Maternity leave - University of Oxford

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SUMMARY OF THE MATERNITY LEAVE SCHEMEApplicationAll women employed by the University who meet the relevant qualifying criteria, andregardless of their staff group, grade or hours worked, will be eligible for the provisions of theUniversity maternity leave scheme.QualificationIn order to qualify for the University maternity leave scheme, at the 15th week before theexpected week of childbirth an employee should:1. hold a current contract of employment with the University; and2. have at least 26 weeks' continuous service with the University; and3. provide her department with the correct notification of her intention to take leave, and4. intend to return to work following the birth of her baby.Note that contractual pay will only apply where you have a current contract of employmentwih the University. Therefore if your contract with the University of Oxford is due to endduring your planned periods of Maternity Leave, the right to any contractual payments willend on the contract end date. If you are in any doubt about your entitlement to pay andleave, contact your departmental administrator or equivalent for clarification.BenefitsIf she meets all these requirements, the employee will be eligible to receive the benefits ofthe University maternity leave scheme as follows:26 weeks' full pay (inclusive of any statutory maternity pay which is due); followed by13 weeks' statutory maternity pay (if a woman does not meet all the statutory qualificationrules for statutory maternity pay, she will only receive pay for the first 26 weeks of maternityleave); followed by13 weeks' unpaid leaveTotal = 52 weeks' leaveNotice periodsTo claim maternity leave and pay under the University maternity scheme, an employeeshould notify her department no later than the 15th week before the expected week ofchildbirth of:1. the fact she is pregnant2. the expected week of childbirth3. the date when she intends to start taking leave4. her intention to return to work after the birth of her baby.A Maternity Leave Plan is provided for employees and departments to use to collect thisinformation and other details relating to the proposed maternity leave period. If the MaternityLeave Plan is completed fully by the employee and the department this will ensure that thenotification requirements are met.The employee should also provide her department with a copy of her MATB1 form that shewill have been given by her healthcare provider (usually the GP or midwife) sometimearound the 25th week of pregnancy.
Start of maternity leave/payA woman can choose to start her maternity leave any time after the beginning of the 11thweek before the expected week of childbirth, and may change her chosen start date bygiving 28 days notice.Maternity Leave will start automatically if she gives birth before her notified date or is ill for apregnancy-related reason during the last four weeks of her pregnancy.During maternity leaveThe employer may make contact with the employee (and vice versa) while she is onmaternity leave, as long as the amount and type of contact is not unreasonable (e.g. todiscuss plans for returning to work or to keep her informed of important developments in theworkplace).Work during the maternity leave period - keeping in touch daysThe employee can undertake up to a maximum of 10 days' work under her contract ofemployment during her maternity leave, as long as both she and her department haveagreed for this to happen, and agree on what work is to be done and how much she will bepaid for it.Returning to workIt is assumed that an employee will return to work at the end of her full 52 weeks of maternityleave unless she has told her department that she wishes to come back at any other time.The employee can return to work earlier than the full 52 weeks of maternity leave, or canchange the date of her return to work, as long as she gives eight weeks' notice to herdepartment.If an employee decides not to return to work at the end of her maternity leave, or returns towork for less than three months, the University reserves the right to reclaim all or part of thepayments made under the University scheme, minus any statutory maternity pay element towhich the employee was eligible.End of contract during maternity leaveIf a woman's contract is due to end during her maternity leave period normal arrangementsfor ending contracts will apply. However, it is recommended that the administrator contactshis/her Sector Personnel Officer for guidance on the appropriate procedures.If the woman has provided written confirmation that she wishes the department to seeksuitable alternative employment for her within the University, this should be sought in thenormal way. If it has not been possible, under the normal University rules, to redeploy her,then University pay and rights under the university maternity scheme end on the same daythat her contract expires, although she would continue to receive any remaining statutorymaternity pay, if she qualifies.
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Maternity leave - University of Oxford

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