August 21, 2006 - Town of Rocky Hill

TOWN OF ROCKY HILLMEETING MINUTESIn order to comply with Connecticut General Statutes regarding minutes of meetings, thefollowing will be used to record information during all public meetings that take place. Anoriginal must be submitted to the Town Clerk of Rocky Hill within 24 hours of the meetingbeing adjourned.UNAPPROVEDNAME OF PUBLIC BOARD OR COMMISSION Town CouncilDATE MEETING AGENDA POSTED August 16, 2006LOCATIONCouncil Chambers – Town HallDATE OF MEETING August 21, 2006TIME MEETING STARTEDPERSON PREPARING MEETING MINUTESVERBATIM NOTES TAKENAUDIO, VIDEO OR LIVE TRANSMISSION OFMEETINGMEMBERS PRESENT AT MEETING7:00 PMJessica M. DumasYesYesNoNo1. Anthony P. LaRosa, Mayor 2. Phil Sylvestro, Deputy Mayor3. Larrye deBear 4. Mary Ellen Flynn5. Lori Littmann 6. Barbara Surwilo7. Frank Szeps 8.9. 10.NUMBER REQUIRED FOR QUORUM ____6___ QUORUM PRESENT Yes NoTEXT MOTIONS AND RESULTS VOTES1st MOTION Passed Failed TabledDeputy Mayor Sylvestro made a motion to move the minutes of July 17, 2006. The motion wasseconded by Councilor Littmann and adopted unanimously.

Town Of Rocky HillMeeting MinutesPage 22nd MOTION Passed Failed TabledDeputy Mayor Sylvestro made a motion to move the minutes of August 7, 2006. The motionwas seconded by Councilor Littmann and adopted unanimously.3rd MOTION Passed Failed TabledCouncilor Sylvestro moved the consent agenda excluding item A – legal bills. The motion wasseconded by Councilor Littmann and adopted unanimously.A. Approval - Legal Bills – Removed from Consent AgendaB. Award of Bid – Fire Department Exhaust SystemBE IT RESOLVED that the award of bid for a diesel exhaust ventilation system for Fire StationOne be awarded to Air Cleaning Specialists of New England LLC, 19 Rawson Road, Hanover,MA at a bid price of $22,764.00. This purchase is to be charged to the Capital ImprovementBudget – budget line 01-950-000-5791 for the Fire Department Diesel Exhaust.C. Approval – Pavement Rehabilitation Project – Woodfield CrossingWHEREAS, the Town of Rocky Hill has published a legal notice in a local newspaper, mailed anews release to a number of officials and agencies, and mailed a formal letter to abuttingproperty owners, announcing a public informational meeting on the proposed STP UrbanTransportation project known as Woodfield Crossing Pavement Rehabilitation Project; andWHEREAS, a public informational meeting was held on Thursday July 13, 2006 from 6:30 p.m.to 7:10 p.m., at which meeting residents had an opportunity to voice their concerns; andWHEREAS, the Capitol Region Council of Governments (CRGOG) has selected this project as aregional priority and has agreed to utilize federal funds for right-of-way and constructionactivities; andWHEREAS, the project is located on a municipally owned road, the preliminary engineeringphase will be performed by the Town of Rocky Hill Engineering Department utilizing 100%Town of Rocky Hill funds; andWHEREAS, the Rocky Hill Town Council has considered the concerns of the residents from thepublic informational meeting and finds that the proposed Woodfield Crossing PavementRehabilitation Project is in the best interest of the Town of Rocky Hill, and will promote thehealth, safety and general welfare of its residents and provide for convenience and safety of themotoring public.BE IT RESOLVED that the Rocky Hill Town Council, based on the above information, and byvirtue of this resolution, hereby fully supports the proposed project.D. Approval Working NotesMarch 20, 2006

Town Of Rocky HillMeeting MinutesPage 3July 17, 2006August 7, 20064th MOTION Passed Failed TabledDeputy Mayor Sylvestro moved to approve Item A – Legal Bills on the Consent Agenda. Themotion was seconded by Councilor Littmann and adopted unanimously.A. Approval - Legal BillsBE IT RESOLVED THAT the Town Council/Finance Committee hereby authorizes the paymentof the following legal bills for services rendered.Rome MCGuigan, PC$12,863.59 May$12,635.10 JuneTotal $25,498.695th MOTION Passed Failed TabledCouncilor deBear moved to approve the Façade Improvement Program as presented. The motionwas seconded by Surwilo and adopted unanimously.6th MOTION Passed Failed TabledCouncilor Sylvestro moved to approve the AFSCME Supervisors Contract as presented. Themotion was seconded by Councilor Littmann and adopted unanimously.7th MOTION Passed Failed TabledCouncilor deBear moved the following resolution reading it aloud and in full. The motion wasseconded by Deputy Mayor Sylvestro and adopted unanimously.WHEREAS, at their Regular Meeting of August 8, 2006, Silas Deane Highway SteeringCommittee approved a set of design guidelines developed for the Silas Deane Highway by theconsultant firm of Fuss & O’Neill contained within the document entitled, “ImplementationMaster Plan and Design Guidelines for the Silas Deane Highway, Wethersfield and Rocky Hill,Connecticut”, dated April 2006AND WHEREAS, at their Regular Meeting of August 8, 2006, the Silas Deane HighwaySteering Committee forwarded the design guidelines to the Town Council’s EconomicDevelopment Sub-committee;AND WHEREAS, at their Regular Meeting of August 8, 2006, the Town Council’s EconomicDevelopment Sub-committee referred to the Town Council for approval the design guidelines;AND WHEREAS, it is recommended by the Silas Deane Highway Steering Committee and theTown Council’s Economic Development Sub-committee, that the Rocky Hill Planning & Zoning

Town Of Rocky HillMeeting MinutesPage 4Commission incorporate the design guidelines into the Commission’s review and approvalprocess when considering development and redevelopment proposals for properties located alongthe Silas Deane Highway;NOW THEREFORE BE IT RESOLVED that the Town Council, upon recommendation of theTown Council’s Economic Development Sub-committee, approves the design guidelinescontained within the document entitled, “Implementation Master Plan and Design Guidelines forthe Silas Deane Highway, Wethersfield and Rocky Hill, Connecticut”, dated April 2006 ANDFURTHER; recommends that the Planning & Zoning Commission incorporate the designguidelines into the Commission’s review and approval process when considering developmentand redevelopment proposals for properties located along the Silas Deane Highway.8th MOTION Passed Failed TabledWHEREAS, at their Regular Meeting of August 8, 2006, the Silas Deane Highway SteeringCommittee amended and approved the Silas Deane Highway Façade Improvement Program andreferred it to the Town Council’s Economic Development Subcommittee;AND WHEREAS, at their Regular Meeting of August 8, 2006, the Town Council’s EconomicDevelopment Sub-committee referred to the Town Council for approval the FaçadeImprovement Program;AND WHEREAS, it is recommended by the Silas Deane Highway Steering Committee and theTown Council’s Economic Development Sub-committee, that a Silas Deane Highway FaçadeImprovement Program permitting authority be established consisting of the EconomicDevelopment Director (designated Façade Coordinator), the Director of Planning & Building andthe Director of Engineering & Highways;NOW THEREFORE BE IT RESOLVED that the Town Council, upon recommendation of theTown Council’s Economic Development Sub-committee, approves the Silas Deane HighwayFaçade Improvement Program and further establishes a Silas Deane Highway FaçadeImprovement Committee consisting of the Economic Development Director (designated FaçadeCoordinator), the Director of Planning & Building and the Director of Engineering & Highways,which shall have the authority to review and act upon all requests for funding under the SilasDeane Highway Façade Improvement Program.9th MOTION Passed Failed TabledDeputy Mayor Sylvestro moved to go into Executive Session at 8:43 p.m. The motion was secondCouncilor Littmann and adopted unanimously.10th MOTION Passed Failed TabledCouncilor Surwilo moved to come out of Executive Session at 9:28 p.m. The motion wasseconded by Councilor Sylvestro and adopted unanimously.

Town Of Rocky HillMeeting MinutesPage 511th MOTION Passed Failed TabledDeputy Mayor Sylvestro moved to adjourn. The motion was seconded by Councilor Szeps andadopted unanimously.LINK TO WORKING NOTES (will be attached if available)TIME MEETING ADJOURNED:9:30 p.m.TIME DELIVERED TO TOWN CLERK: .