land administration department - Regional Municipality of Wood ...

TABLE OF CONTENTS1. Our Services1.1 Our Mandate1.2 Lines of Business2. Accomplishments3. Implementing Sustainability3.1 Strategy 13.2 Strategy 23.3 Strategy 34. The Measures of Our Performance5. Operating Budget6. Capital Budget

Message from the DireCTOrContinuing from last year, theDepartment has mapped out abusiness plan that is focused on“customer service”. Moving forward,the Land Administration Departmentwill place a high emphasis onaddressing its internal customers’land requirements which is aimedat assisting departments in thedelivery of key capital projects. TheLand Administration Department willalso focus its efforts on addressingand resolving land administrationissues which involve a wide variety ofexternal customers.In 2012 we will align our functionswith the principles and strategiesof the Municipal Development Planand the Strategic Plan. A principle ofthe MDP is that land is available fordevelopment, which we will supportthrough our timely delivery of landadministration services.In order to meet this and otherobjectives of the MDP, we willcontinue to utilize the proper tools,processes, strategies, and resourceswhich assist us in delivering ourservices in an effective and efficientmanner. We will be receptive tofeedback during this process thatwill help us improve our delivery ofservices; as such we are committedto developing and measuring clientsatisfaction.The Land AdministrationDepartment will project manageits affairs in order to reflect theorganization’s priorities and budgetapprovals. In order to createaccountability and responsibility,we will ensure that each projectis assigned a lead individual, andwe will review project priorities,timelines and action plans regularlyto ensure that we are on course.In carrying out its responsibilities,the Land Administration Departmentpledges to be open, transparentand accountable for its work andactions. We will be guided bythe organizations’ values and useour best professional opinionand judgment in putting forwardrecommendations that are basedon sound rationale. We remaincommitted to delivering the bestservice possible.Sincerely,Marcel UlliacDirector,Land Administration DepartmentRegional Municipality of Wood Buffalo

1.1 Our MandateLand Administration Branch will demonstrateleadership, resourcefulness, and creativityin supporting the Municipality with certainstrategies and help develop new approachesrelated to variety of matters with respect toReal Estate Services.

ourSERVICES1.2 Lines of BusinessLand Administration• Provide the municipality withstrategic analysis, negotiations andadvice for the orderly resolution ofreal property issues with the publicand private sector• Provide real estate transactionservices which support capitalinfrastructure development &program service delivery• Manage and resolve a varietyof property rights, acquisitions,disposals and interests whichimpact the municipality’s realproperty holdings

ACCOMPLISHMENTS• Investigating purchase of theformer “Fort Chipewyan LodgeSite”. The objective is to facilitatethe property’s development by theprivate sector.• Have reached preliminary andtentative agreement on thepurchase of five privately ownedlots located along the Syne(Morimotto Drive). Acquisition ofthe properties will complementthe objectives of the MunicipalDevelopment Plan as it relates tothe Lower Townsite.• Will be undertaking a geotechnicaland geo-physical investigationof RMWB owned land within theHamlet of Anzac with the objectiveof supporting an update to theArea Structure Plan in early 2012.• Will be undertaking thedevelopment of a “Concept Plan”for development of the ten acresite within the West Growth Areawhich forms part of the Abram’sLand Development project.• Will continue with the FortChipewyan Residential Landinitiative that was initiated inSeptember 2011. A municipalreport will speak to options andassociated cost.• Working on a strategy relative tothe potential supply of additionalBusiness Industrial lots in theHamlet of Fort Chipweyan• Sunset Salvage – LandAdministration provided a RoadUse Agreement and License ofOccupation to Sunset Salvage foraccess to their new location. Thiswas fundamental in facilitatingAlberta Transportation’s relocationof Sunset Salvage and theconstruction of the Parsons CreekInterchange.• Fort McKay Arena – Working withFort McKay and Municipal Affairsto correct the issue of the Arenabeing built partially on crown andmunicipal land.• Municipal Affairs Land Transfer –Currently evaluating the transferof Municipal Affairs lots to theownership of the Municipality• Conklin Resource DevelopmentAdvisory Committee – Workingwith CRDAC regarding the disposalof Municipal land for BusinessIndustrial development purposes.• Family Christian Center (FCC) –Land Administration received arequest from FCC to purchaseportion of the adjacent MunicipalReserve for the development ofadditional parking. We are workingwith all affected parties towards asolution.• Wassassi Park – Received a requestfrom the CRDAC to transfer theRecreational Lease ownershipfrom the Municipality to CDRAC.Working with ASRD, CDRACand internal departments on theparticulars of the assignment.• Fort Chip Airport Terminal –Responding to a request regardingreallocation of lease space toaccommodate existing and newair carriers.• Conklin Landfill – The landfillwas constructed in the wronglocation and Land Administration isamending the crown disposition toidentify current location.• Snye Licenses – LandAdministration moving forward onissuing Licenses to the users of theSnye for Float plan operations.• TaigaNova EcoIndustrial Park –Land Administration has receivedunsolicited offers to purchaseMunicipal owned lots withinTaigaNova. Due to this interest,a disposal strategy is beingimplemented.

implementingSUSTAINABILITYIn 2012-2014, the Land Administration Department will support the implementation of the Municipal DevelopmentPlan and Strategic Plan through departmental strategies, actions and initiatives. While the Department will supporta number of areas of the MDP, the departmental focus over the next three years will be to enhance key linkagesbetween the Municipal Development Plan, the Strategic Plan and departmental initiatives, including the followingareas of alignment.Municipal Development PlanStrategyMunicipal Development PlanStrategyMunicipal Development PlanStrategyR.2.5Support the developmentof Multi-use Corridors1.1.3Make land availablefor development1.2.2Coordinate land development withtransportation and infrastructureStrategic plan priority2Develop SustainableMobility ChoicesStrategic plan priority1Direct Responsible Growthin the RegionStrategic plan priority1Direct Responsible Growthin the RegionLAND ADMinisTRATION Department2012-2014 sTrategy2Support the delivery of clients’projectsIn 2012, our Department will supportthe development of Multi-use Corridorsthrough our actions to supportdepartments’ land requirements,address external stakeholders’ enquiriesand requests; and ensure workingrelationships with Alberta Transportation,Alberta Sustainable ResourceDevelopment and franchise utilities.LAND ADMinisTRATION Department2012-2014 sTrategy1Ensure timely access to landadministration servicesLand Administration Department willsupport the availability of land fordevelopment through our strategyto ensure timely access to landadministration services. Our strategywill be supported by actions to ensureeffective and standard service deliveryto external and internal clients, and toinventory and track land transactions.LAND ADMinisTRATION Department2012-2014 sTrategy3Promote the role of the Municipality’sland administration functionThe Municipality’s ability to coordinateland development with transportation andinfrastructure will be supported by theDepartment’s strategy to promote the roleof the Municipality’s land administrationfunction. Departmental actions in supportof this strategy will include clarifyingresponsibility for government roadallowances, and resolving responsibilities forFirst Nations consultation as it relates to therelease of crown land.

3.1Strategy 1Ensure timely accessto land administrationservices

action 1.1Ensure effective and standardservice delivery to external andinternal clientsINITIATIVE 1.1.1Prioritize tasks and follow First In,First Out (FIFO) procedure whenapplicableaction 1.2Inventory and track land transactionsINITIATIVE 1.2.1Develop and implement aland databaseINITIATIVE 1.2.2Organize and update theland disposition inventory

3.2Strategy 2Support the deliveryof clients’ projects

action 2.1Support departments’land requirementsINITIATIVE 2.1.1Gather data required for landtransactions from sponsoringdepartmentsINITIATIVE 2.1.2Foster and promote opencommunication with otherdepartmentsaction 2.2Address external stakeholders’enquiries and requestsINITIATIVE 2.2.1Create applicable transactionrequest formsaction 2.3Ensure working relationships withAlberta Transportation, AlbertaSustainable Resource Developmentand franchise utilitiesINITIATIVE 2.3.1Bi-annual meetings to discussprojectsINITIATIVE 2.3.2Involve effected agencies earlyin the processINITIATIVE 2.3.3Ensure proper circulation andnotification of land transactions tostakeholders

action 3.1Clarify responsibility forgovernment road allowancesINITIATIVE 3.1.1Initiate legal review of roadallowancesINITIATIVE 3.1.2Clarify the Municipality’s landadministration function relative tothe Urban Development Reserveaction 3.2Resolve responsibilities for FirstNations consultation as it relatesto the release of crown landINITIATIVE 3.2.1Engage Legal Services Department andRural Services Branch to determine theMunicipality’s position on First Nationconsultationaction 3.3Define responsibilities ofsponsoring departmentsINITIATIVE 3.3.1Clearly define Land Administration’sscope of work

the measures ofOUR PERFORMANCEIn 2012-2014 the Land Administration Department will measure the results of programs and activities onan annual basis. Our performance measures will be a combination of output, outcome and achievementmeasures. Output measures will help us gauge departmental productivity and the demand for ourservices. Outcome measures based on client satisfaction help us determine if we are meeting stakeholderexpectations. Achievement measures allow us to track the completion of initiatives within a calendar year. Thefollowing is a listing of some of our performance measures in 2012-2014.STRATEGY,ACTION ORINITIATIVEPERFORMANCE MEASURE20112012201320141 Employee satisfaction with The handling of real estate transactions TBD TBD TBD TBD1 Employee satisfaction with The timeliness of real estate transactions TBD TBD TBD TBD1.2 Number of land transactions managed by Land Administration Department TBD TBD TBD TBD1.2.21.2.2A comprehensive listing of all municipal dispositions for which the Municipality is the lessee isimplemented (Y/N)A comprehensive listing of all municipal dispositions for which the Municipality is the lessor is implemented(not until year-end 2013) (Y/N)TBD TBD TBD TBDTBD TBD TBD TBD2.1 Number of parcels acquired for capital projects TBD TBD TBD TBD2.1.1 Number of completed Land Transaction Request forms TBD TBD TBD TBD3.1The Municipality;s authorrity around road allowances is confirmed by the Ministers of Transportation andMunicipal Affairs (Y/N)TBD TBD TBD TBD3.2 Respective responsibilities in First Nations consultations are resolved (Y/N) TBD TBD TBD TBD3.2.2 Land Administration functions are posted on the Internet and Intranet (Y/N) TBD TBD TBD TBD

operatingBUDGETLAND ADMINISTRATIONSUMMARY OF REVENUES AND EXPENDITURES2009 2010 2011 2011 2012 2013 2014Actual Actual Budget Projection* Budget Plan PlanREVENUESTaxes - - - - - - -Grants in lieu - taxes - - - - - - -Sales to other Governments - - - - - - -Sales/Goods - Services 147 5,577,191 - - - - -Other Revenue From Own Services 339,604 501,775 633,795 1,609,247 716,695 444,028 466,236Sale of Fixed Assets - 2,000 - 20,122,425 45,670 47,954 50,352Conditional Grants 31,455 - - - - - -Other Transfers 4,680 1,440 - - - - -TOTAL REVENUES 375,886 6,082,406 633,795 21,731,672 762,365 491,982 516,588EXPENDITURESSalaries, Wages & Benefits 886,054 834,605 1,414,428 1,243,685 1,347,430 1,493,571 1,542,345Contracted & General Services 805,729 975,750 1,354,264 1,080,564 1,128,841 1,115,354 1,149,346Purchases from Government 34 - - - - - -Materials, Goods, Supplies & Utilities 6,607 8,495 17,600 13,050 14,550 14,704 15,146Fixed Asset Acquisition 7,896 6,461 7,000 200 2,000 2,060 2,122Transfers & Grants - - - - - - -Financial Services Charges 118 231 - 93 - - -Other Expenditures 16,430 12,525 9,716 - - - -TOTAL EXPENDITURES 1,722,868 1,838,067 2,803,008 2,337,592 2,492,821 2,625,689 2,708,958OPERATING SURPLUS (DEFICIT) (1,346,982) 4,244,339 (2,169,213) 19,394,079 (1,730,456) (2,133,707) (2,192,370)Contribution to Capital - 5,564,320 - - - - -Transfer from Reserve (6,206) (104,827) - - - - -Transfer to Reserve 221,417 - - 20,122,425 - - -PAYG - - - - - - -SURPLUS/(DEFICIT) (1,562,193) (1,215,154) (2,169,213) (728,346) (1,730,456) (2,133,707) (2,192,370)* Projection as of September 30, 2011

capitalBUDGET2011 & PRIOR CAPITAL BUDGETLand AdministrationFinancial UpdateMajor Category ProjectBudget Cost CarryFwdPublic Facili*es Land Acquisi*on 2006 -­‐ -­‐ -­‐Public Facili*es Land Acquisi*on 2009 -­‐ -­‐ -­‐-­‐ -­‐ -­‐Total 68,600,000 45,085,116 23,514,8842012 CAPITAL BUDGETLand AdministrationFirst year of a multiple year projectOther than first year of a multiple year projectSingle year projectMajor Category Project Name Annual CostPublic FacilitiesPublic FacilitiesAbrams Parcel 3 Development (Land)Land Acquisi:on 2012-­‐201461,934,281

capitalBUDGET2013 CAPITAL PLANLand AdministrationFirst year of a multiple year projectOther than first year of a multiple year projectSingle year projectMajor Category Project Name Annual CostPublic FacilitiesLand Acquisi,on 2012-­‐20142014 CAPITAL PLANLand AdministrationFirst year of a multiple year projectOther than first year of a multiple year projectSingle year projectMajor Category Project Name Annual CostPublic FacilitiesLand Acquisi,on 2012-­‐2014