Booster Club By-Laws - Arlington Independent School District

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CONSTITUTION & BY-LAWS BOARD APPROVED 8-18-2010AMENDMENT I APPROVED 4-20-2011B. Membership of this organization shall be open to any person desiring to support the above purpose of theorganization, upon payment of dues become in good standing.C. Voting privileges are only permitted by those members in good standing over 18 years of age that are notcurrently enrolled at James Martin High School.D. All meetings are open to the general public, however, only current members in good standing will beentitled to vote and participate in the CLUB activities.E. The term of membership shall be one (1) fiscal year of the CLUB, and not overlap fiscal years.F. Termination. Membership shall terminate at the end of the stated one (1) year term, unless the Memberrenews by paying the following years’ dues. A Member may be expelled or suspended, and amembership may be terminated or suspended before the end of the stated term only when:a. Member has failed to pay dues or fees after thirty (30) days' notice has been given; orb. A Member is given not less than fifteen (15) days' prior written notice of the expulsion, suspension, ortermination, and reasons for it; andc. A Member is given the opportunity to be heard, orally or in writing, not less than five (5) days beforethe effective date of the expulsion, suspension, or termination by the Board or Executive Board whomay decide that the proposed expulsion, suspension, or termination not take place; ord. Any Member who no longer subscribes to all of the requirements of that class will immediately beterminated.ARTICLE V. OFFICERSA. The officers and executive committee shall be President, 1st Vice-President, 2nd Vice-President,Secretary, and Treasurer.B. The duties of the officers shall be as follows:a. PRESIDENT - shall preside over all meetings of general membership and the board of directors;appoint committees and serve as ex-officio member of all committees; and co-sign checks along withthe treasurer. The President is authorized to spend a maximum of $250.00 without the approval of theExecutive Committee in the event of emergency of whenever he/she deems it necessary. PRESIDENTshall provide the current by-laws to the Principal each year.b. 1st VICE PRESIDENT (MEMBERSHIP) - shall assume duties of President in his/her absence; serveas chairperson of annual membership drive; shall also establish and maintain a membership roster withboth physical and email addresses and telephone numbers; coordinate and/or assist with coordinationof special events; and perform other duties as so directed by President.c. 2nd VICE PRESIDENT (FUNDRAISING) – shall serve as chairperson of Fundraising activities;spirit wear sales; and perform other duties as so directed by President. The SECOND VICEPRESIDENT shall inform the administration of all Fundraising activities.d. SECRETARY- shall record and report minutes of both general membership and Executive Committeemeeting and be custodian of all organization records. The SECRETARY shall also maintain a recordof attendance at all meetings: be responsible for all correspondence and notification of members; andserve chairperson of telephone committee. The SECRETARY shall notify the administration of allmeetings, and file the minutes with the Principal.d. TREASURER - shall receive all monies of the organization, keep accurate records of receipts andexpenditures and pay out funds as authorized by the Board of Directors; present a statement at everymeeting and an annual review; co-sign checks along with the President; see that an audit of the booksbe performed by a person approved by the Board of Directors and a report made at the last meeting ofthe year. The TREASURER shall submit an annual financial statement to the principal of JamesMartin High School of all activities for the previous year. The TREASURER shall also submitappropriate documentation for non-profit public entities. The TREASURER shall file monthlyfinancial statements with the Principal.Page 2 of 6
CONSTITUTION & BY-LAWS BOARD APPROVED 8-18-2010AMENDMENT I APPROVED 4-20-2011C. Election of officers shall be by simple majority of all members present and voting at a meeting held on orbefore May 31. Newly elected officers shall assume duties at fiscal year June 30 th .a. A nominating committee, composed of three members appointed by the President, shall proposecandidates for each office. Other candidates may be nominated from the floor. A candidate's consentmust be obtained before placing his name in nomination.b. The term of each elected officer shall be for one (1) year, beginning on July 1 following their electionand shall conclude the following June 30th.c. Should an office become vacant before new elections are held, the Board of Directors shall appoint amember to assume the office for the unexpired term.d. No person shall occupy the same elected officer position for more that two-(2) consecutive terms.e. Any officer can be removed from office with a two-thirds majority vote of the membership whenever,in its judgment, the best interest of the booster the CLUB would be served thereby, but such removalshall be without prejudice to the rights, if any, of the person removed.f. The Golf Coaches shall approve all Board candidates prior to placing his name in nomination.D. Compensation of all officers and Board members is prohibited. All service is voluntary.E. An Officer may resign at any time by giving written notice to the Board of Directors. Resignation iseffective without acceptance when notice is given to the Board, unless a later effective date is named inthe notice.ARTICLE VI. BOARD OF DIRECTORSA. The Board of Directors shall consist of the following:a. elected officersb. at least one member of the golf coaching staff (ex-officio member, non-voting member)B. The Board of Directors shall meet at least Three (3) times throughout the school year.C. A quorum shall consist of a simple majority of all Board members.ARTICLE VII. MEETINGSA. General meetings shall be held at such time and location as determined by the Board of Directors.B. At the minimum, there must be at least three (3) regular membership meetings from August throughMay.C. The membership present at any given meeting shall constitute a quorum. Business can be transacted by amajority vote.D. Special meetings of the membership may be called on by the order of the President or a majority of theBoard of Directors.E. Where applicable, Roberts Rules of Order shall apply in the conduct of business unless otherwise noted.ARTICLE VIII. OPERATING LIMITSA. No part of the net earnings of the organization shall inure to the benefit of its members, officers or otherprivate persons.B. No part of the activities of the organization shall endeavor to influence legislation or involveparticipation in any political campaign on behalf of any candidate for public office.C. Notwithstanding any other provisions of these articles, the organization shall not participate in any otheractivities not permitted to be carried out by a non-profit organization exempt from federal Income tax.D. Monies from Fundraising activities of the organization shall be limited in use to projects not normallyfunded by the Arlington Independent School District.E. All activities of the organization shall be compatible with the policies and the program objectivesestablished by the appropriate officials and employees of the school district.Page 3 of 6
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Booster Club By-Laws - Arlington Independent School District

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