SUPPLY CHAIN PREQUALIFICATION PACKAGE - Structure Tone Inc.

SUPPLY CHAINPREQUALIFICATION PACKAGE2010

PREQUALIFICATION AS AN APPROVED SUBCONTRACTOR / SUPPLIERIn order for your company to be registered as an approved Vendor with StructureTone Limited,we require that you:1) Complete the “Pre-qualification Questionnaire”2) Review and sign the “Terms & Conditions”3) Review and sign the “Sub-Contractors Responsibilities – Health & Safety”4) Review and sign the “Construction Industry Self Billing” form5) Complete the “Construction Industry Scheme” details6) Complete the “Certificates of Insurance” form7) Completed Diversity form8) Submit, in addition to the above, all other required documentationIt is imperative that you complete the questionnaire in full and forward all the requireddocumentation at your earliest convenience to:StructureTone LimitedAccounts – Supply Chain Management1a Aylesbury StreetLondonEC1M 0STWe have enclosed a “Checklist” of documentation to be provided in your return.Your response will be vetted by our Accounts, Commercial and Operations Departments andwe will notify you in due course.Should you have any queries, please email your request for further information touksupplychain@structuretone.co.uk

CONTENTS1.0 Introduction To StructureTone Limited2.0 Pre-Qualification Questionnaire3.0 StructureTone Limited “Terms & Conditions”4.0 StructureTone Limited “Sub-ContractorsResponsibilities” – Health & Safety5.0 Construction Industry Self Billing6.0 Construction Industry Scheme7.0 Certificates of Insurance8.0 Diversity9.0 Checklist of Documentation to be Provided

1.0 INTRODUCTION TO STRUCTURETONE LIMITEDThe StructureTone OrganisationStructureTone was incorporated in the State of New York in 1971. Over the course of the past threedecades, StructureTone has grown to achieve a reputation as one of the pre-eminent full-serviceConstruction Management/General Contracting firms in the world today. The firm offers a complete scopeof services ranging from site selection and development, corporate interior fit-outs, to new “out of theground” construction, to major building infrastructure upgrades and modernization. Project highlightsinclude not only projects like the 1.3 million square foot interiors build-out for Morgan Guaranty TrustCompany of New York - this is one of the first projects to award the interior construction (in a buildingunder construction) to a contractor, other than the base building constructor; and 2.2 million square footinfrastructure upgrade for Metropolitan Life Insurance Company, which is a Nationally Registered FederalLandmark structure. StructureTone also specializes in providing construction services for small andmoderate sized projects for many of the top financial services firms in the nation. At StructureTone noproject is too small, as we have the resources and talent to handle even the smallest fit-out project.At StructureTone, the needs of clients are met with the highest standards of professionalism and integrity,earning the firm the reputation of being a contractor that can be trusted. This evaluation is measured bythe breadth of StructureTone’s successes, financial stability, ability to consistently meet cost and scheduleguarantees and the number of clients for whom we have constructed multiple projects throughout theUnited States and abroad.By further expanding our organisation we provide our clients with an unparalleled depth of talent,creativity and innovative techniques to meet their project challenges, goals and aesthetic criteria.StructureTone International (London)StructureTone International operations were established in London in 1988 as part of the StructureToneOrganisation. Globally, we provide our clients with a totally integrated multi-national ManagementContracting and General Contracting service. As with all members of our organization, StructureToneInternational maintains long-term client relationships throughout EMEA and Asia Pacific. Our Internationaloffices have combined the United States philosophy of being a “service-oriented” organisation, with aclear understanding and vision of the support and controls required by the Client’s European Consultantand Design Teams. StructureTone International ensures we tailor our services to meet the challenges andrequirements of our clients, worldwide.

2.0 PREQUALIFICATION QUESTIONNARE1.0 COMPANY DETAILS1.0 Please complete the details below:Company Name:Address:Contact:Title:Post Code:Tel:E-mail:RegistrationNo:Fax:Website:1.1 Does this Company have a Parent Company or Ultimate Holding CompanyYes No ( as appropriate)If yes, please provide details:1.2 Please list all Directors within your organisation1.3 Type of Business/ Service Provided

2.0 PREQUALIFICATION QUESTIONNARE2.0 FINANCIAL STANDING2.1 Provide the annual turnover for the last three years for the company or division who would carryout the works.YEARTURNOVER2.2 Provide the name and address of your Bankers and confirm clearance to approach your Bankerfor a reference.Banker’s Name:Bankers Address:Clearance to approach Banker:Yes No ( as appropriate)2.3 Will your company be prepared to provide a Performance Bond if so required?Yes No ( as appropriate)Provide the name and address of your Bonding Company.Name:Address:2.4 Provide with your submission a copy of the last two years Audited AccountsYes No ( as appropriate)2.5 Provide, with your submission, your UTR Registration number or confirmation that you are exemptYes No ( as appropriate)2.6 Construction Industry Self Billing Scheme. Please provide signed form enclosed in this package.Yes No ( as appropriate)

3.0 STAFFING2.0 PREQUALIFICATION QUESTIONNARE3.1 Please provide details of the current Company Staffing by number and discipline/ trade.DISCIPLINE/TRADENUMBER3.2 Do you perform work on site with your own forces or do you sub-contract?YESNOIf ‘No’ which sub-contractors do you use3.3 Do you fabricate your product in-house or do you use external fabricators?YESNOIf ‘No’ which sub-contractors do you use

2.0 PREQUALIFICATION QUESTIONNARE4.0 RELEVANT EXPERIENCE/ REFERENCES4.1 Please provide a list of recent projects you have completed which would be similar to the type ofproject you would expect to carry out for StructureTone Limited.DATECOMPLETEDPROJECT NAME/ LOCATION TRADE CLIENT VALUE(£)4.2 Provide at least three Client ReferencesNAME POSITION COMPANY CONTACT NO:

2.0 PREQUALIFICATION QUESTIONNARE5.0 HEALTH & SAFETYREF QUESTION RESPONSE5.0 SAFETY POLICY5.1.1 Do you employ more than 4 people? Yes/No5.1.2 Have you a written & signed Health &Yes/NoSafety Policy Statement?5.1.3 If yes enclose a copy.If no why not?Yes/NoYes = Copy Enclosed No Explanationenclosed5.1.4 Do you have a written safety manual?Yes/NoPlease enclose a copy of the contentspage.5.1.5 Attach you procedure for the following:Enclosed: Risk Assessment Yes/No Working at Height Yes/No Manual Handling Yes/No Accident/Incident Reporting Yes/No COSHH Yes/No5.2 SAFETY PERFORMANCEDetail number of Reportable Incidents(defined by RIDDOR 95), Enforcement Notifications &Prosecutions for the last 3 yearsYEAR 2006 2007 2008FatalitiesMajor InjuriesOver 3 Day InjuryDangerous OccurrenceReportable DiseaseProsecutions by HSEProhibition Notices by HSEImprovement Notice by HSEEnforcement Action by Environmental AgencyAverage Number of EmployeesOFFICEUSEONLY5.3.1 Who is the person responsible for H&S atDirector Level?Name:Title:Qualifications:5.3.2 Do you have internal or external safetysupport?Internal/External - Provide Details:Name:Address:Tel:

2.0 PREQUALIFICATION QUESTIONNARE5.0 HEALTH & SAFETY5.3.3 Are the following services provided/included? H&S Information and Advice. Yes/No Accident Investigation Yes/No H&S Inspections Yes/No Training Yes/NoIf you have answered NO to any of the questions in 3.3 above provide details of how these functionsare carried out in your business.5.3.4 How often are H&S Inspections carried Frequency:out?5.3.5 Enclose a copy of a recent inspection: Yes/NoIf you have answered NO please detail why it’s not enclosed.5.3.6 Are you members of any organisation thatpromotes safety or has an involvement inH&S matters?Yes/NoEnclose details5.3.7 Have you received any Safety Awards? Yes/NoEnclose details5.4 TRAININGWhat are your procedures for the following types of training:5.4.1 Site Induction5.4.2 First Aid Training5.4.3 Health & Safety Refresher Training5.4.4 CSCS Certification5.4.5 Sub Contractors5.5 CONSTRUCTION (DESIGN & MANAGEMENT) REGULATIONS 20075.5.1 The CDM Regulations impose duties on Contractors. Please confirm that you understand yourresponsibilities as identified in the regulations and, in particular, that you will undertake your worksin compliance to withthese regulations.Signature:Position:

3.0 STRUCTURETONE LIMITED “TERMS & CONDITIONS”SUBCONTRACTORS RESPONSIBILITIES1. All subcontractors will be expected to comply with the Company Policy for Health and Safety andmust ensure their own Company Policy is made available on site whilst work is carried out. Theymust also comply with the requirements of any Health and Safety Plan developed for the site andco-operate with arrangements made to ensure health and safety on site.2. All work must be carried out in accordance with the relevant statutory provisions and take intoaccount the safety of others on the site and the general public.3. Assessment of risk associated with any substance, process or work activity on site which will behazardous to health and safety, must be provided to the contract management before workcommences. Any material or substance brought on site which has health, fire or explosion risksmust be used and stored in accordance with Regulations and current recommendations and thatinformation must be provided to any other person who may be affected on site.4. Scaffolding used by subcontractors’ employees (even when scaffold erected for other contractors)must be inspected by their employer or a competent person appointed by their employer to ensurethat it is erected and maintained in accordance with the Regulations and codes of practice.5. Subcontractors’ employees are not permitted to alter any scaffold provided for their use or use orinterfere with any plant or equipment on the site unless authorised.6. All plant or equipment brought onto site by subcontractors must be safe and in good workingcondition, fitted with any necessary guards and safety devices and with any necessary certificationavailable for checking. Information and assessment on noise levels of plant, equipment oroperations to be carried out by the subcontractor must be provided to our company’s siterepresentative before work commences.7. No power tools or electrical equipment of greater voltage than 110 volts may be brought onto site.All transformers, generators, extension leads, plugs and sockets must be to latest British Standardsfor industrial use, in good condition and comply with the Requirements of the Electricity at WorkRegulations 1989.8. Any injury sustained or damage caused by subcontractor’s employees must be reportedimmediately to this company’s site representative.Subcontractor’s employees must comply with any safety instructions given by this company’s siterepresentative.

4.0 STRUCTURETONE LIMITED “SUBCONTRACTORSRESPONSIBILITIES” – HEALTH & SAFETY9. This Company has appointed a health & safety manager to inspect sites and report on health andsafety matters. Subcontractors informed of any hazards or defects noted during these inspectionswill be expected to take immediate action. Subcontractors will provide the company’s siterepresentative with the name of the person they have appointed as safety adviser.10. Suitable welfare facilities and first aid equipment in accordance with the Regulations must beprovided by sub-contractors for their employees unless arrangements have been made for the subcontractors’employees to have the use of this Company’s facilities in which case details will berecorded in the site construction phase safety plan.11. Subcontractors are particularly asked to note that workplaces must be kept tidy and all debris,waste materials, etc., cleared as work proceeds.12. All operatives, subcontractors, visitors, etc., on the company’s sites will wear safety helmets at alltimes other than in areas specifically designated as “no risk” areas by site management. Signserected on site that safety helmets to be worn must be complied with by subcontractor personnel.13. In accordance with the requirements of the site Health and Safety Plan a detailed method statementwill be required from subcontractors carrying out high risk activities, e.g. asbestos removal, steelerection, demolition, roofing, entry into confined spaces, etc. The method statement must beagreed with our company site representative before work begins and copies made available on siteso that compliance with the agreed method statement can be monitored.I/we confirm that I/we have read and agree to abide by the responsibilities as noted above for all projectswe will carry out for StructureTone Limited.Name:Date:Company:

5.0 CONSTRUCTION INDUSTRY SELF-BILLING SCHEMECompany Name:Address:Date:StructureTone operates a Self-Billing procedure with the approval of the Customs & Excise Commissioners{ SI 1985/886, Reg 12 (3) }. As such, contractors must agree not to issue tax invoices to StructureTonefor the relevant transactions between our companies. StructureTone will endorse the self-bill invoicetransmitted to you with the statement “The tax shown is your output tax due to Customs and Excise” (VATNews No 12).Please sign and return this form to remain on our Approved Contractors List.Thank YouSTRUCTURETONEAuthorised SignatoryPrint Name & Position

6.0 CONSTRUCTION INDUSTRY SCHEMECompany Name:Address:Date:Please provide the following details to comply with the new construction industry scheme.UTR:Company Registration Number:VAT Number:Bank Details:If you are exempt from the Construction Industry Scheme then please send written confirmation of this forour records and there will be no delays due to this with your payments.

7.0 CERTIFICATES OF INSURANCECompany Name:Address:Date:Please be advised that Orders for future work cannot be issued and payment for current work may bedelayed if we do not have your current details.Please complete the summary below and FORWARD with renewal COVER NOTES / CERTIFICATES as soonas possible to alleviate any problems.Your prompt attention is appreciated.POLICY SUM UNDER- EXPIRYPOLICY REF INSURED WRITER DATEContractor’s “All Risk”Public LiabilityProducts LiabilityEmployers LiabilityProfessional Indemnity

8.0 DIVERSITYCompany Name:Date:Structuretone values a workplace where diversity of thought, background and experience is embraced,particularly in light of our global business. We see diversity in our workforce and our supplier base, ascritical to our success.A diverse supplier is one that is “a company/trader owned and managed at least 51% by a non-whiteminority, a disabled person or a female.” Please note that PLC’s are not classified as diverse suppliers.In order for us to better understand the diversity of our supplier base and your company in particular; wewould appreciate your time in completing this short questionnaire.Any analysis of this information by Structuretone will be of a high level and of a statistical nature. There isno benefit to be gained, or lost, from the provision of this information to Structuretone; it is a step for ustowards gaining a greater awareness of the current status of supplier diversity within our organisation.All information will be treated in the strictest confidence and maintained in accordance with currentlegislation. Your assistance in this matter is greatly valued and we hope that you will complete and returnthe questionnaire with others.1. Are you a PLC?YesNo2. A diverse supplier is “a company/trader owned and managed at least 51% by a non-white minority,a disabled person or a female.” From this definition please indicate if your company is a diversesupplier:YesNo3. If you answered yes to Question 2, please indicate which classification of a “diverse supplier” yourcompany fall within:Non-white minorityDisabledFemale

9.0 CHECKLIST OF DOCUMENTATION TO BE PROVIDEDPlease check the items below in accordance with documentation to be provided with your response.Completed Prequalification QuestionnaireLast two (2) years Audited AccountsCopy of signed ‘Construction Industry Self Billing Scheme’Confirmation of Bank Details, Insurances and UTR Number for Construction Industry SchemeCopy of completed Diversity FormHealth & SafetyCopy of signed Health & safety Policy Statement per 2.5.5.2Health & Safety Procedures for: Risk Assessment Working at Height Manual Handling Accident/ Incident Reporting COSHHWritten confirmation of how functions are carried out per 2.5.3.3Copy of recent Site Inspection per 2.5.3.5Safety Awards per 2.5.3.7