitedutility. Day-to-day decisions regarding bed availability and patient placement aremade by ―feelings‖ rather than being based on hard data. Meetings help, but they needto get to a position where decisions are based on information. 57On an individual basis, professional development recognition programmes are wellestablished, but the nurse managers indicated that they find the programmes notparticularly useful in defining and measuring competence for the actual care beingdelivered. 58Quality systems and cultureWaitemata DHB has an established culture, and a <strong>report</strong>ing system, for measuring and<strong>report</strong>ing patient outcome indicators such as falls and medication errors. However,some staff feel the organisation misses the learning from such information. Thepatient outcome indicators are logged annually into a computer programme calledRisk Pro, but are not routinely accessed and used for reflection. 59 There is no systemto collect information relating to nursing hours, and to indicate how many hoursnurses spend on non-nursing (administrative) work.The DHB has had an acuity system (a system for assessing severity of patients‘ needs)called Nightingale since 1998, but the system has not been maintained and is not seenas a priority by the Information Systems Manager at <strong>North</strong> <strong>Shore</strong> <strong>Hospital</strong>.The current and Quality and Risk Manager for Waitemata DHB, (who is theWaitakere <strong>Hospital</strong> Associate Director of Nursing (ADON)) was, in 2007, the ADONand Quality Manager for Waitakere <strong>Hospital</strong>. In 2007, there were two QualityManagers at <strong>North</strong> <strong>Shore</strong> <strong>Hospital</strong>. One manager focused on surgical services and theother on medical services, but the roles were interchangeable.At that time, the Waitakere <strong>Hospital</strong> Quality Manager was part of the DHB‘s seniormanagement team, but <strong>North</strong> <strong>Shore</strong> <strong>Hospital</strong>‘s Quality Managers were not. Despitethis, she believes that quality of care issues were a priority for the Board. She feltsenior management were responsive to the issues. She always felt ―listened to‖ andinformation was passed on to the relevant Board committee.57 In March 2009 Waitemata DHB advised that a new roster-timesheet project (RiTA) was under way.It is being developed with the other DHBs in the Auckland region to enable them to roster staff to meetpredicted workloads.58 The DHB responded that this is inaccurate as its Professional Development and RecognitionProgramme (PDRP) has been in place since 1989 and has a range of tools to assess competence. Itapplies across all services and divisions, and is used extensively to assess competence and addressproblems in nursing practice. It is reviewed and improved every two years, and is approved by theNursing Council.59 The DHB acknowledged that the system is not ―intuitive‖ but said that work is being done toimprove it.38April 2009
Opinion 07HDC21742In relation to the five patients in this <strong>report</strong>, she acknowledged that it was fair toconclude that in these cases in 2007, the caring parts of nursing, ―the acts of kindnessthat make the difference‖, were missing.StaffingThe Service Manager (Medicine) <strong>report</strong>ed that staff vacancies at <strong>North</strong> <strong>Shore</strong> <strong>Hospital</strong>continued to be significant. In the third quarter of 2007, there was a 50% vacancy inthe Resident Medical Officer service. This led to teams being ―patched‖ on a day-todaybasis, with house officers filling in for other teams.Duty Nurse Managers advised that the workload pressure on the nursing service wascompounded not just by a shortage of nurses, but also by the skill mix of experienced,junior, and casual staff. With team nursing, experienced nurses are expected to havetheir own caseload, support and monitor junior and casual staff, and takeresponsibility for all the patients in their zone or ward. There continues to be a highnumber of casual, part-time staff, which leads to lack of continuity. This meansnursing staff have to prioritise and be task-focused to keep their patients safe. Nursesthen have no time to build therapeutic relationships with their patients, which leads tolack of job satisfaction and disillusionment.April 2009 39