Minutes of the Special Called Business Meeting of the Board of ...

Page 1 of 12Minutes of the Special Called Business Meeting of theBoard of Mayor and Aldermen of the City of Kingsport TennesseeFriday September 23 2011 900 AMCouncil Room City HallPRESENTBoard of Mayor and AldermenMayor Dennis R Phillips PresidingAlderman Valerie JohAlderman Benjamin K MallicoteVice Mayor Tom C ParhamAlderman Tom SegelhorstAlderman Jantry ShupeCity AdministrationJohn G Campbell City ManagerJ Michael Billingsley City AttorneyJames H Demming City RecorderICALL TO ORDER 900am by Mayor Dennis R PhillipsII A PLEDGE OF ALLEGIANCE TO THE FLAG Jeff Fleming DevelopmentServices DirectorIIB INVOCATION By Carl Strickler Retired Baptist PastorIII ROLL CALL By City Recorder Jim Demming Absent Alderman Mike McIntireIVVRECOGNITIONS AND PRESENTATIONS1 Keep Kingsport Beautiful Beautification Awards Caroline PhillipsAPPROVAL OF MINUTESMotion Second ParhamJoh to approve minutes for the following meetingsA September 6 2011 Regular Work SessionB September 6 2011 Regular Business MeetingApproved All present voting ayeVICOMMUNITY INTEREST ITEMSAAPUBLIC HEARINGS1 Public Hearing for the Proposed Stormwater AnnualCompliance Report and Approve Resolution Authorizing the Mayor to Execute theDocument AF 228 2011 Public Works Director Ryan McReynolds provided detailson this item noting this was an annual report required by the statePUBLIC COMMENT ON ITEMVI AA1 None

Page 3 of 12Minutes of the Special Called Business Meeting of the Board of Mayor andAldermen of the City of Kingsport Tennessee Friday September 23 2011Aquatics Center Project AF 2This agenda item was pulled4 Consideration of an Ordinance Appropriating Funds from theGeneral Fund Undesignated Fund Balance to the Aquatic Center Phase 11AF 251 2011MotionSecond ParhamJoh to passAN ORDINANCE TO AMEND THE GENERAL PROJECT FUND BUDGET BYAPPROPRIATING FUNDS FROM THE GENERAL FUND FUND BALANCE TO THEAQUATIC CENTER BUDGET FOR PHASE II FOR THE YEAR ENDING JUNE 302012 AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on first reading All present voting ayeCBUSINESS MATTERS REQUIRING FINAL ADOPTION1 Consideration of Ordinances to AnnexAmend Zoning of theColonial Heights Area 4 Part A Annexation AF 204 2011MotionSecond ParhamJoh to passOrdinance No 6107 AN ORDINANCE TO ANNEX THAT CERTAIN TERRITORYADJOINING THE PRESENT CORPORATE BOUNDARIES OF THE CITY OFKINGSPORT EMBRACING THAT CERTAIN PART OF THE 14 CIVIL DISTRICT OFSULLIVAN COUNTY TENNESSEE AND KNOWN AS THE COLONIAL HEIGHTSAREA 4 PART A ANNEXATION AS HEREINAFTER DESCRIBED TOINCORPORATE THE SAME WITHIN THE CORPORATE BOUNDARIES OF THE CITYOF KINGSPORT TENNESSEE AND TO FIX THE EFFECTIVE DATE OF THISORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting ayeMotion Second JohShupe to passOrdinance No 6108 AN ORDINANCE TO FURTHER AMEND THE ZONING CODETEXT AND MAP TO ZONE PROPERTY ALONG DE LEE DRIVE RIDGEMONTDRIVE WENDOVER DRIVE MONTFORD DRIVE GROVE DRIVE AND FAIRLAWNDRIVE TO R1B RESIDENTIAL DISTRICT IN THE 14 CIVIL DISTRICT OFSULLIVAN COUNTY TO FIX A PENALTY FOR THE VIOLATION OF THISORDINANCE AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye2 Consideration of Ordinances to AnnexAmend Zoning of theColonial Heights Area 4 Part B Annexation AF 205 2011

Page 4 of 12Minutes of the Special Called Business Meeting of the Board of Mayor andAldermen of the City of Kingsport Tennessee Friday September 23 2011MotionSecond JohSegelhorst to passOrdinance No 6109 AN ORDINANCE TO ANNEX THAT CERTAIN TERRITORYADJOINING THE PRESENT CORPORATE BOUNDARIES OF THE CITY OFKINGSPORT EMBRACING THAT CERTAIN PART OF THE 14 CIVIL DISTRICT OFSULLIVAN COUNTY TENNESSEE AND KNOWN AS THE COLONIAL HEIGHTSAREA 4 PART B ANNEXATION AS HEREINAFTER DESCRIBED TOINCORPORATE THE SAME WITHIN THE CORPORATE BOUNDARIES OF THE CITYOF KINGSPORT TENNESSEE AND TO FIX THE EFFECTIVE DATE OF THISORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting ayeMotionSecond JohParham to passOrdinance No 6110 AN ORDINANCE TO FURTHER AMEND THE ZONING CODETEXT AND MAP TO ZONE PROPERTY ALONG LEBANON ROAD AND ROSEHAVEN COURT TO R1B RESIDENTIAL DISTRICT IN THE 14 CIVIL DISTRICT OFSULLIVAN COUNTY TO FIX A PENALTY FOR THE VIOLATION OF THISORDINANCE AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye3 Consideration of Ordinances to AnnexAmend Zoning of theColonial Heights Area 4 Part C Annexation AF 206 2011MotionSecond Segelhorst Shupe to passOrdinance No 6111 AN ORDINANCE TO ANNEX THAT CERTAIN TERRITORYADJOINING THE PRESENT CORPORATE BOUNDARIES OF THE CITY OFKINGSPORT EMBRACING THAT CERTAIN PART OF THE 14 CIVIL DISTRICT OFSULLIVAN COUNTY TENNESSEE AND KNOWN AS THE COLONIAL HEIGHTSAREA 4 PART C ANNEXATION AS HEREINAFTER DESCRIBED TOINCORPORATE THE SAME WITHIN THE CORPORATE BOUNDARIES OF THE CITYOF KINGSPORT TENNESSEE AND TO FIX THE EFFECTIVE DATE OF THISORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting ayeMotionSecond ParhamSegelhorst to passOrdinance No 6112 AN ORDINANCE TO FURTHER AMEND THE ZONING CODETEXT AND MAP TO ZONE PROPERTY ALONG MEADOWBROOK DRIVEBUCHELEW DRIVE GLENCLIFF DRIVE KENDRICK CREEK ROAD QUAILHEIGHTS COURT AND MEADOW LANE TO R1B RESIDENTIAL DISTRICT IN THE14 CIVIL DISTRICT OF SULLIVAN COUNTY TO FIX A PENALTY FOR THEVIOLATION OF THIS ORDINANCE AND TO FIX THE EFFECTIVE DATE OF THISORDINANCE

Page 5 of 12Minutes of the Special Called Business Meeting of the Board of Mayor andAldermen of the City of Kingsport Tennessee Friday September 23 2011Passed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye4 Consideration of Ordinances to AnnexAmend Zoning of theColonial Heights 3 Piece Annexation AF 207 2011MotionSecond JohShupe to passOrdinance No 6113 AN ORDINANCE TO ANNEX THAT CERTAIN TERRITORYADJOINING THE PRESENT CORPORATE BOUNDARIES OF THE CITY OFKINGSPORT EMBRACING THAT CERTAIN PART OF THE 14 CIVIL DISTRICT OFSULLIVAN COUNTY TENNESSEE AND KNOWN AS THE COLONIAL HEIGHTS 3PIECE ANNEXATION AS HEREINAFTER DESCRIBED TO INCORPORATE THESAME WITHIN THE CORPORATE BOUNDARIES OF THE CITY OF KINGSPORTTENNESSEE AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting ayeMotionSecond ParhamJoh to passOrdinance No 6114 AN ORDINANCE TO FURTHER AMEND THE ZONING CODETEXT AND MAP TO ZONE PROPERTY ALONG OAK COURT CLAYMORE DRIVEAND MEADOW LANE TO R1B RESIDENTIAL DISTRICT IN THE 14 CIVILDISTRICT OF SULLIVAN COUNTY TO FIX A PENALTY FOR THE VIOLATION OFTHIS ORDINANCE AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye5 Consideration of Ordinances to AnnexAmend Zoning of theShipley Ferry Road West Annexation AF 208 2011MotionSecond SegelhorstShupe to passOrdinance No 6115 AN ORDINANCE TO ANNEX THAT CERTAIN TERRITORYADJOINING THE PRESENT CORPORATE BOUNDARIES OF THE CITY OFKINGSPORT EMBRACING THAT CERTAIN PART OF THE 14 CIVIL DISTRICT OFSULLIVAN COUNTY TENNESSEE AND KNOWN AS THE SHIPLEY FERRY ROADWEST ANNEXATION AS HEREINAFTER DESCRIBED TO INCORPORATE THESAME WITHIN THE CORPORATE BOUNDARIES OF THE CITY OF KINGSPORTTENNESSEE AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting ayeMotionSecond ParhamJoh to passOrdinance No 6116 AN ORDINANCE TO FURTHER AMEND THE ZONING CODETEXT AND MAP TO ZONE PROPERTY ALONG SHIPLEY FERRY ROAD WEST TOB3 HIGHWAY ORIENTED BUSINESS DISTRICT IN THE 14 CIVIL DISTRICT OF

Page 6 of 12Minutes of the Special Called Business Meeting of the Board of Mayor andAldermen of the City of Kingsport Tennessee Friday September 23 2011SULLIVAN COUNTY TO FIX A PENALTY FOR THE VIOLATION OF THISORDINANCE AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye6 Consideration of Ordinances to AnnexAmend Zoning of theNorth Kingsport A Annexation AF 234 2011MotionSecond Parham Segelhorst to passOrdinance No 6117 AN ORDINANCE TO ANNEX THAT CERTAIN TERRITORYADJOINING THE PRESENT CORPORATE BOUNDARIES OF THE CITY OFKINGSPORT EMBRACING THAT CERTAIN PART OF THE 12 CIVIL DISTRICT OFSULLIVAN COUNTY TENNESSEE AND KNOWN AS THE NORTH KINGSPORT AANNEXATION AS HEREINAFTER DESCRIBED TO INCORPORATE THE SAMEWITHIN THE CORPORATE BOUNDARIES OF THE CITY OF KINGSPORTTENNESSEE AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting ayeMotionSecond JohShupe to passOrdinance No 6118 AN ORDINANCE TO FURTHER AMEND THE ZONING CODETEXT AND MAP TO ZONE THE NORTH KINGSPORT A PROPERTY TO R1BRESIDENTIAL DISTRICT AND B3 GENERAL BUSINESS DISTRICT IN THE 12CIVIL DISTRICT OF SULLIVAN COUNTY TO FIX A PENALTY FOR THE VIOLATIONOF THIS ORDINANCE AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye7 Consideration of Ordinances to AnnexAmend Zoning of theNorth Kingsport B Annexation AF 235 2011MotionSecond SegelhorstParham to passOrdinance No 6119 AN ORDINANCE TO ANNEX THAT CERTAIN TERRITORYADJOINING THE PRESENT CORPORATE BOUNDARIES OF THE CITY OFKINGSPORT EMBRACING THAT CERTAIN PART OF THE 12 CIVIL DISTRICT OFSULLIVAN COUNTY TENNESSEE AND KNOWN AS THE NORTH KINGSPORT BANNEXATION AS HEREINAFTER DESCRIBED TO INCORPORATE THE SAMEWITHIN THE CORPORATE BOUNDARIES OF THE CITY OF KINGSPORTTENNESSEE AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting ayeMotionSecond ParhamJoh to passOrdinance No 6120 AN ORDINANCE TO FURTHER AMEND THE ZONING CODETEXT AND MAP TO ZONE THE NORTH KINGSPORT B PROPERTY TO R1B

Page 7 of 12Minutes of the Special Called Business Meeting of the Board of Mayor andAldermen of the City of Kingsport Tennessee Friday September 23 2011RESIDENTIAL DISTRICT IN THE 12 CIVIL DISTRICT OF SULLIVAN COUNTY TOFIX A PENALTY FOR THE VIOLATION OF THIS ORDINANCE AND TO FIX THEEFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting ayeD OTHER BUSINESS1 Consideration of a Resolution Approving the Amendment tothe Management Agreement for MeadowView and Authorizing the Mayor toExecute the Same AF 246 2011Motion Second Segelhorst Shupe to passResolution No 2012056 A RESOLUTION APPROVING THE THIRD AMENDMENTTO THE MANAGEMENT AGREEMENT WITH MARRIOTT HOTEL SERVICES INCAND AUTHORIZING THE MAYOR TO EXECUTE THE SAME AND ALL OTHERDOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OFTHE AMENDMENTPassed All present voting aye2 Consideration of a Resolution Authorizing the Mayor toExecute a Contract to Engage the Firm of Brown Edwards and Company LLP toAudit the Records and Accounts of the City of Kingsport for the Fiscal YearEnding June 30 2012 with Expected Annual Renewals for Fiscal Years 20132014 2015 and 2016 AF 249 2011 Mayor Phillips commented that there were noproblems with the current auditing firm however the price difference could not beignored as it was substantially lowerMotion Second Segelhorst Shupe to passResolution No 2012057 A RESOLUTION AUTHORIZING THE MAYOR TOEXECUTE ALL DOCUMENTS NECESSARY AND PROPER TO ENGAGE THE FIRMOF BROWN EDWARDS AND COMPANY LLC TO AUDIT THE RECORDS ANDACCOUNTS OF THE CITY OF KINGSPORT SCHOOL ACTIVITY FUNDS FOODSERVICE FUND THE CITY S GOVERNMENTAL FUNDS PROPRIETARY FUNDSACCOUNT GROUPS AND THE INDUSTRIAL DEVELOPMENT BOARD OF THE CITYOF KINGSPORT FOR THE FISCAL YEAR ENDING JUNE 30 2012Passed All present voting aye3 Consideration of a Resolution Authorizing the Mayor toExecute All Documents Necessary to Apply and Accept for a Section 5307Federal Transit Administration Grant TN90 X334 from the US Department ofTransportation AF 247 2011Motion Second Segelhorst Shupe to passResolution No 2012 058 A RESOLUTION AUTHORIZING THE MAYOR TO

Page 8 of 12Minutes of the Special Called Business Meeting of the Board of Mayor andAldermen of the City of Kingsport Tennessee Friday September 23 2011EXECUTE ALL DOCUMENTS NECESSARY AND PROPER TO APPLY FOR ANDRECEIVE FEDERAL TRANSIT ADMINISTRATION SECTION 5307 FUNDS FROMTHE US DEPARTMENT OF TRANSPORTATION FOR FISCAL YEAR 2011 2012Passed All present voting aye4 Consideration of a Resolution Conveying Certain RealProperty to KEDB AF 113 2011 City Manager Campbell provided details on thisitem noting this was the property being developed by the Press Group LLC He furtherstated the doctors anticipated being moved in by November 16 and open their practicea few days before Thanksgiving Alderman Joh commented on the issue of the Citytransferring property to KEDB noting citizens continue to ask questions on this topicand urged board members and staff to continue to explain this issue when necessaryMotionSecond ParhamShupe to passResolution No 2012059 A RESOLUTION APPROVING THE CONVEYANCE OFCERTAIN REAL PROPERTY THAT IS PART OF THE FORMER QUEBECOR SITE TOTHE INDUSTRIAL DEVELOPMENT BOARD OF THE CITY OF KINGSPORTTENNESSEE KEDB AND AUTHORIZING THE MAYOR TO EXECUTE ANDDELIVER A QUITCLAIM DEED FOR THE SAMEPassed All present voting aye5 Consideration of a Resolution Approving the Donation ofProperty to the Industrial Development Board AF 258 2011 City ManagerCampbell explained this item and stated by granting a lease to the Kingsport EconomicDevelopment Board which would allow the KEDB to lease the property to the winery Hefurther stated there could possibly be another piece of land which would require atransportation easementMotion Second Segelhorst Shupe to passResolution No 2012060 A RESOLUTION APPROVING THE DONATION OFCERTAIN REAL PROPERTY TO THE INDUSTRIAL DEVELOPMENT BOARD FORTHE CITY OF KINGSPORT TENNESSEE AUTHORIZING THE MAYOR TO SIGNALL DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE TRANSFEROF THE PROPERTY AND AUTHORIZING THE MAYOR TO EXECUTE A LEASE OFTHE PROPERTY TO THE BOARD PENDING THE EFFECTIVE DATE OF THEDONATION OR IF A DONATION OF THE PROPERTY IS NOT FEASIBLE FOR THEENTIRE TERM OF THE LEASE AND ALL OTHER DOCUMENTS NECESSARY ANDPROPER TO EFFECTUATE THE PURPOSE OF THE LEASEPassed All present voting aye6 Consideration of a Resolution Approving a Lease to ReedyCreek Cellars for a Small Room in the MeadowView Executive Conference CenterAF 259 2011 City Manager Campbell provided details on this item pointing out thatthis was a 420 square foot room that was built with the new executive conferencecenter By Tennessee state law locally made wine can be sold by the bottle in this area

Page 9 of 12Minutes of the Special Called Business Meeting of the Board of Mayor andAldermen of the City of Kingsport Tennessee Friday September 23 2011MotionSecond JohParham to passResolution No 2012061 A RESOLUTION APPROVING A LEASE WITH REEDYCREEK CELLARS INC FOR A SMALL ROOM AT THE MEADOWVIEW EXECUTIVECONFERENCE CENTER AND AUTHORIZING THE MAYOR TO EXECUTE THELEASE AND ALL OTHER DOCUMENTS NECESSARY AND PROPER TOEFFECTUATE THE PURPOSE OF THE LEASEPassed All present voting aye7 Consideration of a Resolution to Express the Official Intent ofthe City of Kingsport that Certain Expenditures to be Incurred in Connection withthe Expenditure of Funds in the Construction of the Municipal Aquatic Center beReimbursed from the Proceeds of Notes Bonds or Other Indebtedness to beIssued by the City AF 254 2011 City Recorder Demming gave details on this itemnoting this was a required procedural step to spend cash on hand prior to issuing debtMr Demming clarified the cost of issuing the debt could be an additional expense ifnecessaryMotionSecond JohShupe to passResolution No 2012 062 A RESOLUTION EXPRESSING OFFICIAL INTENT THATCERTAIN EXPENDITURES TO BE INCURRED IN CONNECTION WITH CERTAINPUBLIC WORKS PROJECTS BE REIMBURSED FROM PROCEEDS OF NOTESBONDS OR OTHER INDEBTEDNESS TO BE ISSUED BY THE CITY OFKINGSPORT TENNESSEEPassed All present voting aye8 Consideration of a Resolution Authorizing Improvements toCreate a Meeting Room in an Unimproved Room in the MeadowView ExecutiveConference Center AF 2602011 City Manager Campbell gave details on this itemnoting this3000 square foot room was in the original portion of the building and wouldserve as an additional meeting room with a wine cellar adjacent to itMotion Second JohSegelhorst to passResolution No 2012 063 A RESOLUTION APPROVING IMPROVEMENTS TO ANUNIMPROVED ROOM IN THE MEADOWVIEW EXECUTIVE CONFERENCECENTER AND AUTHORIZING THE CITY MANAGER TO EXECUTE THEDOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE IMPROVEMENTSPassed All present voting ayeEAPPOINTMENTS REAPPOINTMENTSAppointmentsreappointments are considered under one motion1 Consideration of Appointments to the Parks and RecreationAdvisory Committee AF 248 2011

Page 10 of 12Minutes of the Special Called Business Meeting of the Board of Mayor andAldermen of the City of Kingsport Tennessee Friday September 23 2011MotionSecond SegelhorstShupe to approve the followingAPPOINTMENTS FOR MR JEFF WALKER AND MR BOB JACK TO SERVE ON THEPARKS AND RECREATION ADVISORY COMMITTEEMR WALKER WILL FILLTHE VACANCY CREATED WHEN VAN DOBBINS TERM EXPIRED HISAPPOINTMENT IS EFFECTIVE IMMEDIATELY AND WILL EXPIRE ON JUNE 302014 MR JACK HAS AGREED TO FILL THE UNEXPIRED TERM OF SCOTTCHRISTIANHIS APPOINTMENT IS EFFECTIVE IMMEDIATELY AND WILL EXPIREON JUNE 30 2013Passed All present voting ayeAF 25620112 Consideration of an Appointment to the Beverage BoardMotion Second SegelhorstShupe to approve the followingAPPOINTMENT OF MR ALLAN RAU TO SERVE ON THE BEVERAGE BOARDMR RAU HAS AGREED TO FILL THE UNEXPIRED TERM OF MS MEREDITHBARNES HIS APPOINTMENT IS EFFECTIVE IMMEDIATELY AND WILL EXPIREON JUNE 30 2012Passed All present voting ayeVIICONSENT AGENDAConsent Agenda items are considered under one motionMotion Second SegelhorstShupe to adopt1 Consideration of an Ordinance to Appropriate the Funds to theJane Karst Subdivision AF 232 2011AdoptOrdinance No 6121 AN ORDINANCE TO AMEND THE SEWER PROJECT FUND BYTRANSFERRING FUNDS TO THE JANE KARST SUBDIVISION PROJECT SW1274AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye2 Consideration of an Ordinance to Appropriate the FundsRelated to Brookton Park Subdivision AF 233 2011AdoptOrdinance No 6122 AN ORDINANCE TO AMEND THE SEWER PROJECT FUND BYTRANSFERRING FUNDS TO THE BROOKTON PARK SUBDIVISION PROJECTSW1273 AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye

Page 11 of 12Minutes of the Special Called Business Meeting of the Board of Mayor andAldermen of the City of Kingsport Tennessee Friday September 23 20113 Consideration of an Ordinance Appropriating Grant FundsReceived from the Local Parks and Recreation Fund LPRF Grant Administeredby the Tennessee Department of Environment and Conservation for Lighting theLynn Garden Community Center s Athletic Football Field AF 242 2011AdoptOrdinance No 6123 AN ORDINANCE TO AMEND THE GENERAL PROJECT FUNDBY APPROPRIATING GRANT FUNDS RECEIVED FOR THE LYNN VIEW PARKPROJECT FOR THE YEAR ENDING JUNE 30 2012 AND TO FIX THE EFFECTIVEDATE OF THIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye4 Consideration of an Ordinance Appropriating Grant FundsReceived from the Tennessee Department of Agriculture AF 243 2011AdoptOrdinance No 6124 AN ORDINANCE TO AMEND THE GENERAL PROJECT FUNDBY APPROPRIATING GRANT FUNDS RECEIVED FOR THE FARMER S MARKETFOR THE YEAR ENDING JUNE 30 2012 AND TO FIX THE EFFECTIVE DATE OFTHIS ORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye5 Consideration of an Ordinance Appropriating Grant FundsReceived from the Tennessee Department of Environment and ConservationRecreational Trails Program RTP Grant AF 244 2011AdoptOrdinance No 6125 AN ORDINANCE TO AMEND THE GENERAL PROJECT FUNDBY APPROPRIATING GRANT FUNDS RECEIVED FOR DOMTAR PARK FOR THEYEAR ENDING JUNE 30 2012 AND TO FIX THE EFFECTIVE DATE OF THISORDINANCEPassed on second reading in a roll call vote Joh Mallicote Parham SegelhorstShupe and Phillips voting aye6 Consideration of Authorization for City Recorder to Reconcileand Adjust Uncollectible Property Tax for Year 2000 AF 123 2011AdoptResolution No 2012064 A RESOLUTION AUTHORIZING THE CITY RECORDERTO RECONCILE AND ADJUST DELINQUENT PORPERTY TAX RECEIVABLES INFISCAL YEAR 2011 FOR THE TAX YEAR 2000 AND AUTHORIZING ANDDIRECTING THE MAYOR AND THE CITY RECORDER TO EXECUTE ANYPLEADINGS NECESSARY AND PROPER FOR THE DELINQUENT TAX

Page 12 of 12Minutes of the Special Called Business Meeting of the Board of Mayor andAldermen of the City of Kingsport Tennessee Friday September 23 2011COLLECTION LAWSUITPassed in a roll call vote Joh Mallicote Parham Segelhorst Shupe and Phillips votingayeVIII COMMUNICATIONSA CITY MANAGER Mr Campbell reminded everyone of the ongoing UnitedWay campaign and commended employees Morris Baker Page Jeffers andthe rest of the committee for their effortsB MAYOR AND BOARD MEMBERS Alderman Segelhorst encouragedeveryone to come to Oktoberfest and other downtown events this weekendAlderman Joh commented on the carousel project and the recently finishedround aboutMayor Phillips discussed pedestrian traffic at the roundabout and askedPublic Works Director Ryan McReynolds to look at placing a yield sign thereMayor Phillips stated that over 40 employees from several departments havevolunteered to participate in the Meals on Wheels program He commendedthe City for allowing the flexibility for these employees to utilize their lunchhour for this causeCVISITORS NoneIX ADJOURN Seeing no other business for consideration at this meeting MayorPhillips adjourned the meeting at955amAN L I A Aj 1 D CIS R PHI LIPSDeputy C ty Rer MayorJrl CiI