Air Force System Safety Handbook - System Safety Society

of effort necessary to effectively accomplish the contractual
task. It is helpful to the evaluator if this section contains a
matrix identifying applicable proposal sections which have
been allotted resources to implement the system safety task
and describes how these
resources are controlled by the system safety manager. The
referenced proposal task should describe how the system
safetytasks associated with the function will be implemented
and monitored. (37:3-10)
For management purposes, with the listing of each document
applicable to the system safety effort, list those functions
within the contractor’s organization which have the responsibility
for assuring that the requirements in each compliance
document are met. . Those responsible for using, implementing
the information in applicable documents, or complying
with their provisions must be clearly identified for effective
planning. (37:3-10)
5.3 System Safety Organization.
(30:102-1)
The SSPP describes:
a. The system safety organization or function within
the organization of the total program using charts to
show the organizational and functional relationships
and lines of communication.
b. The responsibility and authority of system safety
personnel, other contractor organizational elements
involved in the system safety effort, subcontractors,
and system safety groups. Identify the
organizational unit responsible for executing each
task. Identify the authority in regard to resolution of
all identified hazards. Include the name, address,
and telephone number of the system safety program
manager.
c. The staffing of the system safety organization for the
duration of the contract to include manpower
loading, control of resources, and the qualifications
of key system safety personnel assigned, including
those who possess coordination/approval authority
for contractor-prepared documentation.
d. The procedures by which the contractor will
integrate and coordinate the system safety efforts,
including assignment of the system safety requirements
to action organizations and subcontractors,
coordination of subcontractor system safety programs,
integration of hazard analyses, program and
design reviews, program status reporting, and
system safety groups.
e. The process through which contractor management
decisions will be made, including timely notification
of unacceptable risks, necessary action, mishaps or
malfunctions, waivers to safety requirements,
program deviations, etc. (30:102-2)
Internal control for the proper implementation of system safety
requirements and criteria affecting hardware, operational
resources, and personnel are the responsibility of the system
safety managers through their interface with other program
disciplines. The program system safety manager is
responsible for initiation of required action whenever internal
coordination of controls fail in the resolution of problems.
System safety responsibilities are an inherent part of every
program function and task. Resolution and action relating to
system safety matters will be affected at the organizational
level possessing resolution authority. For this reason, the
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system safety program must be integrated into the total
management and engineering effort. The contractor must
provide a description of a system safety function with
centralized mishap risk management authority, as the agent of
the program manager, to maintain a continuous overview of
the technical and planning aspects of the total program. While
the specific organizational assignment of this function is a
bidders’ responsibility, to be acceptable the plan must show a
direct accountability to the program manager with unrestricted
access to any level of management. (37:3-10 to 3-11)
The program directors are responsible for all decisions relating
to the conduct and implementation of their system safety
program; it is expected that they will hold each element
manager fully accountable for the implementation of safety
requirements in their respective area of responsibility. The
system safety manager must be responsible to the program
director for the implementation of the total mishap prevention
program. (37:3-11)
In the normal performance of their duties, system safety
program managers must have direct approval authority over
any safety-critical program documentation, design,
procedures, or procedural operation or rejection if it does not
meet minimum safety standards. A log of nondeliverable data
can be maintained showing all program documentation
reviewed, concurrence or nonoccurrence, reasons why the
system safety engineer concurs or nonconcurs and actions
taken as a result of nonoccurrence. The program office
system safety manager should periodically review this log to
monitor program progress. The task breakdown and manning
necessary to support the program through the term of the
contract will be contained in this section. For full application of
the MIL-Standard program, including integration tasks, it is
expected that contractor hours assigned for the system safety
task could be within a range of 5 to 7 percent of engineering
resources assigned to the program. More or less time will be
required depending upon system complexity and how the
standard is tailored. The contractor is required to assign a
system safety manager who meets specific educational and
professional requirements and who has had significant, full-time
assignments in the professional practice of system safety.
For major programs, consider (it’s not absolute) a registered
professional engineer with no less than 6 years of full-time
assignments in the implementation of system safety programs
or functional tasks. On approval of the contractor’s specific
request, 3 additional years of full-time assignments may be
substituted for educational requirements. Substitution of the
professional recognition is acceptable providing equivalent
professional recognition shown such as recognition by the
Board of Certified Safety Professionals as a Certified System
Safety professional. In any case, assignment as a contractor
system safety manager requires significant system safety
experience. (37:3-11)
5.4 Program Milestones.
The SSPP should:
a. Define system safety program milestones.
b. Provide a program schedule of safety tasks,
including start and completion dates, reports,
reviews, and estimated manpower loading.
c. Identify integrated system safety activities (i.e.,
design analysis, tests, and demonstration)
applicable to the system safety program but
specified in other engineering studies to preclude
duplication. Included in this section shall be the
estimated manpower to do these tasks. (30:102-2)