May 21, 2003 - City of Miami Beach

Afteraction May 21, 2003 City of Miami Beachevaluated the procurement method process previously chosen for Bid Package 1 to determine whether itwould be more effective to handle the first phase f the project under the Job Order Contracting (JOC)program, which was put in place earlier this year to streamline the procurement process for small andmedium sized projects. It was estimated that approximately two (2) to three (3) months would be saved byusing the JOC system as opposed to a traditional bid system. A Notice to Proceed with the construction f BidPackage 1 is anticipated for June or July of 2003.c) The Administration presented the Committee a report of the unfunded/under-funded GO Bond-fundedprojects.Item 3.a) Informational items reviewed by the Committee included the calendar of Community meetings.b) The Administration reported to the Committee that a CDW #2 for South Pointed Streestcape Project Phase IIwas held on May 1, 2003 with City Staff, Program Managers, and the project Consulting Team Wolfberg-Alvarez. Approximately a dozen neighborhood residents attended. The Administration advised thecommunity that based upon input received at the first CDW, the Administrating adjusted the funding to includean additional $1 million dollars for requested lighting and s tormwater improvements. The Residents werepleased that the City had responded to their lighting and stormwater concerns, and were anxious to moveforward with the proposed improvements.c) The Administration reported to the Committee that the North Shore Park and Youth Center Furniture,Fixtures and Equipment (FF&E) were not included in the construction project. The North Beach Youth CenterOversight Committee as pledged to raise $300,000 to fund the FF&E for the Youth Center. The Administrationwill w ork with Parks and Recreation Department to identify any funding needs above and beyond the fundsraised by the North Beach Youth Center Oversight Committee that may be needed to fully equip the NorthYouth Center to make it functional.d) The Administration informed the Committee that a resolution appropriating funding in the amount of$200,000 includes a contingency of approximately $100,000 in case any additional unforeseen conditionsoccur during the renovation of the existing building in Phase II, and is anticipated to fund Phase I throughcompletion.e) The Administration reported that the City Commission has approved a resolution authorizing theappropriation of $150,000 of unallocated 1999 General Obligation Fond Parks Funds previously allocated forShane Watersports Center to supplement the Normandy Isle Pool Project Construction Fund.Prepared by the City Clerk’s Office Page No. 8M:\$CMB\CITYCLER\AFTERACT\2003\Afteractions\aa030521.doc