H&S/01 Health and Safety - Corby Business Academy

Access controlUnlocking the siteThe duty site Supervisor will take over responsibility of security from the night guard and unlock the sitebuildings between 5.30am and 6.30am.Staff wishing to access the academy should conform to the above opening times. Any problems staff mayhave in accessing the academy should be directed to the buildings manager.Closing doors and windowsAll members of staff are required to secure windows and close doors when rooms are not in useand upon their departure at the end of the day.As a second check, the cleaners are required to check all windows in their areas to ensure that theyare secure.Finally, the duty site supervisor is to check and ensure that all windows are secured, lights switchedoff and he is responsible to secure all doors within the academy at the end of the academy’s day.Locking the site and setting the alarmsAlthough the duty site supervisor is responsible for locking the site and setting the security alarms theAcademy has contracted Fusion Security to provide on site security during silent hours including weekendsand bank holidays. The following procedures must be adhered to:Following departure of all staff, visitors, hirers, etc from the site, all external doors and windowsshould be locked and secured.Normally, the site is secured between 6.00pm and 7.30pm following the departure of the cleaners.However, there might be occasions when staff, hirers or contractors require access to part(s) of thesite. In these instances, all doors and windows where access is not required should be locked andsecured between 6.00pm and 7.30pm, with the remaining doors and windows being securedfollowing the departure of personnel.Once all doors and windows have been secured, the alarms should be set from the control panelsituated behind the reception desk. Where only parts of the site are being used, the alarms for theareas that have been secured are to be set. The security night guard is responsible for setting theintruder alarm during silent hours.Action in event of incidentsAll security incidents should be reported to the buildings manager either at the time of occurrence or, ifduring silent hours, on the following working day. The buildings manager will report all security incidentsto the principal and the premises committee. He will also maintain records of insurance and otherreporting purposes.If the alarms are activated during silent hours, the signal of the alarm will be received by the centralmonitoring station of the intruder and fire alarm system, who will then inform the duty key holder of theacademy that an alarm has been activated. The duty key holder will carry out an initial investigation toascertain the circumstances of the activation. The following actions are to be adhered to:If there is a reason for the alarm activation other than a breach of security, the source should beidentified (where possible), isolated and the alarms reset. The central monitoring station should beinformed not to contact the police.If there is a breach of security and the intruders are still on site, the police should be contactedimmediately. Under no circumstances is an employee, except for Fusion security’s night watchmanto confront intruders.Page 20 of 86Doc ID: AP/H&S/01 Originator: ANCA Approved: GB Issue: 2 Date: 22/09/2010