H&S/01 Health and Safety - Corby Business Academy

Policy Title: Health and Safety incorporating Risk Assessment and SecurityAssociated Policies: Critical Incidents; Violence at Work; Adult DressCode; Off-site ActivitiesPart 1: Health and Safety Policy Statement1.1 The board of governors regards the promotion of health and safety at work to be the utmostimportance of all personnel that attend as pupils, work in and visit Corby Business Academy.1.2 It is the Academy policy to ensure that every reasonable step be taken to prevent injury and illhealthto personnel by protecting individuals from hazards at work. This also includes pupils andvisitors to the academy whether it is for pursuance of their employment or other activities.1.3 This approached by: Assessing and controlling risk as part of the day to day management of Academy activities Providing and maintaining safe, healthy and secure working conditions, training and instructionso that personnel are able to perform their various tasks safely and efficiently Ensuring that a constant awareness with regard to health and safety at work is maintained inrespect of all activities within the academy and during out-of-academy activities Periodic review of the safety policy as academy activities and the associated risks change1.4 All personnel employed within the academy have a legal obligation to co-operate in the operationof this policy by not interfering with or misusing equipment that has been provided in the interestsof health and safety.1.5 All employees within the academy have a corresponding obligation to co-operate and comply withthis policy so far as is reasonably practicable by: Complying with safety procedures, whether written or brought to their attention by othermeans for their own protection, protection of those under supervision and others who may beaffected by their actions Reporting any incident that has led, or could have led, to damage or injury Assisting in any investigation with regard to accidents, dangerous occurrences or near-misses1.6 In line with the safety organisation set out in part 2 of this policy, it is the responsibility of all linemanagers to ensure compliance with safety arrangements within their areas of responsibility.1.7 From time to time, safety arrangements are adopted for the control of risk and reflect theprocedures that are to be followed within the academy.Part 2: Safety organisationObjectives1.8 The objectives of Corby Business Academy health and safety policy are to: Promote high standards of safety, health and welfare in compliance with the Health and Safety atWork Act 1974, other statutory instruments and approved codes of practice Ensure that places and methods of work are safe and healthy through the arrangements set out inpart 3 and others that are adopted from time to time as appropriate to changing circumstances Protect personnel, whether they be employees, pupils, members of the general public visiting theacademy, or contractors and their employees, from any foreseeable hazards Ensure adequate training, instruction, supervision and information is given to all employees inorder that they may work in safety insofar as is reasonable and practicablePage 1 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Ensure a safe and healthy working environment for all personnel and that there are sufficientfacilities and arrangements for their welfareEnsure that awareness with regard to all aspects of safety is fostered by all personnelEnsure personnel are aware of their responsibility to take any steps necessary in order that thehealth and safety of both themselves and others may be safeguarded, and to co-operate in allaspects with regard to safetyEnsure that full and effective consultation on all matters is encouraged2. Who does this policy apply to?2.1 This policy applies to all Academy staff and students and visitors to the Academy.3. Who is responsible for carrying out this policy?Reference DCSF 0803/2001 Health and Safety: Responsibilities and Powers3.1 Responsibilities of individuals within the academy are as follows: Board of governors. The ultimate responsibility for all aspects of health and safety at work withinCorby Business Academy rests with the board of governors through safety organisation. Principal. The principal is responsible for the affective implementation of the safety policy and forencouraging staff, through regular monitoring, to implement health and safety arrangements. Safety adviser. The safety adviser is adviser to the principal on health, safety and welfare withinCorby Business Academy. He or she is also to advise all personnel in meeting their individualresponsibilities with regard to health and safety at work. Line manager. All heads of faculty or area are responsible for ensuring that day-to-dayrequirements regarding health and safety at work are met within their areas of concern. Whereany new process or operation or substance is introduced into the area of their responsibility, theyare to liaise with the safety adviser so that associated risks are assessed and any precautionsdeemed necessary are implemented. Teachers and supervisors. The responsibility of applying safety procedures on a day-to-day basisrests with all teachers and supervisors. All accidents will be investigated by them in accordancewith current procedures in order that the cause of any accident can be identified and remedialaction taken as appropriate. They are to ensure that all new members of staff and pupils undertheir control are instructed in their own individual responsibility with regard to the Health andSafety at Work Act 1974 and that they frequently make inspections of their area(s) ofresponsibility, taking prompt remedial action where necessary. Employees and pupils. Employees and pupils have a responsibility to ensure that they act with allreasonable care with regard to the health and safety of themselves, other members of theacademy, contractors and members of the public. They are required to co-operate withsupervisors, line managers, safety representatives and the safety adviser, and to adhere to safetyguidance given in helping to maintain standards of health and safety within the academy. Safety representatives. It is the responsibility of safety representatives to make such proposals asthey see fit with regards to methods of achieving improvements in health and safety aspects intheir area(s) of responsibility. Heads of faculty are to nominate safety representatives to representtheir area(s) of responsibility. Contractors. It is the responsibility of contractors and their employees to read and comply withthe academy health and safety policy. Safety committee. The safety committee as a whole, or through individual members, is to monitorhealth and safety performance and recommend any action necessary should this performanceappear or prove to be unsatisfactory. The safety committee is to comprise:Page 2 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

• Safety adviser• Faculty or area representatives• Union representatives• Nominated governor (as an observer)• ChairThe committee will meet as deemed necessary, but not fewer than four times annually.Under section 2(7) of the Health and Safety at Work Act 1974, the safety committee has thefunction, in consultation with the staff and pupils it represents, of keeping under review themeasures taken to ensure the health and safety at work of the employees and pupils. Specificfunctions will include:• The study of accident and notifiable disease statistics and trends so that reports can be madeto the board of governors on unsafe and unhealthy conditions and practices, together withrecommendations for corrective action• Examination of safety audit reports on a similar basis• Consideration of reports and factual information provided by inspectors of the enforcingauthority• Consideration of reports that safety representatives may submit• Assistance in risk assessment and the development of academy safety procedures and safesystems of work• Monitoring the effectiveness of safety procedures and safe systems of work• Monitoring the effectiveness of the safety content of employee training• Monitoring the adequacy of safety and health communication and publicity in the academy3.2 Responsibility for assessing and controlling risks rests with all personnel within the academy.However, risk assessment and training shall be performed in consultation with the safety adviser.4. What are the principles behind this policy?4.1 The Academy recognises and accepts that every one of its employees, students and visitors to theAcademy is entitled to a safe and healthy environment.4.2 The Governing Body of the Academy that all appropriate steps will be taken to meet statutoryrequirements, recognised codes of practice and guidance notes in establishing a safe and healthyenvironment.4.3 The overall high quality of the environment will be evidence of the Academy’s strong ethos andcommitment to the Health and Safety of all staff, students and visitors.4.4 The Academy recognises the importance of all staff and students taking individual responsibility totake reasonable care to avoid injury to themselves and others and to co-operate to ensurestatutory duties and obligations are fulfilled. The Academy’s Health and Safety Policy can only besuccessfully implemented with the full co-operation of everyone concerned.Part 3: Safety arrangements4.5 The safety arrangements set out below are for the information, guidance and compliance of allpersonnel in Corby Business Academy.4.6 Health and safety are integral parts of management. They are the key considerations that shouldunderpin and facilitate educational and financial activity. Under the Health and Safety at Work Act1974 and common law, employers and employees must look after children in their care.Page 3 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

In carrying out their normal functions, it is the duty of all heads of faculty or area to do everythingpossible to prevent injury to individuals. This will be achieved so far as is reasonably practicable byadoption of arrangements and procedures developed out of risk assessment for control of risk.These can be summarised as:Providing and maintaining safe equipment and safe systems of workMaking arrangements to ensure the safe use, handling, storage and transport of materials, drugs,substances and other articlesProviding the necessary information, instruction, training and supervision to ensure all personnelare aware of their responsibilities for safetyProviding safe places of work with safe access to and exit from themProviding a safe and healthy working environmentProviding a system for rapidly identifying and remedying hazardsWhere hazardous conditions cannot be eliminated, providing suitable protective clothing andequipment4.7 More specific arrangements are set out below and will be appended from time to time asnecessary to address new risks.4.8 All personnel have a statutory duty to co-operate in fulfilling the objectives of the board ofgovernors and a personal responsibility to take reasonable care to ensure that their actions do notcause injury to themselves and to others.4.9 Employees are required to observe special rules and safe methods that apply to their own workand to report hazards discovered by them to their head of faculty or area.4.10 No person shall intentionally or recklessly interfere with or misuse anything provided in theinterests of health and safety.Procedures5.1 Accident and damage reportingAny accident or injury is to be reported to the safety adviser by the person or persons involved inthe accident, or by the head of faculty or area, and entered in the accident report book . Accidentbooks are held in the Building Manager’s office within the administration department behindreception. The safety adviser is to ensure that the board of governors is informed of all accidentsof a serious nature and any dangerous occurrences, and where applicable follow the requirementsof current legislation (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations(RIDDOR) 1995).Page 4 of 86Any practice or condition that is likely to have an adverse effect on the health and safety ofpersonnel, or damaged to equipment or property, is to be reported to heads of faculty or area.Such reports are to be recorded.5.2 Accident investigation All significant accidents or incidents that are considered to be dangerous and near-miss situationsare to be reported to the head of faculty or area. They in turn are to report the incident to thesafety adviser. The safety adviser is to carry out an immediate investigation into the incident in order to identifythe cause of the accident and measures taken to prevent a reoccurrence.Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Investigations such as these are essential in order that accidents, damage to equipment andproperty, and losses are kept to a minimum.The chair of the safety committee is responsible for the co-ordination of such investigations.All contractors must ensure that accidents involving their personnel are reported to the safetyadviser of the academy, as well as their own reporting chain.5.3 Means of accessWhen using access equipment, such as ladders, crawling boards, etc, the correct equipment is tobe used for the job to be undertaken. Stepladders should always be supported by an assistant.Always use correct route of access. Do not use short cuts; they can result in serious accidents.5.4 Out-of-school visits and activitiesAll personnel that arrange or actively participate in academy visits or out-of-academy activitiesmust follow the procedures outlined in the separate policy entitled ‘Off-site activities’.5.5 Safe working proceduresHeads of faculty or area must ensure that safe working procedures are developed through:Assessing the tasksIdentifying the hazardsDefining a safe methodImplementing the systemMonitoring the systemOnce developed, safe working procedures must be promulgated to protect all personnel workingwithin their area(s) of responsibility from dangers to their health and safety. They are also tofamiliarise themselves with laid-down procedures and ensure the personnel under their control arefully conversant with these procedures.5.6 Defective tools and equipment All defects found in hand tools; power tools or any other equipment must be reported immediatelyto the head of faculty or area, who in turn will apprise the safety adviser of the details. The equipment concerned is to be withdrawn from service, clearly marked and isolated in an areawhere it cannot be reissued for further use until repair has been completed.5.7 MachineryAll heads of faculty or area, teachers and supervisors controlling the use of machinery must befamiliar and comply with the following legislation. Factories Act 1961: Safety (General Provisions) Abrasive Wheels Regulations 1970 Woodworking Machine Regulations 1974 Operations at Unfenced Machinery Regulations 1938 Lifting Plant and Equipment (Records of Test and Examination, etc) Regulations 1992 Provision and use of Work Equipment Regulations 1992 Health and Safety (Safety Signs and Signals) Regulations 1996 Electrical Equipment (Safety) Regulations 1994Page 5 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

5.8 Good housekeepingTidiness, cleanliness and efficiency are essential factors in the promotion of health and safety.Accidents can be prevented by following the guidelines listed below.Keep corridors and passageways unobstructed.Ensure shelves in storerooms are stacked neatly and not overloaded.Keep floors clean.Do not obstruct emergency exits.5.9 Electrical equipment Only authorised and fully qualified personnel are to install, repair or attempt to repair electricalequipment. Where 13-amp sockets are in use, only one plug per socket is permitted. The protective outer sleeve of electrical cables is to be firmly secured within the electric plugs.Where the outer sleeve is not secured within the plug and the connecting live wires are visible, aqualified person is to be tasked to rewire the plug correctly. Electrical equipment that is known to be, or suspected of being faulty must not be used. If electrical equipment becomes faulty whilst in use, it is to be isolated from the source of supplyand secured so that it cannot be used until repair has been completed.5.10 Use of harmful substances When using harmful substances, whether they may be material or chemical substances, allpersonnel must ensure that adequate precautions are taken to prevent injury to health. No new materials or chemical substances are to be brought into use unless an assessment usingthe Control of Substances Hazardous to Health Regulations 1994 has been carried out andclearance given for use by the safety adviser. The user department is to be in possession of asafety data sheet. Work involving lead or asbestos is not to be carried out under any circumstances without referencein the first instance to the safety adviser.5.11 Skin infections and hand care To reduce the risk of dermatitis, oil acne or skin cancer, always avoid unnecessary skin contact withoils and chemicals. Always wear gloves and protective clothing where necessary. Use barrier creams before commencing work. These provide a barrier between the skin andharmful chemicals, oils and dirt. Do not put oily or chemically soiled rags in pockets. Always change clothing if it has become contaminated with chemicals, flammable liquids or oils.5.12 SmokingSmoking is not permitted in the academy.5.13 Consumption of foodFood is only to be consumed in recognised rest rooms and dining areas.5.14 Emergency servicesFire, police or ambulance services can be contacted by dialling 9/999 and asking for the servicerequired.Page 6 of 86There are several first aiders within the academy during working hours. A list of first aiders is heldin the Admin Office.Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

5.15 NoiseWhere noise cannot be controlled at source, all personnel are to wear ear protection in areaswhere high noise factors exist. These areas are to be designated with the approved warning signs.5.16 Fire prevention Fire orders are available for all personnel to read in the Building Managers office. They cover allaspects of fire prevention. A notice, ‘Action to be taken in the event of a fire’ is posted within all areas of the academy at firepoints and within each faculty clearly identifying the evacuation route and assembly area to beused. Personnel (Staff & students) are responsible for knowing the location of fire points and fire exits.They should also know the location of the assembly point in the event of a fire. The most important part of fire control is prevention. It is with this mind in mind that all personnelare to be conversant with fire potential of materials and substances that they use, and shouldexercise maximum care in their use, especially those marked ‘flammable’. Fire evacuation procedures, fire prevention training and fire alarm testing are to be carried out inaccordance with current legislation. Designated Fire Marshalls are responsible to co-ordinate and evacuate their areas ofresponsibilities as set out in the Fire Safety Management File held in the Building Managers office. The complete information regarding Fire prevention is held in the Fire Safety Management Filelocated in the Building Managers office including the Fire Risk Assessment to the building.5.17 Visitors to the Academy siteAll visitors to the Academy will sign in at the reception. Visitors will be collected from reception bythe member of staff concerned or escorted to the appropriate area of the Academy.Each visitor is issued with a visitor card by the receptionists. Visitors must wear their access card inan easily visible place during their visit to avoid being challenged by Academy personnel. Thevisitor’s card provides access to the Academy facilities only on the day of issue.Access to front reception is through electronic control of the doors and the visitor procedurebegins after entry to the building. The card is issued before entry into the main body of theAcademy at the front reception desk.All visitors are required to provide details of whom they wish to visit and their vehicle registrationnumber. Visitors are asked to enter this information, together with their time of entry and theorganisation they represent, in the visitor register. Visitors will be asked to provide proof ofidentification when signing in to the Academy.Upon departure the visitor should leave via the same reception. The receptionist will collect thevisitor card and record the time of leaving. The electronic controls operate in reverse for exit.5.18 Safe Practice in Practical ActivitiesAll practical activities must be carried out in locations which are specifically designed for thepurpose or which are deemed suitable by the Principal. In making this assessment, the Principal willpay particular attention to the number of students in relation to the size and suitability of theaccommodation. The head of department will ensure that all locations used for practical activitywill have appropriate recognised health and safety signs displayed (eg. hazchem signs) whereappropriate.Page 7 of 86The Head of department is responsible for maintaining current legislative requirements. Whenplanning a practical activity staff will make an assessment of the risks involved. They will makeDoc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

eference to CLEAPSS guidance and where appropriate pay attention to COSHH requirements. Theywill consider the nature of the activity itself, the materials in use, the accommodation and thestudents who will participate. The Head of department is responsible for ensuring that a riskassessment is completed for each practical activity and recording that this assessment should takeplace. Heads of department will ensure that all members of staff leading practical activities areappropriately trained and qualified.During any practical activity, staff will ensure that risks are minimised by:Enforcing the use of appropriate safety equipment,Observing and maintaining safe working practices,Controlling the conduct of the lesson5.19 ContractorsBefore entering into commercial activity with potential contractors, the Academy must ensure thatthey conform to the following stipulations:They should hold current BS5750 quality accreditation or they must meet the following criteria (a)– (f) below:a) They must be financially sound,b) They must be experienced in the nature of the subcontract work required,c) They must agree to conform to the normal rules, regulations and conditions of the Academy,d) They must possess a health & safety policy,e) They must be appropriately insured,f) Evidence must be provided that they can achieve the necessary quality of workg) They must provide a Health and Safety Risk Assessment including a Method Statement of theirintended work to be carried out. The Building Manager will in turn issue a Work Permith) All contractors to the Academy will sign in at the reception. Contractors will be collected fromreception by the member of staff concerned or escorted to the appropriate area of the Academy.i) They must provide a proof of identification at the reception prior gaining access to the AcademyBefore a sub-contractor is approved, a supplier form and associated reference forms must becompleted. Two reference forms need to be completed by organisations that have either BSaccreditation or in the opinion of the Finance Manager can provide a suitable reference. It shouldbe noted that approval does not imply automatic award of contracts. Approved sub contractorswill need to further demonstrate value for money in order to gain an order.5.20 Buildings maintenance and repairThe buildings management department will maintain the Academy’s buildings and campus toprovide a safe, hazard free working environment for all staff, students and visitors. All damages areto be reported verbally, in writing or via the Academy e-mail system to the Building Manager assoon as possible who will formally record this using the appropriate form/book. The BuildingManager will arrange for the request to be dealt with by an appropriate tradesperson (ifnecessary). Up to date records of repairs carried out and related expenditure will be maintained bythe Building Manager and kept in the Building Manager’s office.Page 8 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

The Buildings Manager with responsibility for Building Management will make monthly inspections.The Building Manager will arrange with the heads of department for a convenient time for this totake place. During the inspection, the damage and ensuing repairs to the individual departmentareas will be assessed. The Buildings Manager will provide the Finance Manager with an estimateof any repair costs. The Finance Manager will then decide whether the department itself shouldincur the costs or the Academy. The Finance Manager will advise the head of department of thedecision.Maintenance services suppliers will conduct annual inspections of the electrical and mechanicalfittings in the Academy and its premises. The Buildings Manager will inform the Principal whenthese inspections will take place.All emergency damage must be reported directly to the Buildings Manager and should be formallyrecorded. The Buildings Manager will then arrange for the necessary repairs.The Buildings Manager will inform the Principal of anyone found causing wilful damage within theAcademy premises; the individual concerned may (at the discretion of the Principal) be charged forthe necessary repairs. The Buildings Manager will estimate the cost of the repairs and inform thePrincipal and Finance Manager (who will be responsible for charging the individual or parent asappropriate).5.21 Use of vehiclesThe users of vehicles/minibuses must be aware of and ensure that they observe the followingrequirements:Any member of staff wishing to use the minibus must make a booking with the Buildings Managerusing the appropriate booking form. The Building Manager will inform the member of staff if thebooking can be accepted and make sure that it is made available to that member of staff.Prior to being designated as a registered user of the minibus, all drivers are required to undertake adriver’s assessment and will then be issued with a MIDAS certificate for safe driving of schoolminibuses.Only one person per seat is to be carried and seat belts are to be worn by all passengers and thedriver at all times.Once the trip is complete, the Buildings Manager will complete the cost section of the appropriateform and pass to the Finance department. A copy of this completed form is to be kept by theBuilding Manager.If there is any accident or any damage occurs whilst the minibus is in use, the driver must contactthe Academy as soon as possible and report to the Premises Manager on return to the Academy. Ifthe driver has been involved in a RTA he/she must follow the guideline set for the Academy’s useof minibuses held in each of the Academy’s minibus.5.22 Trips and VisitsSee policy ‘Off site Activities’Staff wishing to take students on an educational trip, an essential visit, a sporting event or a socialvisit should complete the Trips & Visits Permission Form. This form must be completed if chargesare levied to students or (in the case of essential visits) monies are required to be paid fromAcademy central funds. Before completing the Trips & Visits Permission Forms staff shouldconsult the document Guidance Notes for Trips & Visits. Staff must request approval four weeks inadvance for trips and eight weeks in advance for residentials. Any exceptions must be approvedby the Senior Management Team. Final approval is recorded by the completion of Trips & VisitsApproval Form.Page 9 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

There is no requirement to complete the Trips & Visits Permission Form when students aretransported to local sporting events, local field studies or nearby visits as part of the day to dayactivities of the Academy. However, a list of students must be left at reception, accompanied bythe signature of the Head of Department.Staff are in loco parentis and must conduct themselves in a responsible and caring fashionthroughout the trip. Transportation must be organised through an approved subcontractor,details of which can be obtained from the Building Manager.Students can be required to sign a behaviour contract outlining particular conditions andbehaviours required during a trip or visit. Parents, in the case of minors, will also be expected tosign this contract.Staff must report, as soon as possible, to the Principal any incidents or occurrences which mayhave or did:Threaten the safety of the studentsCause damage to propertyIncur losses or propertyImpair the good name of the Academy5.23 SecurityAll staff should be conscious of all aspects of the security of people and property. In particular, theemergency exit doors on the outer perimeter of the buildings should only be used in the event ofemergencies and kept secure at all other times.Maintaining security is aimed at reducing the opportunity for unauthorised persons to enter thebuildings through non-designated access points. It is also necessary to be alert to the possiblepresence of unauthorised persons on site who may constitute a threat to staff, students and bonafidevisitors and contractors.5.24 Critical IncidentsSee policy ‘Management of Critical Incident and Injuries Procedure’As part of its commitment for the well being of staff, students and visitors, the Academy has setout a procedure which is adopted in the event of a critical incident occurring either on theAcademy premises or on activity away from the Academy site.5.25 Healthy EatingIt is the policy of the Academy to encourage students to adopt eating habits that are conducive to ahealthy lifestyle. To this end the Academy works with the catering team in providing menu optionsthat support these aims.5.26 LegionellosisThe primary aim is to prevent the build up of the Legionella pneumophilla organisms in watersystems and to prevent inhalation of infected water droplets.Control measures are as follows: All showers are to be turned on and left running for five minutes weekly. All showers are to be cleaned monthly, or after more than one week’s non-use, to prevent5.27 Manual handling of loadsPersonnel are not to lift, drag, push or carry heavy or awkward loads unless training has beenundertaken and risk assessments carried out. Health and Safety information and advice areavailable on all aspects of health, safety and welfare from the safety adviser.Page 10 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

6. Review6.1 This policy will be reviewed annually as part of the Academy’s internal review process.6.2 The designated Health & Safety Officer makes monthly Health & Safety audits. The HSO ensuresthat, where necessary these are carried out by external specialists. Any reports andrecommendations drawn up by such external specialists are brought to the attention of thePrincipal.ReferencesPage 11 of 86All recommendations and reports are considered by the HSO who recommends any necessarychanges to the Health & Safety policy and notifies the Principal.Appendix 1 – DCSF GuidanceAppendix 2 – Security• Appendix A – Security Incident Report Form• Appendix B – Safety committee terms of reference in relation to security• Appendix C – Planning an Educational VisitAppendix 3 – Coping with the sudden death of a pupilAppendix 4 – Inclusion Unit (DSP) Health & Safety PolicyAppendix 5 – Science Health & Safety PolicyAppendix 6 – Arts, Music and Industrial Design Health & Safety Policy HSE Website www.hse.gov.uk HSE Five Steps to Risk Assessment – http://www.hse.gov.uk/pubns/indg163.pdf HSE A Guide to Risk Assessment Requirements – http://www.hse.gov.uk/pubns/indg218.pdf HSE Reporting school accidents http://www.hse.gov.uk/pubns/edis1.htm Health and Safety Commission (HSC) Managing health and safety in schools HSC Health and safety guidance for school governors and members of school boards DSCF 0803/2001 Health and Safety: Responsibilities and Powers A Guide to the Law for School Governors (DCSF 2001) - Community Version b – Voluntary AidedVersion – Voluntary Controlled Version – Foundation Version. Websitehttp://www.DCSF.gov.uk/governor/info.cfm DCSF School Security website www.DCSF.gov.uk/schoolsecurity DCSF Health and Safety of Pupils on Educational Visits: A GOOD PRACTICE GUIDEhttp://www.DCSF.gov.uk/h_s_ev/index.shtml DCSF/DH Supporting Pupils with Medical Needs: A GOOD PRACTICE GUIDE –http://www.DCSF.gov.uk/medical DCSF Guidance on First Aid for schools http://www.DCSF.gov.uk/firstaid DCSF/Home Office School Security: Dealing with Troublemakers –http://DCSF.gov.uk/schoolsecurity/dwthome.shtml DCSF Safety Education: Guidance for schools, December 2001 (Ref: DCSF/0161/20002) DCSF video “Can you see what they see? DCSF Code of Practice on LEA-School Relations – http://www.DCSF.gov.uk/lea/ Guidance on Standards for School Premises (ref DfEE 0029/2000).DCSF/CEDC Safe Keeping: A goodpractice guide for health and safety in study support (Ref DfEE 0197/2000) HSE publications (priced and non-priced) are available from HSE Books Tel: 01787 881165 DCSF guides are free from DCSF publications Tel 0845 6022260 HSE’s infoline is 08701 545500 The Health and Safety at Work etc. Act 1974.Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

The Management of Health and Safety at Work Regulations 1999 Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) Education (Scholl Premises) Regulations 1999 (SI 1999 No.2) School Standards and Framework Act 1998 School Inspections Act 1996. Education Act 1996Page 12 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Health and Safety PolicyAppendix 1DCSF GuidanceHealth and safety responsibilities derive from Health and Safety at Work etc. Act 1974 and associatedregulations. Health and safety legislation is enforced by Health and Safety Executive (HSE).The Health and Safety at Work Act 1974 places overall responsibility for health and safety with theemployer.Education employers have duties to ensure, so far as is reasonably practicable:The health, safety and welfare of teachers and other education staffThe health and safety of pupils in-school and off-site visitsThe health and safety of visitors to schools, and volunteers involved in any school activityEmployees must: Take reasonable care of their own and others health and safety Co-operate with the employers Carry out activities in accordance with training and instructions Inform the employer of any serious risksEnforcement:The HSE enforces health and safety law relating to the activities of LEAs and schools.As the employer is responsible for health and safety in the workplace and on work activities the HSE willnormally take action against the employer. However, in some circumstances, for example where anemployee failed to take notice of the employers’ policy or directions in respect of health and safety, theHSE may take action against the employees as well or instead.Responsibility of All Schools:The employer must have a health and safety policy and arrangements to implement it. The Health andSafety at Work Act 1974 applies. Key elements of a health and safety policy are listed below; this is not acomprehensive list.Employers must assess the risks of all activities, introduce measures to manage those risks, and tell theiremployees about the measures. The Managements of Health and Safety at Work Regulations 1999 apply.In practice, employers may delegate specific health and safety tasks to individuals (LEAs may delegatespecific tasks to schools). But the employer retains the ultimate responsibility no matter who carries outthe tasks. The employer should therefore maintain an audit track, making clear who is doing what andconfirming that these tasks are being carried out.Key Elements of a Health and Safety Policy:Page 13 of 86A general statement of policyDelegation of duties as allocated tasksArrangements made to put in place, monitor and review measuresNecessary to reach satisfactory health and safety standardsTraining of staff in health and safety including competence in risk assessmentOff-site visits including school-led adventure activitiesSelecting and controlling contractorsFirst-Aid and supporting pupils’ medical needsDoc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

School securityOccupational health services and work-related stressConsultation arrangements with employeesWorkplace safety for teachers, pupils and visitorsViolence to staffManual handlingSlips and tripsOn site vehicle movementsManagement of asbestosControl of hazardous substancesMaintenance and when necessary examination and test of plant and equipment such as electricalequipment, local exhaust ventilation, pressure systems, gas appliances, lifting equipment andglazing safety.Recording and reporting accidents to staff, pupils and visitors – including those reportable underthe Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR).Fire safety, including testing of alarms and evacuation proceduresDealing with health and safety emergencies – procedures and contactsPage 14 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Health and Safety PolicyAppendix 2SecurityPart 1: Statement of Policy:The Academy is committed to providing a safe place of work. This applies to all users of the premises andis intended to maintain uninterrupted teaching and learning for all staff and students.The aim is to achieve a safe place of work for all members of the Academy Community, and to protectproperty against theft, fraud and damage.Procedures:The first priority is to recognise the duty of care to our students. This is further emphasised within ourHealth and Safety procedures.It is essential that no individual obtains unauthorised access to the Academy. To help effect this, thefollowing measures are in place:Magnetic locks have been fitted to the main entrance doors and entry, other than at key times, will requirean intercom communication to the reception desk;All visitors will sign in at the reception desk and will be provided with a visitor’s badge which will be clippedto their clothing and should remain visible at all times;A member of staff is on duty each break, lunchtime and immediately after academy in the reception areawith the prime intention of preventing any unauthorised entry;Staff must continuously enquire as to the business of anyone whom they do not recognise;A CCTV camera is situated close to the reception desk monitoring entry and exit through the main door.In addition, on formal public occasions staff will wear a clip-on badge fastened to their clothing above thewaist.KeysA secured key register of all key holders is held in the buildings manager’s office. In general the Academywill have all faculties teaching rooms opened by a site supervisor prior the start of the day andlocked/secured at the end of the Academy day.Security GuardsThe Academy employs the services of a security company to provide vigilance between 1930 – 0600hrs onnormal Academy days and for 24 hours during weekends and Academy holidays. Between 0800 – 1800hrs,reception duties will include security.CCTVThe Academy has a well planned CCTV system which provides 24-hour protection. By monitoringvulnerable parts of the premises, it can give evidence in the form of a digital recording of the crimes takingplace. Staff or police may then be able to identify those who committed the crimes.The two principal benefits of an electronic security system are that first, its existence will act as a significantdeterrent to intruders particularly when an overt CCTV surveillance system is employed. Second, it isdesigned to ensure detection and assist in the apprehension of intruders.AlarmsThe Academy has a fully integrated intruder alarm system which is set by the security staff.SpecificationsPage 15 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Specifications for the following electronic security measures are held by the buildings manager:CCTV and external lightingSecurity and fire alarmsPassive infra-red (PIR) movement detectorsPart 2: Security proceduresIntroductionApart from the more well-known risks from acts of burglary and criminal damage, which generally, thoughnot exclusively, take place outside normal working hours, the Academy is faced with a variety of securityproblems during working hours.Most of them are amenable to procedural solutions, often costing little or nothing to implement.VisitorsThe Academy has many visitors.They include:ContractorsParents of studentsPeople making deliveriesThey also include, from time to time, individuals with dishonest motives, such as walk-in thieves. It isunlikely that all of these callers, even the legitimate ones, will be known by sight and it is important for thesecurity of the Academy and the safety of its occupants that their actions are subject to some of theroutine scrutiny.As an initial measure, all visitors to the Academy should be directed by means of prominent, unambiguousnotices, to reception where they will be required to sign the visitor book giving the following details:Page 16 of 86NameTime in and outWhich organisation they are fromWho they are seeingProof of identificationThey will be issued with a visitor’s badge, which they should be instructed to wear at all times whilst on theAcademy’s premises.Members of staff should challenge anyone they encounter whom they do not recognise as a legitimatevisitor. Such people should be required to produce evidence of their identity and account for theirpresence. If they are unable to do so satisfactorily, they should either be escorted from the premises oraccompanied to reception for the purpose of confirming their authority to remain. If the latter course ischosen, the reason for it should be clearly explained and the visitor given the option of simply leaving theAcademy. All incidents of this nature should be reported to the Building Manager.Under no circumstances should visitors be permitted to remove items of the Academy’s property, or theproperty of staff or students, unless the person witnessing the event has personal knowledge of theiridentity and their authority to do so. Walk–in thieves, sometimes under the guise of equipment repairpersonnel, can be extremely plausible in manner and appearance and staff need to be aware of thedangers.Students who encounter anyone whom they do not recognise as a legitimate visitor should report theirconcerns to a member of staff. They should under no circumstances challenge the person themselves.Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Casual access to parts of the premises should, as far as possible within the limits of safety, be prevented byphysical means.As a general rule, visitors should be escorted to and from their destination within the Academy, althoughthis may not always be necessary or practical.Cash handlingCash is a very attractive target for criminals, and its presence, even in moderate quantities, can pose athreat the Academy and its occupants. Cash, regardless of quantity and whether it is requiredimmediately, should always be routinely locked in the safe and the two keys kept by the office managerand finance clerk. Both keys should be taken OFF-SITE during silent hours.The procedures regarding limits of cash held and banking are set out in the internal financial proceduresmanual and should be adhered to by all staff.Protecting valuable equipmentThe Academy contains much valuable, portable equipment of a kind attractive to thieves. It may beconsumable property with a low individual value but a high cumulative worth, or property with a useful lifefor several years with a high individual value. The market for any or all of these items may change fromtime to time, which is why periodic assessment is necessary to review the current level of resourcesappropriate to the protection of each item or category of items.When not in use, equipment should be stored in conditions that reflect accurately the level of risk attachedto it. The greater the risk, the more secure the storage required. A named member of staff should beresponsible for making regular inspections to ensure that these criteria are observed.Named members of staff should be given personal responsibility for the security of valuable equipmentused in the course of their duties. A record should be kept, indicating precisely who is currentlyresponsible for particular items. The procedures relating to asset and equipment management arecontained in the internal financial procedures manual and should be adhered to by all staff.Frequent, regular checks should be conducted, with occasional random spot checks. Equipmentinspections should not merely be used to confirm the correctness of the inventory. They should also checkthat valuable property has been security marked in such a way as to readily identify its source should it bestolen and subsequently recovered.Safe guarding personal propertyStaff and students should be encouraged to take an active interest in the security of their personalproperty whilst on the school premises or engaged on school activities elsewhere.The loss, theft or vandalism of personal property can create distrust and suspicion and can lower morale.Regardless of the individual’s responsibility, then, good management includes the creation of anenvironment in which the likelihood of interference with personal property is minimised.StaffOffices used by staff should be kept locked during the day when they are unoccupied. Staff rooms and restrooms, where coats and other personal property are left, should be capable of being secured against casualintrusion.StudentsStudents should be discouraged from bringing valuables to the Academy unless they are necessary for aparticular lesson or activity. Storage facilities are available within the Academy for students to securepersonal valuables, however students are responsible to fit an appropriate padlock and ensure theirPage 17 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

allocated storage facilities are secured throughout the day. Students should be encouraged to remove anyvaluables from their storage facilities after the Academy’s day, weekends and during holidays. If however,once members of staff take responsibility for students’ valuables, it is the Academy that becomes liable.Bicycles and mopedsThe theft of, and damage to, bicycles and mopeds is one of the most persistent problems affecting thepersonal property of students. All possible efforts have been made to control this threat, including theprovision of parking facilities within the Academy’s grounds and open to supervision. The Academy’sbicycles/mopeds parking area has 24hour CCTV coverage. Provision has also been made for owners tosecure their bicycles/mopeds to the fabric of a fixed structure by the use of locks and chains.Users should be encouraged to provide their own good-quality locks and chains for this purpose. The localCorby police have been consulted about the marking of bicycles in such a way as to readily identify theirowner, should they be stolen and subsequently recovered.Lost propertyStaff and students need to be assured that adequate arrangements exists to deal with reports of lostproperty and to reunite found property with its owner. Details of lost property should be reported to amember of staff.All found property should be tagged with the finder’s name and address and its description recorded in astandard format at reception and stored securely in the same place. In the case of valuable property, abrief description, insufficient to facilitate false claims, should be posted on notice boards. According to thecircumstances and the value of the item, it may be necessary to consider informing the police.If found property is claimed, care must be taken to ensure that the claimant has legitimate title to it. Theclaimant’s particulars should be entered in the records and its return acknowledged in writing. The findershould be notified that this has happened.Unclaimed property should be retained for three calendar months, after which it may be claimed by thefinder or disposed of. Records should include full details of property disposed of in this way, to protect theAcademy from any subsequent claim by its loser.Key controlThe buildings manager, AS holds the key register which shows the Academy’s staff authorised as keyholders.Issue of KeysKeys are issued to staff only on the basis of demonstrable, work-related necessity. An inventory of issuedkeys have been prepared and kept up to date by the buildings manager, AS.Staff are not to make copies of keys without the authority of the buildings manager. Master keys will notbe copied on any account unless authorised by the bursar in writing. The handling of keys by students isnot permitted. All duplicate keys, or keys not issued are locked in the buildings manager’s office.All issued keys are to be signed for by staff, and it must be clearly stated and understood at the time ofissue that:Lost keysThe recipient is responsible for the safekeeping of the keyThe key is not to be passed to a third party without permission from the buildings managerUpon departure from the Academy, all keys are to be handed back to the buildings manager, and asigned sheet confirming this given to the member of staffAll members of staff are required to report the loss of any key immediately to the buildings manager. Anassessment must then be made of the:Page 18 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Page 19 of 86Circumstances of the loss and the likelihood of the key being used improperlyNeed for the lock, or locking mechanism, to be changed based on the circumstances of the loss andthe key’s level of securityIn most cases, it will be usual for locks to be changed whenever an external door or secure store key is lost.AuditsRegular checks will be conducted to confirm the whereabouts of every key. It is almost inevitable that thispractice, and other aspects of effective key security, will be unpopular with staff, but the consequences oflax controls range from replacing stolen equipment. Like many aspects of security, key control is tediousbut crucial.TrespassThe main security threat to the Academy comes from acts of burglary, theft, vandalism and arson, all ofwhich are statutory offences which should be reported to the police.Trespass affects the vast majority of schools. Despite this, prosecutions are rare and successfulprosecutions almost unheard of. Yet trespass remains one of the most intractable problems facing schools,particularly those occupying large, sprawling sites like Corby Business Academy.Unlike many other places, however, schools do enjoy some protection from statue law in this area. Section40 of the Local Government (Miscellaneous Provisions) Act 1982 makes it an offence to trespass on schoolproperty as detailed below.Nuisance and disturbance on educational premises: Any person who, without lawful authority, is presenton premises to which this section applies and causes or permits nuisance or disturbance to the annoyanceof persons who lawfully use those premises (whether or not such persons are present at the time) shall beguilty of an offence and shall be liable on summary conviction to a fine. This section applies to premises,including playgrounds, playing fields and other premises for outdoor recreation.Powers of arrest: This is a matter best left to the police: a private citizen has certain lawful powers ofarrest, but they must be exercised with care as wrongful arrest can result in a claim for damages.Key holders – siteTo enable a police response when the security alarms are activated, the following conditions apply:They must be at least two key holders for call-out.They must have a telephone at their home address.They must reside not more than 20 minutes’ travelling time from the premises for which they areresponsible.They must have their own transport to ensure prompt attendance.Police transport will not be provided.Both the alarm company and the local police must be informed immediately of details of keyholders and of any changes whether of a temporary or permanent nature.Daily CCTV digital recordingA digital CCTV network playback system with a 30 day recording facility is available with two accessibleviewing VDU’s which are held in the building managers office and at reception. The buildings manager isresponsible for the maintenance and serviceability of the security’s CCTV network.CCTV and alarm system faultsAny faults on the CCTV or alarm system should be reported to the buildings manager.Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Access controlUnlocking the siteThe duty site Supervisor will take over responsibility of security from the night guard and unlock the sitebuildings between 5.30am and 6.30am.Staff wishing to access the academy should conform to the above opening times. Any problems staff mayhave in accessing the academy should be directed to the buildings manager.Closing doors and windowsAll members of staff are required to secure windows and close doors when rooms are not in useand upon their departure at the end of the day.As a second check, the cleaners are required to check all windows in their areas to ensure that theyare secure.Finally, the duty site supervisor is to check and ensure that all windows are secured, lights switchedoff and he is responsible to secure all doors within the academy at the end of the academy’s day.Locking the site and setting the alarmsAlthough the duty site supervisor is responsible for locking the site and setting the security alarms theAcademy has contracted Fusion Security to provide on site security during silent hours including weekendsand bank holidays. The following procedures must be adhered to:Following departure of all staff, visitors, hirers, etc from the site, all external doors and windowsshould be locked and secured.Normally, the site is secured between 6.00pm and 7.30pm following the departure of the cleaners.However, there might be occasions when staff, hirers or contractors require access to part(s) of thesite. In these instances, all doors and windows where access is not required should be locked andsecured between 6.00pm and 7.30pm, with the remaining doors and windows being securedfollowing the departure of personnel.Once all doors and windows have been secured, the alarms should be set from the control panelsituated behind the reception desk. Where only parts of the site are being used, the alarms for theareas that have been secured are to be set. The security night guard is responsible for setting theintruder alarm during silent hours.Action in event of incidentsAll security incidents should be reported to the buildings manager either at the time of occurrence or, ifduring silent hours, on the following working day. The buildings manager will report all security incidentsto the principal and the premises committee. He will also maintain records of insurance and otherreporting purposes.If the alarms are activated during silent hours, the signal of the alarm will be received by the centralmonitoring station of the intruder and fire alarm system, who will then inform the duty key holder of theacademy that an alarm has been activated. The duty key holder will carry out an initial investigation toascertain the circumstances of the activation. The following actions are to be adhered to:If there is a reason for the alarm activation other than a breach of security, the source should beidentified (where possible), isolated and the alarms reset. The central monitoring station should beinformed not to contact the police.If there is a breach of security and the intruders are still on site, the police should be contactedimmediately. Under no circumstances is an employee, except for Fusion security’s night watchmanto confront intruders.Page 20 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

If the intruders have departed, the police should be informed immediately.All false alarms and breaches of security are to be reported to the buildings manager on the nextworking day and an incident report form (at annex A) completed and given to the buildingsmanager.Page 21 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Appendix A:Security incident report formName of person reporting the incident:Summary of incident:Date:Time:Details of incident:Action taken:Date & time incident was reported to the police:Date:Signature:Police crime reference number:Investigating officer:Page 22 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

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Appendix B:Safety committee terms of reference in relation to securityThe safety committee has within its terms of reference to:Provide a forum for debate and to unify a wider experience, and to discuss and recommend actionon all aspects of risk controlEstablish a formal organisation with responsibility for loss recording, risk assessment, establishingpriorities and monitoring the effectiveness of solutions, so that all information relating to riskcontrol is co-ordinated and used to optimum effectLearn and develop its own expertise by experience and to provide a fund of knowledge and anestablished point of reference for the Academy as a wholeRoutinely encourage and assist in the development and implementation of effective lossprevention practices by every departmentFacilitate safety and security training, raise the general level of risk awareness and promote theconcept of shared responsibilityPage 24 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Appendix C:Planning an educational visitAnnex C charts the likely stages of planning a visit.Outline proposal to principal or governing body, or local authority seeking approval in principle. Proposalsmight include: Visit’s objectives Likely date, duration, venue Pupil group, staffing Resources, estimate of costsProposals for longer visits may need making well before the start of the relevant academic year.Planning Contact the venue. Is it suitable for the group? What are the transport options? Who would lead the group and who would help supervise the group? Who would pay for the visit? Conduct a risk assessment, including an exploratory visit. Prepare a substantive proposal to Principal, governing body or local authority. Give details of dates, risk assessment, emergency procedures, transport, insurance, costs, groupmembership and staffing.Shorter visit Obtain approval and parental consent for visits involving pupils in years 7 – 9, or for day visits. Inform parents as necessary of shorter routine visits. Brief pupils. Go on visit, monitoring the risks at all times.Residential and abroad Obtain approval to prepare the visit subject to satisfactory preparation. Obtain final approval from the local authority or governors, and parental consents. Go on visit, monitoring the risks at all times. Evaluate.Final preparation Information to and from parents Briefing evening (meet the supervisors). Brief pupils. Collect deposits or full payments from parents.Page 25 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Appendix 3DCSF GuidanceCoping with the sudden death of a pupilUnfortunately some head teachers will be faced, in the course of their professional lives, with a set ofcircumstances arising from the death of a pupil at school or elsewhere.In such circumstances, head teachers may feel on their own and may need advice at that moment.Accordingly, the Department has been asked to make advice available to help head teachers cope with theimmediacy of a pupil’s sudden death at school.The text below is based on work prepared by Chris Bridge, Head Teacher of Huntington School. We arevery grateful to Mr Bridge for this.Working with the policeVery soon after the death is announced the Police should visit as they have to carry out an investigationinto the circumstances.You will need to clear rooms or spaces for them to work in.They may want to collect evidence.The Police will normally tell the child’s next of kin and will want to speak at once to the usually very upsetteacher who will need someone with them and will probably need to stay at school.The Police will almost certainly tell you that you must not speculate on the cause of death. But rememberthat the media are under no such restriction.Telling pupilsWhere a pupil collapses during the school day when other pupils are present, is rushed to hospital andsubsequently dies, those pupils will need to know what has happened before they leave at the end of theschool day.It is important to agree with the police the timing and content of the information that you give to pupils soas to meet the needs of the pupils whilst not impeding any police investigation.Are there any siblings, close relatives, or boy/girl friend who needs to know first? Advise them first, butonly when parents are ready to collect them.Gather the whole year group together with 20 minutes to go before the final bell. Timing is everything.The pupils will listen intently until you tell them that the pupil has died. Then they stop hearing. If thepupil has died as the result of an accident you may want to ask them not to speculate about the causes ofthe accident and not to spread rumours. Getting them to hear this is very difficult. Allow them tenminutes to just be together as a year group. They will need to cry. Expect that some pupils will contact thelocal press.If you want teachers to tell other pupils, you should have a statement ready for them to read out beforeyou advise them.Telling parentsThe Police will want to tell the parents of the child.Getting a letter to other parents, which expresses sympathy and gives factual information about the death,is very important. It saves the rumours, which can be intensely hurtful to other pupils, parents andteachers.Dealing with the mediaPage 26 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Head teachers at community and voluntary controlled schools should contact their LEA as soon as possible,especially if at all unclear about procedures for dealing with the media. It is recommended that the schoolshould have an Emergency (or Critical Incident Recovery) Plan, which sets out procedures. Note: the LEAmay advise the school not to speak to the media and direct all enquiries to an appointed LEA officer.If your school does not already have a member of staff nominated as press officer, you may need to assigna colleague as press officer at once, even for fielding enquiries. You may well need intense help. A pressofficer may be required for the whole day.The press and local TV channels may contact the parents and they together with the press may speculateabout the cause of death. This is a very hard thing to deal with, especially if a TV crew has filmedspeculation by distraught parents.You may find you have no time to prepare interviews and certainly no time to filter statements through theDirector of Education even if the LEA wants you to do this.Keep expressing your sympathy for the parents so that editors will find it hard to cut this part of yourstatement.If there is a post mortem, this may happen very quickly, possibly within 24 hours of the death.Ensure you are advised of the results of any post mortem as soon as possible.Your LEA may want to hold onto this information, but you will need it. The best way to stop mediaspeculation is to give them facts.Helping the School recoverThis is a long-term issue. You can help a school recover through memorial service or assembly and throughthe use of counsellors.Recognise that those who go to counsellors may well not be those whose need is greatest.A brother or sister may well have intense needs that appear later. It is very difficult for the school to knowwhen to stop making allowances.Educational visitsThe department has already issued guidance on coping with emergencies off-site in its 1998 good practiceguide Health & Safety of Pupils on Educational Visits and three-part supplement published in July 2002.See http://www.teachernet.gov.uk/visits.Emergency PlanningThe department is also preparing work on emergency planning for schools that will become available at alater date.Assistance from the DCSFThe department will help in any way it can. Please telephone the Pupil Health and Safety Team on 0207925 5886.Page 27 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Appendix 4Special Educational Needs (SEN) and Designated Special Provision (DSP)Health and Safety PolicyExplanatory forward:The term SEN is used in this document to refer toIndividuals with SEN (Special Educational Needs requiring a statement) including individuals with;SLD (significant learning difficulties)MLD (moderate learning difficulties)PMLD (profound and multiple learning difficulties)ASD (Autistic Spectrum Disorders)Individuals with Visual impairments (VI)Individuals with Physical impairments (PI)CBA’s response to SEN needs is coordinated by the Assistant Principle for InclusionStatementCBA values the abilities and achievements of all its pupils and therefore is committed to ensuring a safeworking environment at all times both in mainstream and the DSP.Staff must adhere to the HASAW Act which states that you must:• “Maintain a reasonable duty of care of self and others.”• “You should co operate with your employer to help comply with relevant regulations and maintainhealth and safety duties.”• “Make full and proper use of any equipment or system of work provided for your safety incompliance with HSE regulations.”1. Staff1.1 All staff must receive an initial health and safety induction which incorporates;Emergency procedureso Evacuationo Reporting of incidenceso CBA protocol1.2 Staff must familiarise themselves with the students in their care, referring to:o Individual care planso Manual handling planso Risk assessments.o Behaviour planso Emergency Medical Protocol information held by the NurseUnless otherwise stated, documentation is stored on T DrivePage 28 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

1.3 Staff must receive relevant training according to the tasks they are required to undertake withintheir role. This includes:o Hydrotherapyo Physiotherapyo Manual handlingo Personal careo Specific SENo Minibus Driver1.4 Staff trainingHealth and safety training should be recorded and training must be updated as necessary accordingto HSE directive.1.5 It is not appropriate for staff to wear open footwear when working with students in wheelchairs.Staff must therefore wear closed footwear.2. Fire and evacuation2.1 In the event of a fire, staff and students should make their way to the nearest fire exit andassemble behind the DSP faculty in the designated area and await further direction.2.2 Staff must take a register for their class.2.3 Staff and students must not re enter the building until directed to do so by a member of the siteteam.2.4 Wheelchair students must assemble at the refuge point in DU6 where they mustoooRaise the alarmAwait evacuation by designated staff from the Site Management teamAwait evacuation by the fire fighting team.2.5 There must be a ratio of 1:1 staff to students at the refuge point, plus 1 extra member of staff.2.6 Students and staff evacuating from the hydrotherapy pool must make use of the thermal blanketsprovided for the students.3. Movement around the Academy3.1 When moving around the DSP faculty staff and students must walk at all times in a sensiblemanner.3.2 When accessing the stairs, students are encouraged to make use of the handrails provided.3.3 Wheelchair users must not independently pass the top of the stairs to access different classrooms,but make their way around the faculty to access rooms.3.4 Stairways and steps must be suitably highlighted for the safety of students with visual impairments4. Use of the lift4.1 Students using the lift must do so ONLY if accompanied by a member of staff.4.2 The lift must not be used in the event of an evacuation.Page 29 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

4.3 In the event the alarm is raised when the lift is in use, the lift will automatically lower itself to theground floor where the users can exit and evacuate to safety.4.4 There may be up to 30 minutes delay for the lift to be reactivated from when the alarm system isreset.5. Equipment5.1 All equipment must be stored safely, appropriately and without causing obstruction to emergencyexits.5.2 Records of specialist equipment for use with SEN individuals in the DSP and mainstream will bekept, monitored and maintained.5.3 All mechanical equipment used with the students, i.e. Hoists, will undergo the required annualsafety checks, organised by the academy’s Premises Manager.5.4 Any faulty, hazardous or damaged equipment will be taken out of service, labelled and reported tothe academy’s Premises Manager.6. Hydrotherapy Pool UsersFor sessions to take place the following protocol must be adhered to:6.1 Ensure clearance for pool use has been granted by site maintenance staff.6.2 If the pool is out of use signage must be clearly displayed to notify staff.6.3 Follow normal operating procedures and emergency procedures6.4 Follow individual handling plans for students6.5 Security must be maintained by ensuring the pool is locked when not in use.7. Physiotherapy and Occupational Therapy7.1 All staff must follow student’s individual handling plans as set down by the therapists.7.2 Correct handling techniques should be applied as set down in the student’s individual manualhandling plan.8. Behaviour8.1 Refer to Individual behaviour plans8.2 Staff must not restrain students.8.3 Remove all other students from the classroom.8.4 Make the area as safe as possiblePage 30 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

8.5 In the event of a student becoming aggressive and potentially violent as a result of their SEN, thesafe quiet room can be used on the upper floor.Page 31 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

9. Off Site Activities9.1 Follow CBA policy and booking protocol.9.2 Having carried out a risk assessment, any specific handling requirements must be documented andfollowed through.9.3 Staff using the minibuses must adhere to safety aspects as trained.10. Using the Life Skills base (DL1)10.1 Staff using the facilities with students must have undergone relevant Health and Hygiene trainingand be certified.10.2 Staff must assess the area for hazards prior to use10.3 Staff must be extra vigilant when handling the following with and around students:o Cookero Hot panso Hot watero Sharp equipment especially knives.10.4 Staff should establish a routine to reduce the risk of injury.10.5 Personal protective equipment (PPE) must be worn.10.6 Instructions given must be clear.10.7 Cleaning liquids must be stored appropriately (COSHH)11. The Courtyard Kitchen Garden11.1 The area must be checked prior to access to remove hazards.11.2 Students must be supervised at all times11.3 Tools and PPE are to be stored securely in the equipment store adjacent to the boiler room.12. Mainstream12.1 Any DSP SEN student accessing mainstream lessons must have a risk assessment carried out toidentify any potential hazards. These will includeo Accessibilityo Safety equipmento Suitability of equipment.o Evacuation routeso Visibility12.2 Personalised details can then be included in their Individual (educational/handling/learning) Plan(IEP, IHP and ILP).All documents stated are stored on T Drive/DSPPage 32 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

Appendix 5Science Health & Safety PolicyCONTENTS1. Introduction2. General aims3. Duties and Functions or Tasks4. Risk Assessments5. Equipment and resources6. Emergency procedures7. Science department rules8. Training policy9. Communication10. MonitoringAppendix 1Appendix 2Appendix 3Appendix 4Appendix 5Appendix 6Appendix 7Appendix 8Appendix 9Appendix 10Appendix 11Appendix 12Appendix 13Names of staff with particular functionsPublications to be used as model risk assessmentsMonitoring fume cupboards: guidance notes and formsNotes and schedule for the examination and testing of portable mains-operatedequipmentLocal rules for ionising radiationsEquipment or activities restricted to those users who have received or arereceiving special trainingLocal instructions from the employerRemedial measures for science staffEmergency proceduresSchool injury reporting procedureGuidelines for science staffRules for pupils during science lessonsSafety checklistsPage 33 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010

1. IntroductionThis Science Department Health and Safety Policy should be read in conjunction with the employer’sgeneral Health and Safety Policy and, where separate, the detailed arrangements for implementing thatpolicy in this school. The purpose of this document is to record the arrangements made in the sciencedepartment to implement the policy in accordance with any Code of Practice or Guidance issued by theemployer.THIS DOCUMENT IS MAINTAINED BY THE SCIENCE DEPARTMENT. IT IS KEPT AVAILABLE FORCONSULTATION BY STAFF AND FOR INSPECTION BY VISITING HSE INSPECTORS OR AREPRESENTATIVE OF THE EMPLOYER.A copy of this document has been lodged in the school office and another passed to the employer forendorsement.This document recognizes the right of any or every trade union in the workplace to elect health andsafety representatives for their members and their right to require a safety committee to be set up in theschool. The science department will cooperate with any union health and safety representative topromote health, safety and welfare and will address any matters raised by or through such arepresentative in a manner appropriate to the level of risk.2. General aimsIt is the duty of all members of the science staff, i.e., [teachers] / [lecturers], staff who work in thedepartment occasionally, technicians and other support staff (e.g., special needs and bilingual staff):to: take reasonable care for the health and safety of themselves and other persons who may beaffected by their acts or omissions during work;to: be familiar with this health and safety policy by periodic reference to it;to: look out for any revisions;to: follow its provisions, andto: cooperate with other members of staff in promoting health and safety.3. Duties and Functions or TasksThe employer, United learning Trust, has the ultimate duty to ensure the health and safety of employeesand others on the site.The task of overseeing health and safety on this site has been delegated by the employer to the Principal.Within the science department, this task is further delegated by the Head of Science Department to theSenior Science Technician who has the particular function of maintaining this policy document. SeeAppendix 1 for the names of the staff members currently with these functions.This policy is reviewed bi-annually during the second term, revised and updated by the end of Decemberof that year.Page 34 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

4. Risk AssessmentsEvery employer is required under the respective applicable regulations 1 to supply employees with a RiskAssessment before any hazardous activity takes place. (Hazardous activities, common in sciencedepartments, are listed in the publications described in Appendix 2.)Because it is impracticable for the employer to write risk assessments for each of the many activities inschool science, this employer follows the HSC recommendation to adopt published ‘model’ or ‘general’risk assessments which school science departments adapt to their local circumstances. See Appendix 2for the list of publications adopted by this employer.Whenever a new course is adopted or developed, all activities (including preparation and clearing work)are checked against the recommended safety text books (available from Northamptonshire CountyCouncil, kept in the "NATS-Base") and significant findings are incorporated into the scheme of work. If amodel risk assessment for a particular operation involving hazards cannot be found in these texts, aspecial assessment is obtained by the member of staff responsible for the schedule of work.In order to assess the risks adequately, the following information is collected:1. details of the proposed activity;2. the age and ability of the persons likely to do it;3. details of the room to be used, i.e., length, width and height, availability of services andwhether or not the ventilation rate is good or poor;4. any substance(s) possibly hazardous to health with concentrations of solutions;5. the quantities of substances hazardous to health likely to be used;6. class size;7. any other relevant details, e.g., high voltages, heavy masses, etc.Since the scheme of work has been checked against the model risk assessments, staff should not deviatefrom it, unless their proposed activities have been agreed with the Head of Science.Where an activity must be restricted to those with the relevant special training (or are receiving thattraining, see Appendix 6), that restriction is normally included in a note on the point-of-use text. Howeverlack of such note does not lift the restrictions described in Appendix 6.5. Equipment and resources5.1 Fume cupboardsThe COSHH (Control of Substances Hazardous to Health) Regulations 1994 require the regular testing offume cupboards (maximum interval 14 months) with a quick check before use. The Senior ScienceTechnician has the function of seeing that this happens. The regular tests will be carried out by thetrained technician using a suitable air-flow meter and equipment for testing filter saturation wherenecessary. For details and the forms to be completed, see Appendix 3. Originals of completed forms arekept in the Safety Check File 2 . They are available for staff reference and for inspection by the employer'srepresentative or an HSE Inspector.See Appendix 1 for the names of the staff members currently with these functions.All users have been trained to carry out a quick check that a fume cupboard is working before use.1 Risk assessments are required by the Control of Substances Hazardous to Health Regulations 1994, theManagement of Health & Safety at Work Regulations 1992 and others.2 The Safety Check File is a file kept in the "Prep room PL6".Page 35 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

5.2 Electrical testingTo meet the requirements of the Electricity at Work Regulations 1989, this employer requires portableelectrical equipment to be inspected and tested regularly. The Head of Science has the function of seeingthat this happens within the science department.This work will be carried out by the trained technician using a proper earth-bonding and insulation testset. For details and the schedule to be completed, see Appendix 4. Completed schedules are kept in acard index box, with copies kept by the Senior Science Technician. They are available for staff referenceand for inspection by the employer's representative or an HSE Inspector.See Appendix 1 for the names of the staff members currently with these functions.All users have been trained to carry out a quick visual inspection before using mains-powered equipment.5.3 Radioactive sourcesThe employer's Radiation Protection Adviser (RPA) is identified in Appendix 1.The school's Radiation Protection Supervisor (RPS) is identified in Appendix 1.This maintained school follows the provisions of AM 1/92, The use of ionizing radiations in educationestablishments in England and WalesThe Local Rules for the use of ionizing radiations (Appendix 5) have been drawn up in consultation withthe RPA and it is a function of the RPS to see that they are adhered to.The History of the Radioactive Sources (i.e., authority to purchase, record of delivery, details of events inthe life of the source and eventual certificate showing method of disposal) is kept in the Safety File in theScience Department, with a copy held by the school safety officer.The Use Logs (showing the times that any sources are removed from and returned to their store by theScience Technicians, and the times they are handed to and received back from the Teacher) are kept inthe store and in the Science Department respectively.The Record of Tests of the radium source(s) for ‘leakage’ (self-contamination) is kept in the Safety CheckFile.5.4 Pressure vesselsAutoclaves, pressure cookers and model steam engines need periodic inspection under the PressureSystems and Transportable Gas Containers Regulations 1989.In accordance with this employer’s Code of Practice, the examination is carried out by the inspectoremployed by the insurance company who uses a written scheme of examination provided by thecompany. Records of examinations are kept in the Safety Check File.5.5 Animals, plants and microorganisms in schoolsThe hazards associated with the use of animals, plants and micro-organisms are discussed in texts listedin Appendix 2 which also give advice on controlling them. This advice will be followed and any queriesreferred to the senior biologist (see Appendix 1).5.6 Equipment safetyAll staff selecting equipment for purchase will check that it is safe and suitable for the intended purpose(to comply with the Provision and Use of Work Equipment Regulations 1992). Equipment listed byspecialist educational equipment suppliers is taken to meet these Regulations but all other equipment,especially gifts, is treated with caution and carefully assessed. Advice on safety and suitability is soughtfrom CLEAPSS, the science adviser, through publications and directly.Page 36 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Page 37 of 86Equipment restricted to those users who have received or are receiving special training (see 8, TrainingPolicy and Appendix 6) is labelled accordingly.Any user who discovers a hazardous defect in an item of equipment must report it to the Senior ScienceTechnician and the Head of Department.5.7 Personal protective equipmentThe employer accepts the duty to provide eye protection, gloves and laboratory coats for employeeswhere the risk assessment requires them (Personal Protective Equipment at Work Regulations 1992).Prescription safety spectacles, where these are required, are to be ordered from any optician and theemployer will meet the extra cost of the safety features. Laboratory coats are purchased by staff with thecost claimed against income tax, as is the cost of laundering.The employer expects eye protection to be available for pupils and visitors. Safety spectacles areprovided for general use, with a set of goggles or face shields used whenever the risk assessment requiresthem.The condition of the eye protection is checked regularly (see 10, Monitoring and Appendix 13).5.8 ChemicalsOffers of gifts of chemicals are examined by the Senior Science Technician with extreme caution toensure that stocks are not increased unduly and that no unwanted chemicals are included. The SeniorScience Technician will decide if gifts can be accepted.The task of arranging safe storage of chemicals, including highly-flammable liquids, is given to the SeniorScience Technician who will see that labels are readable and that a spill kit is to hand and properlyreplenished.See Appendix 1 for the name of the staff member currently with this function.Hazardous activities involving chemicals restricted to those who have received or are receiving specialtraining (see 8, Training Policy and Appendix 6) are identified on the point-of-use texts as part of the riskassessment (see 4, Risk Assessments).5.9 Manual handlingAll regular operations involving lifting or carrying equipment, pushing trolleys, etc will be assessed to seeif any may give rise to risks of injury (Manual Handling Operations Regulations 1992) by the Head ofDepartment and the technical staff. Occasional (i.e., one-off) manual-handling operations will be assessedby the staff member(s) before attempting them. Problems will be reported to the Head of Department.See Appendix 1 for the names of the staff members currently with these functions.5.10 SecurityAccess to laboratories and preparation rooms will be controlled to comply with the Management ofHealth & Safety at Work Regulations 1992. All laboratories, preparation rooms and store rooms are to bekept locked at all times except when in use. It is the task of the staff member leaving such a room to seethat the room is empty and that the door is locked. All laboratories which must be left open are clearedof all hazards, including shutting-off all services when supervision by a qualified science teacher comes toan end. No class is allowed to be in a laboratory without supervision by a qualified science teacher,familiar with the departmental safety procedures. Any non-science staffs who are to supervise any classin a laboratory will receive brief training in laboratory rules. See also Appendix 11.5.11 Concern for othersAll science areas are made safe for cleaners or contractors to work in before these persons are allowed toproceed.Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

5.12 Outdoor activitiesWhen planning any field trips etc, staff should consult the employer’s code of practice and the CLEAPSSLaboratory Handbook.5.13 Local Code of PracticeStaff will follow instructions from the employer, whether temporary or long term as expressed in theemployer’s Code of Practice. Copies of temporary instructions are attached to this policy in Appendix 7.6. Emergency procedures6.1 Fire6.2 Spills6.3 InjuryScience staff will follow the normal school procedures in case of major fires. All science staff are trainedto deal with minor bench fires, clothing fires and hair fires (see Appendix 8). This training is supported byregular drills arranged by the Head of Science. See Appendix 1 for the name of the staff membercurrently with this function.Advice on fire-fighting is given in chapter 14 of Topics in Safety and in section 4 of the CLEAPSSLaboratory Handbook.Spills of any volume which do not give rise to significant quantities of toxic or highly-flammable fumes(‘minor spills’) are dealt with by teachers or technical staff using a ‘spill kit’ prepared for this purpose.Advice on dealing with spills is given in chapter 7 of Safeguards in the School Laboratory and in section 7of the CLEAPSS Laboratory Handbook.Major spills are those involving the escape of toxic gases and vapors or of flammable gases and vapors insignificant concentrations. (Small volumes can be ‘major spills’ if spilt in small rooms.) Staff are trained inthe appropriate procedures (see Appendix 9). This training is supported by regular drills arranged by theHead of Chemistry.See Appendix 1 for the name of the staff member currently with this function.Science staff will follow the normal school procedures in cases which require first aid (see Appendix 10).They will carry out immediate remedial measures after the accidents which occur in science, whilewaiting for a first aider. See Appendix 8, the CLEAPSS Laboratory Handbook section 5, ASE, Safeguards inthe School Laboratory chapter 17 and DfEE, Safety in Science Education section 6.See Appendix 1 for the name of the person responsible for coordinating training in remedial measures.6.4 Reporting proceduresDangerous occurrences, injuries or suspected injuries to a pupil or a member of staff and instances ofdamage or theft will be reported using the standard school procedures. See Appendix 10.7. Science Department RulesThe Guidelines for Science Staff are contained in Appendix 11 and the Rules for Pupils in Appendix 12.8. Training policyThe person with the task of seeing that training is provided is the Head of Science.Particular training functions are delegated as follows:Page 38 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Induction of newly-appointed technicians - the Senior Science Technician and the school health andsafety officer;Safety aspects of the work of newly-qualified teachers - the Head of Science;Safety of students on teaching practice - the Head of Science and the student's mentor teacher;Safety of non-science teachers using laboratories - the Head of Science;Manual handling for all staff using laboratories - the Head of Science;Safe procedures for laboratory cleaners - the school health and safety officer and the Head of Scienceensure that the area itself is not unsafe. The contractor employing the cleaners is responsible for theiractions in the rooms to be cleaned;Training in the use of specialist equipment, chemicals or procedures - the Head of Science and theappropriate subject specialist;Safety training of non-science support staff - the Head of Science and the appropriate subject specialist;Regular update training.- covering new or changed regulations, new equipment etc - the Head ofScience.Records of the training received by members of the science staff are kept in the Safety Check File.9. CommunicationsIt is acknowledged that communication of safety information is of the greatest importance and is the taskof the Head of Science with the assistance of subject specialists.In this department, all staff are issued with a copy of this Policy. The Original is kept in the departmentaloffice.Appendix 8 is posted on the wall in all laboratories and preparation rooms while Appendix 12 is issued toall pupils at the start of the academic year.Any new instructions, restrictions or rescinded (lifted) restrictions made by the employer arecommunicated to all staff in writing as well as being attached to this policy (Appendix 7).10. MonitoringThe employer expects the science department to monitor the implementation of this policy and theemployer’s Code of Practice for Science. Records of monitoring are kept by the Head of Department.Checklists for daily monitoring are used by the person in charge of each room at the end of each dayChecklists for weekly and termly monitoring are used by the person in charge of each room. Termly andannual monitoring is done by the the Head of Department. Copies of the checklists for daily, weekly,termly and annual monitoring are given in Appendix 13Records of monitoring are kept in the Safety Check File.Page 39 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Appendix 1Names of staff with particular functionsThe task of overseeing health and safety in this school is given to Mr. I. Oliver.Within the science department, this task is further delegated to the Head of Department: Mr. T. Gamble.The subject specialists for consultation over safety matters are:biology: Mr. N Pricechemistry: Mr. S Chandlerphysics: Mrs. E PontonThe science health and safety officer is: Mr. L van den BergThe Senior Technician is: Mr. L van den BergThe function or task of overseeing the checking of activities against the model risk assessments and recordingsignificant findings is held by: Mrs. E PontonAll members of the team help in this process.The person trained to test fume cupboards is: Mr. L van den BergThe person trained to do electrical inspection and testing is: Mr. L van den BergThe employer’s Radiation Protection Adviser is: Trevor GronowThe member of staff nominated as Radiation Protection Supervisor is: Mr.The person considered competent to examine pressure vessels is: Insurance CompanyThe person in charge of chemical storage is: Mr. L van den Berg.The person in charge of manual handling is: Mr. A Stubbs.The person with the task of arranging drills on bench fires etc is: Mrs. E PontonThe person with the task of arranging drills on major and minor spills is: Mr. S. ChandlerThe person with the task of arranging drills on immediate remedial measures is: Mrs. E PontonThe trained first aider is:Page 40 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Appendix 2Publications to be used as model risk assessmentsThe employer has endorsed the use of the following publications as sources of model (general) risk assessments.STS, Hazardous Chemicals - A Manual for Science Education, SSERC 3 Ltd, 1997, ISBN 0953177602, (optional, butrecommended for schools with substantial teaching of chemistry post -16).CLEAPSS, Hazcards, CLEAPSS 4 , 1995 or laterCLEAPSS, Laboratory Handbook, CLEAPSS 2 , 1997 or laterDES, Microbiology: an HMI Guide for schools and further education, HMSO, (1990 or 1993 Reprint)ASE, Safeguards in the School Laboratory, ASE, 1996 (10th Edition), ISBN 0863572502DfEE, Safety in Science Education, HMSO, 1996, ISBN 011270915XASE, Topics in Safety, ASE, 1988 (2nd edition), ISBN 0863571042SSERC, Preparing COSHH risk assessments for project work in schools, SSERC, 1991DENI, Safety in Science Laboratories, DENI, 1989These publications, where available, may be useful for reference:Other guidance issued from time-to-time by:the Department for Education and Employment;the Association for Science Education;the CLEAPSS School Science Service;the SSERC Science and Technology Service.For example, on ionising radiations:CLEAPSS, Ionising Radiations and Radioactive Substances, CLEAPSS, 1992, Ref L93DENI, The use of ionising radiations in educational establishments, Department of Education, Northern Ireland,1986DfEE, The use of ionising radiations in education establishments in England and Wales, DfEE, 1992, Ref No AM1/92SOED, Procedures for the Use of Ionising Radiations in Educational Establishments Circular 1166, 1987On more general matters:Pheasant and Stubbs, Manual Handling - An ergonomic approach, National Back Pain Association, 1994, ISBN0950772682CLEAPSS, Monitoring the implementation of science safety policies, CLEAPSS, Aug 1997, Ref No PS 30DfEE, Fume Cupboards in Schools, (Building Bulletin 88), HMSO, 1998, ISBN 0112710271 (ReplacesDesign Note 29)3 SSERC, St Mary’s Building, 23 Holyrood Road, Edinburgh, EH8 8AE.Tel: 0131 558 8180; Fax: 0131 558 8191; E-mail: sserc@mhie.ac.uk4 CLEAPSS School Science Service, Brunel University, Uxbridge, UB8 3PH.Tel: 01895 251496; Fax: 01895 814372; E-mail: science@cleapss.org.ukPage 41 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Health and Safety information is published by SSERC in its Science & Technology Bulletin. These articles are oftenof general interest but are, of course, of particular application in Scotland. SSERC also publishes training materialson meeting the COSHH Regulations, the Pressure Systems and Transportable Gas Containers Regulations and theElectricity at Work Regulations.Regular updates on safety matters are contained in the CLEAPSS Bulletin and the ASE’s Education in Science.Appendix 3Monitoring fume cupboards: guidance notes and formsThis employer requires school staff to test fume cupboards using the procedure detailed in the DfEE publication,Fume Cupboards in Schools (Building Bulletin 88) Appendix B. CLEAPSS publication, Monitoring Fume Cupboards,L9b.]]The records of the tests are in the Safety Check File.Appendix 4 Notes and schedule for the examination and testing of portable mains-operatedequipmentThis employer requires school staff to inspect and test portable electrical equipment used in the sciencedepartment using the following procedure:Details and a suggested schedule are in the CLEAPSS Laboratory Handbook Section 6 and Chapter 3 of Topics inSafety (based on guidance from the HSE). Later guidance from this source (IND(G)160L 2/94) allows the frequencyof testing to be adjusted in the light of experience: items which suffer much wear or abuse need testing morefrequently than once per year while items which are never moved or used only rarely can be tested lessfrequently.The records of the tests are in the Safety Check File.Appendix 5Local rules for ionising radiationsThis employer’s RPA has agreed the following Local Rules for the use of ionising radiations.Local Rules for Staff:These rules are necessary to comply with the law and the Ionising Radiations Regulations 1985. They allow you toteach about ionising radiations and radioactivity in a safe manner.1. Students in GCSE A and A/S Level classes may handle closed sources and must be given a copy of thelocal rules for this work before doing so.2. Open sources are not used in this school.3. Work using sources of ionising radiation must be supervised by a permanent present, qualified scienceteacher and therefore meets the requirements of Category C.4. The teacher is responsible for checking the closed sources after use by students for any obvious damageand for making appropriate entries in the Use Log Book, which is kept in the department office.5. In non-advanced classes which may contain pupils under the age of 16, practical work on ionisingradiations must use no radioactive sources other than:(a) those in cloud-chambers(b) watches with luminous dials (or equally sealed instruments):(c) geological specimens handled with forceps.6. The technician is responsible for seeing that the sources are returned to their secure store, after theteacher or the classes taught have used them. Once sources have been removed from their secure store,they must not be left unattended.Page 42 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Local Rules for Closed Sources:1. Carry each source in its box and keep it there until it is required.2. Record the times of removal and return of each source from/to the store in the Use Log Bookprovided.3. Use only one source at a time in any one experiment.4. Handle all closed sources with a tool which keeps the fingers at least 10 cm from the active region.5. All sources must be inspected on return by the teacher in charge.6. Any event in which a source is dropped or may have been damaged must be reported immediately to theteacher.7. Be careful to follow the special instructions provided for the use of the thoron and protactinium sources.Local Rules for Open Sources (for information only - see above):1. Always wear a laboratory coat or its equivalent and disposable plastic gloves.2. Work at a place which is prepared as follows:the bottom layer should be impervious to liquids, e.g. an enamel tray or polythene on a wooden bench;above this two or more layers of absorbing paper to catch spills;all glassware, test-tube racks and source containers on the paper;a box of tissues handy;all instruments off the paper but within reach.3. When operating equipment, always take a clean tissue in the gloved hand so that the knobs etc. cannotbe contaminated.4. At the end of the experiment flush liquid residues down a toilet or sink marked with the radioactivesymbol with plenty of water, place all glass- and plastics-ware in a bowl for special washing and place allthe paper, tissues, gloves etc. in a large plastic bag whose neck can be tied or otherwise sealed.5. The times of issue and return of the active material stock should be recorded together with an estimateof the amount used in a particular investigation.Page 43 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Appendix 6Equipment or activities restricted to those users who have received or are receiving special trainingThis employer permits the following activities to be carried out only by persons who have received appropriate(in-house) training:1. Use of certain centrifuges.2. Chemical reactions with particular hazards: i.e., using alkali metals, phosphorus, the thermit reaction,the reduction of copper oxide with hydrogen or magnesium.3. Demonstrations involving an air rifle or pistol.4. Equipment supplying or using high voltages: e.g., all mains-powered equipment, HT power supplies,high-voltage electrophoresis apparatus, the power line demonstration.5. Equipment with hot or moving parts: e.g., hotplates or fractional horse-power motors.6. Glass working with oxygen or high-pressure air.7. High pressures: e.g., pressure cookers, autoclaves, steam engines and compressed-air systems.8. Human physiology equipment: e.g., sphygmomanometers and spirometers.9. Low pressures: e.g., vacuum systems.10. Manual handling: e.g., carrying boxes of books, or heavy trays of equipment.11. Power tool use.12. Technician tasks, e.g., diluting strong acids, handling strong alkalis, clearing up spills, disposal of residues,glass handling, fitting mains plugs and regular inspections of electrical equipment, microbiology:preparation tasks and disposal procedures.13. Use of micro-organisms at levels 2 and 3.Appendix 7Local instructions from the employerLocal instructions are incorporated into the LEA Code of Practice for Science, 1999. These remain in force untilfurther notice.This employer does not permit the following activities:Blood sampling.This employer has recently rescinded (lifted) the bans on the following activities:Cheek-cell sampling.Page 44 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Appendix 8Remedial measures for science staffIMMEDIATE REMEDIAL MEASURESWhat Science Staff should do while waiting for first aidThe First Aid Regulations do not necessarily require there to be a qualified first aider among science staff,yet this is clearly desirable. Nevertheless, all staff have a duty to carry out remedial measuresimmediately while waiting for first aid or professional medical treatment. The following advice coverscommon laboratory accidents and is intended as a supplement to any local guidance on dealing with nonlaboratoryevents, e.g., epileptic fits.Chemical splashes in the eyeImmediately wash the eye under running water from a tap for at least 10 minutes and for much longer inthe case of alkalis. The flow should be slow and eyelids should be held back. Afterwards, the casualtyshould be taken to hospital (with irrigation continuing during the journey for an alkali in the eye).Chemical splashes on the skinWash the skin for 5 minutes or until all traces of the chemical have disappeared. Remove clothing asnecessary. If the chemical adheres to the skin, wash gently with soap.Chemicals in the mouth, perhaps swallowedDo no more than wash out the casualty's mouth. After any treatment by the first aider, the casualtyshould be taken to hospital.BurnsCool under gently running water until first aid arrives.Toxic gasSit the casualty down in the fresh air.Hair on fireSmother with a cloth.Clothing on fireSmother by pushing the casualty to the ground, flames on top. Spread a thick cloth or garment on top ifnecessary. A fire blanket is ideal but use only if very close by.Electric shockTaking care for your own safety, break contact by switching off or pulling out the plug. If it is necessary tomove the casualty clear, use a broom handle or wooden window pole or wear rubber gloves. If casualty isunconscious, check that airways are clear and begin artificial ventilation if necessary.Severe cutsLower the casualty to the floor and raise the wound as high as possible. Apply pressure on or as close tothe cut as possible, using fingers or a pad of cloth. Protect yourself from contamination by blood. Leaveany embedded large bodies and press round them.Notes on this tableChemical splashes in the eye. More advice on washing is given in [the CLEAPSSLaboratory Handbook Section 3 / Safeguards in the School Laboratory p107.Chemicals in the mouth. Sometimes attempts are made to administer an ‘antidote’.This is likely to do more harm than good and should not be attempted.Page 45 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Appendix 9Emergency proceduresIf a major spill of a fuming substance occurs, the staff will ask the fire service to deal with it, warning it thatbreathing apparatus will be needed.These numbers are displayed near the telephone[s]:Emergency Body Telephone numberSerious accident Ambulance 999First aiderxxxxChemical spill CLEAPSS 01895 251496Science adviser 01604 75033301604 237077Head of Science(Home)Radiation accidentHospitalRPA 01604 75033301604 237077Animal welfareVeterinary practitionerPage 46 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Appendix 10School injury reporting procedureFollowing an injury, so that the Regulations (RIDDOR) can be complied with, the accident report form must becompleted and returned to the school office as quickly as possible.Page 47 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Appendix 11Page 48 of 86Guidelines for science staffAll teachers, technicians and support staff1. Teachers and technicians have a general duty to take reasonable care for the health and safety ofthemselves, of other members of staff and of pupils. They have specific duties: to be familiar with thishealth and safety policy, its updates, appendices and the safety texts it refers to. They must observe therequirements of this policy and fulfill any special responsibilities it gives them. They must cooperate withcolleagues in their specific safety duties. They have a duty to report to local management any failure ofequipment which has a safety function.2. Staff practice must set a good example to pupils and be consistent with pupil laboratory rules, e.g., overthe wearing of eye protection.3. Staff must be familiar with emergency drills and familiar with the location in each science room of: theescape route; fire-fighting equipment; the nearest first-aid box; eye wash station; the main gas cock; themain electricity switch and the spill kit.4. Laboratories must be left safe. Special arrangements must be made for equipment which has to be leftrunning overnight and hazardous equipment which has to be left out. In general, all gas taps should becompletely turned off and all mains-operated apparatus switched off. At the end of the day, if practicable,gas should also be turned off at the laboratory main gas cock and electricity at the laboratory main switch.5. Eating, drinking, and the application of cosmetics should not take place in laboratories, preparation roomsor storage areas. The school has a no smoking policy.6. A teacher or technician must assess the risks very carefully before conducting any practical operation in thelaboratory when alone in the science department. Nothing should be done which could lead to an accidentneeding a remedial measure. (See Appendix 8.)7. In general, pupils must not be left unsupervised in a laboratory. Staff needing to leave a class briefly mustassess the risks of doing so, perhaps arranging for temporary supervision by a neighboring member of staff.Special arrangements may be needed for senior students doing project work, depending on the hazardsinvolved.8. Science laboratories, preparation rooms and stores should be locked by the staff when not in use, unless sodoing hinders an essential fire escape route. They should be available for teacher-supervised club activitiesonly by special arrangement.Teachers1. At the beginning of each school year, teachers must make sure that their classes have copies of the pupilrules and issue them if necessary. They should be stuck in an exercise book, work folder or similar place.2. Teachers must enforce the pupil laboratory rules, reminding pupils of them often enough for them to befamiliar. With new pupils, time should be spent explaining them, with appropriate demonstrations.3. Lesson preparation should be adequate and include checking on risk assessments and, where necessary,the safety precautions required. Time should be allowed for consulting more senior colleagues where thereis any doubt and to try out experiments, particularly those involving a hazard. Teachers must not deviatefrom that scheme of work for which the activities have been checked against model risk assessments,without making a further risk assessment, checked with a subject specialist. Teachers should explainprecautions to pupils as part of their health and safety education.4. Open-ended investigations must be so organized that the teacher can assess any risks and lay downprecautions before any hazards are met.5. If, because of large class size or indiscipline, safety cannot be maintained during certain practical work, thework should be modified or abandoned. This decision should be reported to the Head of Science.6. A teacher is responsible for the safety of any of his/her classes taken by a student teacher. If the normalclass teacher is absent, another science teacher must be given this responsibility by the Head of Science.Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

7. Teachers in charge of courses are responsible for ensuring that technicians are familiar with theappropriate precautions needed to control any hazards which might be encountered in preparingequipment for their lessons and in clearing the equipment away. Class teachers may need to repeat suchwarnings.Page 49 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Appendix 12Rules for pupils during science lessons1. You must not enter a laboratory unless instructed to do so by a teacher.2. You must not do anything with equipment (including materials handling equipment or trolleys) or materialsunless told to do so by a teacher. You must follow instructions precisely, not anything less, not anythingmore.3. You must wear eye protection when told to do so and keep it on until told to take it off when all practicalwork, including clearing away, is finished.4. When instructed to use a Bunsen burner, make sure that hair, scarves, ties etc are tied back or tucked in tokeep them well away from the flame.5. When working with liquids, normally stand up; then you can move out of the way quickly if there is a spill.6. Never taste anything or put anything in your mouth when in the laboratory unless your teacher tells you todo so. This includes sweets, fingers and pencils which might have picked up dangerous chemicals from thebench.7. If small amounts of chemicals or microbiological cultures get on your hands or any other part of the body,wash them off. Wash your hands after work with chemicals or with animal or vegetable matter.8 Put waste solids in the correct bin, never in the sink.9. Report any accident to the teacher. This includes burns or cuts and chemicals in the mouth, the eyes or onthe skin.10. Keep your bench clean and tidy, with bags put in a place where people will not trip over them. Wipe upsmall splashes with a damp cloth or paper towel and report bigger ones to the teacher.Appendix 13Safety checklists[The following daily, weekly, termly and annual checks are carried out: . . . . . . .. . . . . . . .](Suggested lists are in the following:ASE, Education in Science, 75, Nov 1977ASE, Topics in Safety, ASE, 1988 (2nd Edition) pp 4 & 5ASE, School Science Review, 277, June 1995 or Safety Reprints b11)[The procedures used for monitoring the implementation of this policy are as follows.Departmental meetings: safety is a regular item on the agenda for meetings of the science [department] /[faculty] staff.Lesson observation: opportunities are made for formal and informal lesson monitoring by senior staff.Checklists are used for detailed monitoring.Informal talk: both colleagues and [pupils] / [students] draw attention to failings informally.Records: the Safety Check List and resource requisitions reveal inadequacies.‘Purges’: a particular aspect of safety is subject to a ‘purge’ each [term] / [year] in that all staff and [pupils] /[students] are asked to make a special note of any problems for a period of one [week] / [month].Safety audit: once every [year] / [two years] an external [consultant] / [senior teacher] / [health and safetyadviser] is asked to make an audit of the arrangements for safety in the science [department] / [faculty] forreporting to senior management.]Page 50 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Appendix 6Arts, Music and Design Technology Health and Safety PolicyIntroduction:The Design and Technology Department's 'Policy for Health & Safety' is consistent with, and soreinforces, the policies of the School and LEA, which seek to promote safe and healthy workingconditions, behaviour and procedures.THE EFFECTIVE MANAGEMENT OF HEALTH & SAFETYThe effective management of safety for a school Design and Technology department can be seen as having fourmajor components:1. Risk assessment and planning before a lesson.2. Organisation of routines during and between lessons to include:3. Control/take action to include:Page 51 of 86the use of goggles, protective clothing, etc.reporting breakages and dealing with sharp objects and broken glass;location of safety equipment;reporting and dealing with accidents;clearing up after a work session.where to find safety information, e.g. COSHH file, risk assessments & CLEAPSS Hazcards,etc.regular safety checks;safety training - to include all relevant staff and pupils.effective storage.4. Monitor and evaluate - including procedures for reporting hazards/suspected hazards and those forreviewing risk assessments and safety in general, e.g.Section 1.reporting spillage of chemicals/dangerous substances to appropriate authority fordisposal.reporting localised hazardous conditions to caretaking staff for immediate attention - wetfloors, obstructions, loose floor tiles, etc.Risk Assessment And Planning Before A LessonAll Departmental staff are required to familiarise themselves with the health and safety policiesof the LEA, the School and the Department, copies of which must be retained in the Departmentoffice.The Department has adopted the SSER technology safety file and COSHH risk assessments forTechnology. This department also adheres to the procedures in BS4163, BS5378, British andEuropean standard signs and the DFE Safety in Practical Studies. All technology staff mustconsult the relevant parts of these documents before undertaking hazardous practical work andplan their lessons accordingly. Repeated referrals are not required once staff are familiar withthe information, but staff need to be aware that the information is updated periodically.Every activity is assessed for risk including carrying books, trays of equipment and pushingtrolleys. We attempt to balance the desire to eliminate risk with the need to reduce risk in orderto maintain practical work, e.g. we may demonstrate an activity in order to reduce the level ofDoc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

a).b).c).d).risk to pupils - however we would normally do as much class practical work as is possible. Beforea lesson starts staff should:Have carried out a risk assessment. There is a five stage management process in risk assessment.Have procured any necessary safety equipment. All staff and pupils must wear appropriate protectiveclothing which demonstrates good health and safety practice in the workshops and Food Technologyareas. Staff conduct should reinforce the guidelines which pupils must follow whilst working in thedepartment.Know how and when to use particular facilities and equipment.Have a record of the quantity and condition of all items of equipment that are to be used by the pupils.The risk assessment record can also be used for this purpose.Section 2.a).Organisation Of Routines During And Between LessonsTeachers should make frequent references to the rules and procedures applicable to a particular area oractivity. A list of the Department's general rules and procedures, together with a list of those specific tothe area, must be prominently displayed in each room/workshop. Lists of the rules and proceduresspecific to each area are provided. Each pupil is given a copy of the following safety code in their'Introduction Booklet' when they first attend the School.SAFETY CODE - THE DESIGN AND TECHNOLOGY DEPARTMENTThe room/workshop is a much safer place to work if you follow this code:Before the lesson starts you must:1. Never go into a room/workshop without permission.2. Always walk into the room/workshop and never run or push anyone.3. Always remove/secure your coat, watch, jewellery, etc. as appropriate.4. Always roll up your sleeves, and fasten loose clothing, etc.5. Always tie back long hair or use an appropriate hat.6. Always wear strong protective shoes.7. Always put your bag under the bench or where your teacher tells you to put it.During the lesson you must:1. Always know exactly what you are doing. If not, ask your teacher.2. Always obey your teacher's instructions.3. Always work sensibly and quietly to minimise hazards and in order that instructions can be heard.4. Always wear safety goggles/glasses/masks/respirators, etc. when told to do so.5. Always wear an apron or other protective clothing when necessary or when specifically told to do so.6. Always put your stool under the bench if you leave your seat for any reason.Page 52 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

7. Always stand when you are doing practical work and put your stool under the bench.8. Always report an accident or breakage immediately. If you spill anything on yourself, immediately washwith water and call for your teacher's help.9. Never put anything in your mouth. Do not eat, drink or chew.10. Never interfere with equipment.11. Never put glass or solids down the sink.12. Never sit on benches unless instructed to do so for demonstration purposes.13. Never remove a safety guard.At the end of the lesson:1. Always wash your hands at the end of the lesson.2. Always wipe the benches, tables and sink areas if they are wet.3. Always leave the room/workshop clean and tidy.N.B.b).c).d).Normally all jewellery (except closely fitting and non protruding ear studs) and watches should beremoved. However, it should be suggested that in the interests of their own safety - even studs shouldbe removed and reasons given to support this view. The department makes no exception and does notrecognise any exemption to the above rules for jewellery or anything else which is considered to bedangerous in the workshop/food technology areas. If the items are worn for cultural reasons, religiousobservance or as a means of ethnic identity then every endeavour will be made to reach a safe workablecompromise, e.g. adhesive tape may be wrapped around the finger or wrist in order that the risk of thatitem getting 'caught up' is minimised. When such instances occur the advice of the DOS must be soughtand parents must be informed in writing (using a proforma letter) of any remaining risk.Teachers insist that pupils are inducted into a real sense of safety awareness and good practice, e.g.pupils must use the correct names of equipment when talking to staff and peers. Each room/workshophas a poster that shows pictures and names of normal equipment.Pupils should be encouraged to develop a strong sense of 'health and safety' for themselves and others,and to become familiar with the general and area-specific rules and procedures. Pupils must heed theteacher's advice on how to avoid any potential risks when using particular tools, equipment, materials orsubstances. They are required to behave sensibly at all times, and should be reminded regularly of thedangers of running in this area of the School.When appropriate, pupils are required to wear items of protective clothing such as overalls, aprons andgloves, and on occasions respirators and masks.i. Leather gloves and oven gloves are available in the department for handling hot items, sheetmetal, rough sawn timber and heavy metal sections. Rubber gloves and gauntlets are availablefor handling chemicals. Pupils are encouraged to use them when necessary.ii.Localised dust extraction should be employed wherever possible but in exceptionalcircumstances, pupils may need to wear dust masks or respirators for sanding and paint/lacquerspraying which cannot be carried on out of doors. Pupils with respiratory problems may evenneed to wear a mask when others in the immediate area are carrying out the above activities.Efforts should be made to isolate them from the activity wherever possible and a local decisionPage 53 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

should be made in conjunction with a trained first aider as to whether or not it would be betterto exclude them from a particular activity on medical grounds.e).f).g).Doors may be locked if staff leave the room/workshop. Pupils are not allowed to enter or work in aDesign and Technology room/workshop unless actively supervised.Pupils and staff are not to eat or drink in a room/workshop - this includes break and lunch times.All pupils must wear safety spectacles or goggles (which are provided) for the following activities, and inany situation where they are observing others carrying out the following activities - ordinary spectaclesdo not provide sufficient protection:lathe work - wood and metal;milling machine;drilling machines;disk sander;polishing machines;Hegner saws;acid bath;paint spraying;mortising machine;jigsaw;power hacksaw;soldering;hammering;punchwork and chiselling;notching guillotine;blowtorch;Oxy-acetylene welding;handling wire or springs.N.B.h).i).j).k).l).A suitable head/hand shield must be used for electric arc welding.However, despite providing general protection, pupils should be discouraged from wearing safetyspectacles all the time particularly when a low or no risk activity such as drawing or marking out calls foruninterrupted vision. Pupils who normally wear spectacles may choose to wear goggles over them foradded protection.Aprons must be worn when pupils use chemicals.Gas and electricity must be switched off at the mains at the end of the day - the location of mainsswitches/taps is clearly indicated in each area.Many chemicals commonly used in schools can usually be disposed of by washing down the sink welldiluted with large quantities of water. If in doubt consult the Head of Department and the Technician.Metal powders necessitate special care and reference should be made to relevant COSHHrecommendations and advice.At the end of a lesson staff are to ensure that all machines/equipment have been rendered safe. Ifapplicable, such items must be 'guarded' and be able to be 'rendered safe' when not in use by the use ofkey switches / padlocks / covers, etc. 'Guards' on machinery must never be removed except by thosequalified to do so.Staff should ensure that the pupils leave the area in an orderly manner. If fire exits are used this canreduce the congestion, which is often heavy, in the corridors.Page 54 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

m).Particular care should be given to the distribution and collection of hand-tools and of small items ofequipment, the number and condition of which should be checked at both the beginning and the end ofan activity or a lesson.n).o).Notices identifying large items of machinery or equipment, giving instructions on how to use them safely,and warning of any potential hazards, must be prominently displayed in positions adjacent to them.Dealing with accidents and emergencies:i. ACCIDENTS:In the event of a pupil injuring themselves, dealing with that incident must take priority. All workin the workshop must STOP and pupils must be asked to sit quietly without working or usingequipment further until the incident has been dealt with and the welfare of the injured party hasbeen organised. Pupils must be made aware of the circumstances leading up to the accident andan appropriate short discussion about the incident should serve as an example to others.Small cuts, abrasions and minor burns can be dealt with using the first aid facilities available ineach room and workshop. More serious matters which it is considered warrant the attention of aqualified 'first aider' should be referred to the school office. (Phone extension 3000). A runnermay be sent from a room not served by a phone.All accidents however minor should be reported in the SCHOOL ACCIDENT BOOK by the end ofthe day on which they occur. The accident book must then be countersigned by the Headteacher. A photocopy of the accident book entry must be forwarded to the DOS so that anyincident involving faulty or dangerous equipment/situations can be dealt with at the earliestopportunity. A file to contain such entries is held in the departmental office.Pupils should be encouraged to report all injuries however minor and should be reassured that nopunishment will be given or sanctions taken against them. Pupils should also be reminded atregular intervals and especially during practical demonstrations about the course of action thatthey should take immediately following a personal injury and before the member of staff hasarrived to take charge.For burns, cuts and acid splashes, COLD water should be applied copiously to the affected part.For burns and acid splashes the affected area should be irrigated for at least 10 minutes. Anycuts and abrasions should be dealt with in accordance with the 'HIV preventative protocol'.ii.For acid splashes to the eyes and face, pupils should be instructed to put their head over the sinkand to quickly splash COLD water into their eyes and on to the face in order to dilute the acid.ILLNESS & SICKNESS DURING LESSONS:Pupils must be encouraged to report that they are feeling unwell during a lesson if it is likely thattheir condition would cause them to loose concentration or become faint. They should haveconfidence in knowing that such matters are regarded seriously from a health and safety point ofview (chances of falling on to moving parts or against sharp or solid objects) and that providedthey have a genuine case it will not be deemed as 'lead swinging'. Opportunities must beafforded in such circumstances for the pupil to leave the room to visit the cloakroom, get somefresh air, have a drink of water, etc. The advice of the school first aider should also be sought ifthere is cause for concern or if it is thought that the incident is not genuine.However, pupils mustnot leave the room/workshop area without first informing the member of staff of the situationand they must be in possession of an OUT OF CLASS PASS at all times.Page 55 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

iii.iv.Page 56 of 86EMERGENCY PROCEDURES (GENERAL):In the event of damage to or faults with equipment which is liable to render their further usedangerous, it is important that the equipment is physically isolated so far as it may be possible,and an EQUIPMENT OUT OF USE sign must be displayed on the equipment in order to eliminateany further risk to users, until such time that the equipment has been inspected and/or repaired.Hand tools so affected must be removed from the workshop to a secure place so that they cannotbe used.Pupils must be made aware of all incidents where damage occurs to equipment so that they arenot tempted to use said items, and they should always be encouraged to report any situation oruse of equipment which appears to constitute a risk.EMERGENCY PROCEDURES (ELECTRICAL):In the event of accidents or faults with electrical equipment - it is important that the equipmentbe disconnected from the power supply if possible, otherwise the isolating switch should beSWITCHED OFF and an EQUIPMENT OUT OF USE SIGN placed over the isolator and in aprominent position on the machine also to ensure that no further use takes place. Portableelectrical equipment should be removed from the general workshop area and locked away untilsuch time that the equipment has been inspected and/or repaired.v. EMERGENCY PROCEDURES (GAS):vi.viiIn the event of accidents or faults with equipment which use or are connected to a gas supply, itis important that the equipment be isolated at the nearest gas cock or valve and an EQUIPMENTOUT OF USE SIGN placed over the gas cock or valve as well as in a prominent position on theequipment.GAS LEAKS (PIPED SUPPLY):If a gas leak is suspected then the gas supply should be isolated at the room's main valve, and theDOS should be notified immediately so that the appropriate authorities can be contacted fortesting and repairs. In the event of ANY gas leak and particularly if it is not possible to isolate aleak because of physical damage caused to the supply then the following procedure should takeplace:all naked flames should be extinguished immediately;all personnel in the room should be informed about the problem and should be remindedabout the risks of explosion caused by sparks from power tools, electrical switches, staticelectricity from computer screens, etc.all work must STOP and pupils should be removed from the room to a place of safety;after closing all doors to corridors and other working areas, an attempt should be madeto disperse the gas to the outside of the building by opening windows and external doors.Fans and ventilators should not be used unless they are of the self propelled variety.a message must be sent to the school office and the Premises Manager giving fullinformation about the incident;in the absence of the Premises Manager, DOS will contact SMT to discuss any necessaryevacuation of adjacent rooms / areas.GAS LEAKS (BOTTLED GAS)If a gas leak is suspected which involves a bottled gas cylinder (Acetylene, Propane, Oxygen) thenthe gas valve on the cylinder should be isolated in the first instance. If for any reason it is notpossible to isolate a leak because of physical damage caused to the cylinder valve then thefollowing procedure should take place:Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

ALL NAKED FLAMES AND SOURCES OF IGNITION IN THE ROOM SHOULD BE EXTINGUISHED ASSOON AS POSSIBLE.Leak NOT IGNITED - Cylinder not hot.all personnel in the room should be informed about the problem and should be remindedabout the risks of explosion caused by sparks from power tools, electrical switches, staticelectricity from computer screens, etc.all work must STOP immediately and all personnel should be removed from the room toa place of safety;the gas cylinder should be removed from the room to a place of safety where the gas canevacuate to the atmosphere. In the case of the Oxy-Acetylene welding equipment thewelding trolley should be wheeled out into a more secure area, e.g. the nearest availablesafe open space;warning notices should be posted and access to the immediate area should be prevented;BOC should be notified;a message must be sent to the DOS, the school office and the Premises Manager giving fullinformation about the incident;the DOS will contact SMT to discuss any necessary evacuation.p).Leak IGNITED - Cylinder overheated or on fire.all work must STOP immediately and all personnel should be removed from the room to aplace of safety;raise FIRE ALARM;close cylinder valve if possible and safe to do so;call FIRE BRIGADE to inform about circumstances;a message must be sent to the DOS, the school office and the Premises Manager giving fullinformation about the incident;DO NOT ATTEMPT TO MOVE CYLINDER. If possible apply copious quantities of cold waterfrom a hose to the affected cylinder from a safe position until the fire brigade arrives;BOC should be notified;follow any instructions given by BOC (also refer to BOC safety / cylinder handlingguidelines).In case of emergency staff should already:be familiar with evacuation procedures in case of fire or other emergency;know the location of, and how to use, fire fighting equipment;know the location and identity of the officer trained in first aid;know how to use the eye wash bottle;know the location of, and how to control, the mains services, i.e. gas, electricity and water.q).Page 57 of 86Clearing Up After A Working Session.Clearing up after a working session should be an accepted part of a practical lesson and time alwaysneeds to be allowed for this to take place safely and effectively. The type of work, number of pupilspresent, the variety of equipment used and the proximity of storage facilities will dictate the time that isneeded; but clearing up should never be left until the very last minute. The major safety consideration isthat tools and equipment are stored in their proper designated locations so that the next lesson is notcompromised and tools will not be found by subsequent classes in an unsafe condition or in locationswhich might cause injury. All powered equipment must be isolated and made safe as well as adequateDoc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

notice being given about items which need to cool down over a period of time. Particular care needs tobe taken at the end of a working session with the storage of:Tools which can cause injuries through incorrect storage and handling:Sharp edged tools such as kitchen knives, Stanley and craft knives, scalpels, wood chisels, scissors, metalcutting snips, scribers, scribing blocks and surface gauges, engineers dividers, odd leg calliper, centrepunches, wood and metal cutting hand saws, lathe tools, planes, saw tooth cutters and wood drills,marking gauges, marking knives, screwdrivers.Tools which get hot with use:Pick up and forge tongs, soldering irons, saucepans, crucibles, ladles, casting flasks, ingot moulds, glueguns.Equipment which gets hot with use:Ovens of all types, forges, welding equipment, casting equipment, brazing and other gas torches, brazinghearth areas, vacuum forming machines, laminate steamers, plastic sheet benders, hot wire cutters, gluepots, sandwich makers, waffle irons, domestic irons, kettles, food steamers, Bunsen burners, boiling rings.At the end of every working session, unused raw materials should be returned to bins/racks, etc. There shouldalso be some organised system for storing short ends and off-cuts. Machines, work surfaces, benches and sinkareas should be cleared of tools and work pieces and then brushed/wiped clean ready for the next lesson.All protective clothing should be returned to a suitable storage location and checked for damage that could affectusage in subsequent lessons.All waste materials should be disposed of safely and where hazardous waste is concerned, reference should bemade to the relevant COSHH regulations. Oil or other chemical spills should be cleared immediately, particularlywhere there is risk of contamination to clothing or a work area. Oil and water spills on floors are particularlyhazardous and may require the attention of cleaning staff - in the short term, sawdust and shavings can be usedto 'mop up', but should then be cleared by sweeping.Large volumes of shavings, sawdust and plastic cuttings are likely to constitute a fire hazard and so clearance anddisposal should take place on a regular basis, rather than at the end of the day. Excessive dust from machiningoperations and 'walked in' dirt contribute to respiratory problems and should be removed by vacuuming on aregular basis, rather than by sweeping. Filters on warm air central heating systems should be checked andcleaned regularly in particularly dusty environments.Metal cuttings, shavings, swarf and shards from guillotines present a particular hazard to fingers and feet. Allsuch waste should be removed to a safe place as it accumulates and certainly before there is so much that pupilsand other personnel start to walk on it. Swarf and sharp metal off-cuts should only be handled with gloves,scrapers and push sticks and under no circumstances should swarf be 'gathered' from a lathe, drilling machine,shaper or milling machine whilst the machine is operational.Pupils should always be warned about the dangers of 'blowing' sawdust or filings away from a work surface orbrushing away cuttings with their hands. Bench brushes should always be on hand for cleaning purposes as wellas rags for wiping up a spillage.At the end of the day and particularly at weekends, all tool and storage cupboards should be locked, key switchesand main electrical supplies isolated, gas valves closed, all guillotines chained and padlocked and all electricalequipment turned off. It should never be assumed that the Premises Manager or cleaning staff will notice thatthe workshop or Food Technology room is in an unsafe condition - it is the responsibility of the teacher in chargeof the room to make sure that all systems are safe, all hot items are cool and that everything is closed downsafely before they leave the building.Page 58 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

During long school holidays, it is good practice to remove all torches, burners and regulators from gas cylindersand to fit screw plugs as an added precaution to prevent any leakage of gas.Section 3.Control/take actionFor routine issues the initial decision as to the necessary remedial action or risk control measures that need to beintroduced is often taken by the DOS (level 2 manager) using budget resources directly under his/her control. Forlarger issues the Head teacher (level 1 manager) would consult with the Governing Body - best advice would beobtained from the DOS. The Governing body may be required to reallocate or divert resources accordingly.a).Actions can be prioritised based upon the level of risk and can take many forms, e.g.i. Estimate any costs incurred in changing practice and obtain or request relevant funding. N.B.Whenever training is statutory, or considered a necessity for the safety of staff, pupils and others,the Governing Body will ensure - within the financial resources available - that such training isprovided. Pupils receive training appropriate to the learning activities in which they participate.Records will be kept of all training and staff/ pupil/ student training will be regularly updated.ii.(i)(ii)(iii)(iv)After assessing the competence of staff and pupils in dealing with particular situations, it may benecessary to offer staff training or provide them with information. By informing staff andproviding appropriate training we hope to minimise any risk and to encourage the staff to reportincidents promptly in the accident log. When designing and implementing a training programmeit is important to analyse the expressed needs of all staff involved. This is primarily done byanalysis of the questionnaire returns during the annual Health and Safety audit. Thequestionnaire provides a survey of individual, departmental and Whole School needs. There arefour groups of people that need to be involved in formulating the training programme:the teaching staff;those involved in staff development and training;those responsible for school management including the Governing body;members of the Safety Committee.See Section e). for further details on staff and pupil training.b).Where to find information.i. ‘Academy. Safety File'.. This contains safety circulars from the LEA. and is stored in the Prep.room. It also contains the following important documents:ii.iii.iv.the Academy.'s 'Health and Safety Policy'. It contains amongst other information a list of safetycirculars;the School's 'Health and Safety Policy'. It contains amongst other information a list of safetyreps. and how to liaise with them;the data 'Health and Safety In Art and Design Technology'. It should contain amongst otherinformation contacts for the disposal of unwanted chemicals.Hazcards - listing chemical hazards.Location of equipment handbooks. These are stored in a clearly labelled box in the departmentoffice.Teachers need to be familiar with the procedures for reporting accidents, particularly those thatconstitute an emergency. Notices clearly stating the action to be taken in the case of a fire, a gasleak, or someone receiving an electric shock, must be prominently displayed throughout theDepartment's accommodation.Page 59 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

c).Regular safety checks:i. Electrical equipment is regularly monitored by teaching staff and the Technician. In addition thewhole stock of electrical equipment is checked/maintained annually by designated PAT testers..ii.iii.iv.Chemicals kept in storage are inspected annually for signs of deterioration and containercorrosion. Specific hazards are disposed of by the LEA.Maintenance of fire fighting equipment.ISE FIRE Ltd. annually inspect and maintain our full rangeof fire fighting equipment.Provision/cleaning of protective aprons, visors, etc. These are cleaned as necessary by theTechnician or staff.v. Glasses/goggles are inspected and cleaned termly by the technicians.vi.vii.viii.ix.Maintenance and use of the refrigerators and freezers - the contents of the refrigerator areregularly inspected (monthly) by the Technician and it is defrosted and cleaned once a term.'Emergency stop' buttons must be regularly checked, and repaired if faulty. Their key switchesmust not be operated by pupils.The technicians regularly clean/maintain all small items of machinery and hand-tools. They alsoprepare certain materials and substances for Food, Textiles and '3D'.Each of the Department's rooms is provided with a first-aid box, which must be readily accessibleand suitably maintained in accordance with Health & Safety. guidelines.x. The testing and maintenance of large items of machinery or equipment, most notably the lathesand drills, should be arranged through the School's Premises Manager, following consultationwith the DOS.xi.Illumination must be sufficient for Health and Safety, i.e.Corridors and circulation routes 20 luxWorkshopsOfficesBench workMachine workHeat treatment, welding, casting100 lux200 lux500 lux1000 luxSubdued to see flame and metal colour changesN.B. Mains lighting, in particular from fluorescent lamps produces oscillating light. If thefrequency of oscillations is a multiple of the frequency of a moving part of a machine e.g. circularsaw blade, then the blade will appear stationary. This stroboscopic effect can be effectivelyreduced by supplying adjacent rows of fluorescent lamps from different phases or by using locallighting from tungsten lamps.xii.Temperature must be sufficient for Health and Safety, i.e. it is recommended that workroomsshould normally be at least 16 ° C. In rooms where food products have to be kept at lowtemperatures then the temperature should be at a level which does not cause the food todeteriorate.Page 60 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

xiii.The maximum level of particulate material in the air is tested regularly and limits are set as:Particulate MaterialHardwood dustFused silica (pottery)Welding fumeMaximum Exposure Limit5 mg m -3 over an 8 hour TWA (TimeWeighted Average) ref.period0.4 mg m -3 over an 8 hour TWA5 mg m -3 over an 8 hour TWAd).Student teachers and new teaching staff are given an induction programme that includes training insafety procedures. All of the department's staff are trained on the use of new equipment.I. Our system of storage is based around: flammable chemicals are stored in a special storage cupboard; our usual non-flammable chemicals are stored in a special Chemical Store primarily in analphabetical arrangement. We have few hazardous chemicals (e.g. oxidising) and most are storedin relatively small quantities. The alphabetical system is convenient and poses very little risk.Acids are stored on the floor of the 'Chemical Store' or in the lead lined cupboard by the sink; materials, hand-tools and small items of equipment should be labelled, and, wherever possible,securely stored. The suitable storage of tools that are potentially hazardous, such as scissors,craft knives, lino-cutters and chisels, is considered to be as important as their safe and sensibleuse; wherever feasible and appropriate, substances should be stored in plastic containers to minimisethe risk of breakage.ii.iii.iv.Machinery or large items of equipment that cannot be stored, should be located in the safestpossible position in the room/workshop, taking account of the amount of space needed tooperate them.Labelling on chemical bottles - chemical bottles are clearly labelled with the name of the chemicaland any necessary hazard symbols.Storage and maintenance of gas cylinders. We have no gas cylinders:Type of Gas CylinderOxygenAcetyleneLocationN/AN/Av. Special waste bins are provided in each area for swarf, glass and others for paper. The Cleanersare aware of this system.Page 61 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

e).vi.Provision and replacement of eye wash bottles - each room/workshop is provided with an eyewash bottle. After use the water refill should be disposed of and a new replacement obtainedfrom the school office.Safety TrainingSafety training is offered to both staff and pupils. Four areas are particularly of concern in the design andimplementation of the 'In Service Training' programme:(1) Are the requirements of the Health and Safety policy being implemented?A focus here is to ensure that staff fully understand any systems put in place for their own and others'Health and Safety. Such training will minimize risks, and encourage staff to co-operate with themanagement and to correctly follow safety/reporting procedures. Staff and pupils should always be ableto perform their duties/activities in a healthy and safe manner.(2) Are staff allowed to consider their role and responsibilities as described in the AcademyHandbook and relevant policies?All staff need to be prepared to evaluate their own performance and skills. By doing so the staff will becomeincreasingly aware of their role and the ways in which that role can be made more effective.(3) Are staff given enough time, information and opportunities to prepare adequately for their roleand to develop the required skills – are they competent?A useful approach to helping staff develop such skills is first and foremost to help them identifythe skills they already have, perhaps by some form of self-rating check-list. More recently staffhave been trained in handling incidents involving offensive weapons and their rights onconfiscation and searching.(4) Are staff trained sufficiently to ensure that appropriate provision is maintained in the absenceof certain staff?Suitable Health and Safety training must be provided whenever staff have to work with new equipment (includingnew technology) or in a new system, e.g.new staff should be trained before taking up their formal duties;staff should be trained before taking up their formal duties in a new work area or job;staff should be trained before taking up new responsibilities;staff should be trained before participating in a new or different system of work.A review of the assessment of competence must be carried out if safety aspects of the work changesignificantly, i.e.HIGH RISK WORK – REVIEW ANNUALLYMEDIUM RISK WORK – REVIEW EVERY 2 YEARSLOW RISK – REVIEW EVERY 5 YEARSThe Health and Safety training must:be repeated periodically where applicable (refresher courses);take place during working hours;take account of new or changed risks to the employees.N.B. Managers must remain aware that it may be necessary to alter the nature of the job itself or proceduresrelated to the job if risks cannot be minimised to an acceptable level.Page 62 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

i. Safety Training For Staff:ii.Page 63 of 86It is expected that staff will make every effort to attend any safety training courses which are run fromtime to time by the LEA or other qualifying authority. Funding for safety training shall be given priorityover other courses wherever possible and particularly in the case of training urgently needed in orderthat a member of staff can use equipment required for National Curriculum pupil entitlement.It is expected that members of the department will make it known to the DOS if they feel that theirexperience does not extend to equipment or facilities which they are expected to use in the course oftheir employment. The DOS will endeavour to arrange informal instruction/safety sessions to ensureadequate safety cover and familiarity until a recognised course becomes available.Safety Training For Pupils:A major Health and Safety input is conducted in Year 7 when pupils enter the department and constantreference is made regularly thereafter and on every occasion when a new process / tool / piece ofequipment is introduced. They are made aware of their responsibility for their own welfare and theirgeneral responsibility to others. The issue of Health and Safety is also addressed in the designing ofartefacts which are safe to use and safe to construct. Particularly important is the issue of situationswhich don't always appear to be dangerous, but which often are, and which they must be made aware of.Examples include things which:are unusually heavy;are hot (and don't appear to be);have sharp edges (sheet metal, knives in washing up bowls);stick out from under benches;are very hard and which they can fall against (vices);may ignite suddenly (fat left in unattended frying pan);may overbalance (pots on cooker);can trip them up (trailing cables);they can slip on (water/oil on floor);can cause electric shock (soldering irons/irons burning through cables);stick to the skin (adhesives, hot plastics);can damage eyesight (welding arc flash, filings, sawdust, acid splashes, spray paints);can affect the respiratory system (fumes, gases, vapours, dust);are outside their previous experience and which may be dangerous to the uninitiated;can burn (hot fat, acid).More obvious safety matters will include reference to:Protective Clothing:aprons;safety spectacles and goggles;gloves/oven gloves;masks and respirators;strong shoes.Personal Safety:removal of ties, watches, jewellery, etc.rolling up sleeves, fastening loose clothing and shoelaces;tying hair back or other protection.Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

General Behaviour: no running, chasing, fighting or unruly behaviour; no throwing of books or equipment; no excessive noise so that instructions can be heard – see Appendix 3; always obey instructions.Good practice: tidiness in working; careful handling of tools and equipment (especially those with sharp edges), including puttingaway when finished with; switching off appliances after use; cleaning up any spillage; leaving warning messages in dangerous situations, e.g. hot metal/pans, etc. never use electrical equipment with wet hands; basic personal hygiene when dealing with food.Safe Designing: care in designing artefacts which have sharp edges corners which can cut; unguarded hot surfaces; use of materials which can break easily; overbalancing; insecure fixings and fixtures; exposed electrical wiring; unsuitable mechanisms which could trap fingers; insufficiently strong structures which could collapse under load; use of unsuitable or incorrectly weighed/measured ingredients; insufficient cooking or freezing which could lead to food poisoning.Workshop stop buttons:Pupils should:be told about the operation of the stop buttons, which equipment they affect and where they arein the workshops;know why stop buttons are necessary and what sort of event/incident would require that theyuse them (with or without staff intervention) based on their assessment of the situation;understand that the buttons are not just provided for staff use - everyone in the workshop bearsa responsibility to have due regard for the safety of everyone else, not just their own;understand that the buttons are not to be played with or touched unless the situation demands it- switching off a machine whilst it is functioning properly during a heavy cutting operation couldincrease the risk of an accident to the user caused by jamming or machine tool breakage.Page 64 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Working practice and expectations:All pupils will be expected to attempt what is asked of them when practical work is undertaken.Under no circumstances must other pupils 'help' their friends who are unsure/afraid of a piece ofequipment. It must be made clear that the teacher is there to help and advise and that seekinghelp from an expert source whenever needed is a normal and accepted practice so far as healthand safety is concerned. The only exceptions may be where work has to be carried or positionedby two people - and then care must be taken to ensure that safe working practices are carriedout so that fingers are not inadvertently caught, trapped or nipped in vices/clamps, etc.Pupils must be discouraged from thinking that it is helpful to push buttons, pull levers, adjustsettings or support material while it is being cut or machined by someone else unless they havebeen specifically instructed to help by a member of staff and adequate safety precautions havebeen taken and the matter discussed beforehand.Reporting damage and breakages:Pupils must be encouraged to report all breakages/damage to equipment or problems with theirwork, at the earliest opportunity. They should have confidence in knowing that they will not becriticised or disciplined provided that the damage has been caused accidentally and during thecourse of their work. They should be made aware that such things do happen from time to time -blades, drills and needles do break; planes, knives and chisels do get blunt - it is something thathappens in Technology.It is departmental policy that pupils are not charged or criticised for breakages that occurnormally during the course of their work. This is so that repairs and replacements can be put inhand immediately rather than finding the evidence later, hidden under a bench or at the back ofa cupboard. Pupils should also be made aware that blades/drills, etc. may break because amachine is operating incorrectly or in an unsafe manner and it is a very important matter to bringthis to the attention of the teacher in charge or the workshop technician as soon as possible. Theneed for co-operation and mutual trust between staff and pupils in the workplace must bestressed.Section 4.a).Monitor And EvaluateProcedures for reporting safety matters:If faulty/inadequate equipment (including fire fighting equipment) is discovered or suspected:i. Always inform the DOS, the Technician, and colleagues. Also inform the Head teacher, SafetyRepresentative, the Bursar and the Premises Officer as appropriate. Once the DOS has beeninformed it will be his/her responsibility to make appropriate decisions, e.g.ii.immediately taking the relevant piece of equipment out of service and make theappropriate entry in the 'EQUIPMENT OUT OF USE BOOK' - see below;organising a replacement item of equipment.After isolating any defective equipment, all incidences where inspection or repair is requiredshould be reported in the EQUIPMENT OUT OF USE BOOK. This is a duplicate page type bookwhich is kept in the department office. Duplicate pages should be passed to the DOS for referralto either the Bursar (so that repair work can be put in hand) or to the department technician sothat an in house repair can take place at the earliest available opportunity. The DOS will make aPage 65 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

decision as to when equipment can be safely used again following consultation with either thetechnician or the outside contractors brought in to make the repair.iii.Safety matters are regular items on the agendas of the Department meetings.b).Procedure for Circulating Safety Information.N.B. in the following section the term 'staff' refers to both teachers and technicians. On receiptof a safety document the contents are analysed and categorised by the Head of departmentunder one of three headings:i. Immediate action required:ii.iii.staff are verbally informed by the Head of Department and are asked to read their own copy ofthe circular as soon as possible. The Practical Requirement sheets and related Risk Assessmentsare then altered as appropriate. The document will then be discussed at the next departmentmeeting. N.B. if the document is very long it may be circulated without staff being given theirown copy.Medium/long term action required:the document is circulated to all Design and Technology staff and then filed. The PracticalRequirement sheets and related Risk Assessments are then altered as appropriate. Thedocument will be discussed at the next department meeting.No action required:if the contents confirm what we already practice then the document will still be discussed at thenext department meeting. The document will always be filed.Whenever possible monitoring and evaluation is carried out using quantifiable indicators, e.g. the frequency and cost of accidents in the Department; the numbers of teaching and non-teaching staff trained in Health and Safety issues; how much of the School/Department budget is allocated to Health and Safety issues; how any specific Health and Safety grant has been spent; the timing and frequency of Health and Safety reviews; details of any bodies from whom Health and Safety advice has been or will be sought; action taken by the Department to improve Health and Safety.Page 66 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

APPENDIX 1USE OF WORKSHOPS BY NON-SPECIALISTS1. The workshops are to be kept locked at all times when they are not occupied. Students are therefore notto enter a workshop until a member of staff has arrived.2. Good advice on the supervision of students in D/Tech departments states that:“Staff should actively ensure that there will be adequate levels of supervision in such areas at all times.”Therefore it is not acceptable for a member of staff to leave students in a workshop whilst the member ofstaff goes to collect resources, etc. Thorough planning and organisation is vital in order to avoiddifficulties in complying with this directive.3. Staff must ensure that students do not interfere with equipment/ apparatus or chemicals of any kind.4. The mains electricity and gas supplies to each workshop are switched off by D/Tech. staff at the end ofthe day. Therefore staff using a workshop should make themselves familiar with the location and modeof operation of the following facilities:a) the 'Mains electricity switch'b) the 'Mains gas isolating valve'The location of the 'Mains electricity switch' to each workshop is indicated by a yellow label stating:“Electricity Mains Switch”The location of the 'Mains gas isolating valve' is indicated by a blue label. The operation of the 'Mains gasisolating valve' is indicated by another blue label beside the actual isolating valve.5. No eating, drinking or chewing is to take place in a workshop. Staff should try and dissuade studentsfrom touching their mouths and eyes with their fingers, pens, pencils, etc.6. Staff must lock the door to the workshop at the end of the lesson.Page 67 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

APPENDIX 2RESPONSIBILITIESThere are three different levels for the allocation of functions/responsibilities for employees with respect toHealth and Safety – these functions/responsibilities should be detailed in an employees contract.In addition to these three levels there are other people with responsibilities who are notemployees, e.g. Governing body and Safety Representatives.Level 1The Head teacher:Level 2Subject Co-ordinators/premises officers:Level 3Teachers/technicians/cleaners/maintenance staff:For details of the various responsibilities for each level see later sections.a).ii.iii.The Governing BodyThe Governing Body and the Health and Safety sub-committee of the Governing Body, in consultationwith the Head teacher, will make arrangements for:producing and maintaining effective policies concerning the organisation and arrangements for theprovision of a safe and healthy working/teaching/learning environment. The policies should detailthe School's current command, control, co-ordination and communication systems for themanagement of health and safety issues. Policies should be in compliance with, or improve upon:I. statutory requirements;II. codes of practice - whether statutory or advisory;III. guidance - whether statutory or advisory.providing, monitoring and reviewing safe systems of working to ensure, so far as is reasonablypracticable, the health and safety at work of all staff/pupils, e.g.i. a school safety committee is established and meets regularly;adequate risk assessments are undertaken and any risks/ hazards are identified and addressedwith the aim of minimising any risks to staff, pupils and others. All risks should be identified andevaluated, particularly those related to:a. accidents;b. health and security of pupils and staff;c. the security of property and premises;d. school sponsored activities (including work experience);e. pupils' behaviour.information provision and reporting arrangements are annually reviewed to ensure that they provideeffective command, control, co-ordination and communication systems. N.B. such systems shouldalso enable out of hours reporting of accidents/near misses and facilitate the summoning ofassistance.Page 68 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

ensuring that responsibilities are assigned and providing adequate information and training on Healthand Safety at work and fire prevention. The information and training should ensure that all employees,pupils, hirers, contractors, visitors and others follow the School safety procedures and are able to carryout their duties in a safe manner without placing themselves or others at risk. Staff are given informationby, e.g.I. the inclusion of this policy in the staff handbook (all staff have a personal copy);II. Health and Safety notices are displayed at the following points within the School: Foyer, Hall,Office, Notice boards, Entrance areas, Library, Gym, Changing Rooms, Staff/Communitytoilets.liaising with the LEA, Health and Safety Executive and other official bodies with the aim of improving allaspects of Health and Safety at work. The Governing Body will enable officers of the LEA, or their agents,to carry out risk assessments in respect of landlord items.establishing, practicing and maintaining effective emergency evacuation procedures. If the School is usedfor community activities outside of the School day variations to emergency procedures will apply. Theseare included in this policy as Appendix _____. It is advisable to work closely with the Fire service in such acase and comply with all of their requirements, e.g. a sign for the position of the nearest working phoneshould be prominent. The fire warning signal is a continuous ringing of the bell. See Appendix ___ forFire Arrangements, and Appendix ___ for location of fire extinguishers and Appendix ___ for breakglasses and location of zone panel.maintaining the cleanliness and state of repair of the building.providing safe plant, equipment and systems of work.providing safe means of entry and exit to the school premises for staff and pupils.providing safe arrangements and facilities for the handling, storage and transport of articles andhazardous substances – to include managing and maintaining the use of personal protective equipment.providing required safety and protective equipment and clothing together with associated guidance,instruction and supervision.providing adequate statutory first aid facilities.providing consultative measures to monitor and review the effectiveness of Health and Safety measures.providing adequate welfare and support facilities for staff and pupils.carrying out detailed reporting and investigation of all accidents and dangerous occurrences to personsand/or property to prevent a recurrence. This includes notifying the LEA and the Health and SafetyExecutive of any major accident or dangerous occurrence.b).The Head teacher as an employee has the same general personal responsibilities as all other members ofstaff (level 3) as detailed later. However, the Head teacher is the School's Key Manager for Health andSafety and as such takes day to day responsibility for all Health & Safety matters in the School. The Headteacher also has specific legal responsibilities to:1. ensure that the School displays the Health and Safety Executive's (HSE) statutory notice (ISBN 0 71762493 5) detailing Health and Safety Law and local HSE contact numbers in several appropriate locations.2. monitor and take reasonable practicable steps to instigate, maintain and develop working practices,procedures and conditions which ensure the Health, Safety and Welfare of all staff, pupils, visitors andany other person using the premises or engaged in activities sponsored by the school (including visits).3. monitor the provisions for first-aid and welfare and the effectiveness of the safety managementcommunication structure in conjunction with the Governing Body.4. take all necessary and appropriate action to ensure that the requirements of all relevant legislation,codes of practice and guidelines are met in full and at all times.Page 69 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

5. encourage staff, pupils and others to promote Health & Safety and to suggest and implement practicesand procedures which reduce risks and discipline those who consistently fail to consider their own Health,Safety and Welfare or that of others.6. ensure that any defects on the premises, its plant, equipment or facilities which relate to or may affectthe Health & Safety of staff, pupils and others are made safe without delay. This may involve authorisingremedial work, taking equipment out of use, instigating new procedures, etc.7. report termly on Health and Safety to the Governing Body and liaise with the Governors/LEA on Healthand Safety issues, e.g. the Head teacher must inform the Governors and the LEA if there are problems inimplementing the Health and Safety policies.8. ensure that risk assessments are undertaken whenever necessary in order to identify and eliminatepotential hazards. Risk assessments should be regular and relate to premises, metDOSs of work and allschool sponsored activities. It is particularly important that, following changes in circumstances orpersonnel, risk assessments are conducted out of the regular cycle.9. carry out periodic reviews and safety audits on findings of the risk assessments.10. collate accident information and instigate an accident and/or incident investigation where appropriate.11. assign clear safety functions to senior members of staff, subject co-ordinators, class teachers and others(levels 2 and 3) as appropriate.Page 70 of 86N.B. The Head teacher may appoint another Senior Member of Staff as the School's Health and SafetyCo-ordinator. However, the Head teacher still retains an overall legal responsibility for theimplementation of the School's health, safety and welfare policy.12. act on reports received from level 2 staff and Safety Representatives within agreed timescales and reportproblems to the LEA.13. consult with members of staff, including the safety representatives, on Health & Safety issues via theschool safety committee.14. chair the school safety committee.15. identify the training needs of staff and pupils and make recommendations to the Governing Body onthe required resources for implementing a suitable training programme.c).Supervisory staff (level 2) are defined as those having curriculum responsibilities or representing nonteaching,community staff or those who have buildings responsibilities and who manage safety in thoseareas on a day to day basis. Supervisory staff are directly responsible to the Head teacher and asemployees have the same general personal responsibilities as all other members of staff (level 3) – seelater. However, they also have specific responsibilities for:1. the overall day-to-day responsibility for the correct implementation and operation of the School's Health& Safety Policy and other regulations, rules, procedures and Codes of Practice in their specific area ofresponsibility.2. instigating, monitoring, maintaining and developing working practices, procedures and conditionswhich ensure the Health, Safety and Welfare of all staff, pupils, visitors and any other persons usingtheir area of responsibility.3. drawing up a Health and Safety policy for their area which:requires planning and risk assessment before a lesson starts.controls the Health and Safety by regular checks.monitors and reviews Health and Safety, e.g. procedures for reviewing risk assessment andsafety.Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

is reviewed annually.arranges for staff, pupils and others under their management to receive appropriate informationand training regarding Health , Safety and Welfare. N.B. this is particularly important when staffjoin the department, etc.creates an atmosphere which encourages staff, pupils and others to:i. achieve the highest possible standards of Health and Safety;ii.iii.iv.promote Health & Safety;suggest and implement practices and procedures which reduce risks;discipline those who consistently fail to consider their own Health, Safety and Welfare or that ofothers.Specific Areas:AMIDPersons Responsible:DT- C Davis – Art – J Brown – Muisc – C WearsIn particular Supervisory staff (level 2) should ensure that:1. safety inspections are regularly made of their area of responsibility during directed time.2. appropriate remedial action is taken whenever necessary to ensure the Health, Safety and Welfare of allstaff, pupils and others.3. all plant, machinery and equipment in their working area is in good and safe working order andadequately guarded. Guards must not be damaged or removed.4. supervision, and end of day/lesson procedures prevent the unauthorised and improper use of all plant,machinery and equipment in their area of responsibility.5. appropriate protective clothing and equipment (staff and pupils), first-aid and fire fighting appliances arepresent, maintained and functioning properly for their area of responsibility.6. ensure that all chemicals and substances are the subject of a written risk assessment, correctly used,stored and labelled – especially toxic, hazardous and/or highly flammable substances.7. all Health and Safety signs in their area of responsibility meet the statutory requirements.8. all Health & Safety information is communicated to their staff in the manner prescribed in this policy.9. they report any concerns relating to Health & Safety to the Head teacher (level 1) and/or safetyrepresentative.10. act on reports received from level 3 staff within agreed timescale and report problems to level 1 andSafety Representatives.d).All staff have specific responsibilities for Health and Safety as described below.1. All staff must be familiar with the requirements of: the Health & Safety at Work Act 1974; the Management of Health and Safety at Work Regulations 1992; the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995; this Health & Safety Policy and all safety regulations as laid down by the Governing Body;Page 71 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

any other Health & Safety legislation and Codes of Practice which are relevant to their work.2. All staff must take reasonable care of their own Health & Safety and that of any other persons who maybe affected by their acts or omissions at work. To this end staff should practise, maintain and developworking practices, procedures and conditions which ensure the Health, Safety and Welfare of other staff,pupils, visitors and any other person in their charge, e.g. staff must:Page 72 of 86check that work areas and plant, machinery equipment are adequately guarded and ingood/safe working order before, during and after activities;ensure that toxic, hazardous and highly flammable substances are correctly used, stored andlabelled and that potentially hazardous equipment is carefully counted back at the end of thelesson, e.g. scissors, scalpels;ensure safe procedures are followed by all – including pupils and visitors;ensure 'the correct equipment/tool is used for the job' and that protective equipment/safetydevices are used by staff and pupils whenever appropriate, e.g. goggles, aprons, fume cupboard,etc;3. All staff must co-operate with the employer in all matters concerning Health and Safety, e.g.e).f).g).staff must not interfere with or misuse anything provided for their Health, Safety and Welfare;staff must not make unauthorised or improper use of plant, machinery or equipment;staff must report all accidents and near misses using the established accident reportingprocedure;staff should take an active interest in promoting Health & Safety and suggest ways of reducingrisks;staff must report hazards or defects in the premises, plant, equipment or facilities initially totheir level 2 manager and Safety Representatives.The safety committeeThe Safety Representatives and Safety Committees Regulations 1977 (a) and The Health and Safety(Consultation with Employees) Regulations 1996 (b) require employers to inform, and consult with,employees in good time on matters relating to their Health and Safety. The Governing Body and theHead teacher, have now established a Safety Committee which meets each term. Representatives on thiscommittee cover all appropriate areas of work or special hazards and all safety representatives(appointed by accredited trade union or staff association) also have a place on the committee. The SafetyCommittee reports to the Governing Body/Head teacher/Education Department Safety Committee asrequested.The Health and Safety Co-ordinator is responsible for the day to day co-ordination of the School's Healthand Safety Policy to include:regular inspections and risk assessments.liaising with contractors.initiating action on reported hazards and accidents.fire and emergency procedures.maintaining an accurate record of completed training on Health and Safety issues for currentstaff. Temporary, part-time and supply staff must be informed of their responsibilities and theschool's agreed policy prior to the commencement of their duties.Health and Safety Representatives - (no legal responsibilities at all). Any Safety Representative has theright to carry out his/her own inspections, investigations, and to make reports to the Head teacher.Facilities and resources should be made available to a safety representative in order that s/he canDoc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

effectively perform the role. The School's Health and Safety Reps are appointed by recognised tradeunions and are:Trade Union/Area RepresentedSafety Representativeh).Hirers, contractors and othersThis section refers to use of the School premises/facilities for activities not under the direction of the Headteacher, e.g. for activities outside of normal school hours. In such cases the principal person in charge of the saidactivities will have responsibility for safe practices and must comply with the requirements of this section – this isthe case even if the organiser of that activity is an employee. The Governing Body will carry out itsresponsibility for the control of premises/facilities by taking all reasonable steps to ensure that such persons arecompetent and determined to comply with statutory and advisory safety requirements and this Policy.1. All hirers must have sufficient Third Party Liability insurance to satisfy CBA requirements.2. All hirers, contractors and others using the premises/facilities, must:be familiar and comply with this Policy and all Governing Body safety directives. N.B. Astatement pertaining to relevant Health & Safety issues accompanies any application for a letting;take reasonable care of their own Health & Safety and that of any other persons who may beaffected by their acts or omissions at work – including their own employees and the School's staffor pupils;obtain the Governing Body's written permission to bring any equipment onto the schoolpremises;respect any capacity figures detailed on the lettings documentation;respect the total ban on corporal punishment on the School premises – to this end hirers,contractors and others using the premises/facilities should report any pupil's bad behaviour toteaching staff so that the matter can be dealt with in accordance with the School's disciplinepolicy.3. All hirers, contractors and others using the premises/facilities, must not:alter fixed installations.interfere with or remove fire/safety notices or equipment.4. The Head teacher or their representative must take immediate appropriate action if the contractorcreates a hazard and refuses to eliminate it or reduce it to a safe level. This may require the suspensionof the work/contract and a request for the contractors to leave the premises.Page 73 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

APPENDIX 3NOISE LEVELSLevels of NoiseNotesDesertLeaves rustling in the treesNormal ConversationLoud conversation includingunrestrainedlaughterLoud RadioA very busy Street0 dB(A)10-20 dB(A)40-50 dB(A)50-60 dB(A)70 dB(A)80 dB(A)Disco music 85 dB(A) First action level People warned about the risk, hearingdefenders made available.Circular Saw or pneumatic roaddrill90 - 100 dB(A) Second actionLevelDo all that is possible to reduceexposure, identify exposure zones withrecognised signs to restrict entry.Hearing protection must be worn.Jet plane taking off 120+ dB(A) Do all that is possible to reduceexposure, identify exposure zones withrecognised signs to restrict entry.Hearing protection must be worn.Page 74 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

APPENDIX 4RISK ASSESSMENTThere is a five stage management process in risk assessment:STAGE 1.Identifying hazards.These can be routine, e.g. cutting paper with scissors or bending a piece of wire clearly carry an element of risk.To help in the identification and removal of hazards the following process can be helpful:i. look at 'cause and effect';ii.iii.iv.e.g. a large class size may adversely affect the safety of the people in a room/workshop. Therefore thenumber of pupils allocated to any one group is ideally restricted to help enable adequate and safe useof the equipment/facilities in each room/workshop.examine 'the nature of the job' safe metDOSs of working, good management and supervision areprerequisites to the effective removal of hazards.In each of the Design and Technology rooms certain major areas should be clearly defined, e.g.where pupils work;where large items of machinery or equipment are sited;where equipment is stored;where work is displayed.Both the floor and work surfaces must be kept clean and dry, and adequate lighting, in terms of itslocation and brightness, must be provided. Strict safety measures must be taken in respect of electricity,gas, heat (re: cookers, ceramic hobs, hot water, steam, etc.) and potentially harmful substances like acidsand solvents. Where applicable, there must be prominent signs warning of high temperatures, toxicmaterials, and the dangers of certain machinery or equipment.Investigate the safety literature for advice –many publications are available from the Head teacher andhave been considered in formulating this policy. Relevant COSHH information is provided by theTechnician as indicated on the practical requirement sheet.Assess your own competence and that of the pupils in the use of particular apparatus. The followingcriteria are only examples and the list will therefore need to be tailor made to reflect the skills of staffand pupils. Support and training must be obtained if deemed necessary before relevant practical work isundertaken.Members of the Department and other teachers/school ancillary staff in the establishment will need todemonstrate their competence and safety awareness to the Head Of Department before they arepermitted to operate and use the following items of equipment: welding equipment; circular saw; metal lathe; planer; offhand grinder; bandsaw; milling machine; portable electric router; sheet metal guillotine; pillar drill; brazing torch; Hegner saw; power hacksaw; disk/belt sander.No Pupil may use:Page 75 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

andsaw; router; circular saw; spindle Moulder. planer/thicknesser;Certain pupils (under direct supervision and after suitable training may use): gas welding equipment; offhand grinder; electric arc welding equipment; mortising machine; electric jigsaw; gas forge; milling machine; pipe bender; large sheet metal guillotine; food mixers and processors.All pupils after formal demonstration and after they have shown competent use under initial supervision, mayuse all other general workshop tools and equipment.STAGE 2.Identify who might be harmed, and how.Identify which persons are at risk - those who directly use apparatus and chemicals are normally the mostvulnerable. Where appropriate, identify potentially high risk pupils in advance so that the risks from them can beminimised.STAGE 3.Evaluate the risk.Check the existing arrangements, are the current precautions adequate or should more be done? If risk cannotbe removed completely then consider how can the risk be controlled so that harm is unlikely. Considerationshould be given to the way the following factors:training and informationSchool building security/the environmentthe nature of the joband others work together to influence the risk - it is usually a combination of factors that gives rise to significantrisks.Further consideration is given to whether all statutory requirements have been met. All relevant employees aretold about the risks and what precautions are to be taken – this is done by briefings, bulletins and clearsigns/notices in an appropriate place.STAGE 4.Establish the level of risk.A level of risk (description) posed by a particular hazard can be given a rating of High, Medium or Low risk. Mostcommon situations are likely to be classed as having a High or Medium risk. The level of risk index is acombination of the severity of the hazard and the likelihood of the hazard occurring and allows the Level of Riskdescription to be applied.LEVEL OF RISK (Index) = Severity of the hazard / Likelihood.Page 76 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

The Severity of the hazard is categorized below:Severity of the HazardCATASTROPHIC or CRITICAL - can result in serious/major injuries or fatalities. Alsoincludes serious damage or loss of personal property.MARGINAL - can cause injury/illness requiring first aid, out-patient treatment, counselling,absence from work. This may well include 'serious or persistent verbalabuse'. Also includes some significant damage or loss of personalproperty.NEGLIGIBLE - will not result in injury/illness but could lead to a feeling of being at risk ordistressed. Some minor damage or loss of personal property.IndexABCThe Likelihood is categorized below:LikelihoodIndexEXTREMELY LIKELY - likely to occur immediately 1LIKELY - likely to occur at sometime 2UNLIKELY - unlikely to occur 3Levels of risk (indexes) are therefore described as A1/A2/A3 or B1/B2/B3 or C1/C2/C3.The Level of Risk will indicate the likely Control Procedures and Review Frequency:Level of RiskLevel of RiskControl ActionReview Frequency(Description)(Index)(at least)High A1 Take immediate action, e.g. withdrawequipment from use, change proceduresor personnel, etc.Termly(4 months)B1/A2Plan to quickly reduce the level of risk.Use judgement to assess priorities.Medium A3/B2/C1 Plan to reduce the level of risk evenfurther if this is possible. Monitorstandards and procedures regularly.AnnuallyPage 77 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Low B3/C2/C3 Monitor standards and proceduresbiennially to ensure that risk level doesnot increase.2 YearsN.B. See 'Stage B' for further details on taking action.STAGE 5.Record your findings.A written record of all risk assessment is kept and this provides a working document for both managers andemployees. The following procedure for reporting safety matters should then be employed. The procedureshould be used for all safety issues including a suspicion of risk or a report of faulty equipment includingfaulty/inadequate fire fighting equipment.Page 78 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

DESIGN & TECHNOLOGY DEPARTMENTHEALTH & SAFETY - FIRST AID PROVISION AND SICK PUPILSThe following principles apply to the provision of First Aid:1. The arrangements for first-aid provision will be adequate to cope with all foreseeable major incidents.2. Staff will follow the procedure in dealing with accidents as detailed later in this policy.3. Accidents only will be dealt with in the medical room and appropriate action taken. Any cuts andabrasions must be dealt with in accordance with the 'HIV preventative protocol'.4. A record must be made of all accidents which require first aid to be administered to a member of staff,pupil or other person - either on the School premises or engaged in activities sponsored by the school(including visits). This applies to every case where first aid is given whether from a remote fist aidlocation or the medical room.5. First-aid materials are held at various locations throughout the School at locations determined by theHead teacher. Such locations are prominently marked and all staff are advised of their position. Listedmaterials are checked regularly for stock level, use by date, contamination, etc. Materials in remotelocations are very sparse as even plasters are now only allowed to be administered centrally due to theallergic reaction that some children have on their skin when exposed to the adhesive.6. Adequate and appropriate first-aid provision will form part of the arrangements for all out of Schoolactivities. All groups will have a qualified first aider with them and so the first aid pack will becomprehensively stocked.7. The number of certificated first-aiders will always be at least that number required by law. All such staffwill be trained in first-aid by St. John's Ambulance staff to a basic, minimum level of competence. Thiscompetence level has been agreed following discussion between the Governing Body and St. John'sAmbulance staff.DEALING WITH SICK PUPILSAll of the Office Staff are trained in First Aid. A great deal of their time is taken up dealing with pupil illness, injuryand distress and therefore the member(s) of staff who deal with the pupil is unable to carry onwith office duties. The following procedure has been adopted by all teaching staff in order tominimise the time lost by the office staff and to maximise the service provided to the pupils.If a teacher feels that a child is not well enough to continue working in school, a slip is completed and sent withthe child to the office. The child remains in reception (except in extreme cases) and parents willbe contacted and asked to take direct responsibility for the pupil (remove the pupil from thepremises). The responsibility for deciding whether the pupil should go home or not, thereforeprimarily resides with the teacher who presumably knows the pupil better than the office staff.Pupils will not be dealt with by the office staff unless they have a signed, completed slip as shownbelow:PUPIL ILLNESSNAME OF PUPIL:..................................CLASS/FORM:........... ...........................The above pupil is unwell and is, in my opinion, unable to continue working and should be sent home.Signed.................................Room ...………...Page 79 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

A supply of slips will be put in the staff room in the stationery case and staff have a small supply with them at alltimes. The procedure is described in the School Handbook (issued to all new parents) and fully explained to thepupils when they start at the School.If pupils become ill at break or lunch times they should report to the teacher(s) on duty.DEALING WITH ACCIDENTSIf a pupil has an accident they should be sent to the first aider in the office along with another pupil/member ofstaff to explain the problem. Accidents only will be dealt with in the medical room and appropriate action taken.Any cuts and abrasions should be dealt with in accordance with the 'HIV preventative protocol'.In the case of distress a more relaxing and less clinical atmosphere is provided.For the more serious accidents (other than minor cuts and abrasions) the pupil will be sent to hospitalaccompanied by a member of staff. Medical advice and common sense state that it is better for the patient to bewaiting at a hospital, rather than at school, especially if complications develop, e.g. concussion.Initially attempts will be made to contact the parents, inform them of the situation and assess the feasibility ofthe parent taking the pupil to hospital. When it is not reasonably feasible for parents to take the pupil tohospital, the pupil will be driven to casualty by a member of staff (with suitable car insurance) who will remainwith the pupil until the parent(s) arrive. Parents should be:given the name of the Hospital to which their son/daughter has been taken;asked to attend the hospital as a matter of urgency;reassured to prevent parental distress and another possible accident as they travel to thehospital.If no member of staff is available to take the pupil to hospital then an ambulance will be called. Whilst theambulance travels to the school a note should be made of 'contact names and telephone numbers' and this noteshould be given to the ambulance crew on their arrival at the school. The Hospital should be telephoned and toldof the problem and any available 'contact names and telephone numbers' - this is best done by theambulance crew. The Hospital will then take responsibility for contacting parents and may use the police ifdeemed necessary.Pupils must be sent to hospital immediately by ambulance in these cases:any head injuries and wounds needing stitches;all suspected fractures must go direct to hospital immediately by ambulance;if there has been any amount of unconsciousness even for a few seconds.N.B. Legally pupils must be sixteen to be given medical treatment without parental consent, however in 'Life orDeath' situations treatment is offered immediately.Compiled by:Revision NumberApproved by: Revision date __/__/__Page 80 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Appendix ACopies of Blank Checklists, Record and Data Sheets1. Records and checklistsThe purpose of ‘records and checklists’ is to help you to efficiently monitor health & safety, and to provide anadditional means of identifying certain hazards. For example, the accident investigation form should help you tohighlight the category that accidents might fall into and what areas might need re-assessment.Forms and checklists provided include:a) Identification of Hazards Alert FormA form for any member of staff to use in order to alert their line manager and safety representative about anidentified hazard.b) Accident Investigation RecordThis form should be used to record accidents, classify accidents, and describe the action required to prevent arecurrence and suggest where re-assessment may be required.c) Student Competency Monitoring RecordWhere risk assessment suggests that student competency and training should be instituted as a control measure,for instance in the use of a disc sander, then that training and competency should be recorded and monitored.The form provided allows you to do this.d) Maintenance & Monitoring RecordThis record to be used to record maintenance and monitoring schedules.e) Staff Training RecordStaff training should be recorded and monitored and a log should highlight where retraining may be required, iffor instance, a qualification is out of date or no longer valid because of changes in regulations.(Unless specifically mentioned we have assumed that staff are appropriately trained and therefore competent intheir designated role).Page 81 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

IDENTIFICATION OF HAZARDS - ALERT FORMLocation: Activity: Assessed By: Date:Description of the hazard. List those who may be at risk. Is the risk controlled?What is the level of risk judged to be?Action taken, who was informationpassed to.Page 82 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Accident InvestigationDepartment ..........…………………………………………………….................Casualty NameDate ofAccidentTime ofAccidentAreaofWorkInjury Treatment SignedClassification of System of work Human error Cause of AccidentFaulty equipment Other EnvironmentInvestigation ReportAction to Prevent RecurrenceRe-assessment needed of:1. System of work2. Equipment 3. Environment 4. Training 5. Other Action ApprovedSignature of Approval .........................................................................( Head of Department)Page 83 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Student Competency MonitoringRecordR.1This record to be used when an activity has been demonstrated and observed.Equipment/Activity Date of Training Agreement to ComplyDemo. By TutorObservation OfPracticeDate Staff sig. Date Staff sig. Student SignatureNote:Distribution:Sheet No.Page 84 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Maintenance and Monitoring RecordRecordR.2This record to be used to record maintenance and monitoring schedules.Date Equipment Location Action ContractorVisit by EHO, HSE Inspector, etc.Note:Distribution:Sheet No.Page 85 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010

Staff Training RecordRecordR.3This record to be used when staff have been involved in in-service training.Date Name of Course Name of Trainee Name of TrainerNote:Distribution:Sheet No.Page 86 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: Gov.Body Issue: 2 Date: 22/09/2010