Council Agenda Package - Town of Innisfil

Version: July 2, 2013TOWN OF INNISFILCOUNCIL AGENDAWEDNESDAY, JULY 10, 2013 – 7:15 P.M.1. OPENING OF MEETING BY MAYOR BAGULEY2. OPEN FORUM3. APPROVAL OF AGENDA(3.1) Agenda for July 10, 2013.Recommendation (Councillor L. Dollin)That the contents of the agenda for July 10, 2013 be approved asprinted.4. DISCLOSURE OF INTEREST5. PRESENTATIONS & PETITIONS(5.1) Closing remarks by Student Mayor Caitlin McConnery, representingKillarney Beach Public School for the month of June, 2013.(5.2) Introduction and Swearing In Ceremony for Jessica Burns of Alcona GlenPublic School as Student Mayor for the month of July, 2013.Recommendation (Councillor R. Boynton)That Council extends congratulations to Jessica Burns on beingselected as the Student Mayor for the month of July, 2013representing Alcona Glen Public School.

Council AgendaJuly 10, 2013 Page 2 of 146. DEPUTATIONS(6.1) Innisfil Pitch-In CommitteeRecommendation (Councillor D. Lougheed)That the deputation from members of the Innisfil Pitch-In Committeeregarding 2013 Pitch-In Day be received; andThat Council thanks the Chair, Alyson Hall, and the Committee fortheir efforts in making Pitch-In Day 2013 a tremendous success.(6.2) Innisfil Audit Committee [Please refer to item D.4.]Recommendation (Councillor K. Simpson)That the deputation by Bill Pring, Chair, Innisfil Audit Committee bereceived.7. DELEGATIONS(7.1) North Dufferin Agricultural and Community Task ForceRecommendation (Councillor M. Baier)That the delegation by Shirley Boxem North Dufferin Agriculturaland Community Task Force regarding the preservation of farmlandand protection of source water be received as information.8. CONSENT LISTA. Adoption of Minutes(A.1) Regular Council Meeting Minutes dated June 19, 2013.RecommendationThat the minutes of the Council Meeting dated June 19, 2013 be adopted.(A.2) Special Council Meeting Minutes dated June 19, 2013.RecommendationThat the minutes of the Special Council Meeting dated June 19, 2013 beadopted.

Council AgendaJuly 10, 2013 Page 3 of 14(A.3) Closed Session Report 12-13 dated June 11, 2013.RecommendationThat the minutes of the Closed Session Report 12-13 dated June 11,2013 be adopted.B. Reports of Various Committees, Boards & Commissions(B.1) Innisfil Pitch-In Committee Report 07-13, dated June 3, 2013.RecommendationThat the Pitch-In Committee Report 07-13, dated June 3, 2013 bereceived and the recommendations therein be approved, subject to theapproved Pitch-In Budget.(B.2) Innisfil Heritage Committee Report 06-13 dated June 10, 2013.RecommendationThat the Innisfil Municipal Heritage Committee Report 06-13 dated June10, 2013 be received and the recommendations therein be approved,subject to staff review and confirmation that the applicable resources andfunding level is provided within the Council approved Operating/CapitalBudget.(B.3) Farmers’ Market Committee Report 04-13, dated May 13, 2013.RecommendationThat the Farmers’ Market Committee Report 04-13, dated May 13, 2013be received and the recommendations therein be approved, subject tostaff review and confirmation that the applicable resources and fundinglevel is provided within the Council approved Operating/Capital Budget.(B.4) Farmers’ Market Committee Closed Report, dated May 13, 2013.RecommendationThat the Farmers’ Market Committee Closed Report dated May 13, 2013be received and the recommendations therein be approved, subject tostaff review and confirmation that the applicable resources and fundinglevel is provided within the Council approved Operating/Capital Budget.

Council AgendaJuly 10, 2013 Page 4 of 14(B.5) Economic Development Advisory Committee Report 04-13 dated May 9,2013.RecommendationThat the Economic Development Advisory Committee Report 04-13 datedMay 9, 2013 be received and the recommendations therein be approved,subject to staff review and confirmation that the applicable resources andfunding level is provided within the Council approved Operating/CapitalBudget.(B.6)Off Leash Dog Park Committee Report 09-13, dated May 28, 2013 andReport 10-13 dated June 4, 2013.RecommendationThat the Off Leash Dog Park Committee Report 09-13, dated May 28,2013 and Report 10-13 dated June 4, 2013 be received and therecommendations therein be approved, subject to staff review andconfirmation that the applicable resources and funding level is providedwithin the Council approved Operating/Capital Budget.(B.7) Audit Committee Report 01-13 dated June 3, 2013.RecommendationThat the Audit Committee meeting Report 01-13 dated June 3, 2013 bereceived.(B.8)Emergency Management Program Committee Report 02-13 dated April17, 2013.RecommendationThat Emergency Management Program Committee Report 02-13 datedApril 17, 2013 be received as information.C. Standard Requests(C.1)Request for Exemption to Parking By-law No. 070-11 – Lakeside DriveSouth.RecommendationThat the correspondence from Scott Rutledge dated April 5, 2013 bereceived; and[Item C.1 continued on next page.]

Council AgendaJuly 10, 2013 Page 5 of 14[Item C.1 continued from previous page.]That the memo from Michael Dorion, Supervisor of Municipal LawEnforcement, dated July 10, 2013 be received; andThat Council approves an exemption from Parking By-law No. 070-11 forthe south side of Lakeshore Drive from 1:00 p.m. on August 10, 2013 to2:00 a.m. on August 11, 2013 subject to the conditions outlined in thememo.(C.2)Request for Exemption to Noise By-law No. 051-06 – Georgian BaySteam AutoGas and Antique Grounds.RecommendationThat the correspondence from Karine Durieux dated June 21, 2013 bereceived; andThat the memo from Michael Dorion, Supervisor of Municipal LawEnforcement, dated July 10, 2013 be received; andThat Council approves an exemption from Noise By-law No. 051-06 forthe Electronic Park Music Festival being held at the Georgian Bay SteamAutoGas and Antique Grounds from Friday September 13 to Sunday,September 15 subject to the conditions outlined in the memo.D. Staff Reports(D.1)Staff Report DSR-104-13 submitted by the Director of Development, re:LSAMI P3 Draft Plan of Subdivision Conditions and ZBA.RecommendationThat Council receive Staff Report DSR-104-13 regarding LSAMI P3Draft Plan of Subdivision (I-T-0704) Proposed Draft Plan Conditionsand Zoning By-law Amendment; andThat the County of Simcoe be advised that the Town of Innisfil has noobjection to the granting of Draft Plan Approval to the LSAMI P3 DraftPlan of Subdivision I-T-0704 dated August 27, 2012, which is Attachment4 to Report DSR-104-13 subject to the Town’s proposed Draft PlanApproval Conditions dated June 19, 2013, which are Attachment 7 toReport DSR-104-13; andThat Council approve the Application described in staff report DSR-104-13 to rezone lands legally described as Part of the North Half of Lot 22,Concession 3, Part of Lot 22, Concession 3, Parts 1 & 2 of Plan 51R-5794, Part of Lot 22, Concession 3, Part of Lot 22, Concession 3, Parts 1,[Item D.1 continued on next page.]

Council AgendaJuly 10, 2013 Page 7 of 14(D.4) Staff Report DSR-111-13 submitted by the Director of Finance, re: 2012Consolidated Financial Statements.RecommendationThat the 2012 Consolidated Financial Statements for the year endingDecember 31, 2012 be approved.(D.5)Staff Report DSR-112-13 submitted by the Director of Infrastructure, re:Innisfil Beach Road – Private Entrance.RecommendationThat Council confirm the previously approved Innisfil Beach Road designfor the installation of the median and planter at the Webster Boulevardintersection, thereby restricting the right in/right out entrance to thedriveway at 1326 Innisfil Beach Road, as outlined in Staff Report DSR-112-13.(D.6)Staff Report DSR-113-13 submitted by the Director of Infrastructure, re:Road Safety Barrier – St. John’s Road.RecommendationThat the realignment of the curve at the intersection of St. John’s Roadand Maple Road be considered in the 2014 Capital Budget process, asoutlined in Staff Report DSR-113-13.(D.7)Staff Report DSR-114-13 submitted by the Director of Infrastructure, re:Lefroy Reservoir – Winter Heating Costs.RecommendationTHAT the Lefroy Reservoir and Booster Station capital budget beincreased by $300,000 and funded from the Development ChargesReserve fund; andThat in accordance with the Town’s Procurement Policy the additionalcosts in the amount of $300,000 be approved for the Christie Mechanicalcontract, as outlined in DSR-114-13.

Council AgendaJuly 10, 2013 Page 8 of 14(D.8)Staff Report DSR-115-13 submitted by the Director of Infrastructure, re:Sandy Trail Subdivision and Development Charge PrepaymentAgreement (Report Only).RecommendationThat Council direct the Director of Legal Services and the Director ofInfrastructure to prepare a Subdivision Agreement and a DevelopmentCharge Credit Agreement as outlined in DSR-115-13; andThat the Mayor and Clerk be authorized to enter into a SubdivisionAgreement and a Development Charge Credit Agreement with MapleLane Lands & Development Co. Ltd. for the Sandy Trail subdivision;andThat staff are hereby authorized to implement and administer saidagreement including taking such steps as may be necessary to ensurethat conditions of the draft plan of subdivision are satisfied before givingfinal approval, subject to the approval of all accounts being in goodstanding; all securities being posted with the Town; authorization by LegalServices of the final form of the agreement and schedules; and thereceipt of the fully executed agreement; andThat Council grant allocation of water and wastewater servicing capacityfrom the Lakeshore Water Treatment Plant and the Water PollutionControl Plant in the amount of 33 residential units for the Sandy Trailsubdivision in accordance with the terms and conditions of the SandyTrail – Development Charge Credit Agreement; andThat the Director of Legal Services be authorized to make amendmentsto said agreements as to the final form of the agreements and schedules.(D.9)Staff Report DSR-116-13 submitted by the Director of Infrastructure, re:Wastewater EMS Policy Statement and Plan.RecommendationThat Council receive for information, the Ministry of the EnvironmentCorrespondence dated May 16, 2013, appended as Attachment 1; and…/That Council approve and endorse Corporate Policy No. CP-XX-XX.13,EMS Policy Statement and commit to the development, implementationand maintenance of the Environmental Management System forWastewater Services through said endorsement of the EMS OperationalPlan and EMS Policy as outlines in Staff Report DSR-116-13.

Council AgendaJuly 10, 2013 Page 9 of 14(D.10)Staff Report DSR-117-13 submitted by the Director of Development, re:Lift H Symbol – LSAMI P1, Phase 1.RecommendationThat Staff Report DSR-117-13 be received; andThat Council approve the Application by Bellaire Properties Inc. (LormelHomes) to lift the Holding (‘H’) provision from lands described as Part ofLot 21 and 22, Concession 4, Draft Approved Plan of Subdivision (I-T-05005) LSAMI P1 Phase 1; andThat By-law No. 073-13 be adopted to give effect to the recommendation.(D.11)Staff Report DSR-118-13 submitted by the Director of Development, re:Comprehensive Zoning By-law Update.RecommendationThat By-law No. 080-13 be approved to implement the update to thecomprehensive zoning by-law.(D.12)Staff Report DSR-123-13 submitted by the Director of Development, re:Public-Private Partnership Pilot for Innisfil Beach Park.RecommendationThat Staff Report DSR-123-13 regarding an amendment to thePublic-Private Partnership Pilot for Innisfil Beach Park be received;andThat staff be authorized to extend the date of the Pilot to October 31,2015; andThat staff be authorized to award a separate contract, following thesame principals as the initial pilot, for ‘Proponent 2’ to operate on theTown Campus near the Innisfil Recreational Complex, subject tosuccessful negotiations.(D.13)Staff Report DSR-126-13 submitted by the Director of Development, re:Special Event Planning and Policy Guide.RecommendationThat Council receive report DSR-126-13 which outlines a new SpecialEvent Application Guide and process; and[Item D.13 continued on next page.]

Council AgendaJuly 10, 2013 Page 10 of 14[Item D.13 continued from previous page.]That staff be directed to further consult community stakeholders on theproposed Special Event Application Guide; andThat staff report back to Council during the August 14, 2013, CouncilMeeting for final approval and implementation.(D.14)Staff Report DSR-120-13 submitted by the Chief Librarian, re: MunicipalCapital Facility - Library Relocation.RecommendationThat Council deem the facility located at 873 Innisfil Beach Roadoperated by the Innisfil Public Library Board as a Municipal CapitalFacility as permitted under Section 110 of the Municipal Act, 2001, S.O.2001, Chapter 25 for the purpose of exempting it from property taxation;andThat By-law No. 076-13 be adopted to give effect to the recommendationto authorize the designation of the property operated by the Innisfil PublicLibrary Board as a Municipal Capital Facility.(D.15)Staff Report DSR-107-13 submitted by the Chief Administrative Officerand the Director of Legal Services/Clerk, re: Draft Innisfil CommunityGrant Program.RecommendationThat Council receives the draft Innisfil Community Grant Programproposed in DSR-107-13 and directs staff to proceed with theimplementation plan as outlined in Attachment “A” to that report withcommunication and start-up costs to be funded from the AlternativeRevenue Source Reserve (ARS) Fund; andThat Staff receive community feedback and present finalized grantdocuments attached in “draft” as Attachments “B” through “D” to reportDSR-107-13 for the purpose of launching the Innisfil Community GrantProgram in Q3 of 2013.

Council AgendaJuly 10, 2013 Page 11 of 14E. Other By-laws(E.1)A by-law to approve an amendment to By-law No. 070-11 to provide forthe restricting and regulating of vehicle and heavy travel, parking,standing and stopping on highways or parts of highways and otherdesignated areas.RecommendationThat By-law No. 070-13, being a by-law to amend Parking By-law No.070-11, for prohibited parking on Barry Avenue, be adopted.(E.2)A by-law to approve an amendment to By-law No. 070-11 to provide forthe restricting and regulating of vehicle and heavy travel, parking,standing and stopping on highways or parts of highways and otherdesignated areas.RecommendationThat By-law No. 071-13, being a by-law to amend Parking By-law No.070-11, for prohibited parking on Big Bay Point Road, be adopted.(E.3)A by-law to appoint a Senior Building Inspector for the inspection ofbuildings and plumbing – J. Ross.RecommendationThat By-law No. 104-12, being a by-law to appoint a Senior BuildingInspector, be repealed.F. Consideration of a Closed Session(F.1)Consideration of a resolution to hold a “Closed Session” meeting.RecommendationThat Council hold a “Closed Session” meeting as provided for by theMunicipal Act, 2001, as amended, and the Town's Procedural By-Law077-11, immediately following this Council meeting at the Town Hall, todeal with:(a) A proposed or pending acquisition or disposal of land by themunicipality or board. 1139 Claver Avenue Frederick Street[Item F.1 continued on next page].

Council AgendaJuly 10, 2013 Page 12 of 14[Item F.1 continued from previous page.](b) Personal matters about an identifiable individual, including municipalemployees. Cookstown Heritage Conservation District Sub CommitteeMembership. Innisfil Community Grant Review Committee Membership.G. Information List(G.1– G.42) Information List 12-13, dated July 10, 2013.RecommendationThat Recommendations G.1 through to G.42 be adopted as printed onInformation List 12-13.(8.1) Consent List Recommendation (Councillor R. Simpson)That the Consent List for July 10, 2013 and the Recommendationscontained therein be adopted as Resolutions of Council, with theexception of Items ____, ____, ____, ____, ____, ____, ____, ____,____, ____, which are referred to the Committee of the Whole.(8.2) Recommendation (Councillor K. Simpson)That Council resolve into the Committee of the Whole.9. COMMITTEE OF THE WHOLEI. Business Items(9.1) Request for Exemption to Parking By-law No. 070-11 - 2291 Lynn Street(Parking of School Bus).RecommendationThat the memorandum from the Supervisor of Municipal LawEnforcement dated July 10, 2013 be received and;That an extension be granted to report back to Council on this matter atthe Regular Council Meeting on August 14, 2013.

Council AgendaJuly 10, 2013 Page 13 of 14II.Information List ItemsIII.County Report (Mayor B. Baguley & Deputy Mayor D. Davidson)[Report to be provided at meeting.]IV.Supplementary BusinessV. Rise Recommendation (Councillor M. Baier)That Committee rise and return back into the formal Council session toreceive a report on the proceedings of the Committee of the Whole.COUNCIL BACK IN SESSIONVI.Consideration of the adoption of the recommendations from Committee ofthe Whole.Recommendation (Councillor D. Lougheed)That the Recommendations of the Committee of the Whole for themeeting of June 5, 2013 be adopted as Resolutions of Council.10. NOTICE OF MOTIONS11. ANNOUNCEMENTS FROM MEMBERS OF COUNCIL[Provided at the meeting.]

Council AgendaJuly 10, 2013 Page 14 of 1412. CONFIRMING BY-LAW(12.1) By-law to confirm the proceedings of the Council of The Corporation ofthe Town of Innisfil at the meeting held on July 10, 2013.Recommendation (Councillor K. Simpson)That By-Law No. 079-13, being the confirming by-law of the RegularCouncil Meeting held on July 10, 2013, be adopted.13. ADJOURNMENT(13.1) Recommendation (Councillor D. Lougheed)That Council adjourn at _____ p.m. until the next Special Councilmeeting on July 17, 2013 starting at 6:30 p.m. or at the call of theMayor.Circulated: July 2, 2012

Special Council MinutesJune 19, 2013Page 1This Council meeting of the Town of Innisfil Council was held in the Council Chambers withthe following members and staff present:Mayor: B. Baguley Chief Administrative Officer: J. SkorobohaczDeputy Mayor: D. Davidson Dir. Legal Services/Town Clerk: J. ReynarCouncillor: D. Lougheed Dir. Finance, Customer Service/CFO: L. DavisCouncillor: R. Simpson Dir. Infrastructure: A. CampbellCouncillor: K. Simpson Dir. Human Resources: M. ColletteCouncillor: B. Loughead Mgr. Land Use Planning: T. CaneCouncillor: M. Baier Mgr. Capital Engineering: G. ShellswellCouncillor: L. Dollin Fire Chief: R. SmithDillon Consulting:S. ThurlowRegrets: Assistant Clerk: K. CreamerCouncillor: R. Boynton1. OPENING OF MEETING BY THE MAYORThe meeting was called to order by Mayor Barb Baguley at 6:09 p.m.2. APPROVAL OF AGENDA(2.1) ResolutionCR-140.13 A Moved By:Seconded By:Councillor L. DollinCouncillor B. LougheadThat the contents of the Special Council Meeting agenda for June 19,2013 be approved as printed; andThat Council waives Section 61 of Procedural By-law No. 077-11regarding the agenda format for Special Council meetings.--carried--3. DISCLOSURE OF INTEREST AND THE NATURE THEREOF[None disclosed.]4. DELEGATION[None received.]

Special Council Minutes Page 2 of 3June 19, 20135. BUSINESS ITEMS(5.1) Presentation by Steve Thurlow of Dillon Consulting regarding the final reportfor the Innisfil Fire Master Plan.CR-141.13 A ResolutionStaff Report DSR-109-13, submitted by the Fire Chief, regarding the FireMaster Plan.Mr. Thurlow advised Council that the scope of his work was to develop acomprehensive Fire Master Plan. This required a review of Fire Departmentoperations and the provision of recommendations for service levelstandards, staffing, apparatus deployment, location of fire stations as well asimplementation strategies and timelines. The key study elements werestations assessment, staffing, apparatus, industry best practices, office ofthe Fire Marshal requirements, Ontario (OFM) public fire safety guidelinesand the National Fire Protection Association (NFPA) standards.The methodology behind this study is to create a strategic fire master planand guide fire services through the next 10-20 years. GIS risk and responsemodeling was reviewed and the study will be tailored to meet local needsand circumstances. The three lines of defense are Public Education andPrevention; Fire Safety Standards and Enforcement; and EmergencyResponse.A comprehensive stakeholder consultation process was conducted tointerview Steering Committee Members, volunteers and full-time firefighters.Council workshops and interviews took place and community informationsessions were held.Mr. Thurlow concluded by stating that the Innisfil Fire and Rescue Service(IFRS) is meeting the requirements of the Fire Protection and Prevention Act(FPPA).The Fire Master Plan can been found on the Town’s website under:http://www.innisfil.ca/strategic-planning Master Plans.Moved By:Seconded By:Deputy Mayor D. DavidsonCouncillor K. SimpsonThat Staff Report DSR-109-13 dated June 19, 2013 and the Fire MasterPlan presentation by Steve Thurlow, Project Manager of DillonConsulting be received; andThat the Fire Master Plan report be adopted by Council; andThat the Fire Chief be directed to establish a multi-year implementationplan to achieve the service level standards approved by Council.--carried--

Special Council Minutes Page 3 of 3June 19, 2013* The Clerk left the meeting at 6:35 p.m. and returned at 6:38 p.m., during the presentation.6. CONFIRMING BY-LAW(6.1) ResolutionCR-142.13 A Moved By:Seconded By:Councillor R. SimpsonCouncillor B. LougheadThat By-Law No. 068-13, being the confirming by-law of the SpecialCouncil meeting on June 19, 2013, be adopted.--carried--7. ADJOURNMENT(7.1) ResolutionCR-143.13 A Moved By:Seconded By:Councillor B. LougheadCouncillor R. SimpsonThat Council adjourn at 7:03 p.m. until the next Council Meetingstarting at 7:15 p.m. on June 19, 2013, or at the call of the Chair.--carried--Approved by Council Resolution No. CR-___.13 and signed July 10, 2013._____________________________________________________________Jason Reynar, Clerk Barbara Baguley, Mayor

Council MinutesJune 19, 2013Page 1This Council meeting of the Town of Innisfil Council was held in the Council Chambers withthe following members and staff present:Mayor: B. Baguley Chief Administrative Officer: J. SkorobohaczDeputy Mayor: D. Davidson Dir. Legal Services/Town Clerk: J. ReynarCouncillor: D. Lougheed Dir. Finance, Customer Service/CFO: L. DavisCouncillor: R. Simpson Dir. Infrastructure: A. CampbellCouncillor: K. Simpson Dir. Human Resources: M. ColletteCouncillor: R. Boynton Mgr. Land Use Planning: T. CaneCouncillor: B. Loughead Mgr. Capital Engineering: G. ShellswellCouncillor: M. Baier Mgr. Parks, Recreation & Facilities: S. ArmatageCouncillor: L. Dollin Communication Officer: M. NewtonEconomic Development Officer:R. SullivanStudent Mayor:Caitlyn McConneryMaegan DamianakisAssistant Clerk:K. Creamer1. OPENING OF MEETING BY MAYOR BAGULEYThe meeting was called to order by Mayor Barb Baguley at 7:16 p.m.2. OPEN FORUMGary Bell, Skelton Brumwell, re: Cookstown Sanitary Sewer AllocationsLynda Burton, re: Cookstown Sanitary Sewer Allocations3. APPROVAL OF AGENDA(3.1) Agenda for June 19, 2013.[A 2/3 majority vote is required to adopt the amended agenda pursuant toSections 61 and 142 of Procedural by-law No. 077-11]CR-140.13ResolutionMoved By:Seconded By:Councillor R. SimpsonCouncillor B. Loughead4. DISCLOSURE OF INTEREST[None disclosed.]That the contents of the agenda for June 19, 2013 be approved asamended, with the addition of Items 6.1, 7.1, 7.2, 9.2, 9.3 and 9.4; andThat the agenda be re-ordered so that Item D.2 will follow Item 9.1.--carried--

Council Minutes Page 2 of 14June 19, 20135. PRESENTATIONS & PETITIONS(5.1) Closing remarks by Student Mayor Maegan Damianakis, representing InnisfilCentral Public School for the month of May, 2013, post-poned from June 5,2013.6. DEPUTATIONS(6.1) Presentation from Andy Campbell, Director of Infrastructure re: PublicTransit Opportunity. [Ref: Item D.2]Mr. Campbell provided Council with an overview of the proposed publictransit options with the City of Barrie and the estimated costs related thereto.CR-141.13ResolutionMoved By:Seconded By:Councillor L. DollinCouncillor R. BoyntonThat the presentation from Andy Campbell, Director of Infrastructure,regarding Public Transit be received.--carried--7. DELEGATIONS(7.1) Marvin Geist, re: By-law 065-13 Encroachment Agreement. [Ref: Item E.1]Mr. Geist on behalf of his client Mr. Taylor provided Council backgroundinformation relating to the property in question and the encroachmentagreement.CR-142.13ResolutionMoved By:Seconded By:Councillor L. DollinCouncillor R. BoyntonThat the presentation by Mr. Geist be received.--carried--

Council Minutes Page 3 of 14June 19, 2013(7.2) Fred A. Platt, re: By-law 065-13 Encroachment Agreement. [Ref: Item E.1]Mr. Platt expressed concern with the proposed encroachment agreement asit relates to public beach access.CR-143.13ResolutionMoved By:Seconded By:Councillor B. LougheadCouncillor R. SimpsonThat the presentation by Mr. Platt be received; andThat correspondence from Mr. Platt dated June 18, 2013 be receivedand considered with By-law 065-13 (Item E.1) on the June 19, 2013agenda.--carried--8. CONSENT LISTA. Adoption of Minutes(A.1) Special Council Meeting Minutes dated May 22, 2013.CR-144-01.13 ResolutionThat the minutes of the Special Council Meeting dated May 22, 2013 beadopted.(A.2) Special Council Meeting Minutes dated May 29, 2013.CR-144-02.13 ResolutionThat the minutes of the Special Council Meeting dated May 29, 2013 beadopted.(A.3) Regular Council Meeting Minutes dated June 5, 2013.CR-144-03.13 ResolutionThat the minutes of the Council Meeting dated June 5, 2013 be adopted.(A.4) Closed Session Report 11-13 dated June 5, 2013.CR-144-04.13 ResolutionThat the minutes of the Closed Session (Report 11-13) dated June 5, 2013be adopted.

Council Minutes Page 4 of 14June 19, 2013B. Reports of Various Committees, Boards & Commissions(B.1) Pitch-In Committee Report 06-13 dated May 6, 2013.CR-144-05.13 ResolutionThat the Pitch-In Committee Report 06-13 dated May 6, 2013 be receivedand the recommendations therein be approved, subject to staff review andconfirmation that the applicable resources and funding level is providedwithin the Council approved Operating/Capital Budget.(B.2)Off Leash Dog Park Committee Reports 07-13 and 08-13 dated May 14 andMay 21, 2013.CR-144-06.13 ResolutionThat the Off Leash Dog Park Committee Reports 07-13 and 08-13 datedMay 14 and May 21, 2013, be received and the recommendations therein beapproved, subject to staff review and confirmation that the applicableresources and funding level is provided within the Council approvedOperating/Capital Budget.(B.3) Innisfil Municipal Heritage Committee Report 05-13 dated May 13, 2013.CR-144-07.13 ResolutionThat the Innisfil Municipal Heritage Committee Report 05-13 dated May 13,2013 be received and the recommendations therein be approved, subject tostaff review and confirmation that the applicable resources and funding levelis provided within the Council approved Operating/Capital Budget.C. Standard Requests(C.1)Sandycove Canada Day Festivities request for road closure for Canada DayParade.CR-144-08.13 ResolutionThat the correspondence dated March 28, 2013 from the SandycoveCanada Day Festivities be received; andThat Council has no objection to the temporary road closure of LockhartRoad from Earl Street to Main Street from 10:30 a.m. to 11:30 a.m. onMonday July 1, 2013 for the 2013 Sandycove Canada Day Parade, subjectto all the necessary requirements being met; andThat By-law No. 062-13 be adopted to give effect to this recommendation.

Council Minutes Page 5 of 14June 19, 2013(C.2)The Royal Canadian Legion request for road closure for Canada DayParade.CR-144-09.13 ResolutionThat the correspondence dated June 4, 2013 from the Royal CanadianLegion be received; andThat Council has no objection to the temporary road closure of Arnold Streetfrom Goldie Street to Ewart Street, and Ewart Street from Arnold Street toRobinson Street, and Robinson Street to 1017 Robinson Street from 1:00p.m. to 2:00 p.m. on Saturday June 29, 2013 for the Canada Day Parade,subject to all the necessary requirements being met; andThat By-law No. 063-13 be adopted to give effect to this recommendation.(C.3)Memorandum from the Supervisor of Municipal Law Enforcement, re: NoiseExemption request for 2186 Richardson Street.CR-144-10.13 ResolutionThat the memorandum from the Supervisor of Municipal Law Enforcementdated June 19, 2013, regarding a request from Amanda Parker and JustinClark for an exemption to Noise By-law 051-06 to host a wedding receptionat 2186 Richardson Street be approved.(C.4)Correspondence from the United Jewish Appeal Federation of GreaterToronto requesting parking exemption on Lockhart Road.CR-144-11.13 ResolutionThat the correspondence from the United Jewish Appeal Federation ofGreater Toronto dated June 4, 2013 be received; andThat a memorandum from the Supervisor of Municipal Law Enforcementdated June 19, 2013 be received; andThat Council approves a parking exemption for the United Jewish Appealof Greater Toronto on the south side of Lockhart Road on July 11, 2013between 12:00 pm and 9:00 pm, and in accordance with the conditionsset out in the memorandum from the Supervisor of Municipal LawEnforcement dated June 19, 2013.

Council Minutes Page 6 of 14June 19, 2013D. Staff Reports(D.1)Staff Report DSR-103-13 submitted by the Director of Development, re:Cookstown Sewer Allocation.CR-144-12.13 ResolutionThat Report DSR-103-13 be received.That Council correct Cookstown Sanitary Sewer Allocation Policy CP.01-12-11 based on Table 3 of DSR-103-13 and that Category 3 initial allocation belimited to those properties listed in Tables 1 and 2 until such time as there isadditional Water Pollution Control Plant capacity.That Staff include an Environmental Assessment Process, as part of the2014 capital program, for the expansion of the Cookstown Waste WaterTreatment Plant for the purposes of full build-out of the CookstownSettlement Boundary including redevelopment of the commercial core,Category 4 properties, and other possible redevelopment concepts;That Staff be directed to communicate with Cookstown residents and ownersthat no allocation for properties identified as Category 4 in the CookstownSanitary Sewer Allocation Policy CP.01-12-11 is available for a period ofapproximately three (3) years; andThat Staff communicate with those owners of Category 3 properties theprocess for expediting and securing allocation.(D.2)Staff Report DSR-105-13 submitted by the Director of Infrastructure, re:Public Transit Options.[Item D.2 referred to Committee of the Whole](D.3)Staff Report DSR-106-13 submitted by the Chief Administrative Officer, re:Inspiring Innisfil 2020 – Version 2013 House Model.CR-144-13.13 ResolutionThat Staff Report DSR-106-13 be received; andThat Inspiring Innisfil 2020 (Version 2013) House Model be approved; andThat the Chief Administrative Officer continues with the practice of preparingregular updates for Council and the Community on the process related toInspiring Innisfil 2020.

Council Minutes Page 7 of 14June 19, 2013E. Other By-laws(E.1)Encroachment Agreement with Gregory Taylor on Claver Ave.[Item E.1 referred to Committee of the Whole](E.2)Minutes of Settlement with Leonard’s Beach Development.CR-144-14.13 ResolutionThat By-law No. 066-13 being a by-law to authorize the Legal Counsel toenter into Minutes of Settlement with Pratt/North Alcona for the Leonard’sBeach Development, OMB Case No. PL121103, be adopted.F. Consideration of a Closed Session(F.1)Consideration of a resolution to hold a “Closed Session” meeting.[Item F.1 referred to Committee of the Whole]G. Information List(G.1– G.26) Information List 11-13 dated June 19, 2013.CR-144-15.13 ResolutiontoCR-144-39.13 That Recommendations G.1 to G.22 and G.24 to G.26 be adopted as printedon Information List 11-13.(8.1) Consent List ResolutionCR-144.13 Moved By: Councillor R. SimpsonSeconded By: Councillor B. Loughead(8.2) ResolutionThat the Consent List for June 19, 2013 and the Recommendationscontained therein be adopted as Resolutions of Council, with theexception of Items E.1, F.1, G.23 which are referred to the Committee ofthe Whole.--carried--CR-145.13 Moved By: Councillor B. LougheadSeconded By: Councillor R. SimpsonThat Council resolves into the Committee of the Whole.--carried--

Council Minutes Page 8 of 14June 19, 20139. COMMITTEE OF THE WHOLE – DEPUTY MAYOR DAN DAVIDSONI. Business Items(9.1) Notice of Motion previously introduced by Councillor M. Baier.CR-146-01.13 ResolutionMoved By:Seconded By:Councillor M. BaierCouncillor D. LougheedThat staff investigate a reduced speed limit for the 20 th Sideroad in thevicinity of Big Bay Point Road consistent with the posted speed limit for otherroads in the area, and a reduced speed limit for the north section of the 20 thSideroad approaching the road’s end where the road bends sharply andbecomes a steep incline.--carried--(D.2)Staff Report DSR-105-13 submitted by the Director of Infrastructure, re:Public Transit Options.Original RecommendationMoved By:Seconded By:Councillor D. LougheedCouncillor K. SimpsonThat Council direct staff to incorporate a 2014 Operating Budget ServiceLevel Change Request related to the provision of public transit (undercontract with the City of Barrie) for consideration during the 2014 OperatingBudget process as detailed in Staff Report DSR-105-13;That the estimates included in Staff Report DSR-105-13 be consideredoutside of the Council direction of a 3% blended tax rate increase; andThat subject to the financial approval by Council during the 2014 Budgetdeliberations, Staff be authorized to prepare an implementation plan andcommunications strategy upon completion of the negotiations with the City ofBarrie.Motion to AmendMoved By:Seconded By:Mayor B. BaguleyCouncillor K. SimpsonADD: (after paragraph 1) Council directs staff to host a public open house toexhibit the full cost of a bus service as proposed, including possibleproposed fares and the impact on the tax levy and report back to Councilwith feedback; and that this public meeting occur before staff proceed withthe service level change request.--carried--[Item D.2 continued on next page]

Council Minutes Page 9 of 14June 19, 2013Motion as AmendedCR-146-02.13 Resolution[Item D.2 continued from previous page]Moved By:Seconded By:Councillor D. LougheedCouncillor K. SimpsonThat Council direct staff to incorporate a 2014 Operating Budget ServiceLevel Change Request related to the provision of public transit (undercontract with the City of Barrie) for consideration during the 2014 OperatingBudget process as detailed in Staff Report DSR-105-13;Council directs staff to host a public open house to exhibit the full cost of abus service as proposed, including possible proposed fares and the impacton the tax levy and report back to Council with feedback; and that this publicmeeting occur before staff proceed with the service level change request.That the estimates included in Staff Report DSR-105-13 be consideredoutside of the Council direction of a 3% blended tax rate increase; andThat subject to the financial approval by Council during the 2014 Budgetdeliberations, Staff be authorized to prepare an implementation plan andcommunications strategy upon completion of the negotiations with the City ofBarrie.--carried--(E.1)Encroachment Agreement with Gregory Taylor on Claver Ave.CR.146-03.13 ResolutionOriginal RecommendationThat By-law 065-13, being a by-law to authorize the Mayor and Clerk toenter into an Encroachment Agreement with the owner pertaining to theencroachments on Claver Avenue, be adopted.Moved By:Seconded By:Councillor L. DollinCouncillor R. BoyntonThat By-law 065-13, being a by-law to authorize the Mayor and Clerk toenter into the Encroachment Agreement with the owner pertaining to theencroachments on Claver Avenue, be adopted.That Council charge the Director of Legal Services to negotiate with theproponent to address the concerns of staff including but not limited to thelocation of the fence and the dock.--carried--

Council Minutes Page 10 of 14June 19, 2013(F.1)Consideration of a resolution to hold a “Closed Session” meeting.Original RecommendationThat Council hold a “Closed Session” meeting on June 26, 2013 at 5:30 p.m.as provided for by the Municipal Act, 2001, as amended, and the Town'sProcedural By-Law 077-11, to deal with:a) Advice that is subject to solicitor-client privilege, includingcommunications necessary for that purpose.• Friday HarbourResolutionCR-146-04.13 Moved By:Seconded By:Councillor D. LougheedCouncillor M. BaierThat Council hold a “Closed Session” meeting at the Town Hall on June 26,2013 at 5:30 p.m. as provided for by the Municipal Act, 2001, as amended,and the Town's Procedural By-Law 077-11, to deal with:a) Labour relations or employee negotiations• Police Costing--carried--G.23 Original RecommendationThat the correspondence from Mr. Tyler Prosser dated May 21, 2013, re:Request for the installation of a Cigarette Waste Disposal Box near NantyrShores Secondary School be received and referred to the Manager ofRoads for report back to Council.ResolutionCR-146-05.13 Moved By:Seconded By:Councillor K. SimpsonMayor B. BaguleyThat the correspondence from Mr. Tyler Prosser dated May 21, 2013,requesting the installation of a Cigarette Waste Disposal Box near NantyrShores Secondary School be received and referred to the Manager ofRoads for report back to Council.--carried--III.County Report (Mayor B. Baguley & Deputy Mayor D. Davidson)[No report.]

Council Minutes Page 11 of 14June 19, 2013IV.Supplementary Business(9.2) Appointment of a Deputy Chief Building Official.CR-146.06.13 ResolutionMoved By:Seconded By:Councillor B. LougheadCouncillor R. SimpsonThat By-law 069-13 being a by-law to appoint Jocelyn Penfold as a DeputyChief Building Official be adopted.--carried--(9.3) Special Council Meeting Minutes dated June 11, 2013.CR-146-07.13 ResolutionMoved By:Seconded By:Councillor R. SimpsonCouncillor B. LougheadThat the minutes of the Special Council Meeting dated June 11, 2013 beadopted.--carried--(9.4) Innisfil Community Grant Review CommitteeCR-146-08.13 ResolutionMoved By:Seconded By:Councillor K. SimpsonCouncillor M. BaierThat the memorandum from Karen Fraser, Deputy Clerk, dated June 19,2013 be received; andThat Council approves immediate recruitment of public members to theInnisfil Community Grant Review Committee.--carried--V. Rise ResolutionCR-146-09.13 Moved By:Seconded By:Councillor D. LougheedCouncillor M. BaierThat Committee rise and return back into the formal Council session toreceive a report on the proceedings of the Committee of the Whole.--carried--

Council Minutes Page 12 of 14June 19, 2013COUNCIL BACK IN SESSIONVI.CR-146.13Consideration of the adoption of the recommendations from Committee ofthe Whole.ResolutionMoved By:Seconded By:Councillor K. SimpsonCouncillor M. BaierThat the Recommendations of the Committee of the Whole for the meetingof June 19, 2013 be adopted as Resolutions of Council.--carried--10. NOTICE OF MOTIONS[None presented.]11. ANNOUNCEMENTS FROM MEMBERS OF COUNCILMayor B. Baguley• Extremely proud of the turnout at the Mayor’s Golf Tournament and expressed herappreciation to everyone involved and the Administrative Services of Amanda Dibbits.$47,000 was raised which exceeded the goal.• Reminder to everyone to support the Mayor’s Gala being held September 19, 2013.More details will follow closer to the event.• Family Fun Day is Saturday June 22, 2013 from 10:30-2:30 p.m. There will also be freeswimming and skating during this time. Free cookies for everyone.Councillor R. Boynton• Attended the Wasaga Beach Mayor’s Golf Tournament with Mayor Patterson andCouncillor D. Lougheed on June 7, 2013.• Attended the I Rally for Cancer event at Sunset Speedway on June 8, 2013 were $4.00from each ticket was donated to Gilda’s Club.• Thanked everyone that participated and attended Summerfest. Thanked the RotaryClub of Innisfil for their partnership this year. Advised Innisfil Fire Services trouncedPolice Services in the tug of war contest and there are lots of stars that participated inthe Innisfil’s Got Talent competition.Councillor L. Dollin• Reported the Cookstown residents have been drinking the BWG Lakebase water foralmost a month and has received good review and residents are happy.• Announced there will be two Strawberry Suppers, one at St. Peter’s Church in Churchillon June 21 st and St. John’s Anglican Church in Cookstown on June 26 th .• Advised John Ferrier will be turning 80 and there will be a drop-in gathering on June22 nd at Churchill United Church from 2-4 p.m.• Participated in a talk to kids clan at Cookstown United Church and shared the processof the HCD where a donation was made to the Historical Society.

Council Minutes Page 13 of 14June 19, 2013• The community lost a young citizen Debby Wellif and there will be a ceremony takingplace June 21 st .• Reminder of the Heart & Stroke Fundraiser being held June 27 th with staff membersparticipating in “Ride the Big Bike” at Georgian Downs.Councillor B. Loughead• Attended the Mayor’s Golf Tournament and reminder that the Remembrance DayCommittee meetings will commence by the end of June.Councillor R. Simpson• Attended the Library Board meeting on June 17 th and had the opportunity to preview aninteresting clip for Summerfest.• Advised he has been selected again as the Chair of the Lake Simcoe Clean Up FundCommittee and looks forward to participating.Councillor D. Lougheed• Attended the Innisfil Greater Chamber of Commerce Golf Tournament today whichturned out to be a great day.Councillor K. Simpson• Also attend the Library Board meeting.• Attended the County Transportation Master Plan meeting in Collingwood which wasvery informative.• June 20 th is the first day of the annual Innisfil Farmers Market at the Innisfil RecreationalComplex, where Crime Stoppers will be volunteering, as well as at Family Fun Day onJune 22 nd .• Invited everyone to attend “meet your Councillor Ken Simpson” for an informal chat onJuly 22 nd in front of the Lakeshore Library from 10-12 p.m.Town Clerk• Announced Thursday June 27 is tax installment date.• Special Council meeting June 26 th at 6:30 p.m. to received the final report on PoliceCosting.• Special Council meeting July 10 th at 6:00 p.m. to receive public comment on the CellTower matter.12. CONFIRMING BY-LAW(12.1) By-law to confirm the proceedings of the Council of The Corporation of theTown of Innisfil at the meeting held on June 19, 2013.CR-147.13ResolutionMoved By:Seconded By:Deputy Mayor D. DavidsonCouncillor K. SimpsonThat By-Law No. 064-13, being the confirming by-law of the RegularCouncil Meeting held on June 19, 2013, be adopted.--carried--

Council Minutes Page 14 of 14June 19, 201313. ADJOURNMENT(13.1) ResolutionCR-148.13 Moved By: Councillor L. DollinSeconded By: Councillor R. BoyntonThat Council adjourn at 9:52 p.m. until the next Special Councilmeeting on June 26, 2013 starting at 6:30 p.m. or at the call of theMayor.--carried--Approved by Council Resolution No. CR-___.13 and signed July 10, 2013._____________________________________________________________Jason Reynar, Clerk Barbara Baguley, Mayor

JUNE 19, 2013 COUNCIL MINUTESAPPENDIX AINFORMATION LIST 11-13 SUMMARYITEMS TO BE RECEIVED AS INFORMATIONTown CorrespondenceCR-144-15.13 G.1CR-144-16.13 G.2That the memorandum from Andrew Campbell, Director of Infrastructuredated June 19, 2013, re: Stroud Water System 2013 Annual MOEInspection be received as information.That the memorandum from Michèle Newton, Communications Officerdated June 3, 2013, re: ATV Public Education Brochure be received asinformation.CR-144-17.13 G.3 That the memorandum from Councillor Doug Lougheed dated May 20,2013, re: 2013 Ontario Small Urban Municipalities (OSUM) ConferenceReport be received as information.ProclamationsNone received.Intergovernmental CorrespondenceCR-144-18.13 G.4CR-144-19.13 G.5CR-144-20.13 G.6That the copy of the memorandum to Mayor Baguley from theHonourable Bob Chiarelli, Ministry of Energy dated May 30, 2013, re:Stronger Municipal Voice in Renewable Development be received asinformation.That the correspondence from the Township of Ashfield-Colborne-Wawanosh, re: Council Resolution requesting the Alcohol and GamingCommission to amend the Liquor License Act to exempt Stag and Doesfrom needing a Private Event Special Occasion Permit be received asinformation.That the correspondence from the Municipality of Central Huron datedMay 21, 2013, re: Council Resolution proclaiming the municipality as “Nota Willing Host Community” for Industrial Wind Turbine Projects bereceived as information.CR-144-21.13 G.7 That the correspondence from the Town of Lakeshore dated May 21,2013, re: Council Resolution regarding the Repair and Maintenance to400 Series Highway Overpasses be received as information.CR-144-22.13 G.8 That the correspondence from the County of Simcoe dated May 8, 2013,re: Status of Decision on Amendment No. 7 to the Official Plan for theTown of Innisfil (File No. I-OPA-1207) be received as information.

Information List #10-13 June 5, 2013Page 2 of 3Board and Agency CorrespondenceCR-144-23.13 G.9CR-144-24.13 G.10CR-144-25.13 G.11CR-144-26.13 G.12CR-144-27.13 G.13That the correspondence from the Environment and Land Tribunals,Ontario Municipal Board, re: Appointment for Hearing by Teleconferenceon June 4, 2013 be received as information.That the correspondence from the Simcoe Muskoka District Health Unitdated May 21, and May 28, 2013, re: West Nile Virus Planning andTreatment – 2013 be received as information.That the correspondence from the Environment and Land Tribunals,Ontario Municipal Board, re: Appointment for Hearing on August 12, 2013concerning OMB Case No. PL130402, 2203 Alderslea Crescent bereceived as information.That the minutes of the April 15, 2013 Bradford West Gwillimbury / InnisfilPolice Services Board Meeting be received as information.That the minutes of the April 15, 2013 Innisfil Public Library BoardMeeting be received as information.CR-144-28.13 G.14 That the correspondence from the Ontario Municipal Board dated May 29,2013, re: OMB Case No. PL050808 be received as information.CR-144-29.13 G.15That the copy of the Alcohol and Gaming Commission of Ontario’sMunicipal Information Form, re: Liquor Licence Application for The StoneGrille, 7975 Yonge Street, Stroud be received as information.General CorrespondenceCR-144-30.13 G.16 That the correspondence from McCormick Rankin dated May 17, 2013,re: Replacement and Rehabilitation of the Highway 400 Bridges in PortSevern and Replacement of the Highway 89 Innisfil Creek Bridge ClassEnvironmental Assessment Study be received as information.CR-144-31.13 G.17That the correspondence from the Ontario Federation of Anglers andHunters dated May 17, 2013, re: Ontario Family Fishing Events beingheld on July 6 – 14, 2013 be received as information.CR-144-32.13 G.18 That the correspondence from Harold and Deb Webster dated May 21,2013, re: Request for more Cell Towers in Innisfil be received asinformation.CR-144-33.13 G.19CR-144-34.13 G.20That the correspondence from Michael and Donna Procher, re;Addendum to Town of Innisfil Survey Regarding 25 SideroadWater/Sewer Lines be received as information.That the correspondence from the Nottawasaga Foundation dated April15, 2013, re: Annual Golf Tournament, Dinner and Auction Fundraiserevent on July 19, 2013 be received as information.

Information List #10-13 June 5, 2013Page 3 of 3CR-144-35.13 G.21CR-144-36.13 G.22That the correspondence from the Royal Mental Health Care andResearch dated May 24, 2013, re: fundraising campaign be received asinformation.That the correspondence from the Progressive Contractors Association ofCanada and the Christian Labour Association of Canada dated May 24,2013, re: Open Tender for Municipal Projects be received as information.ITEMS TO BE REFERRED TO SERVICE AREA INDICATED FOR REPLY, WITH A COPY TOCOUNCIL AS INFORMATIONCR-146-05.13 G.23That the correspondence from Mr. Tyler Prosser dated May 21, 2013, re:Request for the installation of a Cigarette Waste Disposal Box nearNantyr Shores Secondary School be received and referred to theManager of Roads for report back to Council.ITEMS TO BE RECEIVED AND REFERRED TO SERVICE AREA FOR ACTION AND REPLYNone received.ITEMS TO BE RECEIVED AND REFERRED TO SERVICE AREA INDICATED FOR REVIEWAND REPORT TO COUNCILCR-144-37.13 G.24That the correspondence from Mr. Joe Bizzarro dated May 23, 2013, re:request for streetlights on Limerick Street be received and forwarded tothe Director of Infrastructure for review and report to Council.CR-144-38.13 G.25 That the correspondence from Mr. Dave Tambling dated April 15, 2013,Speed limit concerns on Innisfil Beach Road and 5 Sideroad be receivedand referred to the Director of Infrastructure for review and report toCouncil.CR-144-39.13 G.26 That the correspondence from Ms. Heather Westcott dated May 16, 2013,re: Request for a “No Stopping” sign on Everton Drive between ShoreAcres Drive and Glen Kerr Drive be received and referred to the Directorof Infrastructure for review and report to Council.[Item G.23 referred to Committee of the Whole.]

TOWN OF INNISFILCOMMITTEE OF THE WHOLECLOSED SESSIONWEDNESDAY JUNE 11, 2013REPORT NO. CW-012.137:31 p.m.In accordance with the Town’s Procedural By-law 077-11, Section 23, Council ResolutionNo. CR-135.13 was adopted on June 11, 2013 to hold a Committee of the Whole “ClosedSession” meeting at the Municipal Office with the following members present.Mayor: B. Baguley Chief Administrative Officer: J. SkorobohaczDeputy Mayor: D. Davidson Dir. Human Resources & AlternateCouncillor: D. Lougheed Deputy Clerk: M. ColletteCouncillor:R. SimpsonCouncillor:K. SimpsonCouncillor:R BoyntonCouncillor:B. LougheadCouncillor:M. BaierCouncillor:L. Dollin1. The Committee was provided information regarding labour relations and employeenegotiations pertaining to the corporate organization.• The Committee considered the information provided by the Chief AdministrativeOfficer and Director of Human Resources/Alternate Deputy Clerk and provideddirection to staff.2. The meeting adjourned at 8:46 p.m.ALL OF WHICH IS RESPECTFULLY SUBMITTED.__________________________Chairperson

INNISFIL PITCH-IN COMMITTEEREPORT 07-13JUNE 3, 2013COUNCIL CHAMBERS - 7:00 P.M.Present: Chair: Alyson HallMember:Greg ConnollyMember:Barry RutledgeMember:Donna OrsattiAssistant Clerk:Kim CreamerRegrets: Vice Chair: Al GilchristMember:Richard RatteMember:Lynn ChepurnyjGuest:Tina Deroy1. CALL TO ORDERThe meeting was called to order at 7:01 p.m.2. APPROVAL OF THE AGENDA(2.1) Approval of the Agenda for June 6, 2013.Moved By:Seconded By:B. RutledgeG. ConnollyThat the agenda be approved as printed.3. DISCLOSURE OF INTEREST[None disclosed.]4. PRESENTATIONS AND DELEGATIONS[None presented.]

Pitch-In Committee Report 07-13June 3, 2013 Page 2 of 45. NEW & UNFINISHED BUSINESS(5.1) Pitch-In Clean up Feedback.• Good turnout despite the cold weather• Several Volunteer Fire Fighters participated on Saturday to assistwith registration• Early registration increased• Saturday registration went smoothly• Town Staff participation increased• South Simcoe Streams Network planted trees at Innisfil Beach Parkand also participated in cleaning up a section of Innisfil Beach Park• Donations were well received this year with increased sponsorship.• The Committee will continue to pursue additional sponsorships formthe community for 2014.Moved By:Seconded By:D. OrsattiB. RutledgeThat the Committee continue the same format for 2014, includingadditional promotion and education of this important event.(5.2) Appreciation BBQ & Activities Feedback.• Great turnout and lots of participation• Activities at the BBQ, ie: face painting by Seriously Clowning –Madeleine Imboden, scavenger hunt – organized by Simon Hall andeducational displays were well received• County of Simcoe Waste Management Education Van was placedcloser to the pavilion and attracted more participants• Ladies of the Lake provided great educational packages• Innisfil Hydro donated the scavenger hunt prizes which were wellreceived• GEEP provided education material that shows what can actually berecycled by their company• Enbridge Gas has been booked by Mayor Baguley as a 2014 sponsorMoved By:Seconded By:G. ConnollyB. RutledgeThat all the volunteers be sent thank you letters for their involvementand support.(5.4) Marketing/Adverting Feedback.• Additional promotion to seek nominees to the Debbie Mills CivicPride Award will take place for 2014• Thank you Ad will be sent out next week[Item 5.4 continued on next page.]

Pitch-In Committee Report 07-13June 3, 2013 Page 3 of 4[Item 5.4 continued on previous page.]• Promotion signs, ie: Town Boundary, Fire Halls, Business such asTrotters, Pioneer, Elmer Spring, Sandycove, People’s Credit Union,Cookstown, Lefroy, Lakeview Gardens will be contacted to inquire ifthe Committee can advertise with them• Email was sent to ICECorp re: advertising on Town boundary signs• Direct Business Challenge to be better promoted for 2014• Pitch-In Committee T-shirts will be considered for 2014Moved By:Seconded By:D. OrsattiB. RutledgeThat the Committee continue to pursue additional promotion of thePitch-In Event; andThat Sandycove Acres and ICE Corp be selected as the Business ofthe Year and promoted in the local papers; andThat early advertisement be sent out in March to seek nominees forthe Debbie Mills Civic Pride Award.(5.5) Golden Broom & Dustpan Awards.The Committee reviewed the numbers calculated from the registrations anddetermined the winners.Moved By:Seconded By:G. ConnollyB. RutledgeThat Ward 1 – Councillor D. Lougheed be awarded the Golden Broomand presented at Council on July 10, 2013; andThat Waste Water Services be awarded the Golden Dustpan andpresented at Council on July 10, 2013.(5.6) 2013 Budget.The Committee reviewed the results of their expenditures for 2013 andrequested the Assistant Clerk submit a 2014 budget of $1000.00 to coverthe expenses for the Pitch-In Program.Moved By:Seconded By:D. OrsattiG. ConnollyThat the budget request of $1000.00 for 2014 be submitted to theDeputy Clerk for consideration of Council.

Pitch-In Committee Report 07-13June 3, 2013 Page 4 of 4(5.7) Discussion re: Wrap Up and Award Presentations.Ms. Hall will prepare the closing remarks for the presentation and theAssistant Clerk will prepare a video/movie of pictures that will be displayduring the presentation.The Golden Broom and Dustpan will also be awarded with honorablemention to second place participants.Moved By:Seconded By:B. RutledgeG. ConnollyThat the wrap up and award presentation be scheduled for July 10,2013.6. OTHER BUSINESS[None received.]7. INFORMATION ITEMS(7.1) Copy of Pitch-In Minutes 06-13 dated May 6, 2013 – on the June 19, 2013Council Agenda.(7.2) Information from the Government of Canada – Canadian Crown, re:possible community event funding through the Diamond Jubilee for theQueen.8. NEXT MEETINGJuly 10, 2013 – 7:15 p.m.9. ADJOURNMENT(9.1) Adjournment.Moved By:Seconded By:G. ConnollyD. OrsattiThat the meeting adjourn at 8:27 p.m.

INNISFIL MUNICIPAL HERITAGE COMMITTEEREPORT NO. 06-13MONDAY, JUNE 10, 2013TOWN HALL MEETING ROOM 2 – 7:00 P.M.Present: Historical Society Member/Chair: William M. KellVice Chair:Derrick PirieCouncillor:Doug LougheedCommittee Coordinator:Kevin JacobRegrets: ACO Member: David Steele1. CALL TO ORDERThe meeting was called to order by the Chair at 7:04 p.m.2. APPROVAL OF AGENDA(2.1) Approval of the Agenda for June 10, 2013.Moved By:Seconded By:Councillor D. LougheedD. PirieResolutionThat the agenda for June 10, 2013 be approved as printed.--carried--3. DISCLOSURE OF INTEREST AND THE NATURE THEREOFNone declared.4. PRESENTATIONS AND DELEGATIONSNone received.5. BUSINESS ARISING FROM MINUTES OF THE PREVIOUS MEETING(5.1) Minutes of the May 13, 2013 Committee meetingNone presented.…/

Innisfil Heritage CommitteeReport No. 06-13June 10, 2013Page 2 of 46. NEW & UNFINISHED BUSINESS(6.1) Municipal Operations and Reports (MOAR) [Examples to be provided atmeeting].The Assistant Clerk provided an overview of the Municipal Operation and Reports(MOAR) program which is an in-house property database system utilized bymany departments within the Town of Innisfil. The purpose of the demonstrationwas to show Committee members the process of how heritage properties areidentified or “flagged” by Town staff when an inquiry or permit application isreceived.Only properties listed on the Heritage Inventory, Registry and Designated Listshave been flagged as heritage properties on MOAR.Moved By:Seconded By:D. PirieCouncillor D. LougheedResolutionThat the presentation regarding the Town of Innisfil’s Municipal Operationsand Reports database program be received as information.(6.2) New Town Website – Heritage Committee page.--carried--The Assistant Clerk provided Committee members a view of the new Town ofInnisfil web site, specifically, the Innisfil Heritage Committee’s new page on the site.The Heritage Committee page can be accessed at the following link:http://www.town.innisfil.on.ca/heritage-committeeMr. Pirie commented that the web site looks good and the new Heritage Committeepage is very user friendly. He also mentioned that contact information should beavailable on the main page of the Heritage page.Moved By:Seconded By:Councillor D. LougheedD. PirieResolutionThat the demonstration of the new Heritage Committee page on the Town ofInnisfil’s web site be received as information.--carried--

Innisfil Heritage CommitteeReport No. 06-13June 10, 2013Page 3 of 4(6.3) Appointment of New Committee Members – Update.The Assistant Clerk provided a brief update on the status of the recruitment of newCommittee members. Two residents submitted applications to become members ofthe Committee – Ileen Sabean and Gina Hartley. Council approval of the newappointment will take place at the June 19 Council Meeting.Ms. Ileen Sabean, a potential new member, was in attendance. Ms. Sabeanbriefly introduced herself and described her interest in heritage issues and herexperience in researching topics through her extensive education and as avolunteer at the Simcoe County Museum. Ms. Sabean commented that she islooking forward to sitting on the Committee and helping to promote and conservethe heritage assets located within the Town.Chair Kell provided a brief overview of the some of the main issues beingaddressed by the Committee and is looking forward to Ileen joining the Committeeonce approved by Council.Moved By:Seconded By:Councillor D. LougheedD. PirieResolutionThat the update regarding the appointment of new members to the HeritageCommittee be received as information.--carried--7. SIMCOE COUNTY ACO MONTHLY UPDATE(7.1) Update by David Steele, President of the Simcoe County Branch of the ACO.None presented.8. FOR INFORMATION PURPOSES(8.1) Article – Toronto Star, May 27, 2013 Owner of Demolished Queen St. East HeritageBuilding Insists He Had Proper Permits.(8.2) Article – Toronto Star, May 27, 2013 Wreckers of Heritage Under Fire at Last:Hume.(8.3) Article – Heritage Matters, Vol.11, Issue 2, May 2013 Heritage ConservationDistricts: The Most Popular Tool in the Heritage Toolkit?[Item 8 continued on next page.]

Innisfil Heritage CommitteeReport No. 06-13June 10, 2013Page 4 of 4[Item 8 continued from previous page.](8.4) Brochure – AMEC Cultural Heritage Services(8.5) June 2013 CHOnews. Note - Copies to be handed to Committee members atthe meeting.Moved By:Seconded By:Councillor D. LougheedD. PirieResolutionThat items 8.1 through to 8.5 be received as information.--carried--9. PENDING ITEMS(9.1) Properties for consideration for the Heritage Registry10. ANNOUNCEMENTS FROM MEMBERS OF THE COMMITTEENone received.11. QUESTIONS FROM THE PUBLICNone received.12. UPCOMING COMMITTEE MEETINGSJuly 8, 2013 – 7:00 p.m. Community RoomsAugust 12, 2013 – 7:00 p.m. Community RoomsSeptember 5, 2013 – 7:00 p.m. Community RoomsOctober 3, 2013 – 7:00 p.m. Community RoomsNovember 7, 2013 – 7:00 p.m. Community RoomsDecember 5, 2013 – 7:00 p.m. Community Rooms13. ADJOURNMENTThe Chair adjourned the meeting at 9:05 pm.

TOWN OF INNISFILFARMERS’ MARKET COMMITTEEREPORT NO. 04-13MEETING MONDAY May 13, 2013TOWN HALL, MEETING ROOM 4 – 7:00 pmPRESENT:Members of the2012/2013 Vendor Committee:Sandi Dickey, ChairLynda Van CasterenJohn JuffermansRob RadcliffeStaff:Sid Armatage, Manager Parks Recreation and FacilitiesChristine Ayres, Sr. Administrative Assistant Development ServicesREGRETS:1. CALL TO ORDERThe meeting was called to order at 7:00 pm.2. APPROVAL OF AGENDA2.1 Approval of the agenda for May 13, 2013.Moved By:Seconded By:S. DickeyL. Can CasterenThat the content of the agenda for May 13, 2013 be approved.3. DISCLOSURE OF INTEREST AND THE NATURE THEREOFNone.--Carried--4. MINUTES OF PREVIOUS MEETING4.1 Farmers’ Market Vendor Committee Minutes dated April 15, 2013.Moved By:Seconded By:J. JuffermansS. DickeyThat the Minutes of the Farmers’ Market Vendor Committee, dated April 15,2013 be received and presented to Council.--Carried--5. PRESENTATIONS AND DELEGATIONSNone.6. NEW AND UNFINISHED BUSINESS6.1 Update on Market Location - HydroHydro has been identified in two of the flowerbeds at the edge of the parking lot.These plugs should accommodate 2 vendors each. A meeting will take place toreview the location. Staff will need to set out blockades the night before the parkto reserve the parking spaces for the market. Two sandwich boards will berequired to identify the reason for the blocked parking lot.

Farmers’ Market Vendor Committee Meeting Monday May 13, 2013Report No. 04-13 Page 2 of 2Moved By:Seconded By:L. Van CasterenJ. JuffermansThat arrangements be made to print 2 sandwich boards at a cost ofapproximately $150.00 each to identify the location of the market.--Carried—Moved By:Seconded By:S. DickeyL. Van CasterenThat a replacement cheque in the amount of $49.97 be issued to JohnJuffermans for Farmers’ Market signage during the 2012 season--Carried—6.2 Vendor ApplicationsMoved By:Seconded By:J. JuffermansL. Van CasterenThat the Farmers’ Market Vendor Committee move into a Closed Session atthe end of the regular meeting to review the applications.--Carried—7. FOR INFORMATION PURPOSESNone.8. NEXT MEETINGThe next meeting will be scheduled after the new Committee members have beenapproved by Council.9. ADJOURNMENTThe regular meeting adjourned at 7:12 am and moved into the closed session.

TOWN OF INNISFILFARMERS’ MARKET COMMITTEECLOSED SESSION - MEETING MONDAY MAY 13, 2013TOWN HALL, MEETING ROOM 2 – 7:00 pmPRESENT:Members of the2012/2013 Vendor Committee:Sandi Dickey, ChairLynda Van CasterenJohn JuffermansRob RadcliffeStaff:Sid Armatage, Manager Parks Recreation and FacilitiesChristine Ayres, Sr. Administrative Assistant Development ServicesRegrets:1. The Committee was provided information pertaining to personal matters about anidentifiable individual or business.The Committee considered the information and provided direction to approve members ofthe Innisfil Farmers’ Market.2. The meeting adjourned at 7:24 am.ALL OF WHICH IS RESPECTFULLY SUBMITTED._________________________Chairperson

ECONOMIC DEVELOPMENT ADVISORY COMMITTEEREPORT NO. 04-13THURSDAY, MAY 9, 2013TOWN HALL, COMMUNITY ROOMS – 1:00 P.M.PRESENT:Real Estate & Development Representative/ChairManufacturing and Industrial RepresentativeHealth/Education RepresentativeYouth/Tourism RepresentativeAgriculture/Agri-Foods RepresentativeRetail and Service RepresentativeCouncil RepresentativeCouncil RepresentativeArts, Culture & Heritage MemberEconomic & Community Development Officer/Committee SupportDevelopment and Marketing Coordinator/Committee SupportAdministrative Assistant, Development Services/Committee SupportREGRETS:Business Associations & Other RepresentativeArts, Culture & Heritage RepresentativeMember at LargeShannon MacIntyreOlli Vanska**Dr. Lee BelisleAlison StovoldJohn EissesDawn MucciLynn DollinBill LougheadErin ScuccimarriRachel SullivanRebecca Breedon*Christine AyresJamie ReaumeSergio NavarrettaJackie Warner1. CALL TO ORDERThe meeting was called to order at 1:06pm.2. APPROVAL OF AGENDA2.1 Approval of the agenda for May 9, 2013Recommendation:Moved By: J. EissesSeconded By: A. StovoldThat the content of the agenda for April 11, 2013 be approved as amended.--Carried--3. PRESENTATIONS AND DELEGATIONSNone.4. DISCLOSURE OF INTEREST AND THE NATURE THEREOFNone disclosed.5. MINUTES OF APRIL 11, 20135.1 Approval of the Economic Development Advisory Committee Minutes dated April11, 2013.Recommendation:Moved By: L. BelisleSeconded By: A. StovoldThat the Minutes of the Economic Development Advisory Committee dated April11, 2013 be received and presented to Council.--Carried--…/

Economic Development Advisory CommitteeMay 9, 2013Page 2 of 36. NEW AND UNFINISHED BUSINESS6.1 Downtown RevitalizationAn update was provided on the visit to Central Huron, a community with severalsimilarities to our own municipality. The exchange will assist with the multi-yearrevitalization plan for Innisfil.6.2 Inspiring Innisfil 2020 and Budget Planning – Update and Next StepsThe new model will have three tiers. Comments have been received by thecommunity; the next step is to develop tactics which will finish this part of theplan and present it to Council in June. The EDAC was recognized for its part inthe plan; the desire of the municipality is for the membership to continue toaddress concerns and be involved in this process.The municipal budget and associated business plan was discussed and inputfrom EDAC was requested; funds are being requested to support economicdevelopment and tourism including the online business directory.6.3 Doors Open Innisfil 2013 - UpdateInnisfil participated in the Doors Open initiative, a provincially organized eventallowing people to experiences places that you would not normally be able toaccess. It was a success with many people coming from the Greater TorontoArea. A thank you event will be held on June 3 rd along with a short debriefsession to help determine interest in 2014 participation and the formation of aformal committee.6.4 Development Liaison Group (DLG) - UpdateThe DLG met on May 8 th , with Consultants providing information on the PlanningFees Review currently underway. Results of the project will be reviewed with theDLG prior to the report going to Council.6.5 Regional Marketing Initiative - UpdateThe Perspective Marketing piece has been circulated in the Globe and Mail aswell as the National Post.*R. Breedon left the meeting at 2:30pm.6.6 Marketing Collateral and Website - UpdateStaff are continuing to work on the Town website as well as the microsites forEconomic Development and Tourism. The goal is to launch the sites on June 5,2013.6.7 Small Urban Communities – Municipal ConferenceThe Committee was briefed on the Small Urban Communities Conference whichwas held from May 1-3, 2013 at the Nottawasaga Inn by Councillor L. Dollin whosits as Vice Chair for Ontario Small Urban Municipalities. There wereapproximately 300 delegates and companies; 73 booths in the trade show; andmultiple seminars. There was a great turnout and it really promoted this area.**O. Vanska left the meeting at 2:37pm.…/

Economic Development Advisory CommitteeMay 9, 2013Page 3 of 37. FOR INFORMATION PURPOSESPitch In Day is Saturday, May 11, 2013.Celtic Festival fundraising golf tournament is May 11, 2013.M& M Meats BBQ in support of Chrons and Colitis is May 11, 2013.Tanger Outlets Ground Breaking is May 16, 2013.Six companies are looking at Innisfil Heights, there is a focus on the industrial lands andprebuilt buildings. Request was made to add “Business Support Update” to the monthlyagenda.Breakfast Presentation by Rob Spanier –- Consultant with Live Work Learn Play. A greatdeal of information was received at the presentation and could be applied to Innisfil;recommend members check out his website. His concepts would be beneficial inbringing multiple communities together. There is a need to develop a coordinatedenergy for tourism operators; to work more with the County of Simcoe; address rolesand responsibilities to avoid duplication; and develop ideas to implement.Cookstown Heritage Conservation District Study Phase 1 – An update report will bebrought to Council on May 22, 2013. The Director of Development will provide details onhow streetscaping, parking, etc can be utilized to possibly transform into a BIA.8. NEXT MEETINGNext regular meeting was set for Thursday, June 13, 2013 at 1:00 pm at the Town Hall.9. ADJOURNMENTThe meeting adjourned at 2:44 p.m.…/

TOWN OF INNISFILOFF LEASH DOG PARK COMMITTEEREPORT NO. 09-13MEETING TUESDAY, MAY 28, 2013TOWN HALL MEEETING ROOM 2 – 1:30 PMPRESENT:Members of theOff Leash Dog Park Committee:Robin Crowder, ChairMaxine Petersen-LeeAnna MurleyMary Jane BrinkosLinda IancheleviciStaff:Sid Armatage, Manager Parks Recreation and FacilitiesChristine Ayres, Administrative Assistant Development Services/Committee SupportREGRETS:Marcia Murray-StoofPatricia Houghton1. CALL TO ORDER1.1 The meeting was called to order at 1:34 pm.2. APPROVAL OF AGENDA2.1 Approval of the agenda for May 28, 2013.Moved By:Seconded By:M.J. BrinkosL. IancheleviciThat the content of the agenda for May 28, 2013 be approved.3. MINUTES OF PREVIOUS MEETING3.1 Off Leash Dog Park Committee Minutes dated May 21, 2013.--Carried--Moved By:Seconded By:M. Petersen-LeeM. J. BrinkosThat the Minutes of the Off Leash Dog Park Committee dated May 21, 2013 bereceived and presented to Council.--Carried—4. DISCLOSURE OF INTEREST AND THE NATURE THEREOFNone disclosed.5. NEW AND UNFINISHED BUSINESS5.1 Dog a’ Fair

Off Leash Dog Park Committee Meeting Tuesday, May 28, 2013Report No. 09-13 Page 2 of 2Details of the Dog a’ Fair were briefly reviewed. The task list was updated withvarious items being brought back to the next meeting for discussion6. PRESENTATIONS AND DELEGATIONSNone.7. FOR INFORMATION PURPOSESNone.8. NEXT MEETINGTuesday, June 4, 2013 at 1:30 pm, Stroud Arena lobby.9. ADJOURNMENTThe meeting adjourned at 2:54.

OFF LEASH DOG PARK COMMITTEEREPORT NO. 10-13M I N U T E SMEETING DATE: Tuesday, June 4, 2013 TIME: 1:30 pmLOCATION:CHAIR:ATTENDANCE:Stroud Arena LobbyR. CrowderRobin CrowderAnna MurleyMary Jane BrinkosLinda IancheleviciMarcia Murray-StoofSid Armatage, Manager Parks Recreation and FacilitiesChristine Ayres, Admin Assistant Development Services/Committee SupportRegrets:Maxine Petersen-LeePatricia Houghton1. CALL TO ORDER1.1 The meeting was called to order at 1:40 pm.2. APPROVAL OF AGENDA2.1 Approval of the agenda for June 4, 2013.Moved By:Seconded By:M.J. BrinkosL. IancheleviciThat the content of the agenda for June 4, 2013 be approved.3. MINUTES OF PREVIOUS MEETING3.1 Off Leash Dog Park Committee Minutes dated May 28, 2013.--Carried--Moved By:Seconded By:A. MurleyM. Murray-StoofThat the Minutes of the Off Leash Dog Park Committee dated May 28, 2013 bereceived and presented to Council.--Carried—4. DISCLOSURE OF INTEREST AND THE NATURE THEREOFNone disclosed.5. NEW AND UNFINISHED BUSINESS

Off Leash Dog Park Committee Meeting Tuesday, June 4, 2013Report No. 10-13 Page 2 of 25.1 Dog a’ FairDetails of the Dog a’ Fair were briefly reviewed. The task list was updated withvarious items being brought back to the next meeting for discussion6. PRESENTATIONS AND DELEGATIONSNone.7. FOR INFORMATION PURPOSESNone.8. NEXT MEETINGTuesday, June 18, 2013 at 1:30 pm, Town Hall Meeting Room 2.9. ADJOURNMENTThe meeting adjourned at 3:10.

TOWN OF INNISFIL AUDIT COMMITTEEREPORT NO. 01-13MEETING DATE: Monday, June 03, 2013 TIME: 10:00 A.M.LOCATION:PRESENT:Town Hall BoardroomBill Pring, ChairMayor Barb BaguleyCouncillor Bill LougheadCouncillor Doug LougheedBarry Rutledge, MemberMike Bunn, Grant Thornton LLPChris Pauze, Grant Thornton LLPJohn Skorobohacz, CAOLockie Davis, Director of Finance/CFOAudrey Webb, Deputy TreasurerJamie Wilkie-Brain, Records CoordinatorDon Eastwood, Director of DevelopmentDavid Hornblow, Chief Building OfficialREGRETS:Jason Reynar, Director of Legal Services/Clerk1. CALL TO ORDERThe meeting was called to order at 10:00 a.m.2. APPROVAL OF AGENDA(2.1.) Approval of the agenda for June 03, 2013.Moved By:Seconded By:Mayor Barb BaguleyCouncillor B. LougheadThat the contents of the agenda for June 03, 2013 be approved asprinted.---Carried---3. DISCLOSURE OF INTEREST AND THE NATURE THEREOFNone disclosed.4. MINUTES OF THE PREVIOUS MEETING(4.1.) Audit Report 02-12, dated October 17, 2012.Moved By:Seconded By:Barry RutledgeMayor Barb Baguley

AUDIT COMMITTEE June 03, 2013REPORT NO. 01-13 Page 2 of 4That Audit Report 02-12, dated October 17, 2012 approved by Council onNovember 07, 2012 by Council Resolution No. CR-215-08.12 be receivedas information.---Carried---5. PRESENTATIONS AND DELEGATIONSNone presented.6. NEW & UNFINISHED BUSINESS(6.2.) Draft Financial Statements, December 31, 2012A. Webb discussed the items of significant note as outlined in thedraft staff report.The Auditors discussed their report to the Audit Committee –Communication of Audit Results, for the year end December 31,2012.Moved By: Councillor B. LougheadSeconded By: Barry RutledgeThat the 2012 Consolidated Audited Financial Statements be acceptedand presented to Council for approval.---Carried---D. Eastwood and D. Hornblow entered the meeting at 10:08 am.(6.1.) Legislated time frames for permit issuance and other building code relatedtimelines, presentation and discussion with the Chief Building Official andDirector of Development.Moved By:Seconded By:Councillor D. LougheedMayor B. BaguleyThat the presentation be received as information.---Carried---D. Eastwood and D. Hornblow left the meeting at 10:46 am.

AUDIT COMMITTEE June 03, 2013REPORT NO. 01-13 Page 3 of 4(6.3) Consideration of a Front Page Summary for the FinancialStatements.The Committee discussed creating an executive summary for the FinancialStatements. L. Davis explained that as part of the Inspiring Innisfil 2020tactics, Council has adopted a measure to “Create presentation for Councilre: KPI Dashboard utilizing high-level metrics. Obtain Council feedback andoptimize Council KPI reporting template and process” that will beimplemented in the first quarter of 2014. It was recommended that theCommittee evaluate the dashboard and then decide if it provides theinformation requested.Moved By:Seconded By:Mayor B. BaguleyBarry RutledgeThat the Committee ask the Municipal Auditors to create a frontpage summary for the Financial Statements that would include astatement of the items that the Town is doing well at and itemsthat need improvement.---Tabled---J. Skorobohacz entered the meeting at 11:25 am.(6.4) 2012 Purchasing Activities Report.The Committee discussed the Purchasing Activities Report.Moved By: Mayor B. BaguleySeconded By: Councillor B. LougheadThat the 2012 Purchasing Activities Report be received asinformation.L. Davis, A. Webb, M. Bunn and C. Pauze left the meeting at 11:30 am.---Carried---7. IN-CAMERA(7.1) Consideration to hold a "Closed Session" meeting as provided for by theMunicipal Act, 2001, as amended, and the Procedural By-Law 077-11.Moved By:Seconded By:Councillor D. LougheedMayor B. BaguleyThat the Committee proceed into “Closed Session” at 11:30 a.m. asprovided for by the Municipal Act, 2001, as amended, and theProcedural By-Law 077-11, to deal with:

AUDIT COMMITTEE June 03, 2013REPORT NO. 01-13 Page 4 of 4c) personal matters about an identifiable individual, includingmunicipal or local board employees;Committee Members8. NEXT MEETINGTo be determined at a later date.9. ADJOURNMENTThe meeting adjourned at 11:36 am.

TOWN OF INNISFILEMERGENCY MANAGEMENT PROGRAM COMMITTEEREPORT 02-13WEDNESDAY, APRIL 17, 2013TOWN HALL, COMMUNITY ROOMS – 9:30 AMPresent:Regrets:Randy Smith, Fire Chief, CEMCAndy Campbell, Director of InfrastructureJason Reynar, Director of Legal Services/Town ClerkMichelle Collette, Director of Human ResourcesLockie Davis, Director of Finance & Customer Service/Chief Financial OfficerSusan Downs, CEO, Innisfil Public LibraryWade Morris, Innisfil Hydro Distribution SystemsGrant Cowan, Manager Information Technology, Town of InnisfilMike Symes, Fire Prevention OfficerMichèle Newton, Communications OfficerKaren Fraser, Deputy ClerkChristine Ayres, Recording SecretaryMayor Barbara BaguleyJohn Skorobohacz, Chief Administrative Officer Rick Beazley, Chief of PoliceRick Beazley, Police Chief, South Simcoe Police ServiceTom McDonald, South Simcoe Police ServicesGeorge Shaparew, President Innisfil Hydro Distribution SystemsLisa Hunt, South Simcoe Police Service1. CALL TO ORDERThe meeting was called to order at 9:38 am.2. APPROVAL OF THE AGENDAMoved By:Seconded By:G. CowanL. DavisThat the Agenda for April 17, 2013 be approved as amended.3. DISCLOSURE OF INTEREST AND THE NATURE THEREOFNone.--Carried—4. MINUTES OF PREVIOUS MEETINGMoved By:Seconded By:M. SymesA. CampbellThat the Minutes of the Emergency Management Program Committee dated February20, 2013 be approved and presented to Council.--Carried--5. PRESENTATIONS AND DELEGATIONSNone.

Emergency Management Program Committee MeetingWednesday April 17, 2013Report No. 02-13 Page 2 of 36. NEW AND UNFINISHED BUSINESS6.1 Pandemic Plan/N95 Mask Training – Fit Testing DatesTraining has been set for April 18 and 19 th for program committee members.6.2 Community Control Call Out ListThe document was circulated; sub alternate position for Council has been filled.6.3 Emergency Management Plan/ManualThe base plan has been reviewed. The EOC layout needs to be modified. Ahyperlink to the plan will be sent to the members for review. IT will look into access tothe plan.6.4 Alternate EOCThe sub-committee reported back on the alternate EOC options. A map, ratingsystem and risk analysis will be provided prior to a decision being made.6.5 Emergency Management TrainingReminder that Training is taking place on the following dates: Planning April 25;Finance, Admin & Staffing May 23; Logistics June 21.6.6 MOU with Town of Bradford West Gwillimbury EOC SharingProposed changes have been received and are awaiting review. Staff to report backnext meeting.6.7 Business Continuity PlanThe CEMC identified the impact various scenarios would have on the organization.The plan needs to be reviewed with flexibility allowing for staffing levels to change ormove to other areas as required. Indication of suspension for a specific service maybe considered during an event, but may not be implemented. Information is to beforwarded to Human Resources for review.6.8 Table Top ExerciseThe exercise will take place in September, updates to come.6.9 Agricultural Properties – follow up with the CountyThe CEMC to contact Ontario Ministry of Agriculture, Food and Rural Affairs.6.10 Communication Issues6.10.1 Satellite Phones – Discussion surrounding maintenance and charges forsatellite phones. IT to look into other service plans.6.10.2 Test Control Group Callout – The CEMC and IT will review method.6.10.3 Use of Outside Company for Control Group Callout – Send Word Now –Sends messages and waits for response then moves onto the alternate(s);can also be used for weather alerts. It allows opportunity to close the loopby advising that “X” is responding. CEMC to investigate connecting with theCounty. Backup method would be a phone tree. Item to come back at nextmeeting.

Emergency Management Program Committee MeetingWednesday April 17, 2013Report No. 02-13 Page 3 of 36.10.4 Identification for all Staff – Primary contacts have received ID Tags. CEMCto decide if alternates and sub-alternates require specific ID Tags.6.10.5 Public Planning Communication Document – CEMC to review and follow upwith Communications Officer.6.10.6 Designated Fax Line – Update – Discussions, separate versus shared phoneline.Moved By:Seconded By:A. CampbellS. DownsThat a fax machine be purchased and a separate line be installed at the primaryEmergency Operations Centre.--Carried--6.11 Emergency Preparedness WeekThe Town will be partnering with Red Cross at Sandy Cove Acres with a displaypromoting Emergency Preparedness Week. The focus will be on seniors. A displayboard will also be set up at the library, Town Hall and possibly the Innisfil RecreationalComplex.7. CORRESPONDENCENone.8. OTHER BUSINESSNotification system is required to identify to staff what they should do in the case of anemergency at work.Emergency Operations Centre layout review.9. NEXT MEETINGThe next regular meeting is set for June 19, 2013.10. ADJOURNMENTThe meeting was adjourned at 10:37 am.

TOWN OF INNISFIL STAFF REPORTSTAFF REPORT NO: DSR-104-13DATE:July 10, 2013TO:Mayor, Deputy Mayor and Membersof CouncilFROM:Don Eastwood, Directorr of DevelopmentSUBJECT:LSAMI P3 Draft Plan of Subdivision(I-T-0704) - ProposedDraft Plan Conditions and Zoning By-law AmendmentCROSS REF.:PDS-070-08RECOMMENDATION:That Council receive Staff Report DSR-104-13regarding LSAMI P3 Draft Plan ofSubdivision (I-T-0704) Proposed Draft Plan Conditions and Zoning By-law Amendment;That theCounty ofSimcoe beadvised that the Town of Innisfil has no objection tothegrantingg of Draft Plan Approval to the LSAMI P3 Draft Plan of SubdivisionI-T-0704 datedAugust 27, 2012, which is Attachment4 to Report DSR-104-13 subjectto the Town’sproposed Draft PlanApproval Conditionsdated June 19, 2013, which are Attachmentt 7 toReport DSR-104-13.That Council approve the Application described in staff report DSR-104-13 to rezonelands legally described as Part of the North Half of Lot 22, Concession 3, Part of Lot 22,Concession 3, Parts 1 & 2 of Plan 51R-5794, Part ofLot 22, Concession 3, Part of Lot 22,Concession 3, Parts 1, 2, & 4 of Plan 51R-7145, PartLot 22, Concession 3, Parts 2 & 3 ofPlan 51R-21905, and Part of Lot 22, Concession 3, as in RO66571, in the Town of Innisfil,from “Agricultural General (AG) Zone” to “Residential Full Service Exception Hold (R1FS-Full Service Exception Hold ( R3FS-2(H)) Zone”, “CommercialCore Exception Hold (CC-28(H)) Zone”, “Residential Full Service Exception Hold (R2FS-7(H)) Zone”, “Residential11(H)) Zone”, “Open Space (OS) Zone” and “Environmental Protection (EP) Zone”; and,That By-law No. 077-13 be adopted to give effect to the recommendation.BACKGROUND:An application for Plan of Subdivision for theLefroy Settlement AreaManagement Inc (‘LSAMI’)P3 DraftPlan of Subdivision and associated Zoning By-law Amendment was filed withtheCounty of Simcoe and Town of Innisfil in December of 2007 (County File No. I-T-0704) byWeston Consulting Group Inc. on behalf of Cassandra Innisfil Estates Inc. and the variousadditional owners ofthe subjectlands. Thesubject lands are located south ofKillarney BeachRoad and west of Pine Avenuee in the south end of the Settlement Area of Lefroy, andare…/

Staff Report DSR-104-13 July 10, 2013Draft Plan of Subdivision – LSAMI P3 (I-T-0704) Proposed Conditions and ZBA Page 2 of 9legally described as Part of Lot 22, Concession 3. The subject lands are approximately 31.348ha in size and are located entirely within the boundary of the Lefroy Secondary Plan, which wasapproved by the Ontario Municipal Board (OMB) in April of 2007. Specifically they are locatedin the southeast corner of the Secondary Plan. A key map showing the location of the subjectlands is Attachment 1 to this Report. A copy of the Lefroy Secondary Plan Schedule ‘G’ isAttachment 2 (please note this Schedule has been incorporated into the Town Official Plan andis now the Official land use schedule for Lefroy).The LSAMI P3 Draft Plan of Subdivision is one of four draft plans of subdivision in Lefroy thathave been filed with the County of Simcoe for the purpose of implementing the LefroySecondary Plan. The other three draft plans, LSAMI P1, P2 and P4, were referred to the OMBin 2005 along with the Secondary Plan, and were Draft Approved by the OMB in June of 2008.As LSAMI P3 was never referred to the OMB, the LSAMI P3 Draft Plan of Subdivision is theonly one of the four LSAMI subdivisions that went through the standard public process underthe Planning Act, and for which Council can adopt proposed Draft Plan Conditions and approvean implementing Zoning By-law Amendment.A Public Meeting was held for this development (the Draft Plan of Subdivision and Zoning BylawAmendment applications) on May 27, 2008, and notice was provided in accordance with theprovisions of the Planning Act. A reduced copy of the plan that was presented at this PublicMeeting is Attachment 3. Town responses to public comments provided at this meeting arefound in this Report under the section titled ‘Responses to Public Comments’ (page 6).Subsequent to the Public Meeting, the lands were acquired by a new owner (Baywood Homes(2226903 Ontario Limited)) and as a result, the plan has been modified and various technicalissues have been addressed through the peer review process from the earlier Draft Plansubmission. A copy of the revised Draft Plan of Subdivision is Attachment 4. A copy of thePublic Meeting Minutes is Attachment 5, and public correspondence received is Attachment 6.Notice that this revised plan is being considered by Council has been sent to all those whowrote, spoke or signed the guestbook at the May 27, 2008 public meeting.The revisions to the Draft Plan are described in the following section. The County of Simcoe,who is the approval authority for subdivisions, has considered the proposed changes to beminor and has not requested that the municipality hold an additional Public Meeting.In support of the revised Draft Plan, a number of technical reports have been submitted,including an Archaeological Assessment, Functional Servicing Report, Traffic Impact Study,Noise Feasibility Study, Environmental Impact Study, Hydrogeological Investigation Report, anda Planning Justification Report, which have been peer reviewed by the Town’s consultants andthe Lake Simcoe Region Conservation Authority (LSRCA). Some issues that have beenconsidered are the impact on the Provincially Significant Wetland, in particular as related towater balance, the impact on local wells, the high water table of the area and stormwatermanagement.ANALYSIS/CONSIDERATION:The following is a review of the proposed Draft Plan of Subdivision with respect to Provincialpolicies and planning documents, County of Simcoe and Town Official Plan and Inspiring Innisfil2020, and the Town Zoning By-law No. 054-04.Details of the Plan of Subdivision

Staff Report DSR-104-13 July 10, 2013Draft Plan of Subdivision – LSAMI P3 (I-T-0704) Proposed Conditions and ZBA Page 3 of 9The following ‘Table A’ compares the original (2007) draft plan presented at the May 2008Public Meeting with the proposed revised (2012) draft plan.TABLE A – LAND USE BREAKDOWN – LSAMI P3ORIGINAL PLAN (2007) REVISED PLAN (2012)PROPOSEDUSEPROPOSEDAREAPROPOSED NO. OFUNITS/BLOCKS/ROADSPROPOSEDAREAPROPOSED NO. OFUNITS/BLOCKS/ROADS9.75m single0 units 55 unitsdetachedresidential10.4m single27 units 0 unitsdetachedresidential11.6m single10 units 0 unitsdetachedresidential12.2m single0 units 60 unitsdetachedresidential14.3m single45 units 5 unitsdetachedresidentialTotal single 3.439 ha 82 units 4.414 ha 120 unitsdetachedresidentialTownhouses 1.007 ha 46 units (7 blocks) 0 ha 0 units (0 blocks)Seniors 0.838 ha 81 units (1 block) 0.820 ha 82 units (1 block)HousingFuture 0.572 ha 3 blocks 0.586 ha 6 blocksResidentialParkland 0.674 ha 1 block 0.675 ha 1 blockExisting 0.216 ha 1 block 0.216 ha 1 blockCommercialExisting Boat 1.390 ha 1 block 1.298 ha 1 blockStorage/FutureResidentialOpen Space 9.801 ha 3 blocks 0.385 ha 1 blockOpen Space 4.885 ha 1 block 0 ha 0 blocksBufferWoodland 0 ha 0 blocks 10.519 ha 2 blocksProvincially 5.750 ha 1 block 5.750 ha 1 blockSignificantWetlandRestoration 3.787 ha 1 block 3.787 ha 1 blockAreaRoad0.068 ha 4 blocks 0.068 ha 4 blocksWideningStormwaterManagement0.489 ha 1 block 0.708 ha 1 block

Staff Report DSR-104-13 July 10, 2013Draft Plan of Subdivision – LSAMI P3 (I-T-0704) Proposed Conditions and ZBA Page 4 of 9Roads 2.072 ha 4 roads 2.091 ha 4 roadsWalkway 0 ha 0 blocks 0.011 ha 1 blockFuture Road 0.147 ha 1 block 0.016 ha 1 block0.3m reserves 0.0 ha 0 blocks 0.004 ha 8 blocksTotal 31.348 ha 209 units/26 blocks/4roads31.348 ha 202 units/30 blocks/4roadsCompared to the previous plan, the revised plan contains seven (7) fewer residential units (202as opposed to 209). Additionally, the revised plan contains no townhouse blocks, a one unitincrease in the seniors housing block (82 units), 120 units of single-detached residential(increased from 82 units), a larger stormwater pond block, a walkway block, and eight (8) 0.3mreserves.Approximately two thirds of the total land area of the subdivision is proposed for ProvinciallySignificant Wetlands and the preservation of existing forest lands, and this corresponds with thelocation of the designated Natural Environmental Area on Schedule ‘G’ of the Lefroy SecondaryPlan (Attachment 2). The location of these protected lands was established in theEnvironmental Minutes of Settlement, dated December 2006, which states that no developmentcan occur further than 310 metres south of Killarney Beach Road.Proposed Draft Plan Conditions are Attachment 7 to this Report. Many of these conditions areadapted from the Ontario Municipal Board (OMB) approved LSAMI P1, P2 and P4 Draft PlanConditions. The conditions cover issues ranging from site hydrogeology to noise, parkland,stormwater management, zoning, and other matters. The conditions have been reviewed by theTown engineering department, planning department, peer review consultants, and Lake SimcoeRegion Conservation Authority (LSRCA). The LSRCA’s proposed conditions, which would beincorporated into the conditions by the County of Simcoe subsequent to Town Council adoptingthe Town’s conditions, are Attachment 9.Provincial Policy Statement 2005 (PPS)With respect to the Provincial Policy Statement (PPS) 2005, the Application is consistent withthe PPS in that it directs growth inside of an existing Settlement Area in the Town of InnisfilOfficial Plan, on lands designated for residential purposes. It also provides higher densities anda mix of land uses (Section 1.1.3.2 of the PPS), provides a range of housing types and densities(Section 1.4.3), and makes for efficient use of infrastructure and public service facilities (Section1.6.1) due to its central location in the community of Lefroy. Studies have been submitted whichindicate that the Application respects Natural Heritage (Section 2.1), with respect to thepreservation of the Provincially Significant Wetland (known as the Wilson’s Creek WetlandComplex) and surrounding forest lands in the southern portion of the subject lands. Thesestudies in particular as related to water balance have been peer reviewed by the Town toensure that the Wetland will not be negatively affected.Places to Grow – Provincial Growth PlanWith respect to the Places to Grow Provincial Growth Plan for the Greater Golden Horseshoe, aminimum density target of 50 residents and jobs combined per hectare is required for“designated greenfield areas”, as per Section 2.2.7.2 of the Growth Plan. The densitiesrequired to conform to the Growth Plan were first established in the Lefroy Secondary Plan, andLSAMI P3 must conform to the Lefroy Secondary Plan, hence meeting the density target.

Staff Report DSR-104-13 July 10, 2013Draft Plan of Subdivision – LSAMI P3 (I-T-0704) Proposed Conditions and ZBA Page 5 of 9LSAMI P3 would contribute to the guiding principles of the Growth Plan by developing acompact, vibrant community with sustainable housing and transportation options, conservingnatural resources, and optimizing infrastructure.County Official Plan ConformityThe subject lands are designated “Settlement” on Schedule 5.1 of the County of Simcoe OfficialPlan. The proposed redevelopment would be consistent with the policies of the County ofSimcoe Official Plan.Town Official Plan ConformityWith respect to the Town Official Plan, the subject lands are located entirely within theboundaries of the Lefroy Large Urban Policy Area on Schedule G of the existing Official Plan,and the Lefroy Bell Ewart Urban Settlement Area on Schedule B3 of the new Official Plan. Thesubject lands are also located entirely within the boundaries of the Lefroy Secondary Plan, andthus, must conform to the provisions of this document.The Lefroy Secondary Plan, which was approved by the Ontario Municipal Board in April of2007, contains several objectives relating to the development of the subject lands as well asland use policies that correspond to the designations shown on Schedule ‘G’ (Attachment 2 tothis Report). The objectives of the Lefroy Secondary Plan, stated in Section 8.1.2, are todevelop a predominantly residential community that is centred on a revitalized Central Corearea, to provide for a range of housing types and densities, while maintaining village character,to accommodate community facilities such as parks, recreational and institutional facilities thatare safe and conveniently accessible, and meet growing resident needs, to ensure the drainageand stormwater management systems are well-designed and constructed to further reduce thepotential for downstream flooding, to maintain the hydrologic function of wetlands and othernatural heritage features, to maintain a north-south linkage through the centre of the Plan Areaadjacent to the rail corridor, and several other objectives. The proposed LSAMI P3 draft planmeets these objectives, in that it is predominantly residential, centred around the Central Coreare of Lefroy, provides for several housing types and densities, including single-detached lots ofvarying sizes and seniors housing, includes a public park and stormwater management pond,and allows a connection to the proposed north-south trail system.The LSAMI P3 plan of subdivision is designated Natural Environmental Area, Core Commercial,Residential Policy Area, Special Policy Area, Parkland-Parkette, Stormwater ManagementFacilities, Residential Low Density 1 and Residential Low Density 2 in the Lefroy SecondaryPlan. The revised LSAMI P3 draft plan of subdivision has been reviewed by the Town’splanning consultant and conforms to the policies of the Lefroy Secondary Plan. The proposedplan and associated zoning by-law amendment also has regard for the Lefroy Urban DesignGuidelines, and has been designed to provide a transition to adjacent existing development.Zoning By-law ComplianceThe lands proposed to be rezoned to implement the Draft Plan of Subdivision are currentlyzoned Agricultural General (AG) Zone in the Town Comprehensive Zoning By-law No. 054-04.The lands are proposed to be rezoned from “Agricultural General (AG) Zone” to “Residential FullService Exception Hold (R1FS-28(H)) Zone”, “Residential Full Service Exception Hold (R2FS-7(H)) Zone”, “Residential Full Service Exception Hold (R3FS-2(H)) Zone”, “Commercial CoreException Hold (CC-11(H)) Zone”, “Open Space (OS) Zone” and “Environmental Protection

Staff Report DSR-104-13 July 10, 2013Draft Plan of Subdivision – LSAMI P3 (I-T-0704) Proposed Conditions and ZBA Page 6 of 9(EP) Zone” in order to implement the LSAMI P3 subdivision. Most of the proposed zoning isbased on the zoning regulations that are currently in place for the LSAMI P1, P2 and P4subdivisions in Lefroy.A copy of the proposed Zoning By-law Amendment is Attachment 8 to this Report.Public Comments ReceivedKathleen Neville – May 8, 2008 – objections to residential lots abutting lots on Pine AvenueHarry Walker – May 26, 2008 – stating objectionsAnne Walker and Family – May 27, 2008 – objecting to the developmentJohn Hurd – May 27, 2008 – various concernsJohn T. Pepall – May 27, 2008 – various concernsPublic comments received are found in Attachment 6 to this Report.Responses to Public Comments:The Town’s response to public comments received at the Public Meeting and in writtencorrespondence, are shown in the table below.CommentNew homes may contribute totrespassing onto 1374 3 rd line, whichcontains a shooting range.Concerns re: development run-off toWilson Creek, elimination of forestcover, traffic increase and pollution,phosphate increase and the LakeSimcoe Protection ActTown ResponseThe limits of development have been defined bySchedule ‘G’ of the Lefroy Secondary Plan, which wasagreed upon in the Minutes of Settlement from theOntario Municipal Board Hearing in 2007. Thesubdivision has been evaluated in context of the landuses that are approved for that site and conforms tothe Secondary Plan. The southern portion of thelands closest to 1374 3 rd line are proposed to remainundeveloped as a Natural Environmental Area as perthe Minutes of Settlement. The Town proposes inCondition 63 to provide chain link privacy fencingalong the southern boundary of Restoration AreaBlock 133 where it abuts the neighbouring propertiesto the south to reduce trespassing.Run-off for the development would be directed to thestormwater management pond, which would drainnorth towards Killarney Beach Road, and would notaffect Wilson Creek. The majority (approx. 16.3 ha) ofexisting forest on the subject lands would bemaintained (the southern portion of the lands),however, forest cover would be removed within theproposed development area, in accordance with theapproved Schedule ‘G’ land use as per the LefroySecondary Plan and in accordance with the required

Staff Report DSR-104-13 July 10, 2013Draft Plan of Subdivision – LSAMI P3 (I-T-0704) Proposed Conditions and ZBA Page 7 of 9tree preservation plan. The proposed conditions alsorequire the owner to prepare a restoration plan andreplant trees in the area of Block 133 (RestorationArea block). Traffic impacts have been reviewed bythe Town’s traffic consultant and engineeringdepartment, and no traffic issues are anticipated withrespect to proposed internal or existing roads.Policies of the Lake Simcoe Protection Plan withrespect to water quality and quantity are required tobe addressed in the Subdivision Agreement, as perthe attached Draft Plan conditions.Concerns respecting location of thedevelopment adjacent to existingProvincially Significant WetlandRequest for buffer between newresidential lots and lots fronting on PineAvenueConcerns scale of park too smallProperties at the southeast intersectionof Pine Avenue and Killarney BeachRoad and flooding concerns re: run-offThe subdivision has been reviewed by the LakeSimcoe Region Conservation Authority (LSRCA) andthe Town’s environmental consultant, as well ascirculated for review by other commenting agencies,and the Town and agencies are satisfied theproposed development will meet the requirements ofdevelopment adjacent to a Provincially SignificantWetland.The Lefroy Secondary Plan policies, which wereapproved in 2007 by the OMB, provide that newresidential lots shall be located adjacent to theexisting lots on Pine Avenue within the areadesignated as “Residential Low Density” (shown onAttachment 2). The Town cannot remove lots fromthis area without agreement from the developer, sincethis was the outcome of the public process thatcreated the Secondary Plan. However, the newresidential lots shall be of similar width to the lots onPine Avenue, which the Draft Plan has provided.Also, the Draft Conditions (Attachment 7) provide arequirement for a 4m landscaping buffer and privacyfencing (Condition 62).A ‘Neighbourhood Park’, which is a larger communitypark, has not been designated for this subdivision inthe Lefroy Secondary Plan, only a parkette(Attachment 2). The parkland area in the subdivision,which is 0.675 ha, has been provided in accordancewith the policies of the Lefroy Secondary Plan and thePlanning Act, which requires 5% of the proposeddevelopment or land area or the equivalent of 1hectare for every 300 units, whichever is the greater,or cash-in-lieu.The stormwater management issues respecting thisdevelopment have been reviewed by the Town’s peerreview consultants and Lake Simcoe Region

Staff Report DSR-104-13 July 10, 2013Draft Plan of Subdivision – LSAMI P3 (I-T-0704) Proposed Conditions and ZBA Page 8 of 9from proposed stormwatermanagement pondConcern north/south corridor providedbetween rail line and residential area istoo narrow.The FD-2 zone for the future residentialarea on the south side of KillarneyBeach Road where the existing boatstorage is located should be zoned forfuture commercial / retail to provide agateway to Lefroy and achieve thecomplete community objectives ofPlaces to Grow.Conservation Authority (LSRCA). Downstream run-offis proposed to be channelled in ditches and box/pipeculverts along Stewart Road, Pine Avenue andKillarney Beach Road from the proposed stormpond,and a preliminary design of this proposal has beendeveloped and reviewed to the satisfaction of theTown and its peer review consultants. The LSRCArequires in its proposed conditions (Attachment 9) thata detailed report be prepared demonstrating that thedownstream outlet(s) for stormwater purposes will bedesigned and constructed to accommodate the flowsfrom this residential subdivision, before the plan ofsubdivision can be final approved and sitedevelopment can commence.The Minutes of Settlement from the 2007 OntarioMunicipal Board hearing require a 40m corridor, whichis reflected in the Draft Plan.The future residential portion of the Draft Plan is onlyconceptual and reflects the underlying land usedesignations in the Secondary Plan (Residential LowDensity 2). In general, if this area is proposed to bezoned or developed as commercial retail, an OfficialPlan Amendment is required to change the underlyingland use designation, although the Official Plan doespermit bed and breakfast establishments, studios,professional offices, hair salon or other similarpersonal service uses in this area provided thebuildings are designed as a house form structure(13.3.3 g). Again, the future residential area is onlyconceptual and could be changed at a later datesubject to rezoning and Official Plan Amendment ifrequired.Additional Considerations:The County has circulated the revised plan to agencies, which will provide their final proposeddraft plan conditions to the County for inclusion with the proposed Town conditions which areAttachment 7. This would include any final draft plan conditions provided from Innisfil Hydroand Canada Post, among the other standard commenting agencies.The Lake Simcoe Region Conservation Authority has provided a letter dated July 2, 2013advising of their proposed Draft Plan Conditions, which is Attachment 9.OPTIONS/ALTERNATIVES:Council has the option to deny or defer approval of the Draft Plan of Subdivision and DraftApproval Conditions.

Staff Report DSR-104-13 July 10, 2013Draft Plan of Subdivision – LSAMI P3 (I-T-0704) Proposed Conditions and ZBA Page 9 of 9FINANCIAL:The Town charges the cost of processing the Application to the proponent such that there is nonet cost to the Town.CONCLUSION:If Council does not object to the proposed Draft Plan Conditions, staff recommend that theCounty of Simcoe be advised that the Town of Innisfil has no objection to the granting of DraftPlan Approval to the LSAMI P3 Draft Plan of Subdivision I-T-0704 dated August 27, 2012, whichis Attachment 4 to Report DSR-104-13 subject to the Town’s proposed Draft Plan ApprovalConditions dated June 19, 2013, which are Attachment 7 to Report DSR-104-13. Staff alsorecommend that Council adopt the attached implementing Zoning By-law Amendment No. 077-13.PREPARED BY:Steven Montgomery, BURPl. (Hons.), MCIP, RPPSenior PlannerREVIEWED BY:________________________Tim Cane, M.E.S., RPPManager of Land Use PlanningREVIEWED AND APPROVED FOR SUBMISSION BY:__________________________Donald G Eastwood B.E.S. M.A.Director of DevelopmentAttachments:1. Key Map2. Lefroy Secondary Plan Schedule ‘G’3. Original (2007) Draft Plan4. Revised (October 31, 2012) Draft Plan5. Public Meeting Minutes6. Public Comments Received7. Proposed Town Conditions for LSAMI P38. Proposed Zoning By-law Amendment No. 077-139. Proposed LSRCA Conditions

Key Map - LSAMI P3GILMORE AVENUEFERRIER AVENUECARSON AVENUEMCKAY STREETCORNER AVENUELORNE AVENUEKILLARNEY BEACH ROADEWART STREETSYLVESTER STREETSubject LandsARDILL STREETHARBOUR STREETCHURCH DRIVEPINE AVENUE20 SIDEROAD/

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13ConditionCategory1. This approval applies to the draft plan prepared by Weston Consulting Group GeneralInc., file number 4920-1 dated November 15, 2007, last revised October 31,2012, which shows a total of:– 120 lots (labeled lots 1 thorough 120; 120 single detached units),– 6 future residential blocks (labeled blocks 121 to 126),– 82 unit seniors residential block (labeled block 127),– 1 existing commercial block (labeled block 128),– 1 existing boat storage/future residential block (labeled block 129),– 1 block for park (labeled block 130),– 1 block for Stormwater Management (labeled block 131),– 1 block for open space (labeled block 132),– 2 blocks for woodland (labeled blocks 134-135),– 1 block Provincially Significant Wetland (labeled block 136),– 1 block for Walkway (labeled block 137),– 1 block for future road (labeled block 138),– 4 blocks for road widening (labeled blocks 139 to 142), and– 8 blocks for 0.3m reserves (labeled blocks 143-150).2. The headings inserted in these draft plan conditions are inserted for Headingsconvenience only and shall not be used as a means of interpreting these draftplan conditions.3. The Owner shall enter into a subdivision agreement with the Town of Innisfil to Town of Innisfilsatisfy all requirements and conditions, financial and otherwise, with respectto the provisions of roads, drainage, installation of services, facilities,amenities and other Town requirements.4. The subdivision agreement shall be registered by the Town against the lands Town of Innisfilto which it applies as provided under the Planning Act, prior to registration ofthe plan of subdivision. A copy of the executed agreement shall be provided tothe County of Simcoe.5. The Owner shall be permitted to pre-service the lands, provided a Letter of Town of InnisfilCredit is received by the Town of Innisfil for the cost of works not yet installedat the time of Registration.6. The owner shall agree to a clause in the subdivision agreement that the Town of InnisfilOwner sign the Lefroy Cost Sharing Agreement, and that prior to registration,the Owner provide to the Town confirmation from the Trustee that they are ingood standing according to the agreement.7. The Owner shall agree in the subdivision agreement that development Town of Innisfilcharges, processing, and administration fees be paid in accordance with thecurrent Town policies and By-laws.8. Prior to final approval and registration of each phase of the plan, the Town of InnisfilDeveloper/Owner will be required to secure and provide all necessaryservicing easements where necessary to service the property.9. The Owner shall pay Development Charges prior to the issuance of Building Misc.Permits according to the Town’s Development Charges By-law applicable atthat time.10. The Owner shall provide a copy of the proposed final plan to the Town of Misc.Innisfil and the County of Simcoe for their review and final approval. A digitalcopy of this plan is required to be prepared and submitted in accordance withCounty of Simcoe and Town of Innisfil specifications.11. The Developer/Owner is advised that draft approval does not in itself Water/Sewer

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13constitute a commitment by the Town of Innisfil to providing servicing accessto the Town’s water or wastewater treatment plants. Plans may proceed toregistration provided that there is sufficient residual capacity to service thedevelopment. Plant capacity may be allocated by the Town in accordancewith Council policy for sanitary and water service capacity allocation for newdevelopment on a priority basis at the time of payment of DevelopmentCharges in accordance with the Development Charges Act.At all times the granting of service allocation and the acceptance of aDevelopment Charge payment is conditional on the continued availability ofservice capacity and the ability of the Town to provide same. Should servicecapacity no longer be available to the Town to commit to the development, inwhole or in part, through whatever circumstances, the Town may remove oradjust the quantity of service allocation to this development, up to the time ofregistration of the Plan, by advising the Developer/Owner and refunding theapplicable Development Charges.12. The Owner shall agree in the subdivision agreement to carry out or cause tobe carried out the hydrogeological recommendations in the HydrogeologicalInvestigation Report by Marshall Macklin Monaghan Ltd. Dated December2007, including appropriate addenda.13. The Owner shall agree in the subdivision agreement that as part of thedetailed design stage, and after final grading plans are prepared, a detailedwater balance shall be prepared which demonstrates how infiltration will bemaintained or enhanced.14. The Owner shall agree in the subdivision agreement that prior to finalapproval, the recommendations contained in the HydrogeologicalInvestigation Report shall be incorporated into the Functional Servicing Reportand Environmental Impact Study to the satisfaction of the Town and LakeSimcoe Region Conservation Authority.15. The Owner shall agree in the subdivision agreement that the water balanceanalysis and storm water management plan should ensure that the proposeddevelopment complies with the objectives of the Lake Simcoe Protection Planwith respect to water quality and quantity.16. The Owner shall agree in the subdivision agreement that the storm watermanagement plan must demonstrate how infiltration will be encouraged fromroof runoff onto back yards (lots 74-102) draining into the forested area to thesouth of the property.17. The Owner shall agree in the subdivision agreement to carry out or cause tobe carried out an on-site and off-site well monitoring program to monitor waterlevels during construction of the subdivision in accordance with the provisionsof the Hydrogeological Investigation Report by Marshall Macklin MonaghanLtd. dated December 2007, including appropriate addenda, and theaddendum and/or related correspondence subject to the following additionalconditions:HydroGHydroGHydroGHydroGHydroGa) The monitoring program shall be subject to the approval of the Town ofInnisfil.b) The Owner shall commence the monitoring program prior to anyconstruction or site alteration.c) The monitoring program shall take account of the sentry well monitoring

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13that has already taken place on the subject lands.d) The Owner shall also agree that, prior to any disturbance of land orconstruction activity a well survey shall be completed to the Town’ssatisfaction.e) The monitoring program shall be based on the well survey information.18. The Owner shall agree in the subdivision agreement that groundwater levelsshall be taken on a monthly basis over a minimum period of one yearrepresenting the variations in the water table across the property prior to anyconstruction activity on the property. Groundwater table shall be determinedfrom on-site water level measurements taken at representative locationsacross the area proposed for development to the satisfaction of the Town.19. The Owner shall agree in the subdivision agreement that site grades shall beraised such that foundation drains of all proposed building are 0.3 metresabove the seasonally high groundwater levels as determined from water leveldata obtained from condition 18 above.20. The Owner shall agree in the subdivision agreement that none of theproposed buildings within the subdivision shall have a basement, garage, orunderground storage area such as a cistern or storm sewer storage area thatare constructed below the seasonally high water table.21. The Owner shall agree in the subdivision agreement that constructiondewatering should be limited to periods of seasonally low groundwater levelswhich are to be determined from on-site water level readings over a minimumperiod of one year as required under condition 18.22. The Owner shall agree in the subdivision agreement that the pond designshall be approved by the Town prior to final approval and further that thedesign of the pond shall allow for pond maintenance by draining the pondwithout the need for depressurization and/or dewatering.23. The Owner shall agree in the subdivision agreement that any significantchanges to the plan of subdivision plan shall necessitate a re-evaluation of theimpacts on the detailed water balance and subsequent mitigation throughrevisions to the hydrogeological study.24. The Owner shall agree in the Subdivision Agreement to convey Block 131 forstormwater management facility purposes and an appropriate maintenanceaccess to the Town of Innisfil at no cost and free of all encumbrances otherthan servicing easements.25. The Owner shall agree in the Subdivision Agreement that the development ofthis plan is dependent upon the completion of a Stormwater Managementfacility shown as Block 131 on the plan of subdivision. The Owner shallfurther agree that building permits may not be issued for the lands tributary toBlock 131 until the facility has been completed and is fully functional, includingall required overland flow routes and storm sewers to the satisfaction of theTown of Innisfil.26. The Owner shall agree in the Subdivision Agreement that, concurrent withconstruction of any above/below ground infrastructure, all required stormwatercontrol facilities, and siltation controls shall be constructed. Further, theOwner agrees that all stormwater management facilities shall be fullyfunctional and stabilized and completed concurrent with the completion of anyother aspect of the servicing works to the satisfaction of the Town of Innisfil.27. The Owner shall agree in the Subdivision Agreement to include a clause tothe satisfaction of the Town of Innisfil in all offers of Purchase and SaleHydroGHydroGHydroGHydroGHydroGHydroGSWMSWMSWMSWM

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13Agreements with prospective purchasers for all Lots and/or Blocks abuttingthe stormwater management facility advising of the function of the stormwatermanagement facility and that natural vegetation will be maintained on the siteof the stormwater management facility to contribute to its function.28. The Owner shall agree in the subdivision agreement that overland flow issueswill be reviewed during the detailed design stage of the engineering plans toensure there are no issues regarding increased flows onto adjacentproperties.29. The Owner shall agree in the subdivision agreement that the storm watermanagement facility shall include in the design details to the satisfaction of theTown of Innisfil:I. outlet configuration,II. restoration measures,III. demonstration that a multi-use path is suitable for maintenanceIV.access at detailed design stage,guard feature to protect or warn the public with respect to thedepth of the pond,V. satisfactory demonstration of the feasibility of maintaining thepond with equipment available from the Town, andVI. an appropriate vehicular maintenance access to Block 131from an adjacent street.30. The Owner shall agree in the subdivision agreement that roadside ditches andrural cross section design shall not be permitted within this subdivision andthat stormwater conveyance of major and minor flows shall occur through anurban cross section design with curb and gutter to the satisfaction of the Townof Innisfil.31. The Owner shall agree in the subdivision agreement that steps will be taken tominimize disruption of groundwater to the satisfaction of the Town. Thesesteps shall include the installation of low permeability seepage collars withburied sewer and other services.32. The Owner shall agree in the subdivision agreement to implement therecommendations and measures of the approved Noise and Vibration Study.The implementation of the recommendations of the aforementioned Noise andVibration Study should make every effort to achieve the 55 dBA sound levellimit in the outdoor living areas of all Lots and/or Blocks, to the satisfaction ofthe Town. All mitigation measures proposed for acoustical purposes shall bereviewed by the Town’s noise consultant and Architectural Control DesignConsultant and approved by the Town of Innisfil and the County of SimcoeTransportation and Engineering Department.33. The Owner of any lot with a noise mitigation measure, including an acousticalfence, located on it shall agree to maintain, repair, or replace the noisemitigation measure as necessary. Any maintenance repair or replacementshall be with the same material, to the same standards, and having the samecolour and appearance of the original. No openings or gates are permitted.34. The Owner shall agree in the Subdivision Agreement to insert the followingwarning clauses within all Offers of Purchase and Sale Agreements and leaseagreements for prospective purchasers/tenants of the Lots/Blocks identifiedby the Noise and Vibration Study:SWMSWMSWMSWMNoiseNoiseNoise“Purchasers/tenants are advised that despite the inclusion of noise control

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13features in this development and within the building units, the sound levelsdue to increasing road and/or rail traffic may occasionally interfere with someactivities of the dwelling occupants as the sound levels exceed theMunicipality's and the Ministry of the Environment's noise criteria.”“This dwelling unit was fitted with a forced air heating system and theducting, etc. sized to accommodate central air conditioning unit. Installationof central air conditioning will allow windows and exterior doors to remainclosed, thereby ensuring that the indoor sound levels are within the criteria ofthe Municipality and the Ministry of the Environment and Energy. (Note: Thelocation and installation of the outdoor air conditioning device should bedone so as to minimize the noise impacts and comply with criteria of MOEpublication NPC-216, Residential Air Conditioning Devices.)”“This dwelling unit has been supplied with a central air conditioning systemwhich will allow windows and exterior doors to remain closed, therebyensuring that the indoor sound levels are within the Town’s and the Ministryof the Environment’s noise criteria.”"That the acoustic fence as installed, shall be maintained, repaired, orreplaced by the owner. Any maintenance repair or replacement shall be withthe same material, to the same standards, and having the same colour andappearance of the original. No openings or gates are permitted. "“Warning: The Greater Toronto Transit Authority carrying on business as GOTransit and its assigns or successors in interest has or have a right-of-waywithin 300 meters from the land the subject hereof. There may be alterationsto or expansions of the rail facilities on such right-of-way in the futureincluding the possibility that GO Transit or an railway entering into anagreement with GO Transit to use the right-of-way or their assigns orsuccessors as aforesaid may expand their operations, which expansion mayaffect the living environment of the residents in the vicinity notwithstandingthe inclusion of any noise and vibration attenuating measures in the designof the development and individual dwellings(s). GO Transit will not beresponsible for any complaints or claims arising from use of such facilitiesand/or operations on, over or under the aforesaid right-of-way.”35. The Owner shall agree in the subdivision agreement that prior to site planapproval of any seniors use on Block 127 the Owner shall engage theservices of a qualified acoustical consultant to complete a Noise Study to thesatisfaction of the Town of Innisfil outlining the required mitigation measuresto achieve the applicable guidelines. The Owner further agrees in theDevelopment Agreement to implement the requirements of the approvedNoise Study.36. The Owner shall agree in the subdivision agreement that acoustic barriers arerequired for the lots backing onto the GO Railway line. The construction ofthe acoustic barriers shall be the responsibility of the owner and such barriersshall be installed prior to occupancy of the dwelling to the satisfaction of theTown and in accordance with the Noise Feasibility Study. Such barriers shallhave a maximum fence height of 2.5 metres with the balance of the requiredheight provided by a berm. Rear lots shall have a minimum depth of 6 metresexclusive of any required noise berm.NoiseNoise

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐1337. The Owner shall agree in the subdivision agreement that brick or masonryequivalent exterior wall construction is required for those lots in the first rowwith exposure to the GO Railway line. Upgraded building constructions will berequired for those lots directly adjacent to the GO railway line. Buildingconstructions meeting or exceeding the minimum requirements of the OntarioBuilding Code are required for the remaining dwelling units to the satisfactionof the Town of Innisfil.38. The Owner shall agree in the subdivision agreement that lots 112 and 113 bezoned with a hold until the Owner engages the services of a qualifiedacoustical consultant to complete a Noise Study to the satisfaction of theTown of Innisfil outlining the required mitigation measures to achieve theapplicable guidelines and further until the Owner demonstrates to thesatisfaction of the Town that the lots can accommodate the required frontyard setback, house depth, minumum 6 metre rear yard depth exclusive afany required berm, and any required noise berm and acoustical fence.39. The Owner shall agree in the subdivision agreement that the Town will retaina mutually acceptable consultant as Architectural Control Design Consultant,to carry out architectural control for all the Lands within the Plan, at theOwner’s sole expense. Architectural guidelines, approved by both the Townand Owner, will be prepared and administered by the Architectural ControlDesign Consultant, in consultation with the Town. The Architectural ControlDesign Consultant’s responsibility will be to review all building plans to ensurethat the design principles expressed in the Lefroy Secondary Plan, the LefroyUrban Design Guidelines and the Architectural Guidelines and other gooddesign principles are complied with.40. The Owner shall agree in the Subdivision Agreement to implement therecommendations and measures contained in the Architectural DesignGuidelines and Urban Design Guidelines. Design and construction of allresidential dwelling units, walkways, landscaping and all other areas withineach Plan shall be conducted in strict compliance with the Guidelines, unlessotherwise approved by the Town of Innisfil.41. The Owner shall agree, prior to final approval of the subdivision, to submit tothe Town for review and approval an architectural and urban designsubmission, prepared by a qualified urban design consultant demonstratingimplementation of the architectural guidelines and urban design guidelines.42. The Owner shall agree in the subdivision agreement to constructneighbourhood entrance features at the intersection of Street A with KillarneyBeach Road as required by the Town and to the satisfaction of the Town.43. The Owner shall agree that no fence or wall structure associated with theentry feature, including footings and foundations, shall be constructed onmunicipal highways or other property owned by the Town. The Owner shallalso agree on behalf of itself and its successors that the entry features will notbe assumed by the Town and that all future maintenance and liabilityassociated with the entry features shall be that of the registered owners of lotsupon which said entry features are located and not the Town of Innisfil.Furthermore, the Owner shall agree to provide notice in the form of a warningclause, to be included in each Offer of Purchase and Sale for the affected Lotssatisfactory to the Town of Innisfil regarding said entry features.44. The Owner shall agree in the Subdivision Agreement to convey to the Town ofInnisfil Block 130 for the purposes of parkland. The Owner will satisfy allNoiseNoiseNoiseUrban DesignUrban DesignUrban DesignUrban DesignParkland

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13requirements of the Town’s Parkland Dedication By-law. Any shortfall inparkland dedication will be paid as cash-in-lieu.45. The Owner shall agree in the Subdivision Agreement to provide cash-in-lieu ofparkland to the Town of Innisfil, in accordance with the of Town of Innisfil’sCash in Lieu of Parkland By-law and the Cash in Lieu of Parkland Policy in theOfficial Plan that requires 5% of the proposed development or land area or theequivalent of 1 hectare for every 300 units, whichever is the greater and allnew non-residential development shall be conditional on the provision of 2%of the total development area for parkland purposes to the satisfaction of theTown of Innisfil.46. The Owner shall agree in the Subdivision Agreement to include a clausewithin all Offers of Purchase and Sale Agreements with prospectivepurchasers of lots adjacent to a public walkway and/or park or parkette,advising of the potential for exposure to night lighting, traffic, and noise thatmay occur in the walkway from time to time, to the satisfaction of the Town ofInnisfil.47. The Owner shall agree in the Subdivision Agreement to design and constructsuitable fencing as required along the lot lines of all residential Lots and/orBlocks abutting walkways, parkland, storm water management facilities anddesignated natural environmental areas and open spaces in accordance withthe Town's standards, to the satisfaction of the Town of Innisfil. The Ownershall further agree in the Subdivision Agreement to include a clause within allOffers of Purchase and Sale Agreements with prospective purchasers of Lotsand/or Blocks adjacent to walkways, storm water ponds and open spaceblocks, in a manner satisfactory to the Town of Innisfil, advising that fencegates and/or other means of access will not be permitted to access theseareas from residential properties.48. The Owner shall agree in the Subdivision Agreement to convey, free and clearof encumbrances and at no cost, Blocks 132, 133, 134, 135 and 136 to theTown of Innisfil or other Public Entity as Open Space, such conveyance tooccur as part of the registration of the first phase of the subdivision, to thesatisfaction of the Town of Innisfil. The Owner shall further agree that theconveyances of the said Blocks are not to be included as part of the parklanddedication calculation or cash-in-lieu payment to be made by the Owner to theTown.49. The Owner shall agree in the Subdivision Agreement to provide a TreePreservation Plan in order to identify trees that are not part of a protectedNatural Environmental Area and explore opportunities for their protection andincorporation into the lots. Such study shall be completed once detailedgrading plans have been developed and the location of lots and roads areknown in accordance with the Town of Innisfil requirements and subject toapproval by the Town. The Tree Preservation Plan should particularly identifyany and all potentential trees for saving adjacent to existing residentialproperties including those along Pine Avenue.50. The Owner shall agree in the Subdivision Agreement not to remove any treeson any Lots and/or Blocks within the plan of subdivision, prior to approval ofthe Tree Preservation Plan or without the prior written approval of the Town ofInnisfil.51. The Owner agrees that, prior to the initiation of any grading and/orconstruction works on the site, the Owner shall construct temporary protectionParklandParklandParklandOpenSpace/WetlandOpenSpace/WetlandOpenSpace/WetlandOpenSpace/Wetland

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13paige wire fencing including silt fencing along the perimeter of portions ofBlocks 132, 133, 134, and 135. The protection fencing shall be inspected bythe Town and maintained in good condition for duration of developmentconstruction. The Owner shall further agree not to change grades orotherwise disturb or encroach upon buffer and open space areas delineatedby protection fencing, all to the satisfaction of the Town of Innisfil. This doesnot include authorized grading of Block 132.52. The Owner shall agree in the Subdivision Agreement prior to final approval ofany phase or any grading elsewhere within the plan, to prepare and obtainany necessary permits relating to a detailed Lot Grading and Erosion ControlPlan to be approved by the Town of Innisfil that shall include proposedmethods for:OpenSpace/Wetlandi. Erosion and sediment control prior to and during constructionincluding the extent of grading/filling, the location of topsoil pilestorage and the location and nature of sediment control works;ii. Progressive stripping and grading to ensure minimum duration ofexposed soil areas to the extent practical;iii. Ensuring that that there will be no grading, storage of materials orvehicles, maintenance of construction equipment, refueling, orsimilar activities within Blocks 133, 134, and 135.53. The Owner shall agree in the Subdivision Agreement that, upon completion ofconstruction activities on Lots and/or Blocks adjacent to Natural Environmentand Open Space Blocks 132, 133, 134 and 135, protection fencing shall beremoved and replaced with permanent fencing with no provision for gates oraccess to the satisfaction of the Town of Innisfil. The Owner shall furtheragree to provide notice within all Offers of Purchase and Sale for prospectivepurchasers of those lots abutting the protection fencing of the buffer limit, in amanner satisfactory to the Town of Innisfil, that encroachments of any kind willnot be permitted and that fence gates or other means of access will not bepermitted to access open space areas from residential properties.54. The Owner shall agree in the subdivision agreement to implement the “BufferManagement and Restoration Plan” for Block 135. The Owner shall agree toedge stress the Blocks as much as possible to strengthen the edge with theintent of minimizing the likelihood that edge trees will fall into the adjacentprivate lots. The “Buffer Management and Restoration Plan” shall include butnot be limited to:a. Removal of hazard trees and limbs that may be susceptible tofalling into the rear lots of adjacent properties by a qualified arboristto be approved by the Town;b. Pruning of trees by a qualified arborist to be approved by the Townwith the intent of reducing the stress that will be imposed by thenew edge;c. Dense planting of native shrubs along the edge and between thetrees that constitute the new edge of the woodland.55. The Owner shall agree in the subdivision agreement to erect continuous chainlink fencing, with no provision for gates or access, along the rear of lots thatOpenSpace/WetlandOpenSpace/WetlandOpenSpace/Wetland

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13abut Block 135.56. The Owner shall agree to prepare a restoration management plan andundertake such restoration within Block 133.57. The Owner shall agree in the subdivision agreement to require downspouts bedisconnected and hard surfaces minimized in accordance with therecommendations in the Hydrogeological Study to the satisfaction of theTown.58. The Owner shall agree in the Subdivision Agreement to provide a “NaturalSystems Stewardship Brochure”, to the satisfaction of the Town of Innisfil, forinclusion in all Offers of Purchase and Sale of all Lots within the subdivision,and to register on title of all lots within the subdivision for subsequentpurchasers, that will provide educational material on homeowner stewardshippractices that will benefit and protect the Open Space, Valley Lands and theProvincially Significant Wetland Complex. The Brochure will address suchmatters as:a. A general description of the features and the value of conserving them;b. Refuse/yard waste/composting;c. Fertilizer and pesticide use (inclusive of herbicides, insecticides andfungicides);d. Natural area vegetation and soil protection;e. Open space access and trail use;f. Impact of Domestic pets and controls;g. Impact of invasive plant spreading;h. Impacts associated with encroachment and respect for public commonlands;i. Prohibition on fence gates abutting natural environmental areadesignations:j. Promoting planting of native species;k. Proper swimming pool management techniques;l. Impacts of noise and lighting;m. Protection of soil and vegetation on natural areas;n. Best Management Practices to maximize groundwater recharge; ando. The ecological role of stormwater treatment facilities.59. The Owner shall agree in the Subdivision Agreement to retain an independentEnvironmental Inspector as approved by the Town of Innisfil and at the cost ofthe Owner to carry out monitoring of the protection measures and sedimentcontrol measures as required throughout the site during the period ofconstruction.60. The Owner shall agree that the monitoring program to be implemented by theEnvironmental Inspector shall be in accordance with the following provisions:OpenSpace/WetlandOpenSpace/WetlandOpenSpace/WetlandOpenSpace/WetlandOpenSpace/Wetlandi) In terms of sediment control reporting, the monitoring program shallrequire reports on:i. the location, condition and ongoing performance of siltfencing;ii. any areas of erosion;iii. condition of any tree protection fencing;iv. any sedimentation issues;

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13v. any measures to protect vegetation on the site;vi. any measures to protect wetlands on the site; andvii. other conditions relating to the environment;ii)iii)The preliminary inspection schedule shall be approved by the Town ofInnisfil prior to final approval of the subdivision. Any changes orrevisions to the inspection schedule shall be subject to further approvalby the Town of Innisfil.The Environmental Inspector shall undertake inspections a minimum oftwice monthly including after heavy rainfall and more frequently duringperiods of very active construction, such as but not limited to, theinstallation of servicing and initial grading. Inspection reports shall besubmitted monthly by the Environmental Inspector to the Town withexception of periods where there is no construction activity subject tothe approval by the Town of Innisfil.iv) The monitoring of the vegetation and wetlands, as described in theEnvironmental Management Plan (section 6.0 of the EIS), can beundertaken as described there and submitted on an annual basis.61. The Owner further agrees that if monitoring during construction identifiesimpacts that necessitate modifications to: erosion control measures,temporary stormwater control, vegetation and/or wetland protection etc. suchmodifications will be undertaken immediately to the satisfaction of the Town ofInnisfil. Further if post construction monitoring of wetlands, other vegetationand surface water features identifies impacts that can be attributed to thedevelopment, the Owner will implement measures to mitigate the impactsthrough such means as agreed to with the Town of Innisfil. This may include,but not be limited to: additional edge management, tree pruning, planting ofnative trees and/or shrubs, refinements to the storm water managementfacilities additional fencing, etc.62. A 4.0 metre landscaping buffer shall be provided adjacent to the east limit ofLots 71-73. Tree cutting and grading is permitted within the 4.0m buffer priorto Registration of the Subdivision, and trees are to be replanted in accordancewith a Town approved buffer re-planting plan, to be peer review by the Town’sarborist at the expense of the Owner. The Owner shall agree in theSubdivision Agreement that a covenant be placed on Lots 71-73 that no treecutting or clearing be permitted within the buffer of those lots without writtenpermission of the Town.63. The Owner shall agree to provide fencing of all stormwater facilities, openspace areas and other areas in accordance with Town standards andspecifically in the following areas:OpenSpace/WetlandTree BufferFencinga) 1.8m high wood privacy fencing shall be provided along the east limit ofLots 71-73 adjoining the existing residential lots to the east, where lots 113-120 abut Block 127 and where lots 65-70 abut Block 124b) chain link fencing where residential lots abut open space and parkland, andwhere stormwater management block 131 abuts existing residential propertiesto the east.c) chain link fencing along the southern boundary of the Restoration AreaBlock 133

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐1364. If required by the Town and agreed to by the owner of Block 129, Block 122and Block 138 (Future Road) shall be extended north to the boundary of theDraft Plan to provide a connection to the existing residential block (Part 1,51R-16549). An Agreement shall be entered into between the owner of Block129 and the Town for the use of the lands for boat storage until such time asthe lands are required for a future road access.65. The Owner shall agree that the lands within this Draft Plan of Subdivision shallbe appropriately zoned by a Zoning By-law that has come into effect inaccordance with the provisions of the Planning Act. The Holding provisions ofSection 36 of the Planning Act may be used in conjunction with any zonecategory to be applied to the subject lands in order to ensure thatdevelopment does not occur until such time as the Holding "H" symbol isremoved in accordance with the provisions of the Planning Act. The ZoningBy-law Amendment shall specify the terms under which Council may considerthe removal of the Holding "H" symbol, in accordance with Official Plan policy.Said terms may include:i) Confirmation that there is adequate water, sanitary, storm and/ortransportation services and facilities available to accommodate thedraft plan of subdivision or any phase thereof;ii) That all required agreements have been executed between the Ownerand the Town of Innisfil and can be registered on title;iii) That site plan approval, where applicable, has been given as per siteplan control by-law and site specific zoning by-law;iv) That all necessary approvals have been received from all otherrelevant agencies and/or government bodies;v) The removal of the "H" represents a logical and orderly progression ofdevelopment; andvi) Compliance with the relevant policies of the Lefroy Secondary PlanPolicy 8.9.7.66. The Owner shall, prior to final approval, submit a schedule certified by anOntario Land Surveyor indicating the areas and frontages of the Lots andBlocks within the plan, to the satisfaction of the Town.67. The Owner shall, prior to final approval, submit detailed plans showing anyproposed phasing of the plan of subdivision for review and approval by theTown of Innisfil.68. The Owner shall acknowledge that the plan can be registered in phases asapproved by the Town. The Owner shall agree in the Subdivision Agreementthat no approvals shall be granted for any phase, until the Town of Innisfil hasconfirmed that adequate servicing capacity (e.g. water, storm and sanitary) isavailable, and the Town of Innisfil has allocated such capacity to any phase inaccordance with the Town’s policy for sanitary and water service capacityallocation.69. Prior to Registration of any phase of this subdivision, the Owner shall enterinto a Development Charges pre-payment agreement with the Town of Innisfilwhich sets out the means of financing water infrastructure for thedevelopment.70. The Owner shall acknowledge that the development of this plan is dependenton utilizing upgrades to the existing sanitary sewer system and pumpingstation on Maple Avenue, as well as the future completion of the upgrades toFuture RoadOfficialPlan/ZoningOfficialPlan/ZoningPhasingPhasingPhasingServicing

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13the system in accordance with the approved Functional Servicing Studyincluding any pumping stations and/or sewage treatment facilities asdetermined by the Town of Innisfil that may be required to service this site tothe satisfaction of the Town of Innisfil.71. The Owner shall, prior to final approval of any phase of the subdivision ensurethat the required upgrades are complete and/or arrangements have beenmade with the Town for the provision of upgrades in the approved FunctionalServicing Study. The Owner shall also agree prior to final approval to makesatisfactory financial arrangements regarding the upgrades and/or theprovision of the upgrades to the satisfaction of the Town of Innisfil.72. The Owner shall acknowledge that the development of the plan is dependenton utilizing upgrades to the existing water works system, as well as the futurecompletion of the upgrades to the system in accordance with the approvedFunctional Servicing Study including water treatment facilities as determinedby the Town of Innisfil that may be required to service this site to thesatisfaction of the Town of Innisfil.73. The Owner shall agree in the Subdivision Agreement to prepare engineeringdesign drawings, to the satisfaction of the Town of Innisfil, for the layout andconstruction of services (i.e. water, storm and sanitary) as may be required forthe subject lands in accordance with the recommendations of the approvedFunctional Servicing Study, Hydrogeology Report and StormwaterManagement Plan. In addition, the Owner shall further agree in theSubdivision Agreement to complete the approved said works on a phasedbasis (if phasing is proposed by the Owner), to the satisfaction of the Town ofInnisfil.74. The Owner shall, prior to final approval of any phase of the subdivision ensurethat the required upgrades of the sanitary sewer system, water works systemand stormwater management facilities are complete and/or arrangementshave been made with the Town for the provision of upgrades based on anagreed financial plan. The Owner shall also agree prior to final approval tomake satisfactory financial arrangements regarding the upgrades and/or theprovision of the upgrades to the satisfaction of the Town of Innisfil.75. The Owner shall agree in the Subdivision Agreement to submit plansacceptable to the Town of Innisfil detailing phasing of construction anddevelopment, together with the means by which construction access to thesite will be gained during construction phasing. The Owner shall further agreein the Subdivision Agreement to comply with the phasing plan and make allbuilders aware of such a plan.76. The Owner shall agree in the Subdivision Agreement that no building permits,with the exception of permits for model homes, are to be issued until theinternal and external service networks are complete, as required for eachphase, and all internal service mains are connected to the external systemwhere feasible to the satisfaction of the Town.77. The Owner shall agree in the subdivision agreement that, prior to finalapproval, the plan may be subject to redline revisions in order toaccommodate the final alignment of any required water and/or waste waterupgrades or improvements, to the satisfaction of the Town of Innisfil and theCounty of Simcoe.78. The Owner shall agree in the Subdivision Agreement that the design andconstruction and removal of any interim road access shall be to theServicingServicingServicingServicingServicingServicingServicingServicing

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13satisfaction of the Town of Innisfil and the County of Simcoe as applicable.79. The Owner shall agree that, prior to undertaking any site alteration, the Ownershall apply for and receive a site alteration permit from the Town of Innisfil.80. The Owner shall agree in the Subdivision Agreement that all Lots and/orBlocks within the plan to be left vacant for longer than twelve months, and allportions of public highways that are not paved, together with all drainageswales, shall be graded and seeded, and maintained to the satisfaction of theTown of Innisfil. Park Block 130 shall be graded, sodded and maintained tothe satisfaction of the Town of Innisfil.81. (a) The Owner shall agree in the Subdivision agreement that Phase 1 of theconstruction of the site shall include Streets A and Street B through to StewartRoad and the extension of Stewart Road to Pine Avenue and the appropriateservices on the site in accordance with the Phasing Plan.(b) The Owner shall convey to the Town Block 138 for future road purposes.82. The Owner shall agree in the subdivision agreement to design and constructnew intersections with Town roads that are required to support the draft planbased on the recommendations documented in the approved Traffic ImpactStudy. Such improvements shall be constructed at the Landowners expense,subject to development charge credits. Other improvements requested by theTown at existing intersections would be constructed with the costsrecoverable through development charges credits where applicable.83. The Owner shall agree in the Subdivision Agreement that all road work andconstruction shall be in accordance with an approved Traffic Studyundertaken by a qualified transportation consultant retained by the Owner andany amendments and/or addendums thereto, which may include trafficmanagement/staging plans and drawings. Suchstudies/amendments/addendums must be prepared to the satisfaction of theTown of Innisfil. The road work and construction shall include works relatingto road widenings, intersection configurations and traffic controls, road crosssections,on street parking controls, bike ways, pavement markings, trafficsignage including bicycle route signage and other requirements as set out inthe said study to the satisfaction of the Town of Innisfil.84. The Owner shall agree in the Subdivision Agreement to design and install alltraffic control devices (including temporary pavement markings) as specifiedin the approved Traffic Studies/Amendments/Addendums, and as required inaccordance with the phasing plan, prior to the occupancy of any dwelling unit,to the satisfaction of the Town of Innisfil.85. The Owner shall agree in the Subdivision Agreement that all road allowancesand widenings included within this Plan of Subdivision shall be dedicated aspublic highways on the Plan for registration and shall be deeded to the Townof Innisfil, to the satisfaction of the Town Solicitor. The Owner shall alsoagree that all day light triangles shall be in accordance with the requirementsof the Town of Innisfil.86. The Owner shall agree in the Subdivision Agreement that the road allowancesincluded within this Plan of Subdivision shall be named to the satisfaction ofthe Town of Innisfil.87. The Owner shall, prior to final approval, ensure that all dead ends, open sidesof road allowances, and open space Blocks, together with other exterior sideyard flankages of the Lots or Blocks as specified below, within this Plan ofTopsoil/GradingTopsoil/GradingTransportationTransportationTransportationTransportationTransportationTransportationTransportation

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13Subdivision shall be terminated in 0.3 metre reserves to be conveyed to theTown of Innisfil, to be held by the Town of Innisfil until required for future roadallowances, or for the development of adjacent lands, or to prohibit access atcertain locations, or to ensure compliance with the Lefroy Cost SharingAgreement, all to the satisfaction of the Town of Innisfil.88. The Owner shall agree in the Subdivision Agreement that any road that is nota through street will be terminated in a temporary or permanent turning circleas determined by the Town of Innisfil. The Owner shall also agree thatBuilding Permits will not be issued for Lots on which temporary turning circlesare constructed. Further, the Owner agrees to include a notice in all Offers ofPurchase and Sale of those Lots abutting a temporary and/or permanentturning circle, advising them of its proposed use as a turning circle and thatthe road may be extended.89. Any temporary turning circles required to be constructed shall be registered asseparate blocks on a reference plan, and transferred to the Town of Innisfil.90. The Owner agrees, prior to registration on title of the subdivision agreement orany phase of the plan of subdivision to enter into an external works agreementwith the Town of Innisfil for the extension of Stewart Road from Street ‘B’ toPine Avenue.91. The Developer shall retain a qualified Person, as defined in O.Reg. 153/04, toperform a Phase I Environmental Site Assessment (“Phase I ESA”) incompliance with the Phase I ESA Standard designated as CAN/CSA Z768-01published by the Canadian Standards Association and dated November 2001,as amended. The qualified Person shall prepare a report in accordance withthe requirements set out in O.Reg. 153/04. This report shall include, but notbe limited to, the following:TransportationTransportationTransportationTransportationi) confirmation of insurance coverage in compliance with O.Reg.153/04;ii) certification that the qualified Person meets the requirements of aqualified Person in O.Reg 153/04;iii) the qualified Person’s opinion as to whether based on the Phase IESA a Phase II Environmental Site Assessment (“Phase II ESA”) iswarranted;iv) if the qualified Person’s opinion is that a Phase II ESA is notrequired the qualified Person shall include the statement that “inhis/her opinion and based on the Phase I ESA a Phase II ESA isnot necessary”;v) confirmation that the report may be relied upon by the Town inmaking the decision to accept ownership of the property.Prior to the Town accepting the transfer or dedication of any Lands the reportof the qualified Person must be completed and provided to the Town and adetermination made as to whether further investigative work is required.The Town will not take ownership of any Lands for which environmentalissues have been identified and which cannot be mitigated or remediated asdetermined by the Town.The Developer shall indemnify the Town for any damages, claims, orders or

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13costs which result directly or indirectly as result of environmental issues beingdiscovered after the transfer or grant of any Lands. The Town is entitled toapply any Securities that it may hold on behalf of the Developer to any claimunder this section.92. The Owner shall agree in the Subdivision Agreement to prepare and submitan overall utility coordination plan showing the location (shared or otherwise)and installation, timing and phasing of all required utilities (on-grade, belowgradeor above-grade, including on-site drainage facilities, streetscaping, andcommunity mailboxes) – such location plan shall be to the satisfaction of theTown of Innisfil, having considered the requirements of those utility providers(including natural gas, hydro, and telecommunications service providers) thatwill conduct works within the subdivision. Further, the plan shall consider therespective standards and specification manuals, where applicable, of theutility providers.93. The Owner shall agree in the Subdivision Agreement to provide sucheasements as may be required for utility or drainage purposes shall begranted to the appropriate authority.94. The Owner shall agree in the Subdivision Agreement that natural gas,telecommunication service providers, including other street hardware, wherepossible, shall be constructed underground within the road allowances orother appropriate easements to the satisfaction of the Town of Innisfil.95. The Owner shall agree in the Subdivision Agreement to execute a satisfactoryagreement with a cable television company, if the cable television companydecides to install cable television cable, wire and equipment within thesubdivision.96. The Owner shall agree in the Subdivision Agreement to grant access, onreasonable terms and conditions, to any telecommunications serviceproviders indicating an interest to locate within a municipal right-of-way.97. The Owner shall agree in the Subdivision Agreement to advise anytelecommunications service provider intending to locate within a municipalright-of-way, that they may be required to enter into a Municipal AccessAgreement with the Town of Innisfil, and to satisfy all conditions, financial andotherwise, of the Town of Innisfil.98. The Owner shall agree in the Subdivision Agreement to convey, free and clearof encumbrances and at no cost to the Town of Innisfil Block 137 for thepurpose of a landscaped pedestrian walkway, to the satisfaction of the Townof Innisfil subsequent to the registration of the plan of subdivision. The Ownershall further agree that the conveyances of the said Blocks shall not beincluded as part of the parkland dedication calculation or cash-in-lieu paymentto be made by the Owner to the Town.99. The Owner shall agree in the Subdivision Agreement to provide planting withinBlock 137, for the purpose of a landscaped pedestrian walkway. Landscapingand design and construction of the pedestrian walkway shall be established inthe Landscape Master Plan in accordance with and consistent with the UrbanDesign Guidelines, to the satisfaction of the Town of Innisfil.100. The Owner shall agree in the Subdivision Agreement to provide prior to finalapproval a Trails Master Plan to the satisfaction of the Town of Innisfil, asrequired in the Lefroy Secondary Plan, and which shall provide details on traildesign including design considerations that would allow vehicularmaintenance access as appropriate through the trail.UtilitiesUtilitiesUtilitiesUtilitiesUtilitiesUtilitiesTrail BlocksTrail BlocksTrail Blocks

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13101. The Owner shall agree in the Subdivision Agreement that prior to finalapproval of the Plan or any part thereto that all required reports and/or plansshall be revised and/or updated to the satisfaction of the Town. Such reportsshall include:• Functional Servicing Study (includes storm water management, wastewater and water servicing);• Transportation Study;• Environmental Impact Assessment;• Noise Study• Trails Master Plan;• Hydrogeological Report.102. Prior to final approval of the Plan or any part thereto, the Owners shall submita Landscape Master Plan to the satisfaction of the Town for approval. TheLandscape Master Plan shall address the design of parks, parkettes, publicstreet rights of way, noise berms on municipal property, entrances andgateways where provided.103. Prior to final approval of the Plan or any part thereto, the Owner shall carry outan archaeological assessment of the Property to the satisfaction of theMinistry of Culture.104. The Owner shall agree in the subdivision that no grading or other soildisturbances shall take place on the subject property prior to the Ministry ofCulture confirming that all archaeological resource concerns have metlicensing and resource conservation requirements.105. The Owner shall agree in the subdivision agreement that, prior to finalapproval, the Owner shall provide a letter of clearance from the Trustee of thecost share group confirming that the landowner is in good standing withrespect to their financial obligations under the terms of the cost sharingagreement as required by the Lefroy Secondary Plan.106. The Owner shall agree in the Subdivision Agreement to submit and implementa plan, acceptable to the Chief Building Official and fire prevention officer,which delineates firebreaks; and indicates the locations of hydrants andtemporary accesses within the plan.107. The Owner shall agree in the subdivision agreement that all grants ofeasement, and transfers, in fee simple, for lands to be transferred to the Townare to be reviewed by the Town's solicitor, executed by the Developer, anddeposited with the Town's solicitor, prior to registration of the agreement. Alllands being transferred, or dedicated, to the Town will be free and clear of allliens and encumbrances and at no cost to the municipality. All landdedications, grants of easements must occur at the time of registration of thePlan or immediately thereafter where an inhibiting order is required by theTown to the satisfaction of the Town of Innisfil.108. The Owner may if required by the Town of Innisfil, enter into a front ending,development charge credit and/or prepayment agreement with the Town, inaccordance with the provisions of the Development Charges Act.109. The Owner shall agree in the Subdivision Agreement to enter into a CostSharing Agreement with participating landowners. The Cost SharingAgreement shall be prepared to the satisfaction of the Town of Innisfil andcirculated to the Town prior to finalization.110. The Owner shall agree in the subdivision agreement that:i) Prior to entering into an Offer to Purchase relating to any lots on the PlanRevisedReportsRevisedReportsMinistry ofCultureMinistry ofCultureGeneralGeneralGeneralGeneralGeneralGeneral

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13by the Owner or by a builder(s) or their real estate agent(s), accuratedisplay plans shall be provided and posted in all sales offices which clearlyindicate the location of the following applicable facilities to be determinedby the Town in respect to the lot being purchased:a) parks by type;b) walkways;c) church sites;d) commercial sites by type;e) existing and proposed schools by type;f) existing and future rail facilities;g) existing and future County Roads;h) existing and future arterial roads;i) existing and potential transit loops;j) existing and proposed sidewalks;k) surrounding land uses;l) all temporary turning circles required to be constructedon lots within the Plan;m) berms and/or noise attenuation measures;n) fencing along lot boundaries;o) future road extensions;p) other facilities as specified by the Town.ii) In addition to the items listed in 1) above, to display a copy of theapproved Zoning By-law for the lands, together with the SubdivisionAgreement and the most current engineering and landscaping plans.Further, the Owner shall agree to keep all of the above materials up-todate,to reflect the most current approvals, and/or submissions regardingthe plan, and/or engineering design drawings, and other such matters asmay be required by the Town of Innisfil.iii) All display plans shall be submitted to and approved by the Town prior totheir use.iv) If the Owner fails to comply with or is found to be in default of theprovisions of this section, the Town will have the right to enter, replaceinaccurate display information with correct information and charge the costback to the owner.111. The Owner shall agree in the subdivision agreement, prior to the offering forsale of any residential unit for the purposes of marketing residential units, tosubmit and obtain the written approval of the Town with respect to the displayplans and their use. Such display plans shall include the phasing plan, if any,in a form clearly legible and understandable by perspective purchasers.112. The Owner shall agree in the subdivision agreement to erect and maintainsigns on any vacant land on Blocks 121, 123, 124, 125, 126, 127, and 130within the Plan indicating the designated or proposed use of all lots or blocksother than those designated for single family detached, semi-detached ortownhouse dwellings. Without limiting the generality of the foregoing, eachsign shall be erected and maintained on the lands until such lands areoccupied, in the case of private lands, or until a Certificate of Acceptance hasbeen issued by the Town in respect of the Plan.GeneralGeneral

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13113. The Owner shall agree in the Subdivision Agreement that final approval shall Generalbe prohibited until the registration of a restriction under section 119 and/orsection 117 of the Land Titles Act on those parts of Blocks 122, 123, 124 and125 that are dependent on adjacent plans, which prohibits their conveyancewithout the consent of the municipality and until such time as they are mergedwith adjacent lands to form a lot for zoning by-law purposes.114. The Subdivision Agreement between the Owner and the Town shall include Enbridgeprovisions to the satisfaction of Enbridge Gas Distribution Inc. that:I. the Developer is responsible to co-ordinate the preparation of anoverall utility distribution plan to the satisfaction of all affectedauthorities;II. that streets are to be constructed in accordance with the compositeutility plans previously submitted and approved by all utilities and tomunicipal standards;III. that streets are graded to final elevation prior to the installation of thegas lines and provide the necessary field survey information requiredfor the installation of the gas lines, all to the satisfaction of EnbridgeGas Distribution; andIV. All of the natural gas distribution system will be installed within theproposed road allowances. In the event that this is not possible,easements will be provided at no cost to Enbridge Gas Distribution Inc.115. The Subdivision Agreement between the Owner and the Town shall include Bellprovisions to the satisfaction of Bell Canada that the Owner shall agree togrant to Bell Canada any easements that may be required fortelecommunication services. Easements may be required subject to finalservicing decisions. In the event that of any conflict with existing Bell Canadafacilities or easements, the Owner/Developer shall be responsible for therelocation of such facilities or easements.116. The Owner further agrees, that prior to commencing any work within the Plan, Bellthe Developer shall confirm that sufficient wire-linecommunication/telecommunication infrastructure is currently available withinthe proposed development to provide communication/ telecommunicationservice to the proposed development. In the event that such infrastructure isnot available, the Developer may pay for the connection to and/or extension ofthe existing communication/telecommunication infrastructure. If the Developerelects not to pay for such connection to and/or extension of the existingcommunication/ telecommunication infrastructure, the Developer shalldemonstrate to the municipality that sufficient alternativecommunication/telecommunication facilities are available within the proposeddevelopment to enable, at a minimum, the effective delivery ofcommunication/telecommunication services for emergency managementservices (i.e. 911 Emergency Services).117. Conditions to be provided to County of Simcoe by Innisfil Hydro Innisfil Hydro118. Conditions to be provided to County of Simcoe by Canada Post Canada Post119. The Owner shall covenant and agree in the Subdivision Agreement, that the GO Transitfollowing GO Transit provisions be incorporated:a) A 30 metre building setback shall be required for residentialdevelopment located immediately adjacent to the rail corridor;b) A 2.5 metre high safety berm or acceptable alternative will be required

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13along the mutual property line in conjunction with the building setback;c) A setback is required from the GO Transit lands immediately adjacentto the rail corridor (east side) from Killarney Beach Road, measuredfrom the active rail corridor;d) Additional noise analyses shall be carried out prior to final approval forthe homes located adjacent to the GO Transit lands described in c)above;e) GO Transit notes that noise feasibility studies have already beenprepared and submitted Plan I-T-0704. Specific mitigation measuresarising from these studies should be incorporated into thedevelopment as required.f) The Owner agrees to undertake a vibration analysis prior to finalapproval and address any concerns or requirements noted to thesatisfaction of GO Transit;g) Proposed alterations to the existing drainage pattern affecting therailway right-of-way must receive prior concurrence from GO Transitand be substantiated by a drainage report to the satisfaction of GOTransit;h) The Owner shall install and maintain, at their expense, a chain linkfence of minimum 1.83 metre height along the mutual property line;i) A development agreement between the owner/applicant and GO willbe required to secure the rail noise, vibration and safety measuresassociated with this project;j) The following clause shall be inserted in all development agreements,offers of purchase, and agreements of Purchase and Sale or Lease ofeach dwelling unit within 300m of the railway right-of-way:WARNING: The Greater Toronto Transit Authority, carrying on business as GOTransit, and its assigns and successors in interest has or have a right-of-way within300 metres from the land the subject hereof. There may be alterations to orexpansions of the rail facilities on such right-of-way in the future including thepossibility that GO Transit or any railway entering into an agreement with GO Transitto use the right-of-way or their assigns or successors as aforesaid may expand theiroperations, which expansion may affect the living environment of the residents in thevicinity, notwithstanding the inclusion of any noise and vibration attenuating measuresin the design of the development and individual dwelling(s). GO Transit will not beresponsible for any complaints or claims arising from use of such facilities and/oroperations on, over or under the aforesaid right-of-way.k) The Owner enter into an Agreement stipulating how GO Transit’sconcerns will be resolved and will pay GO Transit’s reasonable costsin preparing and negotiating the agreement.l) In general, the pedestrian/bicycle pathway system network should beplanned so as to not inspire unauthorized entry into the rail corridor(e.g. locating attractive destinations (schools, shopping etc.) on theopposite side of the rail corridor from the trail network, providing trailswithout appropriate fencing/other barrier etc.);m) Appropriate permits and flagging will be required for any constructionwork within or immediately adjacent to the rail corridor. Thedevelopment should contact Steve Donald of UMA for additionalinformation regarding this matter;

LSAMI P3 – PROPOSED DRAFT APPROVAL CONDITIONS (I‐T‐0704) – JULY 10, 2013Attachment 7 to Staff Report DSR‐104‐13120. The Owner agrees to include in all offers of purchase and sale, a statementthat advises the prospective purchaser that the public schools on designatedsites in the community are not guaranteed. Attendance at schools yet to beconstructed in the area is also not guaranteed. Pupils may be accommodatedin temporary facilities and/or be directed to schools outside of the area.121. The Owner agrees to include in all offers of purchase and sale, a statementwhich advises the prospective purchaser that school buses will not enter culde-sacsand that pick up points will generally be located on through streets,suitable to the Board. Additional pick-up points will not be located within thesubdivision until major construction activity has been completed.122. The Owner shall agree in the Subdivision Agreement to include in all offers ofpurchase and sale, a clause advising prospective purchasers that pupils fromthis development attending educational facilities operated by the SimcoeMuskoka Catholic District School Board may be transported to/accommodatedin temporary facilities out of the neighbourhood school’s area.123. The Simcoe Muskoka Catholic District School Board and the developer shallcome to agreement on a location within the Secondary Plan Area, suitable tothe Board, for a new Catholic elementary school to serve the Secondary PlanArea.124. Conditions to be provided to County of Simcoe by LSRCA LSRCA125. Prior to final plan approval, a final, detailed stormwater management plan be MOEprepared and submitted to the satisfaction of the Town of Innisfil and theMinistry of the Environment, demonstrating how no increases in phosphoruslevels to Lake Simcoe or any of its tributaries (i.e. Carson Creek) shall beachieved by this subdivision.126. Prior to final approval, the Owner shall submit a Traffic Impact Study to thesatisfaction of the County of Simcoe that examines the impact of trafficgenerated by all four of the LSAMI subdivisions (County Files I-T-0504, I-T-0505, I-T-0506, and I-T-0704) at their accesses, at nearby intersections andinterchanges to determine any necessary highway and intersection designimprovements required by the County.127. Prior to final approval, the Owner shall agree to enter into a legal agreementwith the County of Simcoe whereby the Owner agrees to assume financialand other responsibility for the design and construction of all necessaryhighway and intersection improvements to County Road 39 relating to therecommendations and works identified in the Traffic Impact Study, asapproved by the County of Simcoe.128. Where final approval for registration has not been given within five (5) yearsafter the date upon which approval to the proposed plan of subdivision wasgiven, the Town of Innisfil may, in its discretion, and pursuant to the PlanningAct R.S.O. 1990 withdraw its approval to this proposed plan of subdivision,unless approval has been sooner withdrawn, but the Town of Innisfil may fromtime to time extend the duration of the approval.Simcoe CountyDistrict SchoolBoardSimcoe CountyDistrict SchoolBoardSimcoeMuskokaCatholic DistrictSchool BoardSimcoeMuskokaCatholic DistrictSchool BoardCounty ofSimcoeCounty ofSimcoeTiming ofRegistration

Attachment 8 to Staff Report DSR-104-13THE CORPORATION OF THE TOWN OF INNISFILBY-LAW NO. 077-13A By-law of The Corporation of the Town of Innisfil to amend ZoningBy-law No. 054-04, as amended, by rezoning the lands described asLegal description - Part of the North Half of Lot 22, Concession 3,Part of Lot 22, Concession 3, Parts 1 & 2 of Plan 51R-5794, Part ofLot 22, Concession 3, Part of Lot 22, Concession 3, Parts 1, 2, & 4 ofPlan 51R-7145, Part Lot 22, Concession 3, Parts 2 & 3 of Plan 51R-21905, and Part of Lot 22, Concession 3, as in RO66571, in the Townof Innisfil.WHEREAS the Council of the Corporation of the Town of Innisfil deems it desirable to approvean application to rezone the lands described part of the North Half of Lot 22, Concession 3, Partof Lot 22, Concession 3, Parts 1 & 2 of Plan 51R-5794, Part of Lot 22, Concession 3, Part of Lot22, Concession 3, Parts 1, 2, & 4 of Plan 51R-7145, Part Lot 22, Concession 3, Parts 2 & 3 ofPlan 51R-21905, and Part of Lot 22, Concession 3, as in RO66571, in the Town of Innisfil.AND WHEREAS authority to pass this By-law is provided pursuant to Section 34 and 36of the Planning Act, R.S.O. 1990, c.P. 13, as amended.AND WHEREAS Council has determined that no further notice is to be given pursuant toSection 34 (17) of the Planning Act, R.S.O. 1990.NOW THEREFORE the Council of the Corporation of the Town of Innisfil enacts as follows:1. Schedule “A” attached forms part of this By-law.2. Schedule “A”, Map No. 4 of Zoning By-law 054-04 as amended is hereby furtheramended by rezoning those lands as shown on Schedule “A” attached hereto from“Agricultural General (AG) Zone” to “Residential Full Service Exception Hold (R1FS-28(H)) Zone”, “Residential Full Service Exception Hold (R2FS-7(H)) Zone”, “ResidentialFull Service Exception Hold (R3FS-2(H)) Zone”, “Commercial Core Exception Hold (CC-11(H)) Zone”, “Open Space (OS) Zone” and “Environmental Protection (EP) Zone”.3. Notwithstanding the provisions of Section 3.14.1, for the purpose of this by-law theprovisions do not apply to prohibit:i) The final plan approval or construction of model homes for those lands where a0.3 metre reserve has been conveyed to the Town of Innisfil to control access tothe lot or block4. Sections 3.29, 4.5.6, 4.6.6, 4.7.6, and 5.7 of By-law No. 054 are hereby amended byadding new subsections as follows:“3.29._ Draft Plan Approval I-T-0704, Part of Lot 22, Concession 3Notwithstanding any other provision of this By-law, and more particularly notwithstanding any Holding Symbol (H) on the lands, where a model home agreement hasbeen executed between the Town and the owner, and where:a) Servicing is at the subdivision plan boundary; or

Attachment 8 to Staff Report DSR-104-13b) The required easements, agreements, and securities are provided to facilitateservicing to the plan boundary,One or more Model Homes shall be constructed within the Plan boundary prior toregistration of the plan of subdivision subject to the following restrictions:i) The type of Model Home shall be consistent with the zone classification in whichthe Model Home is to be located;ii)iii)iv)The Model Home shall be used for the purpose of a Model Home only and shallnot be occupied as a dwelling unit prior to the date of the registration of the planof subdivision, obtaining any required Building Permits and the satisfaction of anyterms and conditions of the Subdivision Agreement;The Model Home shall comply with all other provisions of this by-law as thoughthe units were constructed on the lot within the registered plan of subdivision; andThe Model Home shall comply with all applicable terms and conditions of the saidModel Home Agreement.”5. Section 2 Definitions, of By-law No. 054-04 is hereby amended by adding a newdefinition as follows:“Personal Service Establishment means a business where professional or personalservices are provided for gain and where the sale at retail of goods, wares, merchandise,articles or things is only accessory to the provisions of such services, including butwithout limiting the generality of the foregoing, barber shops, beauty salons, tailor shops,laundry and dry cleaning depots, shoe repair shops, etc.”6. Section 4.5.6 Residential Full Service Zone R1FS-Exception of Zoning By-law No. 054-04 is hereby amended by adding a new subsection as follows:“4.5.6.28 R1FS-28(H) (077-13) Map No. 41) Permitted uses in shall be in accordance with Section 4.5.1 and 4.5.2.2) All zone regulations for the R1FS zone shall apply to the lands zoned R1FS-28 withthe following exceptions:a) Minimum Lot Area 420 square metresb) Minimum Lot Frontage 14.3 metresc) Maximum Lot Coverage 40%For the purposes of this Section, lot coverage shall not include anunenclosed entranceway porch.d) Minimum Yardsi) front 4.5 metresii) interior side1.2 metresiii) interior side yard where a side yarddriveway is required to access a garage 0.6 metres on one side and3.0 metres on the other side

Attachment 8 to Staff Report DSR-104-13iv) exterior side4.2 metrese) Maximum Building Height 2 storeys and 10 metresf) Accessory Usei) Minimum Interior Side Yard 0.6 metreii) Minimum Exterior Side Yard 4.2 metres3) Notwithstanding the provisions of Section 3.13.4, to the contrary, the followingprovisions shall apply:a) Decks may be located no closer to:i) an exterior lot line than 1.2 mii) a front lot line than 3.0 miii) a rear lot line than4.0 miv) an interior side lot line than 0.6 metres provided the deck is less than 1.0metre in height. For decks that are greater than 1.0 metre in height it maynot be closer than 1.2 metres to an interior side lot line4) Notwithstanding the provisions of Section 3.13.5 to the contrary, the followingregulation shall apply to:a) An unenclosed entranceway porch may project into a required (side) yard amaximum distance of 1.5 metres.5) Notwithstanding the provisions to the contrary, the following regulation shall apply:a) Attached garages may project a maximum of 1.0 metre beyond the front wall thatcontains the front door of a dwelling, but in no case shall the wall containing anattached garage door be located less than 6 metres from the front or exterior sidelot line. No portion of the upper storey shall be setback greater than 2 metresfrom the garage door.b) Attached Garage Door opening(s) shall have a maximum width not greater than50% of the house width.6) Notwithstanding the provisions of Section 3.23.4 to the contrary, the followingregulation shall apply:a) Pavement width shall be a minimum of 3.0 metres measured at the lot line, and amaximum of the width of the garage door plus 0.2 metres measured from eitherside of the door.7) For the purposes of this section, R1FS-28, lot frontage, setbacks and lot area mayinclude one foot reserves.”8) For any new residential lot in R1FS–28 zone that abuts Lots 1 to 17 on RegisteredPlan 973, the lot width shall be no less than 18 metres, measured at the rear lot line.”7. Section 4.6.6 Residential Full Service Zone R2FS-Exception of Zoning By-law No. 054-04 is hereby amended by adding a new subsection as follows:“4.6.6.7 R2FS-7 (H) (077-13) Map No. 4

Attachment 8 to Staff Report DSR-104-131) Permitted uses in shall be in accordance with Section 4.6.1 and 4.6.2.2) All zone regulations for the R2FS zone shall apply to the lands zoned R2FS-7with the following exceptions:a) Minimum Lot Areai) Interior 335 square metresii) Exterior 390 square metresb) Minimum Yardsi) front 4.5 metresii) interior side 1.2 metres on one side, 0.6 metreson the other sidec) Maximum Building Height 2 storeys and 10 metresd) Accessory Usei) Minimum Interior Side Yard 0.6 metreii) Minimum Exterior Side Yard 4.2 metre3) Where a rear yard abuts or flanks a noise berm, the noise berm shall not beconsidered part of the required minimum rear yard and shall be in addition to therequired minimum rear yard.4) Notwithstanding any other provision of By-law 054-04, where an acoustical wallor fence is used to mitigate noise impacts, the maximum height of the acousticalwall or fence structure shall be 2.5 metres.5) Notwithstanding the provisions of Section 3.10.1, to the contrary, the followingprovisions shall applya) Decks attached to a dwelling unit shall be excluded for the purposes ofcalculating lot coverage for accessory buildings and structures.6) Notwithstanding Section 2.72, an unenclosed entranceway porch is exempt fromlot coverage in this zone.7) Notwithstanding the provisions of Section 3.10.1, to the contrary, the followingprovisions shall apply:a) The total lot coverage for detached private garages shall not exceed12% of the total lot area.8) Notwithstanding the provisions of Section 3.13.4, to the contrary, the followingprovisions shall apply:a) Decks may be located no closer to:i) an exterior side lot than 1.2 metresii) a front lot line than 3.0 metresiii) a rear lot line than4.0 metres

Attachment 8 to Staff Report DSR-104-13iv) an interior side lot line than0.6 metres provided the deckis less than 1.0 metre in height. For decksthat are greater than 1.0 metre in height itit may not be closer than 1.2m to an interiorside lot line9) Notwithstanding the provisions of Section 3.13.5 to the contrary, the followingregulation shall apply:a) An unenclosed entranceway porch may project into a required side yard amaximum distance of 1.5 metres.10) Notwithstanding the provisions to the contrary, the following regulation shallapply:a) Attached garages may project a maximum of 1.0 metre beyond the frontwall that contains the front door of a dwelling, but in no case shall the wallcontaining an attached garage door be located less than 6 metres fromthe front or exterior side lot line. No portion of the upper storey shall besetback greater than 2 metres from the garage door.b) Attached Garage Door opening(s) shall:i) For lot frontages of 11.5 metres and greater but less than 12.5metres, have a maximum width of 5.0 metres;ii) For lot frontages of 12.5 metres and greater but less than 14.3metres, have a maximum width of 5.5 metres; andiii)For lot frontages greater than 14.3 metres, have a maximum widthnot greater than 50% of the house width.11) Notwithstanding the provisions of Section 3.23.4 to the contrary, the followingregulation shall apply:a) Pavement width shall be a minimum of 3.0 metres measured at the lotline, and a maximum of the width of the garage door plus 0.2 metresmeasured from either side of the door.12) For the purposes of this section, R2FS-7, lot frontage, setbacks and lot area mayinclude one foot reserves.”8. Section 4.7.6 Residential Full Service Zone R3FS-Exception of Zoning By-law No. 054-04 is hereby amended by adding a new subsection as follows:“4.7.6.X R3FS-2 (H) (077-13) Map No. 41) Permitted uses in shall be in accordance with Section 4.7.1 and 4.7.2.

Attachment 8 to Staff Report DSR-104-132) All zone regulations for the R3FS zone shall apply to the lands zoned R3FS-2with the following exceptions:a) Minimum Lot Areai) Interior 285 square metresii) Exterior Lot 370 square metreb) Minimum Lot Frontage 9.75 metresc) Minimum Yardsi) front 4.5 metresii) interior side 1.2 metres on one side,0.6 metres on the other sided) Maximum Building Height 2 storeys and 10 metrese) Accessory Usei) Minimum Interior Side Yard 0.6 metreii) Minimum Exterior Side Yard 4.2 metre3) Where a rear yard abuts or flanks a noise berm, the noise berm shall not beconsidered part of the required minimum rear yard and shall be in addition to therequired minimum rear yard.4) Notwithstanding any other provision of By-law 054-04, where an acoustical wallor fence is used to mitigate noise impacts, the maximum height of the acousticalwall or fence structure shall be 2.5 metres.5) Notwithstanding Section 2.72, an unenclosed entranceway porch is exempt fromlot coverage in this zone.6) Notwithstanding the provisions of Section 3.10.1, to the contrary, the followingprovisions shall apply:a) Decks attached to a dwelling unit shall be excluded for the purposes ofcalculating lot coverage for accessory buildings and structures.b) The total lot coverage for detached private garages shall not exceed 12%of the total lot area.7) Notwithstanding the provisions of Section 3.13.4, to the contrary, the followingprovisions shall apply:a) Decks may be located no closer to:i) An exterior side lot line than 1.2 mii) A front lot line than 3.0 miii) A rear lot line than 4.0 miv) an interior side lot line than 0.6 metres provided the deckis less than 1.0 metre in height. For decks

Attachment 8 to Staff Report DSR-104-13that are greater than 1.0 metre in height itmay not be closer than 1.2 metres to aninterior side lot line8) Notwithstanding the provisions of Section 3.13.5 to the contrary, the followingregulation shall apply:a) An unenclosed entranceway porch may project into a required side yard amaximum distance of 1.5 metres. Stair may project an additional 1.0 m9) Notwithstanding the provisions to the contrary, the following regulation shallapply:a) Attached garages may project a maximum of 1.0 metre beyond the frontwall that contains the front door of a dwelling, but in no case shall the wallcontaining an attached garage door be located less than 6 metres fromthe front or exterior side lot line. No portion of the upper storey shall besetback greater than 2 metres from the garage door.b) Attached Garage Door opening(s) shall:i) For lot frontages of 9 metres and greater, but less than 11.5 metres,have a maximum width of 4.9 metres;ii) For lot frontages of 11.5 metres and greater, but less than 12.5metres, have a maximum width of 5.0 metres; andiii) For lot frontages of 12.5 metres and greater, but less than 14.3metres, have a maximum width of 5.5. metres.10) Notwithstanding the provisions of Section 3.23.4 to the contrary, the followingregulation shall apply:c) Pavement width shall be a minimum of 3.0 metres measured at the lotline, and a maximum of the width of the garage door plus 0.2 metresmeasured from either side of the door.11) For the purposes of this section, R3FS-2, lot frontage, setbacks and lot area mayinclude one foot reserves.”9. Section 5.7.4 Special Use Provisions of By-law No. 054-04 is hereby amended by addinga new subsection as follows:“5.7.4.11 CC-11 (H) (077-13) Map No. 41) In addition to the uses permitted in Section 5.7 the following uses shall also bepermitted:i) Long Term Health Facilitiesii) Mixed residential/commercial buildingsiii) Personal Service Establishmentiv) Hotel

Attachment 8 to Staff Report DSR-104-13v) Motelvi) Medical Clinicsvii) Seniors Apartmentsviii) Nursing Homeix) Live/Work Residential Dwelling Units separate from and ancillary to the usespermitted in Section 5.7.4.11 and each dwelling shall comply with the relevantprovisions of Section 4.10.6.8 of the RT-8(H) zone.x) Dwelling units on floors above the first floor and each dwelling unit, shallcomply with the relevant provisions of Section 3.92) Notwithstanding Section 5.7.1, drive-thru facilities are prohibited3) All zone regulations for the CC zone shall apply to the lands zoned CC-11 with thefollowing exceptions:a) Minimum Yardsi) Side Yard adjacent to a residential zone:• 1.5 metres for the first 4 metres in building height,• 3 metres for any portion of the building in excess of 4 metres in heightup to 9 metres in height;• 6 metres for any portion of the building in excess of 9 metres in heightup to 12 metres in height; and• 9 metres for any portion of the building in in excess of 12 metres inheight up to 15 metres in height.b) Maximum Yardsi) Front Yard 3 metresc) Maximum Building Height 15 metres and 4 storeysd) Maximum Density 100 units / hectaree) Off-Street Parkingi) Notwithstanding Section 3.23, 1.25 parking spaces per dwelling unit will berequired and shall be inclusive of visitor space requirements.ii)In addition to Sections 5.7.2h) and j) no parking, driveways, lanes or aislesshould be permitted between buildings and the public sidewalk.f) Loadingi) In addition to Sections 3.24.6 and 5.7.2 j), loading facilities shall be limited tothe rear of any building.”10. Holding Provision:On those lands zoned “R1FS-28(H)”, “R2FS-7(H)”, “R3FS-2(H)” and “CC-11(H)” suffixfollowing any residential zone symbol, only the uses existing as of the date of this by-lawshall be permitted until such time as the Holding provision is removed in accordance withthe provision of the Planning Act.

Attachment 8 to Staff Report DSR-104-13Prior to the removal of the Holding provision the Town shall be satisfied that the followingconditions are met:a) A development agreement has been entered into between the Town of Innisfil andthe owner of the property and registered on title to the property;b) Within a Waste Disposal Assessment Area, provision of all required studies inaccordance with the development agreement and the Town of Innisfil and County ofSimcoe requirements to demonstrate that there will be no unmitigatable public healthand safety risks;c) That the appropriate approval authority is satisfied that there is sufficient sewage andwater capacity and facilities available and that it has been allocated for that phase ofdevelopment.d) For blocks where site plan approval applies, it shall have been issued in accordancewith the Town of Innisfil Site Plan Control By-law No. 072-07 as amended.11. This By-law shall come into force and take effect on the day it is passed subject to theappeal provisions set out in Section 34 and 36 of the Planning Act, R.S.O. 1990,c.P. 13, as amended.PASSED THIS 10 th DAY OF JULY, 2013.____Barbara Baguley,MayorJason Reynar,Clerk

Attachment 8 to Staff Report DSR-104-13THIS IS SCHEDULE ‘A’ TO BY-LAW 077-13PASSED THIS 10TH DAY OF JULY, 2013.

TOWN OF INNISFIL STAFF REPORTSTAFF REPORT NO: DSR-108-13DATE: July 10, 2013TO:Mayor, Deputy Mayor and Members of CouncilFROM:Lockie Davis, Director of Finance and Customer Service/CFOSUBJECT:Information Technology Master PlanRECOMMENDATION:THAT the I.T. Master Plan report be adopted by Council; andTHAT the Manager of Information Technology be directed to utilize the findings andrecommendations in the report as the basis for developing future business plans andoperating and capital budget requests; andTHAT Council approve the I.T. Master Plan implementation projects as identified in DSR-108-13 utilizing the $75,000 funding approved by resolution CR-099-11.13.BACKGROUND:The approved 2013 capital budget includes funds to develop an Information Technology MasterPlan. Utilizing an RFP process, staff engaged the services of Prior & Prior Associates Ltd. todevelop the master plan. As part of the plan development the consultants interviewed theMayor, SMT and I.T. staff and circulated surveys to Council, staff and comparator municipalities.This input as well as the consultant’s observations of best practices from other organizationsassisted them in the development of their report.As reported to Council in staff report DSR-085-13 the Town had a 2012 operating surplus. Itwas recommended and Council approved through R-099-11.13 that $75,000 of the surplus wasto be used to fund capital initiatives identified in the I.T. Master Plan subject to staff providingdetails on how the funds would be utilized.ANALYSIS/CONSIDERATION:The I.T. Master Plan, attached to this report, indicates that the I.T. staff team has done a goodjob of establishing solid technical foundations and reliable core I.T. services for the Town ofInnisfil. Despite the relatively small staff complement, the analysis found I.T. Services isdelivering a high level of customer satisfaction with the range of services being provided.…/

Staff Report DSR-108-13 July 10, 2013Information Technology Master Plan Page 2 of 4Survey Result: IT Service SatisfactionEmerging pressures relating to changes in technology along with new demands from a growingmunicipality and staff population are placing increasing reliance on information technologysolutions to be as effective and efficient as possible. According to the Gartner I.T. ManagementMaturity Model (below), the Town currently is at Level 1 on a scale from 0 – 4. Being at Level 1or below is not unusual for smaller municipalities, however to realize more effective value fromI.T., the service area should be operating closer to level 3 and ultimately level 4.Gartner IT Management Maturity Model

Staff Report DSR-108-13 July 10, 2013Information Technology Master Plan Page 3 of 4In order to meet these additional demands and move to a Level 3 or above on the Gartnermodel, several projects and initiatives that will modify how I.T. delivers services are beingrecommended. These include finding efficiencies in existing software applications, developingpartnerships with other organizations, outsourcing some “commoditized” I.T. services andimplementing a revised I.T. governance model to ensure corporate needs are prioritized andaddressed.In order to implement some of the recommendations immediately, staff are requesting that thefunds approved by resolution CR-099-11.13 be utilized as outlined in the table below. A briefdescription of each new project follows.Item Cost EstimatedOperatingImpactAnticipatedStartNew orExistingProjectHosted Email 20,000 4,500 2013 NewFinancial Software Optimization Review 5,000 2013 NewFinancial Software Improvements (Phase1 of 2) 22,500 2,100 2014 NewMOAR Consulting - Review, backup 7,500 2014 NewIT Infrastructure Enhancements 7,500 2013 IT58GIS Solutions Plan 12,500 2014 NewTOTAL 75,000 6,600Hosted Email – This project involves engaging a third party to host the Town’s email system inthe “cloud” and not on the Town’s servers. This service arrangement would mean Innisfil doesnot have to purchase and implement hardware, software and backup infrastructure for email.Fewer demands are placed on I.T. staff to manage the email services, allowing more staff timefor other more specialized projects. Support is available from a dedicated team of emailadministrators who are fully trained on the selected solution and reduces the risk to theCorporation of a disruption in service from staff turnover and absences for this critical businesscommunication medium. Several municipalities are investigating this option with some largermunicipalities in Ontario having already made the change.Financial Software Optimization and Review – Current financial systems were implementedin 2003 and 2004. Since that time, capabilities of this software has changed as well as theTown’s processes and requirements. This project will involve a review of existing softwareconfigurations and integrations and an analysis of how they can be better leveraged to meet theTown’s requirements will be formailized into actionable recommendations. The resultingrecommendations would then be implemented over two years to be completed in 2015.MOAR Review and Backup – MOAR is Innisfil’s in-house developed software application forcustomer inquiries, building permits, animal licensing among other uses. This project proposesa third party review of the software and documentation. A secondary goal of this is to familiarizesome other software developers with the system to act as a backup programming and supportresource that would also reduce risk and vulnerability to the Town of an integral softwareapplication not be functional in the event of staff turnover.GIS Solutions Plan – This project will outline various solutions and processes to meet mappingand other Geographic Information System (GIS) needs outlined in the I.T. Master Plan as well

Staff Report DSR-108-13 July 10, 2013Information Technology Master Plan Page 4 of 4as other service area needs. Some review of existing solutions and requirements will beundertaken.Additionally, staff are recommending the following changes to the existing 2013 capital projectsto more effectively utilize funding that reflects recommendations contained in the IT MasterPlan:1. Transfer estimated savings of $20,000 from project IT68 – Information TechnologyMaster Plan to the new project “Financial Software Optimization Review” for a totalproject budget of $25,000.2. Cancel project IT41 – Server Replacement 2012 and transfer $10,000 allocated funds toIT58 – Disaster Recovery. By consolidating servers, not as many hardware servers arerequired. The additional funds will allow procurement of a storage device of adequatesize and provide implementation services and training for IT staff. Some upgrades toexisting servers will be required as well that will be completed with these funds.OPTIONS/ALTERNATIVES:1. Council could choose to receive the I.T. Master Plan as information only.2. Council could direct staff to revise the recommended projects by adding items notspecifically identified in the I.T. Master Plan and deleting recommended items to staywithin the $75,000 funding allocation previously approved.FINANCIAL CONSIDERATION:Council has already approved $75,000 from the 2012 operating surplus be used for I.T. MasterPlan initiatives. Staff are recommending spending these funds as per the schedule above. Allfuture financial requirements to implement other aspects of the IT Master Plan strategies will beaddressed through future operating and capital budget requests and related approvalprocesses.CONCLUSION:This report presents Council with the findings from the Information Technology Master Plan.The recommendation to adopt the report, direct staff to implement the recommendations and touse funds approved in resolution CR-099-11.13 will allow staff to immediately beginimplementing projects outlined in the plan.PREPARED BY:Grant CowanManager of Information TechnologyAPPROVED BY:________________________Lockie DavisDirector of Finance and Customer Service/CFO

R E P O R TMaster Information TechnologyPlanFinal ReportVolume 1May 20131

Table of ContentsExecutive Summary..................................................................................................... 41. Background ............................................................................................................. 61.1 Project Approach ....................................................................................................................... 61.2 Assessment Methodology ......................................................................................................... 61.3 Assessment Results ................................................................................................................... 61.4 Comparing Innisfil to Others ................................................................................................... 122. Future Directions .................................................................................................. 142.1 New Challenges ....................................................................................................................... 142.2 Future Directions ..................................................................................................................... 143. IT Strategic Themes ............................................................................................... 163.1 Continue to Invest in Technology Infrastructure for the Future ............................................. 163.2 Fully utilize Existing Corporate Business systems ................................................................... 173.3 Mobilize the Workforce ........................................................................................................... 213.4 Leverage Partnerships ............................................................................................................. 214. Enabling the Strategy ............................................................................................ 234.1 IT Governance .......................................................................................................................... 234.2 IT Service Delivery ................................................................................................................... 285. Why Invest in IT, Why Invest in this Strategy? ........................................................ 345.1 Invest to Save .......................................................................................................................... 345.2 Build foundations to support Town growth ............................................................................ 355.3 Managing better starts with the right information ................................................................. 356. Implementation Plan & Budget ............................................................................. 376.1 High Level Implementation Plan ............................................................................................. 376.2 Budget Implications ................................................................................................................. 387. Summary of Major Recommendations ................................................................... 40Table of FiguresFigure 1: Survey Result: IT Service Satisfaction ............................................................................. 10Figure 2: Gartner IT Management Maturity Model ...................................................................... 11Figure 3: Example Project Portfolio Report ................................................................................... 27Figure 4: Recommended IT Organization Structure ...................................................................... 32Figure 5: IT Strategy Implementation Highlights ........................................................................... 37Figure 6: Capital Budget Impacts ................................................................................................... 38Figure 7: Operating Budget Impacts .............................................................................................. 382

Executive SummaryIn today’s world technology has become all-pervasive. Whether banking from yoursmartphone, tracking a parcel to its destination, ordering supplies or gifts online orconnecting and communicating with friends and colleagues in all corners of the world –technology is at the centre of these connections and transactions.The worlds most successful businesses, from the largest to the smallest use technologyto power their business operations and deliver customer service excellence. So too doesthe Town of Innisfil. Access to technology has become ubiquitous and critical to servicedelivery in most departments. Email and smartphones power communications andcollaboration, systems that track customers requests and process applications forpermits and licenses ensure that tasks are allocated to the right staff, that they aretracked and completed, access to financial and performance data supports seniordecision making and customers access services online to pay for services or to make arecreation booking. These are but a few examples – quite simply, technology hasbecome so embedded into the organization that the Town could not function without it.With an understanding of the importance of technology to the future success of theTown, it engaged Prior & Prior Associates, a firm with extensive municipal IT Strategyexperience and expertise, to facilitate the development of a Five year Master IT Plan inearly 2013.The consultant’s current state IT assessment indicates that the Town has done goodwork in establishing solid technical foundations, including high speed internal networks,a corporate data centre and reliable core IT services. The IT team is performing well,with high levels of satisfaction with its services, despite its relatively small size.However new pressures are emerging: users and managers are demanding access tonew tools, devices and services that are not currently provided by the IT team. There aremajor opportunities for improvement in the way that the Town uses its core businesssystems (e.g. finance, HR and work management systems) to manage its businessoperations. It is clear that senior management expects IT to play a larger role inidentifying ways in which IT can deliver efficiencies, customer service enhancementsand cost savings in departments.To address these opportunities, the strategy recommends that the Town:1. Accept that IT should play a more high profile role as a strategic enabler ofeffective and efficient government,2. Endorse the strategic themes and major initiatives identified in the strategy,including;a. Continued investment in technology infrastructure for the futureb. Fully utilizing existing corporate business systemsc. Mobilizing the workforced. Leveraging partnerships with public sector partners to share costs andexpertize4

3. Implement the recommended IT governance model,4. Implement the recommended IT organization changes, including the hybridmodel of IT service delivery,5. Proceed to recruit a new IT Analyst (Helpdesk) position already approved in the2013 budget,6. Approve the creation of 2 new business analyst positions (2014 and 2016), and7. Endorse in principle the increased capital and operating funding needs for ITover the next 5 years.The strategy requires an increased investment in staff, technology & systems to bring ITservices to an acceptable level. Over the 5-year implementation time frame, an averageannual increase of $96,000 capital expenditure is recommended. Additional IT staffing,licensing, maintenance and other services costs will also add to operating costs over the5 year period.A major investment, undoubtedly, but the return on investment is clear. The strategy isexpected to deliver significant efficiencies and productivity benefits to staff throughoutthe organization.5

1. Background1.1 Project ApproachPrior & Prior Associates Ltd. were engaged in early 2013 to facilitate the development ofa Master Information Technology Plan.Interviews and workshops were conducted with the Mayor, CAO, all departmentalDirectors and staff, including representatives from Innisfil Hydro and Innisfil PublicLibrary. One-on-one meetings were held with IT staff to evaluate current technologyprovisions and assess staff capabilities. A SWOT workshop was also held with IT staff. ATown-wide IT survey was carried out to seek input from all staff with regard to thecurrent service levels and future requirements.As part of the process, Departments were asked to identify and prioritize theirtechnology needs over a 1-3 year and 3-5 year timeline. This input, combined with theconsulting team’s current state assessment and knowledge of municipal and industrypractices has formed the basis for the recommendations here.Throughout the process the consulting team has worked closely with the Manager of ITand Director of Finance, Customer Service and IT. The initial findings, the proposedstrategic directions and this final report were all reviewed and revised based ondiscussions with SMT.1.2 Assessment MethodologyAt the outset of the project, the consulting team conducted an assessment of thecurrent state of technology. Prior & Prior Associates assessment methodology looks atIT from two perspectives:1. The technology environment, which is assessed against a standardizedmunicipal technology architecture, developed by Prior & Prior Associates, thathas been tried and tested with many Ontario municipalities, and2. IT management processes, which are assessed against generally acceptedindustry best practices, and from the customer (through survey) andmanagement (through interview) perspectives. Gartner’s IT ManagementProcess Maturity Model is also used to provide a comparison with broaderindustry IT management practices.1.3 Assessment Results1.3.1 TECHNOLOGY ENVIRONMENTA. TECHNOLOGY INFRASTRUCTUREIn our assessment the core technology is appropriate for the size of the organization andhas been well managed by the IT Team. Customers report that core technologies, suchas their PC’s and laptops, the network connections, email, calendar and otherproductivity software meet their needs, perform well and are reliable. It is evident that6

the IT Team has employed a number of municipal best practices. Key positive features ofthe technology environment include:A robust corporate network based on high speed fibre connectivity to mostTown facilities and access to the Simcoe SCAN Wide Area Network,Appropriate PC and server refresh cycles in place,Operating System and MS Office refresh cycles in placeConsolidated printing using Multi-Function-Printers (MFP’s),Appropriate storage expansion plans and budget in place to support growingdata storage needs, andModern VOIP based Telecoms systemsThis core technology infrastructure provides a solid foundation from which to buildbusiness solutions that the Town can rely upon, and which will scale as the Town grows.However, feedback from staff and management and industry trends indicate that thereare some opportunities to improve customer satisfaction, offer new services andsimplify the management of the technology environment. These opportunities include:Providing broader choices to staff of the types of tools and devices they use toget their jobs done (e.g. Laptop or Desktop, Tablet or Laptop)Allowing staff to access IT systems and services remotelyProviding mobile technology to field staff to enable field based computingUtilizing cloud based services, such as hosted Email to reduce overall Town costs,increase flexibility, while maintaining service levelsUsing 3 rd party IT services to provide agility, expertise and to augment in-houseIT skillsB. BUSINESS SYSTEMS & SYSTEMS INTEGRATIONThe Town has purchased and implemented a number of business solutions that arewidely used in comparable municipalities including;Great Plains and FMW for finance and HR processesWorkTech for asset and work management processesESRI GIS technology for spatial and map based managementCLASS for recreation and facilities rentalsDrupal CMS for website managementIn addition the Town has also developed its own major system; MOAR, which managesland and property based processes (such as permitting, licensing and developmentapprovals). MOAR is also being used as a corporate CRM system.Again, the investments in these core systems form a solid base. But it is in the area ofbusiness system and business system integration where the greatest needs have beenidentified.In some situations (such as Great Plains), while the systems have been implemented forsome time, there are major improvements that are needed to ensure that the systems7

can be fully utilized, and the full benefits of the systems can be realized. In othersituations (such as the GIS) the Town has made necessary investments in technology,but has not fully completed the implementation, due to limited resource availability(primarily that GIS staff time has been allocated to IT support duties).Major opportunities include:The need for major enhancements to existing systemso Financial and HR systems to enable encumbrance accounting, improvedHR data and time and attendance management, improved workflows andto provide real time access to financial information for departmentalmanagers.o Full implementation of WorkTech as an Asset and Work Managementsolution – underway in 2013o Continued development of the Corporate GIS system, includingintegration with WorkTecho Continued development of MOAR as a corporate CRM and system fortracking land and property based processesA need to increase the number of system interfaces which streamline businessprocess and data flow between systems, eliminating duplicate data entry andreducing errors (e.g. Time & Attendance Payroll, GIS WorkTech, GreatPlains FMW)A requirement to implement a number of new solutions, including: an Intranet,an eAgenda solution, a corporate Drawing Management solution,A requirement for improved corporate reporting, performance measure trackingand dash-boardingC. CUSTOMER FACING SERVICESThere are two primary customer-facing systems; the CRM and the Website.MOAR has evolved into being used as the corporate Customer RelationshipManagement (CRM) system – that is the system that is used to track customerinteractions and requests. This is again a good strategy, but one that should beacknowledged corporately, and a plan developed to address additional CRMrequirements not currently met by MOAR.The Town’s website is currently being redesigned and re-implemented using moremodern web techniques and a more customer centric design. The website technology isDrupal, a solid open source web content management system, being adopted broadlyby many government organizations. The newly designed website will be launched inJune 2013.The Town’s website offers few online transactions, and this is an area where customerservice can be significantly improved using technology. Offering more services online(e.g. e-payments, permit applications, service requests) can reduce pressures on frontlineand back office staff, and improve customer service by offering 24/7, convenientaccess to services.8

However online services rely on internal processes working effectively, and businesssystems that support back-office and customer facing online processes being fullyimplemented. From a strategic perspective expanding online services should be tackledin the medium, not short term.SUMMARYIn summary, the Town has put in place many of the key technologies required, bothfrom an infrastructure and business systems perspective. Moving forward, the attentionof the organization needs to be directed toward investing in, evolving and growing theexisting business systems to more completely fulfill the needs of the corporation. Revisitingexisting processes, using technology to simplify and streamline how they workwill deliver many operational benefits and savings. As these corporate businessprocesses and supporting business systems become more robust, then the Town canfocus upon business system integration, data mining and extending services online.1.3.2 IT MANAGEMENT MATURITYThe IT team comprising one IT Manager, and two IT Analysts is comparatively small. Anadditional IT position, provisionally identified as a Helpdesk Analyst, has been approvedin the 2013 budget, but not yet recruited, subject to the recommendations of thisstrategy.The Team is responsible for the typical large array of IT team functions, including:Network & data securityHardware maintenance, upgrades and replacementsUser supportData networks, internal and between buildingsVoice communication systems including cellular devicesCorporate and service area specific software applicationsAdvising upon applications to improve internal business processesWebsite maintenance and supportGeographic Information System (GIS) support, updates, mapping and reportingSoftware support and maintenance contractsPhotocopier/printer/scanner contracts management and administrationProviding access to Government services through electronic gatewaysBusiness continuity planning – disaster recoveryThe IT Team handles the vast majority of IT related functions, and appears to be wellconsulted by departments at the right time on technology matters. IT is not currentlyinvolved in some areas including; SCADA technology management and Radiotechnologies in which they should become more involved in future.9

As part of the consultant’s IT assessment abroad internal IT customer satisfactionsurvey was conducted. Survey responsesindicate high levels of satisfaction with theIT Team, and the services the teamprovides.When asked “how would you rate ITservices at the Town”, 26% indicated theywere very satisfied, 66% were satisfied and8% neutral. No respondents indicateddissatisfaction. A telling commentsubmitted via the survey notes that IT“services provided are exceptional given thelimited amount of staff and financialresources available”.In our direct assessment the IT Team is doing a good job – within the known resourceconstraints it operates. A number of key strengths include:The IT team is delivering excellent customer service, as evidenced by surveyresultsThe IT Team has implemented the key foundational technologies, which arereliable and broadly meet the needs of the TownThe IT Team has creatively exploited open source alternatives (such as FreePBX,Helpdesk system) avoiding higher cost solutionsThe IT Team has Implemented helpdesk tracking and project tracking systemsThe IT Team demonstrated to the consultant a clear understanding of theopportunities for IT, a clear understanding of industry trends and a sense ofstrategic direction, though their ability to pursue this is hampered by resourceavailability.Indeed many of the challenges that the IT team faces are due to the limitationsassociated with the resource capacity of the team.Figure 1: Survey Result: IT Service SatisfactionIn almost every area of the town, processes could be improved, staff time couldbe saved and customer service enhanced by applying technology solutions tobusiness process challenges. However demand and expectations for technologysupport, advice and the implementation of new solutions far exceeds thecapacity of the current resources in IT.The lack of a currently dedicated helpdesk position means that support work issplit somewhat evenly between the three IT staff. As a result importantmaintenance and project work is frequently interrupted to address the needs ofcustomers with problems and issues. This has particularly hindered thedevelopment of the GIS, as the member of staff responsible for GIS in IT, is10

frequently drawn into operational support work. In many cases the IT Manager isdrawn away from strategic work into operational support.Because of the overwhelming demand and the operational, reactive nature ofthe team’s workload, IT has limited time to dedicate to proactively addressingcustomer needs, or to researching new opportunities and testing new solutions.IT staff are required to support and be knowledgeable in many, often noncomplimentarytechnologies which leads to the ‘jack-of-all-trades’ problemThere are a number of technologies and systems, where only one IT staffmember has experience and can provide support – leading to the risk of singlepoints of failure.In some areas IT staff simply lack the required deep technical skills to fullyleverage solutions, such as email management, network, remote access, andsecurity.Based upon our assessment, and using Gartner’s IT Management Process MaturityModel (Figure 2 below), the assessment indicates that the Town is operating at Level 1.Figure 2: Gartner IT Management Maturity ModelThis is characterized in the model as being in a reactive mode. That is, IT is frequently in‘fire fighting’ mode. The IT team has implemented processes to manage helpdesktickets, and their asset inventory, but have not yet allocated resources to the helpdeskor automated administrative and maintenance tasks that free them to be moreproactive.11

Operating at Level 0 or Level 1 is not atypical for small municipal teams. But, managingthe basic technology of PC’s, networks and email is not where the real value in IT is.Senior Management and the IT Team itself wants IT to operate as a strategic businesspartner, for IT and the departments to be collaborating more closely on businesssolutions that deliver more efficient, less resource intensive and cheaper governmentservices. They want technology and the Town’s use of technology to be more agile, theywant to be better positioned to quickly respond to emerging opportunities. SeniorManagement want their IT capabilities to be at a Level 3 or 4.Clearly there is some way to go to achieve this, and progressing from Level 1 to Level 3or Level 4 will take some time. However this strategy will better position the Town tobegin to make the required transition.1.4 Comparing Innisfil to OthersAs part of the development of the strategy the consulting team looked at a number ofcomparison metrics to assess the Town’s IT spending and staffing levels.1.4.1 SpendingThe Town appears to be currently spending approximately 1.0% of its overall budget onIT (staffing, hardware, software and services). This compares reasonably to othercomparable municipalities 1 where although there is a large range of 0.4% to 5.0%, themedian is 0.9% of total budget.However, the Ontario Municipal Benchmarking Initiative (OMBI) 2 suggests that thosemunicipalities that participate in their benchmarking spend on average 1.6% of theirtotal budget on IT (spend actually ranges from 1.0 – 2.0%).Furthermore we would suggest that comparing against local Ontario municipalities,which are, in our opinion, under-investing in technology may provide an inappropriatereassurance that the Town is spending at a suitable level.Against broader industry benchmarks for North America, Canadian local governmentexpenditures are low. A study from InfoTech 3 in 2010 suggests average IT expendituresfor North American municipalities is approximately 3.18%. Comparing against privateindustry, North American average spending on IT is approximately 4% of total revenue.So, while Innisfil IT spending levels may compare reasonably to comparatormunicipalities, we would strongly suggest that there is scope and justification toincrease spending on technology.1 Comparator municipalities include Caledon, New Tecumseth, Orillia, Georgina, Bradford WestGwillimbury, Whitchurch and Stouffville2 OMBI members include District of Muskoka, Region of Durham, Halton Region, Niagara Region, Regionof Waterloo, York Region, Greater Sudbury, Hamilton, London, Ottawa, Thunder Bay, Toronto, Windsor,Barrie, Calgary and Winnipeg3 InfoTech is a Canadian based provider of IT research and advice12

1.4.2 StaffingThe Town currently employs 3 Full Time IT staff (with approval to hire a fourth) tosupport and provide IT services to its 160 staff. This means that 1.3% of Town staff workin IT. This compares reasonably to the benchmark group, where the median is 1.2% oftotal staff working in IT. For direct comparison, Orillia has 5 IT staff, Georgina has 4 witha request an additional position in 2013, while New Tecumseth has only 2 IT staff.The results of the same 2010 InfoTech study cited above, suggest a North Americanmunicipality median of 2.8% of total staff are IT staff. Again, for the same reasons statedabove, we would strongly suggest that given the expectations and demand, there isscope to expand the IT team, beyond the four positions already approved.13

2. Future Directions2.1 New ChallengesThe Town’s technology approach faces new pressures and challengesInnisfil’s community is changing. An influx of new residents, many from largertown’s and city’s, brings with it expectations of services that new residents maybe familiar with from other places that they have lived (e.g. a tech savvymunicipality that offers online services and that communicates and engagesusing the web and social media).Societal expectations are changing. Increasingly municipal services are comparedwith other service sector services, such as banking and insurance whereincreased conveniences are afforded and now expected by customers, includingfor example longer opening hours and online or smartphone access to services.Changing town leadership. In the recent past a number of new Directors havejoined the Town. These leaders have worked in larger municipal organizationsand have experienced the benefits that technology can bring to their operationalareas. These leaders are bringing this experience to the Town, and anticipateimplementing similar solutions to optimize their operations.At the same time as changing expectations, the IT industry is experiencing major changeas well.Consumerization of technology. The pace of technological change has increased,and technology is more accessible to people in their day-to-day lives than everbefore. Often the devices that people staff at home today are better, newer, andmore flexible than the technology provided at their workplace. It’s not justdevices, the tools that staff use at home to communicate and collaborate withsuch as Skype, Google Docs, GoToMeeting and Dropbox offer better functionalitythan the tools that are available at work.New computing paradigms. The IT industry is undergoing a significant change.For the last 20 years or more, vendors have sold solutions that could be installedin the Town’s data centre by local IT staff. Adopting the Internet approach,vendors are moving to a model where they host the software and services andcustomers simply access solutions via the Internet. This creates new anddifferent challenges for the IT department including; required policy changes,data security provisions and internet connectivity enhancements for example.2.2 Future DirectionsBased on the IT assessment, feedback from management and staff and broadermunicipal trends, the goals of this IT Strategy are to ensure:That technology can gain a higher profile in the organization as an enabler ofstrategic change and operational excellence14

That technology resources and investment is increased to match the internalexpectations for technology enablement of Town servicesThat the Town is better positioned to take advantage of developments intechnology including offering expanded technology choices to staff, enablingmobile and remote working, offering online services to the Town’s customersand to become ‘cloud-ready’That the Town is positioned to work with public sector partners to ensure bestvalue IT services can be achievedThat the Town is positioned to take advantage of private sector IT services forcommoditized IT requirements to reduce costs, add flexibility to the Town’s IToperations and release in-house IT staff to work on more strategically valuablework.That the IT Team can become less operational and more strategic and proactivein identifying opportunities to use new technologies and solutions to enablecollaborative working, to achieve cost savings, to streamline business processes,and to deliver improved customer services.15

3. IT Strategic ThemesTo respond to these challenges, the IT strategic plan identifies four major themes, whichare:1. Continue to invest in technology infrastructure for the future2. Fully utilize corporate business systems3. Mobilize the workforce4. Leverage partnerships3.1 Continue to Invest in Technology Infrastructure for the FutureTechnology Infrastructure underpins almost everything that the Town does. ITinfrastructure includes email, voice, radio and data networks, servers, personalcomputers and online services. The reliance on this technology infrastructure increasesthe importance of maintaining and updating the infrastructure so that it can meetcurrent needs, remain secure and resilient and enable future aspirations.Just as the road and sewer networks require asset management plans, preventativemaintenance schedules, and need major renewals on a periodic basis – so too does thetechnology infrastructure. Ongoing appropriate levels of investment in technologyinfrastructure, ensures that the vital technology environment can continue to runefficiently, effectively and reliably.To date the Town has done a good job of building and managing this infrastructure,providing decent PC’s, fast network connections, reliable email services. The customersurvey indicates broad satisfaction with these core IT services. However managementinterviews also revealed increasing expectations from IT services and a demand toaccess tools that are not currently available at the Town (which have been implementedby other municipalities).So, building on already solid foundations the following key areas will be addressed aspart of this theme:Ongoing upgrades of core technologies (hardware, software, network) arecritical to maintaining reliability and to support new demands (such as videoconferencing or file sharing). This Strategy reinforces the importance of theTown’s existing IT Asset lifecycle plans and directs additional funding toward thecapital budget for replacement and renewal of PC’s, server, storage, networkand telecom infrastructure to ensure that service quality can be maintained.Over the next few years the Town will build a number of new facilities, includingthree Fire Halls, an Operations Centre and a new Hydro facility. Each of thesefacilities will require connectivity to the Town’s high speed fibre network, willrequire telecom services and other specific technology solutions. The IT team willwork in partnership with Facilities and Departments to ensure the requiredservices are provided.16

The IT Team will secure a 3 rd party, private sector partner to assist in themanagement of its technology infrastructure – accessing skills that the Towncannot afford to retain on a permanent basis, and releasing current IT staff tofocus upon use of technology in the Town.In terms of being ‘future ready’, the IT Team recognizes the opportunity that‘cloud’ computing has the potential to offer the Town. Over the course of thisstrategy the Town will explore and begin to use more hosted services whereappropriate. This will require the IT Team to conduct detailed due diligenceassessments to ensure privacy and data security requirements are fullyaddressed, and that Town requirements are appropriately addressed throughTown policy. Areas including email hosting, website hosting, backup, datastorage and disaster recovery will be explored, evaluated and implementedwhere appropriate for the Town.The Town will offer broader technology choices to staff than have been offeredin the past, while balancing the cost to provide and support these technologies.o The Town will support choice for smartphones and tablets (includingsupport for BlackBerry, iOS and Android devices). Mobile DeviceManagement (MDM) technology will be required to ensure that IT staffcan manage the devices and data security can be maintained.o The Town will expand the choices of devices available to users (e.g. PC,laptop, tablet), moving away from a one-size-fits-all model, to ensurethat the solutions that users have meet their needs.o The Town will offer new, modern workplace solutions that support thecommunications and collaboration needs of the organization (includingintranet, video and voice conferencing, screen sharing, file sharing,document collaboration)The Town will pursue increased server virtualization to reduce overall servercosts and energy consumption while also simplifying IT administration andincreasing resilience and redundancy.The Town will partner with Innisfil Hydro to implement a shared network tosupport the respective SCADA environments at Hydro and the Town. The Town’sIT Team will take on responsibility for the IT technology management portion ofthe SCADA environment for the Town (e.g. server hardware).The Town will implement required Fire radio upgrades, migrating from Analogservices (which are due to be retired) to Digital. Again IT will play an increasedrole in the Fire radio system, as a technical advisor – IT has not previously beeninvolved in any activities related to the Fire radio systems.The Town will enhance Council chamber technologies to support improvedprojection and other A/V improvements and to offer Council and Committeeweb streaming to the public.3.2 Fully utilize Existing Corporate Business systemsBusiness systems such as Great Plains, MOAR and WorkTech power the Town’s businessprocesses, track the work that staff do and allow the Town to analyze (and improve) its17

performance. These same tools allow staff and management to track a case, a complaintor an application from request, through all of the required steps, to completion. Theseimportant systems pay staff, handle invoicing and payments from suppliers andcustomers and manage the Town’s accounts.It is in this area that the Town can gain the most value from its investment intechnology; by streamlining processes and gaining management insight into processeffectiveness (e.g. how efficient is the Town at processing invoices, filling potholes,bylaw enforcement, responding to complaints). Quite simply, the more that paperbased processes (e.g. internal memo’s, work orders, utility locates) can be replaced withelectronic workflows, which eliminate duplicate data entry, time delays and thatconnect staff that receive the requests with staff that fulfill the request, or better stilldirectly with the customer, the more efficient the Town can become.The Town has implemented a number of the key business systems that it requires.However, in most cases the systems are not used to the fullest, or the electronicworkflow processes have not been completely streamlined to make them as efficient asthey could be. Strategically the Town will double down on a small number of keycorporate business systems and work to digitize key business processes into these mainsystems.This strategy reaffirms the Town’s long-term commitment to key Corporate BusinessSystems:Great Plains: for Finance and HR processesMOAR: for Property and Land based processes (including operating as thecorporate CRM)WorkTech: for Asset Management related processesSIRE: for Record Management processesESRI: for Spatial / Map related processesCLASS: for Recreation processesDrupal: Web ManagementThree key questions, or issues related to core business systems were raised during thedevelopment of the strategy.GREAT PLAINSSome staff were concerned about the suitability and ability of Great Plains to meet theTown’s needs of today and the future, and questions were raised about exploringalternative solutions, including SAP hosted by the County. Given the size of themunicipality our Consulting team recommends continuing with Great Plains and workingto address key needs and enhancements in the Great Plains solution. In general termsthere are limited alternatives in the ERP market place that are suited to municipalneeds, the costs of replacement are significant (> $250,000) and the return oninvestment is hard to demonstrate and achieve.18

MOARStaff and management also raised questions about the prudence of building a coresystem in-house. Building MOAR in-house is an atypical approach. Most municipalitieshave moved to purchasing their large corporate systems – and there are a number ofsolutions in the market for Land and Property process management. However theMOAR solution meets the requirements of the Town, and in some areas betters many ofsolutions available in the market, providing a ‘single property view’ – allowing staff tosee all of the transactions with the Town from a single address. That is a tremendouslypowerful integration tool for customer centric service delivery that many municipalitieswish they had.So, we recommend that the Town continue to exploit MOAR. However, the Town onlyhas one developer on staff that supports and develops MOAR. It should be cognizant ofthe risk associated with this ‘single point of failure’, and work to mitigate the risk infuture. Funds have been allocated in the recommended budget to secure backupresources to support MOAR.SIREThe Town has recently implemented a document management system from SIRE, whichit initially planned to operate as a corporate document management system. Thesystem has been broadly rolled out across the Town, but unfortunately challenges withthe system’s basic functionality, performance and overall usability and has meant thatthe solution has not met users expectations. The Town’s experience with the softwarehas been further frustrated by the fact that Sire has recently been purchased by Hylandwhich has led to a change in project personnel and approach. Customers and IT staffhave become frustrated, and the scope of the solution has now been reduced under thedirection of SMT.In our experience, document management projects are the most complex projects topull off successfully, because they require a complete change of thinking across thewhole organization. Document management technologies are often not as seamlesslyintegrated as users would like, and this creates a user backlash when they realize thatusing the document management system adds steps to tasks that they’ve been doingfor the last 20 years.Given its investment to date, the Town has to determine its future strategy with regardto SIRE.In order to mitigate further frustrations with the system, it is time to step back andanalyze more completely how the solution fits the Town’s requirements. This should bedone before the town wastes staff time, and or staff begin to see the solution as afailure - which could be the death of the solution.Given that a broad rollout has already occurred, the Town may consider refocusing itsattention toward a well-defined pilot area in a particular department, or to tackle aparticular business process, which could help determine the future viability of the19

solution. By focusing on one specific area and one particular business process, Townstaff can define any gaps with the solution and/or provide recommendations forchanges in existing business processes that will fit better with the SIRE workflow.Once the solution is fully implemented in the pilot business area, then the Town willhave a better understanding of the situations in which the solution performs well, andsituations where it doesn't.The Town could then reexamine its organization-wide strategy for the solution. It mayultimately be decided that the SIRE solution will only work in some areas and somethingelse will have to be defined for others. An analysis will define this and provide aroadmap for future development and implementation of the corporate documentmanagement solution.The full utilization of corporate software such as these major systems are ongoingendeavors – not one-off implementations. Software capabilities change and improve.Internal needs and priorities change. Organizations that get the most value from theircorporate systems do so by funding and resourcing ongoing enhancement of thesesystems. As a result the strategy recommends:Creating working groups and developing work plans for each of the majorCorporate Business Systems (listed above). These working groups shouldspearhead the following initiatives:o Conducting a review of processes and implement enhancements toFinance & HR systems (Great Plains and FMW) to streamline data entryand management processes, improve financial reporting, improvemanagement access to real-time financial data and projections,o Expanding the MOAR system to address additional needs includingenhancements to Permitting, Licensing, Planning, extending CRMcapabilities, offering services online (e.g. inspection booking, servicerequests)o Expanding the WorkTech system to handle all asset based processes(asset register, service requests, work orders, preventative maintenance)for engineering, water, waste water, roads and facilities, mobile accessfor field crews, integration with GISo Continued development of GIS data and systems to offer improvedaccess to spatial data internally to support decision making (e.g. locates)or for analysis, and to provide spatial information to the public.In addition to enhancing existing major systems the Town will look to implementa number of additional new systems including:o eAgenda: The Town will be implementing in 2013 an eAgendamanagement solutiono Intranet: The Town will implement an Intranet that can aid internalcommunication, collaboration and corporate cohesiono Electronic drawing management: The Town will implement a solutionthat can simplify drawing management, ensure effective sharing of20

3.3 Mobilize the Workforcedrawings, facilitate redlining, manage versioning and integrate with keysystems such as WorkTech and MOAR.For those staff that work in offices but who may need to access Town systems (such asbuilding automation systems) from home or while ‘on the road’, the Town will ensurethat policies and technologies are in place to support these needs. All staff should havethe ability to remotely access Town systems, subject to management approval. Forexample, facilities staff now have to be physically present at Town Hall to deal withissues with any of the building management systems (e.g. HVAC, etc). Remote access tothese systems could save trips and time and in some cases this may eliminate somecosts associated with call-outs.Improvements in networks, devices and solutions also now make it viable to connectfield staff to systems used by office staff. By accessing technology, data and systemsthat are available in the office, field crews can have access to maps and informationimmediately to hand, avoiding wasted trips to the office to check drawings and reviewinformation. For example, one person from the Town, with access to the rightinformation could carry out utility locates, which are currently carried out by fourseparate teams (including Innisfil Hydro crews). Crews can respond faster to customerrequests, as office staff can send requests electronically, in real time. Time spent by staffin the office to update records can be eliminated as crews can update work orders andasset inventory’s in real-time, electronically in the field. This all adds up to increasedoverall efficiency and means more time working and less time travelling into the officeto access information. This will lead to a significant boost in productivity.Specific initiatives in this area include:Providing remote (VPN) access to Town computing resources (email, files,applications) for all staff that require itImplementing a variety of mobile device form factors which support differentworking needs (e.g. in vehicle, Toughbook, tablet, laptop, smartphone, mobileprinting, connected vs. disconnected)Deploying a variety of mobile solutions connecting directly to back office systems(e.g. MOAR, WorkTech, GIS) for Bylaw, Building, Engineering, Water and WasteWater Services, Roads and other teams3.4 Leverage PartnershipsGiven the resource pressures that the Town faces, and the co-operative nature of publicsector organizations, the Town will seek ways that it can save or share costs andexpertise with local partners. This is a growing trend in the municipal sector where, forexample municipalities are working together to implement shared solutions (e.g.Aurora, Whitchurch – Stouffville and Newmarket are implementing a shared Webenvironment) or where an organization provides IT services to another to reusetechnologies and skill sets and to achieve cost savings (e.g. the City Guelph is providingTelephony services to Guelph Hydro).21

Specific initiatives in this area include:The IT Team will work to increase its ‘connection’ to industry events andassociations to better keep up to date with industry trends and newopportunities (MISA and other association memberships, journal subscriptions)The IT Team will explore joint purchasing avenues (e.g. OECM) to secure costreductions in IT procurementWith the pre-existing close partnership between the Town, the Library andInnisfil Hydro, building an IT partnership between these groups is a fertile areawhere sharing knowledge, effort and partnering on particular projects could becost effective for the partners. The Town will establish an IT working committeeof technical and management staff from the Town, Hydro and the Library toexplore and pursue jointly beneficial partnership opportunities.The Town will seek to build stronger partnerships with Simcoe County with aparticular focus upon GIS, potentially piggy-backing on Simcoe’s existing publicfacing GIS resourcesThe Town currently works with Essa to share some IT services (Innisfil hostssome applications on behalf of Essa, including MOAR and Great Plains), and willcontinue to explore further IT partnership opportunities with neighboring andregional municipalities in future.22

4. Enabling the StrategyTwo major elements will be critical to enabling the strategy; changes to IT governance –the way in which important IT decisions are made and priorities set and changes to ITservice delivery – the way in which the IT service is delivered to achieve the best valueand return for the organization.4.1 IT GovernanceDecisions related to technology have an increasing corporate reach and often may havea significant operational impact in departments. Many of the key decisions related totechnology are actually not technical in nature, but instead are business decisions, suchas - which project should we do first, can we delay this project to do another, how muchare we willing to spend on this problem?It is generally accepted in the IT industry that because of its importance to operationalexcellence, technology requires more senior level attention than it has received in thepast. A growing trend in municipal IT governance is for the creation of a senior level ITsteering committee that take responsibility for IT strategy and IT decision making, basedon advice from IT professionals.We suggest that part of raising the profile of IT, means that Innisfil’s SeniorManagement Team (SMT) and departmental leaders need to become more activelyinvolved in IT decision making.Therefore the IT Strategy recommends the creation of a corporate IT governance model,which engages the Town’s senior management, staff and IT at various levels in theorganization, to create a partnership approach to technology decision making.The IT Governance Model is built upon four components:A. Decision making groupsB. Policies and standardsC. ProcessesD. MetricsA. DECISION MAKING GROUPSIT Steering CommitteeThe IT Steering Committee is a senior level group responsible for overseeing, on anongoing basis, the implementation of the technology strategy, and working to ensurethat strategic priorities are being appropriately tackled. It is recommended that SMT 4 ora subset of SMT members take on this role of overseeing and guiding technology at theTown. The key roles of this group would be:4 Note that if SMT are to take on the role, a separate meeting from the regular SMT meeting should beestablished for SMT to act as the IT Steering Committee. IT should not be added to a regular SMT meetingagenda.23

Setting priorities, resolving conflicts, aligning IT decision making with corporategoals, helping allocate resources appropriately, and approving recommendationsupon key initiatives and strategic IT decisions.Reviewing major shifts in strategy or technologiesReceiving major project updates/briefingsReviewing / monitoring the overall project portfolio statusApproval of new business casesMonitoring progress against IT StrategyAnnual progress report to Council against IT StrategyJoint Working GroupsBased on industry experience, those organizations that are most successful at takingadvantage of technology are those in which the business areas, not IT, have takenownership of systems, and have worked in partnership with IT to drive the use ofsystems to solve their business needs. IT should not own business systems. It is thedepartments themselves that have a greater stake in the success of technology systemsthat help them operate their business. Furthermore in many cases the larger IT systemsare used across departments (MOAR, WorkTech, GIS) and so initiatives and work plansmust be coordinated.One way of ensuring business involvement and coordination is through theestablishment of joint working groups configured around major business systems. Thesegroups should involve key stakeholders (representatives from those business areas thatuse and or rely upon the business system) and IT staff. Typically a business leader, notan IT staff person, should chair the group. These groups should be responsible for:Working collaboratively to identify and prioritize initiativesReviewing new projects and initiatives (including upgrades)Overseeing and participating in the delivery of projects and initiativesMonitoring projects and assist in resolving issues and risksEstablishing standards, policies, guidelines, procedures and best practices for theuse and operation of the systemThe strategy recommends that groups for MOAR, WorkTech, ERP (Finance and HRsystems) GIS and SIRE be established.In some cases, the GIS for example, there may be rationale to establish user groups forsystems that are very widely used. These groups should be separate from the workinggroups, and should be a forum in which users can share experiences, where training,tips, best practices and standards can be communicated and where members cancontribute ideas for improvements and changes.24

B. POLICY & STANDARDSIT PolicyThe strategy outlines a number of new directions for technology, examples includeremote and mobile working, which may have employment conditions implications.These new directions must be supported by corporate policy shifts that support andenable these activities, both from a technology and a HR perspective.We recommend that the town develop a new IT policy framework that is flexible anddesigned to accommodate change. The policy framework should address the followingtopic areas at a minimum:Acceptable use of technologyPassword policyRemote access policyNetwork access policyThird-party access policyAntivirus policyMobile device policyRemote working policyData protection policyPhysical access policyTechnology purchasing standardsBecause of the frequency of potential change, it may be advisable to considerestablishing an overarching IT policy, with attached schedules that can be revised oradded as needed by approval of the IT Steering Committee. The IT team would lead thedevelopment of the policy framework and schedules in consultation with keystakeholders from HR, legal clerks and others, and would recommend draft policies tothe IT Steering Committee for approval.In the future, work identified by this strategy, such as the adoption of cloud computingand data sharing with partners may necessitate additional policies.Long Term Work PlansIn the case of all of the key systems (MOAR, Finance/HR, GIS) the strategy allocatesfunding to secure external assistance to help review current system set up andassociated processes, to identify opportunities and gaps, and recommend a multi-yearwork plan.C. PROCESSESThere are different work types that the IT team deals with. Some work is reactive toproblems that users face, while other work is planned. It is important that theorganization understands the distinction between the different types of work, and thateach of these types of request are handled in a different way. The work types aretypically categorized into three discrete areas:25

Type1. HelpdeskrequestsDescription / ExamplesIncidents, problems (e.g. Outages, errors, crash)Service requests (New user, new device)2. Change requests System changes (new or edit report, configuration change)Small initiative (website change, process change, smallapplication enhancement)3. Projects Existing system upgrades, enhancements, new modulesNew systems, technologies and productsIT must make it clear to customers, and the organization as a whole, how each of theseprocesses are handled and managed.The helpdesk process is already reasonably well defined, and will be better supportedonce helpdesk staffing is in place.Moving forward the IT team, with the support of the IT Steering Committee, shouldimplement clear process flows, documentation and supporting materials (e.g. forms,documents) for change requests and project requests. This will allow these requests tobe made in the right way, and then tracked, approved and reported upon asappropriate. A suggested process flow has been included in Volume 2.Project ManagementThe town should consider adopting a standardized project methodology (based on PMIor PMBOK) for IT projects, to improve its project outcomes. Many other municipalitieshave implemented similar processes and fellow MISA members will be willing to sharetheir methodologies and experiences. The province of Ontario also has a projectframework that it makes available to municipalities for them to adopt and adapt.D. METRICSProject Portfolio ReportingIn addition to this the IT team, again working with the IT Steering Committee, shoulddevelop a set of IT project portfolio reports that allow both IT management and the ITSteering Committee to monitor project progress.26

Figure 3: Example Project Portfolio ReportOther metrics, including the following items should be defined and reported on aregular basis to IT Steering Committee.Strategic plan implementation progressHelpdesk performance (against agreed service standards)Change request handlingNetwork performance (against agreed service standards)Training performance (against goals)Staff / resource utilizationFinancial indicators (budget vs. actuals)Annual Survey and Report to CouncilIn developing this strategy a customer satisfaction survey was conducted. This creates abaseline assessment of current satisfaction levels. Given the strategy recommends anumber of changes, and specifically because of the planned addition of helpdeskposition, it is important to measure against this baseline. It is best practice andtherefore recommended that the town conduct an IT satisfaction survey on an annualbasis.In addition we also suggest that the IT team develop an annual IT report (focused uponbusiness outcomes, not technical stats) to be reviewed by the IT Steering Committeeand presented to council.27

4.2 IT Service DeliveryTo accommodate the new demands, and achieve the goals laid out in the strategy theway that IT is delivered at the Town will need to change somewhat.IT service delivery must become more:Agile and responsive to new and emerging needsProactive and strategicTo achieve this, we suggest three key things; adopting a hybrid IT model – using theprivate sector to provide some IT services, adding specific in-house IT resources toaddress key gaps and considering revising the reporting relationship for IT.1. ADOPTING A HYBRID DELIVERY MODELTraditionally the IT team has undertaken most of its IT work in-house, occasionallycontracting in for piece-work where technical expertise has been required.The reality of modern IT, particularly with small teams, is that maintaining all of thenecessary skills and resources in-house to manage the Town’s complex technicalenvironment is impractical. To do so would mean hiring a large number of additionalstaff.Smart IT organizations rely on a small team of in-house IT staff, who in turn work with anetwork of trusted partners, vendors and solution providers to deliver the requiredservices. The focus is upon "getting it done" rather than IT staff doing it themselves.This is, what we call a hybrid model of IT service delivery that relies on a combination ofinternal IT and business skills and market based expertise and services. Ultimately thismeans that the IT team, and the IT Manager specifically take on a new role, that is lesshands on, acting as a coordinator or orchestrator of IT services.We recommend four approaches that will move the Town toward a more formalized,hybrid IT service delivery model.A. Retain Third Party Services for Technical Infrastructure ManagementSome of the IT systems that the Town operates are specialized to the municipal line ofbusiness such as tax management and building permitting systems. However othertechnologies, such as networks, servers, file storage and email, are more generic.Hospitals, construction firms, banks and other organizations typically use the samesystems. It is these areas of IT that have become more commoditized for which directservices are available in the open market. Private sector firms can be used to manage,operate and support these services on behalf of municipalities.The current IT staff fulfill these functions now however they lack expertise andexperience in this area. The Town doesn’t have the requirement for full time staff in thistechnical area. So, by using the open market the Town can access the required skills,without having to commit to a full time resource, or to recruit, manage and train thatstaff person.28

Benefits include:Resources are available on an as-needed basis, on-demandVendor resources work in many environments, and bring industry wide bestpracticesResources have skills in specific areas, have experience in other organizations,and are not learning on the job as in-house staff may beRecruitment, management and training of staff is responsibility of the vendorWe recommend that the IT Team secure the ongoing services of a third partytechnology provider on a retained basis to support and manage the complex technicalenvironment – under the direction of the Town’s IT Manager.These services will be used to manage technologies that current IT staff don’t havedetailed domain expertise in. Funding for 3-4 days per month has been recommendedfor this purpose. In addition, funding has also been allocated to use the same, ordifferent service providers to provide ad-hoc services in support of particular technicalprojects (such as virtualization and disaster recovery implementation).B. Retain Third Party Programming ServicesTo mitigate the risks identified earlier in this report of having a single staff persondeveloping and supporting a major corporate system (MOAR) budget has been allocatedto provide 3 rd party backup support for MOAR. It is recommended that the Town retainthe services of a programmer to carry out a code review of the existing codebase, adocumentation audit, and to provide additional backup resource effort to assist in thebuild out of MOAR.C. Continue to use Software Vendors / Suppliers to Support Business SystemsSoftware vendors (such as Diamond, who provide and support the Great Plains solution)will continue to provide support to the major business systems.D. Use Consulting Services to Set StrategiesThere is clear value in engaging experts in the right measure, at the right time. Feedbackindicated that management and staff in departments are not fully aware of what thesystems that the Town has implemented are actually capable of. Therefore it isimportant to engage consultants that have experience of implementing solutions, andthat understand the full capabilities of the solutions that the Town operates. They canthen help guide the Town to develop plans that can take full advantage of systemscapabilities to address the business challenges that the Town faces. The Strategyrecommends budget allocations to consulting resources to do just this.2. BUILDING THE RIGHT SERVICES AND SKILLS IN-HOUSEWhile the Town can rely on the market to deliver certain services, there are otherswhere it makes more sense for those skills and expertise to be retained in house. This isparticularly true in areas where relationship building is a key requirement, where theresource demand can justify a full time staff person (that is likely cheaper if recruited29

directly by the Town) and where developing detailed understanding of municipalbusiness processes is needed.Establishing a helpdesk and securing resources with Business Analyst skills are two keyareas where retaining in-house staff makes business and strategic sense.2.1. Establishing a Help DeskThe IT team handles all IT problems and issues. Customers currently contact one of theIT staff via phone, by walking up to office or by logging a request online. Helpdeskrequests cover a variety of things from the simple: password resets and the new user, tothe more complex and involved problems involving PC’s, cellphones and softwareconfigurations.The IT team has implemented some good practices. All IT requests are tracked fromreceipt to resolution in a helpdesk system. Using this historic data as a basis, it appearsthat the IT Team deals with approximately 2200 requests annually or 185 calls permonth. Based on industry average request resolution times (average 20 minute requestresolution), this amounts to approximately 0.8 of an FTE. So, of the 3 current ITresources, nearly a whole FTE equivalent is taken up handling operational IT requests.The IT team currently handles requests using the ‘next up’ approach: the next IT staffmember that is available responds to the request. In some cases this means that IT staffaren't available when needed, but most importantly this approach disrupts ITmaintenance and IT project work, and keeps all of the IT staff (including the IT Manager)operating in a reactive mode. The objective of setting up a dedicated helpdesk isprimarily to release the current IT staff to focus upon tasks and work that adds morevalue.Best practices and industry analysis suggest that the Town has reached a stage wherethey should establish a formalized help desk and devote dedicated resources to it(Gartner 5 suggests 1 helpdesk FTE per 70 users, other industry data ranges between aratio of 1:70 - 100 users).A helpdesk would provide:A lower cost resource to handle simpler, repetitive IT tasksA single contact point for requests (a single helpdesk phone number)Always available, complete office hours coverageA consistent database of issues and resolutionsA better knowledge and ability to respond to common issues and trendsA fourth IT staff member was approved in the 2013 budget. It is recommended that thisrole be established as an IT Analyst (Helpdesk), acting as the single point of contact forthe operation of the helpdesk. With the remaining 0.2 FTE being allocated to routine ITmaintenance tasks (log checking, backup processing) and projects (such as desktop PCreplacements).5 Gartner is a leading international IT Analyst and Advisory service30

In setting up the helpdesk function, the IT team should focus upon communicatingprocesses, setting service standards (e.g. target response and resolution times) anddeveloping meaningful performance measures to track and report performance from anIT Management and Senior Management perspective.2.2 Business AnalystLarger organizations separate out IT roles, because specialist skills are required fordifferent functions – it is unusual and difficult to find staff that are good at all of theroles required in IT. For example, in larger municipalities Project Manager, BusinessAnalyst, System Analyst, Network Specialist, Helpdesk Analyst (and many others) areseparate job roles. At Innisfil single ‘jack-of-all-trades’ Systems Analyst IT staff fulfill allof these roles.Given the increased focus on business systems suggested by this strategy, this is thearea that requires additional resources and attention.To be successful before an IT project can begin or a technology solution can be chosen,the business problem must be fully explored and understood, the project must bescoped, and the scope agreed with all stakeholders. Without getting this part right, theTown may implement the wrong solutions, to the wrong problems, with unsatisfactoryand costly results.Leading this definition of the needs of the organization requires different skills from thetechnical skills required to ultimately implement the chosen solution (which is the roleof the current Systems Analysts). The skills the Town needs are those of a BusinessAnalyst. With the work plan that is laid out in this strategy, we believe that the Townshould consider, and can justify, hiring a full time Business Analyst (BA) in 2014. This BAwould play a central role in projects including the Intranet, Finance system businessprocess redesign and enhancements, MOAR development.Because of the skills that Business Analysts bring in terms of process analysis, andprocess improvement, these skills can be put to use on more broad corporate anddepartmental projects that do not necessarily involve technology. The Town may wishto consider positioning the Business Analyst as a corporate resource to work oncorporate wide and strategic initiatives. If so, this position may be located outside of IT.We have seen similar arrangements in other municipalities, but would caution that it isimportant that the BA is not seen as an ‘alternative’ to the IT team – this would becounter productive. It is imperative that the Business Analyst works closely with the ITteam, with clearly defined roles and responsibilities, on technology and businessprojects.Given the pivotal importance of the Business Analyst role, and what we fully expect willbecome a growing reliance upon these skills, the Town should also budget for anadditional Business Analyst position in 2016.31

3. NEW IT ORGANIZATIONThe recommendations contained in this strategy will result in an IT organization asshown in Figure 4 below.In this model, the IT Manager oversees the internal IT team, including helpdesk, andsystems analyst staff. The IT Manager also manages and coordinates a network of 3 rdparty providers in support of the delivery of the overall IT service.Clearly it will be important for the IT Manager and IT Team to work closely with theBusiness Analyst’s on projects.Figure 4: Recommended IT Organization StructureProject Resourcing (Contract Resourcing and Backfilling)Projects that have insufficient resources have a high propensity for failure. Squeezingmore work into existing workloads simply doesn’t work. The Town must recognize thatsome of the technology projects it undertakes are large undertakings that should not beunder-estimated. In many cases the resource costs of the project will far outweigh thecost of purchasing a technology.The practice of using short-term contract resources (6 months – 2 years) for majortechnology projects is widely employed in other municipalities. This is often used tobackfill departmental or IT staff, to release in-house subject matter experts to work onprojects. The Town should consider using this approach; funding staff resources viacapital budgets for major IT initiatives, to ensure successful outcomes.4. IT REPORTING RELATIONSHIPGiven the need that we have outlined to give IT a higher organizational profile, thestrategy has recommended two primary ways of achieving this: a new IT Governancemodel, which engages SMT in IT decision making and changes to the IT OrganizationStructure.32

The IT organization is currently housed within the Finance, Customer Service and ITDepartment. Where IT tends to be embedded within an operating department (in thiscase the Finance department), IT needs tend to get subsumed beneath the broaderdepartmental objectives.In our experience those municipalities where the IT leader (Director, Manager) is part ofthe Senior Management Team, IT performs better and is more likely to be directlyinvolved in supporting the activities and initiatives of all departments. We believe thatthis is not necessary at Innisfil – establishing the IT Steering Committee at the SMT levelshould provide sufficient opportunity to align IT with corporate priorities.33

5. Why Invest in IT, Why Invest in this Strategy?To implement the strategy requires increased in investment in IT, both capital andoperating.The strategy maintains that this investment is warranted, as it will build the foundationfor delivering service excellence, efficient and effective government and for meetingcustomer’s expectations.5.1 Invest to SaveIT should be seen as an investment – a long-term investment in increased productivityand improved customer service. The investment is in building a platform, the digitalfoundations for delivering efficient services. This is investment that will keep deliveringbenefits year over year by enabling corporate flexibility, releasing capacity to grow andadd new services, without adding new administrative staff and hence new costs.Investment in IT should be seen as “investing to save”. The Town makes investmentsupfront in technologies and expects to receive pay back, year over year on an ongoingbasis. But, technology projects should be considered in the longer term on their abilityto transform services, achieving future cost avoidance, not just immediate cost savings.A pay back of three to five years is a reasonable time frame for IT investments.Many of the solutions that the Town plans to implement over the course of the strategyare expected to deliver significant time savings. Examples include: The implementation of Time, Attendance and Scheduling solutions for a 160people organization can be expected to deliver time and cost savings equivalentto over $100,000 in data entry, auditing and overpayments in error. Online recruitment and applicant screening processes have been demonstratedto save 10’s of hours per recruitment process, both in HR and in the recruitingdepartments. Significant cost savings can be achieved by the Town and Innisfil Hydropartnering (and sharing costs and technologies) on a joint SCADA solution Significant time savings are expected to be accrued from streamlining financialsystems data entry though systems integration Access to real time budget and expenditure data will allow Directors andManagers to more effectively and accurately manage their budgets Significant reductions in time spent by field based staff are expected to beachieved by providing mobile technology to these staff (previous experienceindicates for example that building inspectors have saved up to ½ an hour perinspection by completing all necessary paperwork electronically while on site. Atthe City of London, ON fire inspectors are carrying out 25% more inspectionssince they implemented mobile inspections tools). Online applications for permits, licenses and development approvals can beexpected to save staff time currently involved in data processing applications(estimates range from 10 – 30 minutes per application). Additional time-savings34

can also be expected by allowing customers to check the status of theirapplications online – reducing redundant calls into the town to check on status.Municipalities that have implemented these solutions for developmentapplications have seen 5 – 10 hours time savings per development application.Streamlining of the utility ‘locate’ process would allow one staff member,instead of 4 crews to carry out ‘locates’, achieving significant time-savings.So, many of the investments in technology, specifically in business systems, aredesigned to save time for staff and customers alike.5.2 Build foundations to support Town growthThe Town is poised to grow over the coming years. The pace and volume ofdevelopment and building is expected to accelerate, new facilities and newinfrastructure will be added to the Town’s responsibilities. This growth will placepressures on existing service delivery avenues, as volumes of service requests,applications for permits and licenses and customer expectations for services grow.As the Town grows, ‘systems’ are required to ensure that it is operating effectively. So,the focus of the Town should be upon ensuring that its business process and technologyfoundations are well established now. Building these efficient business processes andsupporting systems now, will ensure that as the Town can contain its costs as it grows,as it can minimize the number of staff that it needs to hire to support these businessfunctions.5.3 Managing better starts with the right information“If you can’t measure it, you can’t manage it”.Experience has shown that if service managers can access the right data they can usethe data to identify the best and most efficient ways of delivering services.More effective information management, tracking and analysis as to the work that staffdo and how staff time is spent will lead to many opportunities to streamline operationsand reduce costs. For example, one City found by analyzing their own data that nearly33 percent of the wastewater department’s effort was spent resolving problems at just1.4 percent of customer sites. With this information, the city developed andimplemented a repair plan that resolved these ongoing issues and ultimately reducedcosts. It’s these types of insights, driven by information, that help organizations savemoney and deliver better value.Access to data and information in real time helps Directors and Managers monitor andmanage their programs, and direct staff to ensure that services are running smoothly.Changes can happen in real time, resulting in immediate improvements to servicequality and effectiveness. Cities, such as Waterloo, that have implemented real timemanagement dashboards for the Building Department, have made significantimprovements in customer satisfaction and staff efficiency.There are many hidden ways in which the Town’s processes are manual and inefficient.One example cited at Innisfil was the utility locates process. Because information is not35

managed in an integrated way, and technology is not available to get the rightinformation into field crews hands, this process currently requires four (4) separate fieldcrews from different Town departments to go onsite to fulfill a locate request. This is aninefficient use of staff time, takes longer than necessary to deliver the service, andpresents a poor impression of the Town to customers. With data captured, and availableto field staff in the right way, a single staff person could carry out this function for theTown, saving time and delivering better customer service and value. It is not hard toimagine that there are many similar examples, seemingly small gaps in information orprocess, in almost every part of the organization that are ripe for improvement..36

6. Implementation Plan & Budget6.1 High Level Implementation PlanFigure 5 below illustrates, at a high level, the key initiatives that will be tackled over thecourse of the strategy.2013 2014 2015 2016 2017IT Governance &working groupsestablishedFinance systemsreviewAgendaManagementsystemJoint SCADAsystem (w. Hydro)WorkTechplanning andimplementationCYOD forsmartphonesSalt managementfacilityNew websiteIT Analyst(Helpdesk)recruitmentLifecyclereplacements &Systems upgradesNew facilities (firehalls, hydro)Finance systemsenhancementsPartnershipworking groupsOneCallGIS web mappingTime andAttendancesystem3 rd party ITcontractsMOAR review andenhancements(subdivision,licensing, permits)Exchange upgrade/ migrationNew MS OfficeSIREenhancementsRemote / MobileaccessBusiness AnalystrecruitmentLifecyclereplacements &Systems upgradesNew facilities (opscentre & fire hall)Finance systemsenhancementsPublic GISmappingHR system reviewand OnlinerecruitmentOnline servicerequestsOnline permit andlicenseapplicationsFire digital radiotransitionRoad Patrolintegration w.WorkTechField workermobile tools(building, bylaw,engineering,water, locates)FacilitiesmanagementsolutionLifecyclereplacements &Systems upgradesClaims, insuranceand contractsmanagementsystemElectronic drawingmanagementsystemBusiness AnalystrecruitmentLifecyclereplacements &Systems upgradesFigure 5: IT Strategy Implementation HighlightsNew facility (firehall)Council chamberprojection systemreplacementTown halltelephone systemreplacementLifecyclereplacements &Systems upgradesThere are many more initiatives that have been planned (almost 150 in total). A detailedimplementation plan, which identifies all of these initiatives, including budget estimatesis included in Volume 2 - Appendix 5.Of course, the Town should expect new initiatives and ideas to appear over the courseof the implementation of the strategy which may change priorities and timelines37

somewhat. However, this broad plan should be a reasonable yardstick to measuresuccess over the coming years.6.2 Budget ImplicationsCAPITALThe following capital budget costs are incurred through the recommended strategy.Year Budget Requirement Existing Capital Budget Capital Budget Increase2013 91,500 (51,500) 40,0002014 344,000 (117,050) 226,9502015 218,950 (100,870) 118,0802016 137,000 (64,130) 72,8702017 200,000 (147,430) 52,5702018 65,000 0 65,000Average annual capital increase: 95,912Figure 6: Capital Budget ImpactsThis reflects the costs required to fund the implementation of new solutions andincreased investment in technology infrastructure and refresh programs.Clearly there is a bulge of spending in 2014, to catch up on work in a number of areas.On average this equates to an increase of approximately $96,000 per annum in capitalspending on IT. This in absolute terms is an increase of 42% over and above the 2013 ITcapital budget. However, this would increase the proportion of the Town’s capital spenton IT moderately, raising the proportion from approximately 0.8% to 1.2%, all thingsbeing equal.OPERATINGThe following increased operating costs are incurred.Year2013 2,500Budget Requirement2014 172,900 *2015 23,3502016 81,000 *2017 02018 0Total 279,950Figure 7: Operating Budget Impacts38

* These years include new operating costs for new Business Analyst positions at$75,000.These increased costs include new staffing costs as well as increased costs for 3 rd partysupport to support the hybrid operating model, licensing, maintenance and hostingcosts for new systems implemented and monthly service charges for mobile access to ITservices.The addition of two new staff makes up a large portion of the increased costs. Thisincrease would equate to an overall increase of IT operating costs by approximately 44%over 2013 budgeted operating costs, over the 5 year period. However, proportionally,this would mean an increase from 1.1% of total Town operating expenditures to 1.6%.Though these increases may appear steep, the increases are well within reasonablebounds as indicated by industry and municipal benchmarks discussed earlier. Moreimportantly, these increases are required if the Town is to meet the growing internaland customer expectations.39

7. Summary of Major RecommendationsAs outlined in the preceding sections, if the Town is to leverage technology moreeffectively as a strategic enabler, and if it is to meet the expectations the following keyrecommendations must be accepted and acted upon.The Town should:1. Accept the findings, and acknowledge the case for change,2. Accept that IT should play a more high profile role as a strategic enabler ofeffective and efficient government,3. Endorse the strategic themes and major initiatives identified in the strategy,4. Implement the recommended IT governance model,5. Implement the recommended IT organization changes, including the hybridmodel of IT service delivery,6. Approve the appointment of a new IT Analyst (Helpdesk) position alreadyapproved in the 2013 budget,7. Approve the creation of 2 new business analyst positions (2014 and 2016), and8. Endorse in principle the increased capital and operating funding needs for ITover the next 5 years.These recommendations should be adopted as a package, not selectively implementedindividually.40

STAFF REPORT NO:TOWN OF INNISFIL STAFF REPORTDSR-110-13DATE: July 10, 2013TO:FROM:SUBJECT:Mayor, Deputy Mayor and Members of CouncilDon Eastwood, Director of DevelopmentAlcona Downs 2 Phase 2 (I-T-0603) Draft Approved Plan ofSubdivision – Proposed Redline RevisionsCROSS REF.:PDS-117-07, DSR-046-10RECOMMENDATION:That Council receive Staff Report DSR-110-13 regarding Alcona Downs 2 Phase 2 DraftApproved Plan of Subdivision (I-T-0603) Proposed Redline Revisions;That the County of Simcoe be advised that the Town of Innisfil has no objection to theproposed redline revisions to Draft Approved Plan of Subdivision I-T-0603 to adjustselected lots, and the inclusion of revised conditions in the existing Draft Approvalconditions dated May 6, 2011. The revised conditions only relate to renumbering of theLots as required by the proposed redline revisions.BACKGROUND:An application for Draft Plan Approval was filed by Bousfields Inc. on behalf of Alcona DownsDevelopment Inc. on December 12, 2006, for a residential plan of subdivision known as AlconaDowns 2. The subject property is located south of Innisfil Beach Road and west of WebsterBoulevard, and known legally as Concession 7, Part of the North Half of Lots 21 and 22. ThePlan was Draft Approved by the County of Simcoe on May 6, 2011, subject to conditions. AKey Map showing the location of the subject property is Attachment 1 to this Report. A reducedcopy of the Draft Approved Plan of Subdivision is Attachment 2 to this Report.Alcona Downs 2 has been divided into two phases. The first phase, consisting of 20 lots and 6part lots is the northernmost portion of the draft plan, and has been recently Registered as Plan51M-1007. The applicant has applied to the County and Town of Innisfil for a proposed redlinerevision to the balance of the Draft Approved Plan (Phase 2), to provide a resizing of lots, that inthe opinion of the owner, better reflect market demands and the housing models beingproposed. Because of the timing requirement to complete the construction of WebsterBoulevard, the redline revisions would have to be approved by the Town and County in a shortperiod of time, in order to construct laterals to the proposed redlined lots before the road ispaved. More analysis of the redline proposal is provided in the following section.…/

Staff Report DSR-110-13 July 10, 2013Draft Approved Subdivision - Proposed Redline Revisions – Alcona Downs 2 Ph 2 Page 2 of 4ANALYSIS/CONSIDERATION:Details of the Plan of SubdivisionThe proposed revisions relate to minor residential lot line modifications. The owner is of theopinion that home models would fit more appropriately on lots of a different size (12.2m (40 ft)or 15.2m (50 ft) lots as opposed to 13.7m (45 ft) lots). Because of the changes to the lot sizes,one (1) additional lot is proposed, increasing the total number of lots in Alcona Downs 2 from 98to 99. To compensate, one (1) lot is proposed to be removed from Alcona Downs 3 (the thirdphase of the Alcona Downs development project) to provide the same number of overall lots inthe Alcona Downs development.Attachment 3 is the proposed redline plan. Lots 65 through 98 in the original draft approvedplan (Attachment 2) are affected by the proposed changes. Lots 68 through 71 are slightlyshallower in depth to provide room for one (1) additional lot on Webster Boulevard. Existing lots72 through 85 (proposed lots 72 through 86) are proposed to have frontages ranging from12.2m to 12.9m on Webster Boulevard (current frontages range from 12.2 to 14.9m). Minoradjustments have also been made to the lot lines and frontages of lots 65 to 67 and existing lots91-98 (proposed lots 92-99).Provincial Policy Statement, 2005This application is consistent with the policies outlined in the Provincial Policy Statement (PPS)2005, which states in Section 1.1.3.4 that appropriate development standards that promoteintensification, redevelopment and compact form should be promoted in Settlement Areas. Theaddition of one lot within Alcona Downs 2 would achieve these goals.Places to Grow – Provincial Growth PlanThe Phase II lands are within a designated Greenfield area. New development in designatedGreenfield areas must be planned, designated, zoned and designed in a matter that contributesto creating complete communities, creates urban form, densities and street configurations thatsupport walking, cycling, and the early integration and sustained viability of transit services,provides a mix of land uses, including residential and employment uses to support vibrantneighbourhoods; and, creates high quality public open spaces with site design and urban designstandards that support opportunities for transit, walking and cycling. With respect to creatingcomplete communities, Phase II of Alcona Downs draft plan of subdivision has been designedto integrate with the adjacent existing and proposed communities. When considered in contextof the other phases of the Alcona Downs subdivision, the residential densities that have beenestablished, the grid-iron road configuration that follows Webster Boulevard, the main collector,and neighbourhood park are supportive of walking, cycling and public transit. Additionally, whenconsidered in context of the Innisfil Beach Road corridor and the commercial developmentsbeing proposed, a mix of residential and employment uses will be achieved in the form of acompact, pedestrian and transit-supportive community through this proposal as the areadevelops.With respect to densities, Places to Grow requires a minimum overall density of 50 residentsand jobs combined per hectare for designated Greenfield areas. This plan has a mix of singledetacheddwelling units on 10.7m, 12.2m, 13.7m and 15.2m lots, achieving an overall unitdensity of approximately 17.14 units per hectare. When calculating persons and jobs per

Staff Report DSR-110-13 July 10, 2013Draft Approved Subdivision - Proposed Redline Revisions – Alcona Downs 2 Ph 2 Page 3 of 4hectare, the plan is slightly below the minimum density target of the Places to Grow GrowthPlan, however, when considered in context of the other Phases of Alcona Downs, the overallresidential density exceeds 50. Thus, this plan is consistent with the Places to Grow legislation.County Official PlanThe subject lands are located within the identified Settlement Area of Alcona in the County ofSimcoe Official Plan. This proposal would conform to the provisions of that document.Official Plan ConformityWith respect to the Official Plan, the subject lands are located inside the Settlement Boundary ofAlcona, and are designated Residential Low Density 1, Residential Low Density 2, and NaturalEnvironmental Area on Schedule B1 Land Use: Alcona. The Residential Low Density 2designation permits single-detached dwellings at net residential densities that shall not exceed20 units per hectare (Section 3.3.6.3). The Residential Low Density 1 designation permitssingle-detached dwellings at net residential densities that shall not exceed 12.5 units per nethectare (Section 3.3.5.3). As this draft plan of Subdivision has an overall net density ofapproximately 18 units per hectare and exclusively contains single-detached dwellings, itconforms to the policies of the Official Plan.Zoning By-law ComplianceThe redline revision would not require a rezoning. It has been confirmed by the developer thatthe proposed lots comply with the existing zoning provisions and zone boundaries currently inplace on the subject lands (existing zoning is R3FS(H), R2FS(H) and EP-3).Other ConsiderationsClerical changes including potential changes to lot numbers and block numbers would berequired to the existing draft plan conditions as a result of the proposed redline revisions. Townstaff are proposing that these matters are resolved by Town and County staff prior to the Countyof Simcoe issuing its decision on the redline changes to the Draft Plan.The redlined plan was circulated to Town staff for comment on June 18, 2013. Commentsreceived to date are summarized below.Agency and Staff Comments ReceivedInnisfil Hydro - No objections as long as a revised electrical drawing is submitted prior to finalDraft Plan Approval and Subdivision Agreement reflects revisions prior to electrical worksEngineering – No objections provided approved design drawings for Alcona Downs 1 Phase 1are revised for Butler Street and Webster Boulevard to reflect proposed revisionsOPTIONS/ALTERNATIVES:Council has the option to deny or defer approval of the Draft Plan of Subdivision and DraftApproval Conditions.

Staff Report DSR-110-13 July 10, 2013Draft Approved Subdivision - Proposed Redline Revisions – Alcona Downs 2 Ph 2 Page 4 of 4FINANCIAL:The Town charges the cost of processing the Application to the proponent such that there is nonet cost to the Town.CONCLUSION:The proposed changes to the Draft Plan are minor in nature. Staff recommend that Counciladopt the proposed redline changes to the Draft Approved Alcona Downs 2 Phase 2 Plan ofSubdivision to ensure the provision of underground servicing to the proposed revised lots priorto completing the required construction of Webster Boulevard.PREPARED BY:Steven Montgomery, BURPl. (Hons.), MCIP, RPPSenior PlannerREVIEWED BY:________________________Tim Cane, M.E.S., RPPManager of Land Use PlanningREVIEWED AND APPROVED FOR SUBMISSION BY:__________________________Donald G Eastwood B.E.S. M.A.Director of DevelopmentAttachments:1. Key Map2. Draft Approved Plan (2011)3. Proposed Redlined Plan (2013)

Key Map - Alcona Downs Phase II (I-T-0603)Nevils St.Benson St.Benson St.Ferguson St.Hill St.Andrade Ln.Innisfil Beach Rd.Webster Blvd.20 Srd.Ra n kin WayTaggart Ct.Subject LandsDawson Cres.Hunter St.Butler St.Dale Rd.Swan St.Osbond Rd.Corm St.Lowrie St.Laurand St.Mary Lou St.Mitchell Ct.Jans Blvd.Gina St.Westmount Ave.Prince Ct.20 Srd.Romin a Ct.Emerald Ct.Wilson St.Forest St.Mill St.Vincent Cres.Forest St.Fox Hill St.7th Line/

TOWN OF INNISFIL STAFF REPORTSTAFF REPORT NO: DSR-111-13DATE: July 10, 2013TO:Mayor, Deputy Mayor and Members of CouncilFROM:Lockie Davis, Director of Finance and Customer Service/CFOSUBJECT:2012 Consolidated Financial StatementsRECOMMENDATION:THAT the 2012 Consolidated Financial Statements for the year ending December 31, 2012be approved.BACKGROUND:The Municipal Act, 2001 requires a municipality to prepare annual financial statements for themunicipality in accordance with generally accepted accounting principles for local governmentsas recommended, from time to time, by the Public Sector Accounting Board of the CanadianInstitute of Chartered Accountants. A municipality must also appoint an auditor who isresponsible for “annually auditing the accounts and transactions of the municipality and its localboards and expressing an opinion on the financial statements of these bodies based on theaudit” as required under section 296.1 (a). The Town’s external auditor is Grant Thornton and isappointed for a term of five years expiring with the 2015 audit.The Audit Committee met on June 3, 2013 and reviewed the draft 2012 audited consolidatedfinancial statements. Representatives from Grant Thornton attended and provided commentsregarding future accounting changes as well as to discuss the contents of the annualmanagement letter.Staff report DSR-085-13 dated May 15, 2013 provided information to Council concerning thefinancial results for the Town as at December 31, 2012 and approval was granted to dispose ofthe $1,492,127 operating surplus for a variety of identified purposes and needs.ANALYSIS/CONSIDERATION:The 2012 Consolidated Financial Statements represent the results from Town activities andincludes the results of the Town of Innisfil Public Library Board, 56.00% of the Bradford WestGwillimbury/Town of Innisfil Police Services Board and the equity only results of Innisfil HydroDistribution and Innisfil Energy Services Limited.…/

Staff Report DSR-111-13 July 10, 20132012 Consolidated Financial Statements Page 2 of 4The Auditors’ Report provides an unqualified opinion on the Town’s financial statements asfollows:“the consolidated financial statements present fairly, in all material respects,the consolidated financial position of the Corporation of the Town of Innisfil asat December 31, 2011 and the results of its operations and its cash flows forthe year then ended in accordance with Canadian public sector accountingstandards.”In accordance with the Audit Committee’s “Terms of Reference” the draft annual consolidatedfinancial statements of the Town have been reviewed and accepted by the committee at themeeting of June 3, 2013.Items of significant note are as follows:Balance SheetItem Change from 2012 ExplanationCash Increase of $2.4Increase in reserve balances,less change in unspent capitalproject funds.Other receivableIncrease of $4.3MPrepaid development chargesdue from Developers re: theconstruction of the CookstownWatermain and LefroyReservoir capital projectsIncrease re: the CookstownPayables and accruals Increase of $1.3MWatermain capital project.Reduction represents annualMunicipal DebtDecrease of $2.7Mdebt principal payments.Most significant addition is theTangible Capital Assets Increase of $7.9MInnisfil Beach Road capitalproject.Consolidated Statement of OperationsThe Consolidated Statement of Operations indicates an ending accumulated surplus of$356,896,488, an increase of $12.7M from 2011 and is comprised of a variety of items asdetailed in Note 9 to the financial statements. The largest item is the investment in tangiblecapital assets of $346.8M. This is reported on the balance sheet under non-financial assets withthe offsetting amount shown as part of the accumulated surplus.

Staff Report DSR-111-13 July 10, 20132012 Consolidated Financial Statements Page 3 of 4Note 9 of the Financial Statements indicates an amount of $5,388,568 for “Surplus (deficit)”.This is comprised of the following:ItemAmountTown 2012 Operating Surplus $1,432,769Town Share of 2012 SSPS Surplus $59,358Sub-Total 2012 Operating Surplus $1,492,127Transfer of 2011 Surplus to Reserves $67,723Town Share of 2012 SSPS Unfunded Deficit * ($179,846)Innisfil Public Library Surplus $359,805Capital Fund ** $3,648,760Total $5,388,569*In 2011 the Police Board decided to fund $355,137 of their current year deficit from themunicipalities in future years. As such $175,291 was funded in 2012 with the remaining to befunded in 2013.**This amount represents funds (excluding development charges) that have been approved andallocated for capital projects but the expenditures have not yet occurred. As the projectproceeds and costs are incurred, the expenditures will form part of the tangible capital assetreported on the balance sheet.As previously reported in DSR-085-13 dated May 15, 2013, the operating surplus from Townoperations including the proportionate share of BWG/Innisfil Police Services deficit was$1,492,127.The Town of Innisfil Public Library Board approved their 2012 financial statements on June 17,2013.Reserves and Reserve FundsThe new reporting requirements that commenced in 2009 also result in reserve and reservefunds being included as part of the accumulated surplus number. The balances in theseaccounts should represent cash to the Town as they are set aside for future operating andcapital needs. The net increase of $6.2M in reserve and reserve funds is represented by 2012budgeted transfers in reserve building, less transfers to capital.Obligatory reserve funds are reported in the financial statements as deferred revenue. Thesereserve funds are restricted as to their use by Provincial legislation and are largely comprised ofdevelopment charges (DC) or funds collected through developer agreements. The DCcomponent of the deferred revenue decreased by $4M over 2011 placing the DC reserve fundsin a deficit of $1.8M. It is however worth noting that when taking into account the financialcommitment for all of the projects which have been approved but not completed the balance ofthe DC’s stands at a $16M deficit as at December 31, 2012($13.6M deficit-2011).

Staff Report DSR-111-13 July 10, 20132012 Consolidated Financial Statements Page 4 of 4OtherTaxes receivable have increased by $33,764 from 2011 to a total of $5,766,415. As apercentage of current year taxes billed, the yearend taxes receivables are 10.07% compared to10.61% for 2011.Included in the taxes receivable amount are amounts transferred to taxes for water &wastewater utility arrears that were not paid to Innisfil Hydro within 90 days of being due. Staffcontinues focused efforts to collect tax arrears through the registration of a tax arrears certificatefor properties three years or more past due which usually results in financial institutionsbecoming involved to protect their interests. The transfer of the water/wastewater arrearsensures that tax arrears notices and tax sale documents contain everything that is owed to themunicipality and is a more effective means of protecting the Town’s interests.The Province indicates that the average for municipalities in our area was 8.5% in 2011 andanything less than 10% is considered a low risk as a financial indicator. However, it is not knownwhether other municipalities yearend numbers include water and wastewater arrears or not. Theproperty tax component cannot be properly determined through the Town’s taxes receivablesystem as all amounts added form part of the tax roll account balance. Staff anticipated that theamount would remain high for the 2012 reporting year due to the transfer of water/wastewaterbilling to Innisfil Hydro and a further transfer of past due accounts to the property tax roll.However, Council should be confident that proper collection procedures are in place to reducethe outstanding amounts and/or ensure it is received through available legal processesincluding tax sale.OPTIONS/ALTERNATIVES:There are no options or alternatives proposed within this report.FINANCIAL CONSIDERATION:There are no financial considerations or impact resulting from the recommendation of thisreport.CONCLUSION:That the report be received and the 2012 consolidated financial statements be approved.PREPARED BY:Audrey Webb,Deputy Treasurer/Manager of AccountingAPPROVED BY:________________________Lockie Davis,Director of Finance and Customer Service/CFOAttachments: 2012 Consolidated Financial Statements

Financial StatementsThe Corporation of the Town of InnisfilDecember 31, 2012

The Corporation of the Town of InnisfilContentsPageThe Corporation of the Town of InnisfilIndependent Auditors' Report 1Consolidated Statement of Financial Position 3Consolidated Statement of Operations 4Consolidated Statement of Cash Flows 5Consolidated Statement of Change in Net Financial Assets 6Notes to the Consolidated Financial Statements 7-23Consolidate Schedule of Tangible Capital Assets 24-26The Corporation of the Town of Innisfil Trust FundsAuditors' Report 28Statement of Financial Position 29Notes to the Financial Statements 30

Auditors’ ReportGrant Thornton LLPSuite 3006 West Street NOrillia, ONL3V 5B8T (705) 797-3011F (705) 326-0837www.GrantThornton.caTo the Members of Council, Inhabitants and Ratepayersof the Corporation of the Town of InnisfilWe have audited the accompanying consolidated financial statements of The Corporation of the Town ofInnisfil, which comprise the consolidated statement of financial position as at December 31, 2012, and theconsolidated statements of operations and accumulated surplus, change in net financial assets and cash flowsfor the year then ended, and a summary of significant accounting policies and other explanatory information.Management’s responsibility for the financial statementsManagement is responsible for the preparation and fair presentation of these consolidated financialstatements in accordance with Canadian public sector accounting standards, and for such internal control asmanagement determines is necessary to enable the preparation of financial statements that are free frommaterial misstatement, whether due to fraud or error.Auditor’s responsibilityOur responsibility is to express an opinion on these consolidated financial statements based on our audit.We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standardsrequire that we comply with ethical requirements and plan and perform the audit to obtain reasonableassurance about whether the financial statements are free from material misstatement.An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in theconsolidated financial statements. The procedures selected depend on the auditor’s judgment, including theassessment of the risks of material misstatement of the financial statements, whether due to fraud or error.In making those risk assessments, the auditor considers internal control relevant to the entity’s preparationand fair presentation of the consolidated financial statements in order to design audit procedures that areappropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness ofthe entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies usedand the reasonableness of accounting estimates made by management, as well as evaluating the overallpresentation of the financial statements.We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for ouraudit opinion.Audit • Tax • AdvisoryGrant Thornton LLP. A Canadian Member of Grant Thornton International Ltd1

OpinionIn our opinion, the consolidated financial statements present fairly, in all material respects, the consolidatedfinancial position of The Corporation of the Town of Innisfil as at December 31, 2012, and the results of itsoperations and its cash flows for the year then ended in accordance with Canadian public sector accountingstandards.Orillia, CanadaDateChartered AccountantsLicensed Public AccountantsAudit • Tax • AdvisoryGrant Thornton LLP. A Canadian Member of Grant Thornton International Ltd2

The Corporation of the Town of InnisfilConsolidated Statement of Financial PositionDecember 31 2012 2011Financial assetsCash (Note 4) $ 35,930,851 $ 33,486,383Taxes receivable 5,766,415 5,732,651Other receivable 10,738,550 6,399,822Investment in subsidiaries (Note 5) 19,255,924 19,961,687Long term receivable - 2,70471,691,740 65,583,247LiabilitiesPayables and accruals 10,861,679 9,603,042Deferred revenue (Note 6) 9,072,292 8,316,495Interest payable on debt 712,546 764,549Municipal debt (Note 7) 36,772,750 39,520,954Employee benefits payable (Note 9) 2,247,156 1,933,456Capital lease obligations (Note 10) 530,738 807,593Other 3,811,707 1,246,01964,008,868 62,192,108Net financial assets 7,682,872 3,391,139Non-Financial assetsPrepaids 532,425 319,933Other 1,885,597 1,553,978Tangible capital assets (Schedule 1) 346,795,594 338,926,601349,213,616 340,800,512Accumulated surplus (Note 8) $ 356,896,488 $ 344,191,651Contingencies (Notes 16)See accompanying notes and schedules to the consolidated financial statements.3

The Corporation of the Town of InnisfilConsolidated Statement of OperationsDecember 31 Budget 2012 2011RevenueTaxation and user charges (Note 11) $ 38,104,235 $ 39,035,999 $ 35,963,338Grants and transfer payments 5,523,981 1,716,507 2,011,114Ontario Lottery and Gaming Corporation 4,100,000 4,318,733 4,253,784Development charges 13,956,723 10,948,530 4,687,877Other 23,857,826 8,010,305 7,035,58885,542,765 64,030,074 53,951,701ExpendituresGeneral government 6,267,826 6,075,715 6,197,661Protection to persons and property 14,829,226 14,957,698 14,987,230Transportation services 13,901,286 11,222,422 10,450,776Environmental services 8,967,755 8,198,896 7,306,835Recreation and culture 9,343,136 9,009,132 8,702,375Planning and development 2,861,550 1,741,349 1,734,40256,170,779 51,205,212 49,379,279Net revenue 29,371,986 12,824,862 4,572,422Other revenueEquity earning in subsidiaries - 84,237 386,717Loss on sale of tangible capital assets - (204,262) (227,678)- (120,025) 159,039Annual surplus $ 29,371,986 12,704,837 4,731,461Accumulated surplus, beginning of year 344,191,651 339,460,190Accumulated surplus, end of year $ 356,896,488 $ 344,191,651See accompanying notes and schedules to the consolidated financial statements.4

The Corporation of the Town of InnisfilConsolidated Statement of Cash FlowsYear ended December 312012 2011Operating activitiesAnnual surplus $ 12,704,837 $ 4,731,461Amortization 11,188,565 10,847,416Contributed tangible capital assets (2,954,174) (2,808,964)Loss on sale of tangible capital assets 204,262 227,678Equity in Police tangible capital assets 16,049 20,979Increase in employee benefits payable 313,700 532,731Equity earning in subsidiaries (84,237) (386,717)Increase in taxes receivable (33,766) (1,098,700)(Increase) decrease in other receivables (4,338,728) 3,229,177Decrease in long term receivables 2,704 296,562(Increase) decrease in prepaids (212,490) 30,007Increase in other assets (331,619) (218,391)Increase (decrease) in payables and accruals 1,258,637 (2,873,049)Increase in deferred revenue 755,797 805,658Decrease in interest payable on debt (52,003) (63,558)Increase (decrease) in other liabilities 2,565,688 (1,513,975)Cash provided by operating activities 21,003,222 11,758,315Capital transactionsProceeds from sale of tangible capital assets 719,400 103,750Purchase of tangible capital assets (17,043,095) (9,454,917)Cash used in capital transactions (16,323,695) (9,351,167)Financing transactionsMunicipal debt reduction (2,748,204) (3,698,005)Increase in capital lease obligations (276,855) (12,873)Principal payment from subsidiaries 790,000 716,000Cash provided (used) by financing transactions (2,235,059) (2,994,878)Net change in cash 2,444,468 (587,730)Cash, beginning of the year 33,486,383 34,074,113Cash, end of the year $ 35,930,851 $ 33,486,383Interest paid $ 2,017,682 $ 2,232,051Interest received $ (1,654,455) $ (1,637,129)See accompanying notes and schedules to the consolidated financial statements5

The Corporation of the Town of InnisfilConsolidated Statement of Change in Net Financial AssetsYear ended December 31 2012 2011Annual surplus $ 12,704,837 $ 4,731,461Acquisition of capital assets (17,043,095) (9,454,917)Contributed tangible capital assets (2,954,174) (2,808,964)Amortization of tangible capital assets 11,188,565 10,847,416Equity in Police tangible capital assets 16,049 20,979Proceeds from sale of tangible capital assets 719,400 103,750Loss on sale of tangible capital assets 204,262 227,678Change in prepaid (212,492) 30,007Change in other assets (331,619) (218,391)(8,413,104) (1,252,442)Change in net financial assets 4,291,733 3,479,019Net financial assets (liabilities), beginning of year 3,391,139 (87,880)Net financial assets, end of year $ 7,682,872 $ 3,391,139See accompanying notes and schedules to the consolidated financial statements6

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20121. Summary of significant accounting policiesThe consolidated financial statements of the Corporation of the Town of Innisfil (“the Town”) are prepared bymanagement in accordance with Canadian generally accepted accounting principles for local governments,as recommended by the Public Sector Accounting Board (“PSAB”) of the Canadian Institute of CharteredAccountants. Significant aspects of the accounting policies adopted by the Town are as follows:(a) Basis of consolidation(i) Consolidated entitiesThe consolidated financial statements reflect the assets, liabilities, revenue, expenditures and changes infund balances and in financial position of the reporting entity. The reporting entity is comprised of allorganizations and enterprises accountable for the administration of their affairs and resources to the Townand which are owned or controlled by the Town. In addition to general government tax-supportedoperations, the Town of Innisfil Public Library Board is also included.The Town’s portion of The Bradford West Gwillimbury/Innisfil Police Services Board has been included inthese consolidated financial statements on a proportionate consolidation basis of 56% (2011 – 58.97%).(ii) Non consolidated entitiesThe consolidated financial statements exclude trust assets that are administered for the benefit of externalparties (Note 13).Inter-departmental and organizational transactions and balances have been eliminated.(iii) Modified equity accountingInnisfil Hydro Distribution Services Limited and Innisfil Energy Services Limited are wholly-ownedsubsidiary corporations of the Town and are accounted for on a modified equity basis, consistent with theCanadian generally accepted accounting treatment for government enterprises (Note 5). Under themodified equity basis, the business enterprise’s accounting principles are not adjusted to conform to thoseof the Town, and inter-organizational transactions and balances are not eliminated.(b) Basis of accounting(i) Accrual accountingSources of financing and expenditures are reported on the accrual basis of accounting. The accrual basisof accounting recognizes revenues as they are earned and measurable; expenditures are recognized asthey are incurred and measurable as a result of receipt of goods or services and the creation of a legalobligation to pay.7

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20121. Summary of significant accounting policies (continued)(ii) Accounting for the County and School Board transactionsThe taxation, other revenue, expenditures, assets and liabilities with respect to the operations of theCounty and the School Boards are not reflected in these financial statements.(iii) Tangible capital assetsTangible capital assets are recorded at cost, which includes all amounts that are directly attributable toacquisition, construction, development or betterment of the asset. The costs of the tangible capital assetsare capitalized as an individual or pooled asset when within the given thresholds. Assets which are belowthe thresholds established by the Board are expensed as incurred. Amortization is calculated on a straightlinebasis over their estimated useful lives for all classes except land; land is considered to have an infinitelife without amortization. In the year of acquisition a half year of amortization is taken on the new asset.Major GroupUseful LifeThreshold – One toOneThreshold –Pooled AssetsLand Infinite Capitalized N/ALand Improvements 10 – 40 Years $10,000 $20,000Buildings 15 – 75 Years $20,000 N/ALeasehold Improvements 25 Years $10,000 N/AEquipment 4 – 75 Years $5,000 $20,000Vehicles 10 – 20 Years $5,000 N/ALinear Assets 10 – 100 Years $5,000 - $50,000 $20,000Roads Linear Assets 10 – 75 Years Capitalized N/AContributions of tangible capital assetsTangible capital assets received as contributions are recorded at their fair value at the date of receiptand also recorded as revenue. Tangible capital assets conveyed from developers are recorded at theestimated engineering value at time of registration. In 2012, contributions of $2,954,174 (2011 -$2,808,964) were received.Tangible capital assets disclosed at nominal valuesWhere an estimate of fair value could not be made, the tangible capital asset was recognized at anominal value. Land is the only category where nominal values were assigned.8

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20121. Summary of significant accounting policies (continued)(iii)Tangible capital assets (continued)LeasesLeases are classified as capital or operating leases. Leases which transfer substantially all of the benefitsand risks incidental to ownership of property are accounted for as capital leases. All other leases areaccounted for as operating leases and the related lease payments are charged to expenses as incurred.Write-down of tangible capital assetsThe value of a tangible capital asset will be written down, or reduced, when there has been a decline in theasset’s value. This can arise for a variety of reasons including significant technological developments,physical damage to the asset or removal of the asset from service.(iv)Deferred revenue for obligatory reservesReceipts which are restricted by legislation of senior governments or by agreement with external parties aredeferred and reported as restricted revenue. When qualifying expenditures are incurred, restricted revenuesare brought into revenue at equal amounts. Revenue received in advance of expenditures, which will beincurred in a later period, are deferred until they are earned by being matched against those expenditures.(v)Taxation and related revenuesProperty tax billings are prepared by the Town based on assessment rolls issued by the Municipal PropertyAssessment Corporation (“MPAC”). Tax rates are established annually by Council, incorporating amounts tobe raised for local services, the requisition made by the County of Simcoe in respect of County services andamounts the Town is required to collect on behalf of the Province of Ontario in respect of education taxes.The legislation limits assessment-related increases in property tax bills to 5% annually for commercial,industrial and multi-residential classes of property until the affected properties are taxed at a level equivalentto the tax otherwise calculated based on their current value assessment. A normal part of the assessmentprocess is the issue of supplementary assessment rolls that update information with respect to changes inproperty assessment. Once a supplementary assessment roll is received, the Town determines the taxesapplicable and renders supplementary tax billings. Taxation revenues are recorded at the time tax billings areissued. Assessments and the related property taxes are subject to appeal. Tax adjustments as a result ofappeals are recorded when the result of the appeal process is known. The Town is entitled to collect interestand penalties on overdue taxes. These revenues are recorded in the year the interest and penalties arelevied.9

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20121. Summary of significant accounting policies (continued)(vi)Grants and transfer paymentsGrants are recognized as revenue when approved to the extent the related expenditures have been incurredand collection can be reasonably assured.(vii)Investment incomeInvestment income earned on surplus funds (other than obligatory reserve funds) is reported as revenue inthe year earned. Investment income earned on development charges, conditional grants and parklandobligatory reserve funds is added to the fund balance and forms part of the respective deferred revenueobligatory reserve fund balances.(viii), Ontario Lottery and Gaming Corporation and other revenueOntario Lottery and Gaming Corporation and other revenue are recognized as revenue when the services areprovided and there is reasonable assurance of collection.(ix)Subdivision infrastructureSubdivision streets, lighting, sidewalks, drainage and other infrastructure are required to be provided bysubdivision developers. Upon completion they are turned over to the Town. The Town is not involved in theconstruction and does not budget for either the contribution from the developer or the capital expenditure.They are reported as contributions and transfers in the consolidation schedule of tangible capital assets andcontribute to the Town’s accumulated surplus.(x)Local improvementThe Town records capital expenditures funded by local improvement charges as they are incurred.(xi)Use of estimatesThe preparation of financial statements in accordance with Canadian generally accepted accountingprinciples requires management to make estimates and assumptions that affect the reported amounts ofassets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statementsand the reported amounts of revenue and expenditures during the reporting period. These estimates andassumptions are based on management’s historical experience, best knowledge of current events andactions that the Town may undertake in the future. Significant accounting estimates include employee futurebenefits payable and useful lives of tangible capital assets. Actual results could differ from those estimates.10

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20122. Future accounting pronouncementsThe CICA amended Section 3410 “Government Transfers” provides guidance for accounting and reporting ofgovernment transfers from both a transferring government and a recipient government perspective. Itclarifies the difference between eligibility criteria and stipulations and their roles in the recognition ofgovernment transfers by both government parties. It explains how the definition of liabilities in Public SectorAccounting Board Section 3200, Liabilities, should apply to the recognition of government transfers by arecipient government. It addresses what evidence would be required to support the authorization of agovernment transfer from the perspective of the transferring government. These amendments are effectivefor fiscal periods beginning on or after April 1, 2012. Retroactive or prospective application is permitted.The CICA Section 3510 “Tax Revenue” establishes standards for the recognition, measurement anddisclosure of tax revenue in government financial statements. This section applies to fiscal periods beginningon or after April 1, 2012. Retroactive or prospective application is permitted.The CICA Section 3450 “Financial Instruments” is a new section that establishes standards for recognizingand measuring financial assets, financial liabilities and non-financial derivatives. This section applies tofiscal periods beginning on or after April 1, 2015.The CICA Section 3260 “Liability for Contaminated Sites” establishes the recognition, measurement anddisclosure requirements for reporting liabilities associated with remediation of contaminated sites. Itprovides guidance surrounding the requirement to recognize a liability when an entity has contamination ata site that exceeds an environmental standard, the entity is responsible or accepts responsibility, the entityexpects to have to give up future economic benefits and the amount can be reasonably estimated. Theguidance further states that if an entity cannot reasonably estimate the amount, they must still providedisclosures concerning the liability. This section applies to fiscal periods beginning on or after April 1, 2015.11

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20113. Budget AmountsThe budgets established for capital investment in tangible capital assets are on a project oriented basis, thecosts of which may be carried over one or more years, and therefore, may not be comparable with the currentyear’s actual amounts. The approved budget figures have been adjusted for the purposes of the financialstatements to comply with PSAB reporting requirements as follows:Council approved budget:Operating BudgetApproved taxation levy – Town purposes $ 17,236,775Approved taxation levy – Police purposes 9,163,458Net expenditures (26,400,233)Budgeted opening balance $ -Capital BudgetApproved 2012 budget – revenues 37,777,436Approved 2012 budget – expenditures (37,777,436)Capital budget carried forward from prior years (28,854,480)Budgeted opening balance (28,854,480)Total Council approved budget (28,854,480)Add:Budgeted debt principal repayments 1,955,500Budgeted transfer to reserves & reserve funds 2,721,438Tangible capital assets capitalized 70,903,023Capital lease payments 389,638 75,969,599Less:Budgeted debt proceeds (6,554,000)Budgeted amortization expense $(11,189,133) (17,743,133)Adjusted budget per consolidated statement of operations $ 29,371,9864. Cash 2012 2011Unrestricted cash, held at the bank and petty cash $ 38,359,132 $ 38,647,232Restricted cash, held at the bank (2,428,281) (5,160,849)$ 35,930,851 $ 33,486,38312

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20125. Investment in subsidiariesInnisfil Hydro Distribution Systems Limited and Innisfil Energy Services Limited were incorporated under theCorporations Act and Municipal By-Law 063-00. The subsidiaries are wholly owned by The Corporation ofThe Town of Innisfil and provide regulated and unregulated electric utility services. Selected financialinformation is as follows:Innisfil HydroDistribution Systems Innisfil EnergyLimited Services Limited 2012 2011Financial positionCurrent assets $ 8,359,793 $ 125,369 $ 8,485,162 $ 7,167,764Capital assets 28,527,378 16,542 28,543,920 24,347,227Other assets 2,243,005 - 2,243,005 4,325,66939,130,176 141,911 39,272,087 35,840,660Current liabilities 7,331,550 2,751 7,334,301 11,186,448Non-current liabilities 15,555,262 2,600 15,557,862 8,358,52522,886,812 5,351 22,892,163 19,544,973Net assets $ 16,243,364 $ 136,560 $ 16,379,924 $ 16,295,687Change in equityRevenue $ 31,329,775 $ 15,759 $ 31,345,534 $ 29,764,389Operating expenses (30,617,361) (13,936) (30,631,297) (28,666,454)Equity earnings from operations 712,414 1,823 714,237 1,097,935Dividend (625,000) (5,000) (630,000) (711,218)Equity earnings in subsidies 87,414 (3,177) 84,237 386,717Payment on note payable (790,000) - (790,000) (716,000)$ (702,586) $ (3,177) $ (705,763) $ (329,283)The Town’s investment in the subsidiaries is comprised of the following:Note receivable $ 2,876,000 $ - $ 2,876,000 $ 3,666,000Shareholder’s equity 16,243,364 136,560 16,379,924 16,295,687$ 19,119,364 $ 136,560 $ 19,255,924 $ 19,961,68713

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20125. Investment in subsidiaries (continued)The following summarizes the Town’s related party transactions and balances with the subsidiaries. Alltransactions are in the normal course of operations, and are recorded at the exchange value based onnormal commercial rates, or as agreed to by the parties.2012 2011Related party transactionsElectricity purchased $ 2,073,960 $ 2,123,914Municipal taxes 51,207 54,061Other 109,012 81,883Interest income 299,666 374,888Professional services - -Dividends received (630,000) (711,218)Capital work billed 407,485 857,783Water/Wastewater billing services billed 71,812 -Balances outstandingAccrued interest receivable 70,103 89,359Trade and other receivables 4,200 7,372Dividend receivable 156,250 312,500Payables and accrued liabilities 446,828 322,075Water/Wastewater revenue from Innisfil Hydro 1,332,085 -6. Deferred revenueA requirement of PSAB is that obligatory reserve funds be reported as deferred revenue. This requirement isin place as provincial legislation restricts how these funds may be used and under certain circumstancesthese funds may be refunded. The deferred revenue balance of the Town totalling $9,075,292 (2011 -$8,316,495) is summarized below:2012 2011Development charges $ (1,812,294) $ 2,353,028Lot levies 1,044,530 1,026,529Recreational land 360,047 313,421Subdivider contributions 2,847,472 2,601,316Federal Gas tax 2,013,563 1,505,8864,453,318 7,800,180Other deferred revenue 4,618,974 516,315$ 9,072,292 $ 8,316,49514

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20127. Municipal debtMunicipal debt consists of debentures totalling $36,772,750 (2011 – $39,520,954 ) with various interest ratesand maturity dates ranging from 4.50% to 9.75% and 2013 to 2030 respectively.Principal repayments for the next five years and thereafter are as follows:2013 $ 4,729,5002014 2,780,5002015 2,865,5002016 1,820,5002017 1,820,500Thereafter 22,756,250$ 36,772,750The above Municipal debt issued in the name of the Town on or before December 31, 1992 has receivedapproval of the Ontario Municipal Board. Those issued after January 1, 1993 have been approved by by-law.The annual principal and interest payments required to service these liabilities are within the annual debtrepayment limit prescribed by the Ministry of Municipal Affairs and Housing.2012 2011Total municipal debt to be recovered from:General tax rates $ 187,877 $ 1,618,229Future development charges 15,091,419 14,549,590Discretionary Reserve Funds 18,280,315 19,324,904Subsidiaries 2,876,000 3,666,000Other 337,139 359,52736,772,750 39,518,250Amount recoverable from benefitting landowners - 2,704$ 36,772,750 $ 39,520,95415

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20128. Accumulated surplusAccumulated surplus consists of individual fund surplus and reserves and reserve funds as follows:2012 2011Reserves set aside for specific purposes by CouncilContingencies $ 2,310,421 $ 2,131,302Acquisition of tangible capital assets 11,993,029 7,944,088General operations 2,648,705 2,414,58616,952,155 12,489,976Reserve funds set aside by CouncilAcquisition of tangible capital assets 8,467,829 6,793,426Debenture repayments and other 261,785 184,822Recreation programs and facilities 37,822 33,3938,767,436 7,011,641Total reserves and reserve funds 25,719,591 19,501,617SurplusesInvested in tangible capital assets 346,795,595 338,926,601Capital lease obligation (Note 10) (530,738) (807,593)Surplus 5,388,568 8,825,594Unfunded:Accrued interest on municipal debt (712,546) (764,549)Municipal debt (Note 7) (36,772,750) (39,518,250)Employee benefits payable (Note 9) (2,247,156) (1,933,456)Equity in subsidiaries (Note 5) 19,255,924 19,961,687Total surpluses 331,176,897 324,690,034Accumulated surplus $ 356,896,488 $ 344,191,6519. Employee benefits payableThe Town provides certain employee benefits, which will require funding in future periods:2012 2011Vacation $ 502,470 $ 441,909Dental, health, and other 1,744,686 1,491,547$ 2,247,156 $ 1,933,456The Town pays certain life insurance, health, dental and other benefits on behalf of its retired employees.The Town recognizes these post-retirement costs in the period in which the employees rendered theservices.16

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 20129. Employee benefits payable (continued)Information about the Town’s defined benefit plan is as follows:2012 2011Accrued benefit liability, beginning of year $ 1,491,547 $ 976,969Expense for the period 371,294 588,809Benefits paid (101,632) (60,449)Other (16,523) (13,782)Accrued benefit liability, end of year $ 1,744,686 $ 1,491,547The main financial actuarial assumptions employed for the valuation for are as follows:Claim cost loading2012Discount rate for calculation of net benefit costsDiscount rate to determine accrued benefit obligation for disclosure(at end of period)Dental cost trend ratesExtended health care trend ratesClaim cost loading5.00% per annum3.75% per annum4.00% per annum7.00% in 2012, decreasing over15 years to an ultimate rate of4.50% in 2027 and thereafter18% on claim cost for expenseloading and retail sales taxDue to complexity of calculations done by the actuary, the effect of the change in estimates for this year andfuture years is not readily determinable.17

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 201210. Capital lease obligationThe Police Services Board has leases for some photocopiers, computers, machinery and equipment andvehicles under long term capital leases. Future minimum payments under the capital leases are as follows:2012 20112012 $ - $ 408,6612013 324,634 289,8742014 160,195 116,5372015 89,460 66,8092016 22,222 19,614Total minimum lease payments 596,511 901,495Less: imputed interest at rates ranging from 0% to 16.54% 65,773 93,902$ 530,738 $ 807,593During the year, Police Services Board acquired tangible capital assets which were leased for $144,127(2011 - $411,067).11. Taxation and user charges2012 2011Taxation revenue $ 57,253,334 $ 54,055,608Less: taxation collected on behalf of and remitted to (Note 9)School Boards (14,091,048) (13,716,730)County of Simcoe (15,042,020) (14,129,495)Net taxation 28,120,266 26,209,383User charges 10,915,733 9,735,955$ 39,035,999 $ 35,963,33818

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 201212. Collections for the School Boards and County of SimcoeTotal taxes received or receivable on behalf of the School Boards and the County of Simcoe are as follows:2012 2011School Boards $ 14,091,048 $ 13,716,730County of Simcoe 15,042,020 14,129,495$ 29,133,068 $ 27,846,225The Town is required to levy and collect taxes on behalf of the County of Simcoe and School Boards.These taxes are recorded as revenue at the amounts levied. The taxes levied over (under) the amountsrequisitioned are recorded as accounts payable (receivable).The Town is also required to bill and collect development charges on behalf of the School Boards and Countyof Simcoe. Development charges collected in excess of those paid are recorded as accounts payable.13. Trust fundsThe trust funds administered by the Town amounting to $468 (2011 - $3,827) have not been included in theconsolidated statement of financial position nor have the operations been included in the consolidatedstatement of operations.14. Pension AgreementsThe Town makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is amulti-employer plan, on behalf of members of its staff. The plan is a defined benefit plan, which specifies theamount of the retirement benefit to be received by the employees based on the length of service and rates ofpay.Full contribution rates were 8.3% to 13.9% (2011 – 7.4% to 14.1%) depending on the proposed retirementage and the level of earnings. As a result $1,549,383 (2011 – $1,317,203) was contributed to OMERS,during the year.15. Police Services BoardThe By-law establishing the Police Services Board stipulated that each Town would cover the cost of theservices. The Town’s portion of the Police Service Board surplus (deficit) is $59,358 (2011 - $(32,535)). Thisamount been reflected in the Town’s municipal position.19

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 201216. ContingenciesThe Town is involved from time to time in litigation, which arises in the normal course of business. In respectof any outstanding claims, the Town believes that insurance coverage is adequate and that no materialexposure exists on the eventual settlement of such litigation, therefore no provision has been made in theaccompanying financial statements.17. Financial instrumentsThe Municipality’s financial instruments consist of taxes receivable, other receivable, long term receivable,other assets, payables and accruals, interest payable on debt, municipal debt, and other liabilities. Unlessotherwise noted, it is management’s opinion that the Municipality is not exposed to significant interest,currency or credit risks arising from these financial instruments. The fair value of these financial instrumentsapproximates their carrying values, unless otherwise noted.18. Comparative figuresCertain of the comparative figures have been reclassified to conform to the financial statement presentationadopted for the current year.19. Segmented reportingIn accordance with Section 2700 of the Public Sector Accounting Handbook of the Canadian Institute ofChartered Accountants, the Town has prepared segmented financial information.The Town is a diversified municipal government entity that provides a wide range of services to its citizens,including General Government, Protection, Transportation, Environmental, Recreation and Cultural, Planningand Development. The revenue and expenditures for each service area have been separately disclosed inthe segmented information, and include the following activities:General Government – Council, Clerks, Finance, Human Resources and Information TechnologyProtection – Police, Fire, Building Construction, By-law Enforcement and Conservation AuthoritiesTransportation – Roadways, Winter Control, Street-lighting and ParkingEnvironmental – Water, Wastewater and Environmental ProgramsRecreation and Cultural – Arenas, Libraries, Parks and Recreation ProgramsPlanning and Development – Planning and Zoning, Engineering and Economic DevelopmentOther – OLG, Hydro and other amounts not directly attributable to another segment20

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsDecember 31, 201219. Segmented reporting (continued)In the preparation of segmented financial information, it is necessary to use reasonable allocation methods.For each reported segment, revenue represents both amounts that are directly attributable to the segment,and amounts that are allocated. Property taxation and other revenue are apportioned based on the funds’net surplus (excluding Environmental). The remaining revenue sources and all expenditures are directlyattributable to each segment.All Environmental revenue and expenditures are directly attributable to the segment. The majority ofEnvironmental services are Water and Wastewater, which are funded primarily by user fees.21

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsFor the year ended December 31, 201219. Segmented reporting December 31, 2012General Protection Transportation Environmental Recreation and Planning andGovernment Services Services Services Culture Development ConsolidatedRevenueProperty taxation $ 7,156,597 $ 12,278,414 $ 3,444,995 $ (10,553) $ 4,175,282 $ 1,075,531 $ 28,120,266User charges 98,323 176,818 342,949 8,258,597 1,813,860 225,186 10,915,733Government grants 9,091 413,754 510,726 692,021 90,915 - 1,716,507Ontario Lottery and Gaming 4,318,733 - - - - - 4,318,733Contribution from developers 4,650 148,404 6,008,320 2,521,232 2,157,426 108,498 10,948,530Other revenue 1,254,829 1,899,705 2,518,729 1,376,469 863,646 96,927 8,010,305Total revenue 12,842,223 14,917,095 12,825,719 12,837,766 9,101,129 1,506,142 64,030,074ExpendituresSalaries and benefits 3,297,595 11,810,615 1,743,908 2,460,847 3,944,917 1,042,916 24,300,798Interest 784,022 39,278 - 41,847 1,142,163 216 2,007,526Materials 989,559 939,218 3,010,416 2,807,377 2,361,203 663,197 10,770,970Contracted services 402,012 503,873 394,866 426,046 201,702 32,749 1,961,248Rents 25,409 550,755 - - 7,993 - 584,157External transfers 391,947 - - - - 391,947Amortization 577,118 722,012 6,073,232 2,462,779 1,351,154 2,271 11,188,566Total expenditures 6,075,715 14,957,698 11,222,422 8,198,896 9,009,132 1,741,349 51,205,212Net revenue 6,766,508 (40,603) 1,603,297 4,638,870 91,997 (235,207) 12,824,862Other revenueGain on sale of assets 490,345 (71,155) (450,088) (165,957) (7,407) - (204,262)Equity earnings in subsidiaries 84,237 - - - - - 84,237Total other revenue 574,582 (71,155) (450,088) (165,957) (7,407) - (120,025)Annual surplus $ 7,341,090 (111,758) 1,153,209 4,472,913 84,590 (235,207) 12,704,83722

The Corporation of the Town of InnisfilNotes to the Consolidated Financial StatementsFor the year ended December 31, 201219. Segmented reporting December 31, 2011General Protection Transportation Environmental Recreation and Planning andGovernment Services Services Services Culture Development ConsolidatedRevenueProperty taxation $ 7,019,261 $ 11,359,500 $ 3,207,083 $ (8,687) $ 3,773,028 $ 859,198 $ 26,209,383User charges 74,148 162,153 235,335 7,191,853 1,909,446 181,020 9,753,955Government grants 157,139 382,071 11,279 702,173 758,452 - 2,011,114Ontario Lottery and Gaming 4,253,784 - - - - - 4,253,784Contribution from developers (3,111) 1,159,915 1,557,008 272,308 1,682,349 19,408 4,687,877Other revenue 1,220,684 1,453,426 3,171,476 124,971 949,667 115,364 7,035,588Total revenue 12,721,905 14,517,065 8,182,181 8,282,618 9,072,942 1,174,990 53,951,701ExpendituresSalaries and benefits 2,992,023 11,845,159 1,707,908 2,230,651 3,671,214 998,410 23,445,365Interest 894,040 41,579 - 81,572 1,194,114 417 2,211,722Materials 1,236,896 903,627 2,650,703 2,229,349 2,233,880 356,446 9,610,901Contracted services 475,427 559,627 163,430 337,035 338,685 379,129 2,253,333Rents 24,188 585,993 - - 7,518 - 617,699External transfers - 392,843 - - - - 392,843Amortization 575,087 658,402 5,928,735 2,428,228 1,256,964 - 10,847,416Total expenditures 6,197,661 14,987,230 10,450,776 7,306,835 8,702,375 1,734,402 49,379,279Net revenue 6,524,244 (470,165) (2,268,595) 975,783 370,567 (559,412) 4,572,422Other revenueGain on sale of assets - (145,823) 17,900 (88,904) (10,851) - (227,678)Equity earnings in subsidiaries 386,717 - - - - - 386,717Total other revenue 386,717 (145,823) 17,900 (88,904) (10,851) - 159,039Annual surplus $ 6,910,961 $ (615,988) $ (2,250,695) $ 886,879 $ 359,716 $ (559,412) $ 4,731,46123

The Corporation of the Town of InnisfilConsolidated Schedule of Tangible Capital AssetsFor the year ended December 31, 2012Land Leasehold Linear Work inLand Improvements Buildings Improvements Assets Equipment Vehicles Progress 2012 2011CostBalance, beginning of year $ 11,376,161 $ 10,052,436 $ 64,734,575 $ 63,756 $ 338,785,368 $ 21,979,923 $ 9,495,549 $ 9,798,044 $ 466,285,811 $ 456,598,956Add: Additions during the year 3,032,137 1,866,451 907,441 - 9,033,832 960,894 771,203 16,598,286 33,170,244 15,520,565Less: Disposals during the year (1,002) (57,271) (350,900) - (1,335,199) (501,641) (368,274) (16,107,601) (18,721,888) (8,606,902)Other 408,240 (277,360) - - 2,813,255 (27,417) 10,224 - 2,926,942 2,773,192Balance, end of year 14,815,536 11,584,256 65,291,116 63,756 349,297,256 22,411,759 9,908,702 10,288,729 483,661,109 466,285,811Accumulated amortizationBalance, beginning of year - 2,947,227 8,556,234 11,475 104,248,487 7,904,311 3,691,476 - 127,359,210 118,736,413Add: Amortization during the year - 470,456 891,628 2,550 7,414,092 1,611,568 798,271 - 11,188,565 10,847,416Less: Amortization on disposals - (57,271) (191,825) - (675,502) (454,694) (291,784) - (1,671,076) (2,209,828)Other - - - - 1,093 (5,515) (6,762) - (11,184) (14,791)Balance, end of year - 3,360,412 9,256,037 14,025 110,988,170 9,055,670 4,191,201 - 136,865,515 127,359,210Net book value, end of year $ 14,815,536 $ 8,223,844 $ 56,035,079 $ 49,731 $ 238,309,086 $ 13,356,089 $ 5,717,501 $ 10,288,729 $ 346,795,594 $ 338,926,60124

The Corporation of the Town of InnisfilConsolidated Schedule of Tangible Capital AssetsFor the year ended December 31, 2012General Protection Transportation Environmental Recreation and TotalGovernment Services Services Services Culture 2012CostBalance, beginning of year $ 20,891,358 $ 9,639,385 $ 223,863,027 $156,861,077 $ 45,232,920 $ 456,487,767Add: Additions during the year 115,449 788,887 9,426,169 2,324,655 3,916,799 16,571,959Less: Disposals during the year (477,110) (365,446) (1,210,416) (261,726) (299,589) (2,614,287)Other: Contributions and transfers (4,243,001) 4,047,621 1,352,865 1,645,306 124,151 2,926,942Assets in service, end of year 16,286,696 14,110,447 233,431,645 160,569,312 48,974,281 473,372,381Work in Progress 177,178 81,495 2,683,758 6,314,538 1,031,759 10,288,729Balance, end of year 16,463,874 14,191,942 236,115,403 166,883,850 50,006,040 483,661,109Accumulated amortizationBalance, beginning of year 2,312,818 3,012,984 80,339,044 34,309,889 7,384,475 127,359,210Add: Amortization during the year 579,388 722,012 6,073,232 2,462,779 1,351,154 11,188,565Less: Amortization on disposals (317,035) (272,582) (690,001) (91,869) (299,589) (1,671,076)Other (372,530) 253,886 (4,357) 16,998 94,819 (11,184)Balance, end of year 2,202,641 3,716,300 85,717,918 36,697,797 8,530,859 136,865,515Net book value, end of year $ 14,261,233 $ 10,475,642 $ 150,397,485 $130,186,053 $ 41,475,181 $ 346,795,59425

The Corporation of the Town of InnisfilConsolidated Schedule of Tangible Capital AssetsFor the year ended December 31, 2011General Protection Transportation Environmental Recreation and TotalGovernment Services Services Services Culture 2011CostBalance, beginning of year $ 20,429,440 $ 8,338,702 $219,758,281 $156,101,603 $ 44,909,231 $ 449,537,257Add: Additions during the year 461,917 2,357,691 2,027,657 907,908 1,015,945 6,771,118Less: Disposals during the year - (1,021,236) (447,164) (148,434) (976,966) (2,593,800)Other: Contributions and transfers - (35,772) 2,524,254 - 284,710 2,773,192Assets in service, end of year 20,891,357 9,639,385 223,863,028 156,861,077 45,232,920 456,487,767Work in Progress 145,134 11,891 4,815,410 3,252,773 1,572,836 9,798,044Balance, end of year 21,036,491 9,651,276 228,678,438 160,113,850 46,805,756 466,285,811Accumulated amortizationBalance, beginning of year 1,737,731 3,116,734 74,857,191 31,933,785 7,090,972 118,736,413Add: Amortization during the year 575,087 658,404 5,929,017 2,427,944 1,256,964 10,847,416Less: Amortization on disposals - (747,363) (447,164) (51,840) (963,461) (2,209,828)Other - (14,791) - - - (14,791)Balance, end of year 2,312,818 3,012,984 80,339,044 34,309,889 7,384,475 127,359,210Net book value, end of year $ 18,723,673 $ 6,638,292 $148,339,394 $125,803,961 $ 39,421,281 $ 338,926,60126

Financial StatementsThe Corporation of the Town of InnisfilTrust FundsDecember 31, 2012

Auditors’ ReportGrant Thornton LLPSuite 3006 West Street NOrillia, ONL3V 5B8T (705) 797-3011F (705) 326-0837www.GrantThornton.caTo the Members of Council, Inhabitants and Ratepayersof The Corporation of the Town of InnisfilWe have audited the accompanying financial statements of The Corporation of the Town of Innisfil Trust Funds whichcomprise the statement of financial position as at December 31, 2012,statement of continuity for the year then endedand a summary of significant accounting policies and other explanatory information.Management’s responsibility for the financial statementsManagement is responsible for the preparation and fair presentation of these financial statements in accordance withCanadian public sector accounting standards, and for such internal control as management determines is necessaryto enable the preparation of financial statements that are free from material misstatement, whether due to fraud orerror.Auditor’s responsibilityOur responsibility is to express an opinion on these financial statements based on our audit. We conducted our auditin accordance with Canadian generally accepted auditing standards. Those standards require that we comply withethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financialstatements are free from material misstatement.An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financialstatements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks ofmaterial misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,the auditor considers internal control relevant to the entity’s preparation and fair presentation of the consolidatedfinancial statements in order to design audit procedures that are appropriate in the circumstances, but not for thepurpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluatingthe appropriateness of accounting policies used and the reasonableness of accounting estimates made bymanagement, as well as evaluating the overall presentation of the financial statements.We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our auditopinion.OpinionIn our opinion, the financial statements present fairly, in all material respects, the consolidated financial position of TheCorporation of the Town of Innisfil Trust Funds as at December 31, 2012 in accordance with Canadian generallyaccepted accounting principles.Orillia, CanadaDateChartered AccountantsLicensed Public AccountantsAudit • Tax • AdvisoryGrant Thornton LLP. A Canadian Member of Grant Thornton International Ltd28

The Corporation of the Town of InnisfilTrust FundsStatement of Financial PositionDecember 31 2012 2011AssetsLoans receivable $ 468 $ 3,827Fund Balance $ 468 $ 3,827Statement of ContinuityYear Ended December 31 2012 2011Balance, beginning of year $ 3,827 $ 3,827RevenuesInterest earned 15,842 -ExpendituresAdministration 19,201 -Balance, end of the year $ 468 $ 3,827See accompanying notes to the financial statements.29

The Corporation of the Town of InnisfilTrust FundsNotes to Financial StatementsDecember 31, 20121. Basis of accountingCapital receipts and income are reported on the cash basis of accounting. Expenditures are reported onthe cash basis of accounting with the exception of administrative expenses, which are reported on theaccrual basis of accounting, which recognizes expenditures as they are incurred and measurable as aresult of the receipt of goods or services and the creation of a legal obligation to pay.2. Ontario Home Renewal Program (OHRP)The Ontario Home Renewal Program was established by the Ontario Ministry of Housing in 1973 toprovide grants for Town’s to make loans to assist owner occupants to repair, rehabilitate and improvetheir homes to local property standards. Individual loans are limited to $7,500, of which the maximumforgivable portion is $4,000.Ontario Home Renewal Program loans receivable at December 31, 2012 comprise repayable loans of$468 (2011 - $3,827). Loan forgiveness is earned and recorded at a rate of up to $600 per year ofcontinuous ownership and occupancy. In the event of the sale or lease of the home or in the event of thehomeowner ceasing to occupy the home, the balance of the repayable loan and the unearned forgivableloan immediately becomes due and payable by the homeowner.Pursuant to the April 1993 Ontario Budget this program has been discontinued.No new loans can be advanced and existing loans are being collected and forwarded to the Province ofOntario.30

TOWN OF INNISFIL STAFF REPORTSTAFF REPORT NO: DSR-112-13DATE: July 10, 2013TO:Mayor, Deputy Mayor and Members of CouncilFROM:Andrew Campbell, Director of InfrastructureSUBJECT:Innisfil Beach Road Construction - Private EntranceRECOMMENDATION:THAT Council confirm the previously approved Innisfil Beach Road Design for theinstallation of the median and planter at the Webster Boulevard intersection, therebyrestricting the right in/right out entrance to the driveway at 1326 Innisfil Beach Road, asoutlined in Staff Report DSR-112-13.BACKGROUND:In 2007 the Town completed an urban design study to provide guidelines for the urbanization ofInnisfil Beach Road. One of the recommendations was to install planters at the end of the leftturn medians at the future intersection of Webster Boulevard and Innisfil Beach Road. Thepurpose of the medians is to safely channel traffic to provide a protected left turn lane. Theplanters are the streetscape feature to the roadway.Throughout the design process there have been several opportunities for residents to providecomments and raise their concerns for the final design. The residents at 1326 Innisfil BeachRoad had expressed concerns to staff about their private entrance becoming a right in/right outonly situation (see attachment 1). Due to staffing changes it is unclear if the resident’s concernshad been taken into consideration and the results not communicated back to them, or if it wasoverlooked.The design of the road urbanization has since been completed and construction hascommenced in the final precinct. At this time the resident is asking that the median be removedfrom in front of their entrance…/

Staff Report DSR-112-13 July 10, 2013Innisfil Beach Road Construction - Private Entrance Page 2 of 4ANALYSIS/CONSIDERATION:A traffic median is the area which separates opposing lanes of traffic creating a barrier to trafficprotecting vehicles making a left turn, which statistically the occurrence of accidents is greaterwhile making a left turn. The design of Innisfil Beach Road includes medians at signalizedintersections consisting of raised concrete curbs that have been enhanced at the end byincluding a planter to provide a streetscaping element.In previous precincts there are several residents and businesses that are affected by themedians and planters creating a right in/right out situation. The affected properties are locatedat the 25 th Sideroad, Willard St/St John’s Road and several in between. In Precinct 1 there arethree residential properties that will be affected by the medians (See attachment 2).In the past it has been the Town’s position that the medians at signalized intersections areimportant to provide safety to the travelling public by prohibiting undesirable traffic movementand provide an opportunity for deceleration. The planters at the end of the median are also astreetscaping theme along the entire roadway.The following are three potential options in response to the concerns raised by the owner of1326 Innisfil Beach Road:Option 1: Continue with Current Design (Attachment 3):Continue to construct the median and planters in accordance with the design. Thisoption would maintain consistency throughout the entire length of the Innisfil BeachRoad Urbanization project.The impact to 1326 Innisfil Beach Road would be a right in/right out turning restriction fortheir driveway. The current construction contract includes the median and planter as perthe design therefore continuing with the works is already provided for within the budget.Option 2: Remove Planter and Shorten Median (Attachment 4):Changing the design to remove the planter and shorten the median would significantlyalter the appearance of the roadway and would not balance the east and west ends ofthe intersection medians. The streetscaping for the roadway in Precinct 1 has beenreduced to a few elements one of which is the island planters.With the planter removed and the median length reduced access to the existingdriveway at 1326 Innisfil Beach Road will not be ideal. The median would still restrict aleft turning vehicle from entering the center left turn lane therefore partially obstructingthe east bound through lane.Removing the planter and reducing the median would reduce the construction costs byapproximately $10,000. Staff would not recommend this option given the impact to the

Staff Report DSR-112-13 July 10, 2013Innisfil Beach Road Construction - Private Entrance Page 3 of 4streetscaping of the roadway and the fact that some restrictions to the left turnmovement would still exist.Option 3: Reduce Planter Length, Shorten Median and Realign Driveway (Attachment 5):The third option would be to reduce the length of the planter and median combined witha realignment of the driveway to 1326 Innisfil Beach Road. The driveway could berealigned to the east property boundary in combination with the reduced planter andmedian providing unrestricted turning movements into the property.Reducing the length of the planter would still maintain the streetscaping elements of theroadway design which would therefore be consistent with the existing section of InnisfilBeach Road.The financial impact to this option would be a reduction in cost for the shortened planterand median and an increased cost for the realignment of the driveway:Reduce Planter and Median -$6,500Driveway Realignment $9,000Increased project cost $2,500Should the design for Innisfil Beach Road Precinct 1 be revised to address the concernsraised by the owner, staff would recommend the reduced planter and median option.This option will maintain the streetscaping element of the roadway design and providefor unrestricted access to the landowners property.OPTIONS/ALTERNATIVES:The alternate options for Council’s consideration would include:Option 2:Option 3:That Council direct the change in design and construction of the Innisfil BeachRoad Precinct 1 project for the removal of the planter and shortening of themedian in front of 1326 Innisfil Beach Road in accordance with the design shownon attachment 4.That Council direct the change in design, construction and budget approval forthe Innisfil Beach Road Precinct 1 project to reduce the length of the planter,median and the relocation of the driveway for 1326 Innisfil Beach Road inaccordance with the design shown on attachment 5.

Staff Report DSR-112-13 July 10, 2013Innisfil Beach Road Construction - Private Entrance Page 4 of 4FINANCIAL CONSIDERATION:There would be no financial impact to the Innisfil Beach Road Urbanization project budget toimplement the staff recommendation.CONCLUSION:The raised medians at the signalized intersections provide a safety feature for the left turninglane. Staff would not recommend reducing or eliminating the median from the constructionworks. The planters at the end of the median are a streetscaping element that have beeninstalled along the Innisfil Beach Road Urbanization. Reducing the length of the planter wouldstill maintain the planter feature therefore continuing with the streetscaping theme of the roadwaPREPARED BY:Lisa Wooldridge,Senior Engineering TechnologistAPPROVED BY:________________________Andrew Campbell,Director of InfrastructureAttachments:1. Correspondence from Resident2. Map of Right-in/Right-out Only Properties3. Option 1 - Current Approved Design4. Option 2 – Removal of Planter5. Option 3 - Shortened Planter

Richard St.Lebanon Dr.Raynor Ct.Willow Ave.25 Srd.MaSandy Tr.Roberts Rd.Florence Rd.Ward's Ln.rgsLn.Merrett St.Somers Blvd.Park Rd.Northern Ave.IBR Right-In / Right-Out Only EntrancesJack Cres.Warrington Way9th LineHappy Vale Dr.Leslie Dr.Mildred Ave.Willard Ave.Leslie Dr.Oriol e Cres.Kensin gton St.Corrie St.Winnifred Ct.Adullam Ave.Lebanon Dr.Spring St.Goshen Rd.Lilac Dr.Hastings Ave.Sproule St.Bassingthwaite Ct.Nevils St.Benson St.Ra n kin WayButler St.Webster Blvd.Taggart Ct.GallowayGibson St.St.Hunter St.Dale Rd.Innisfil Beach Rd.Swan St.Benson St.Ferguson St.Osbond Rd.Corm St.InniswoodHill St.Andrade Ln.Lowrie St.St.Ashley Ct.Mary Lou St.Laurand St.Mitchell Ct.Jans Blvd.Gina St.Thompson St.Celeste St.Lea Rd.Westmount Ave.Edgar St.Craig Rd.Annecca St.Ashwood Ave.Saint Paul Rd.LEGENDLinden St.Garden Ave.Mountbatten Ave.Windsor St.Saint John's Rd.Maclean St.Kate Ave.Vicrol Dr.Helen St.Inglewood Dr.Adams Rd.Right in/Right out residential entrancesRight in/Right out commercial entrancesSimcoe Blvd.Entrance at 1326 Innisfil Beach Roadsubject to Right in/Right out only25 Srd.

CURRENT DESIGN

REMOVE PLANTER AND REDUCE MEDIAN

REDUCE PLANTER LENGTH ANDREALIGN DRIVEWAY

TOWN OF INNISFIL STAFF REPORTSTAFF REPORT NO: DSR-113-13DATE: July 10, 2013TO:Mayor, Deputy Mayor and Members of CouncilFROM:Andrew Campbell, Director of InfrastructureSUBJECT:St. Johns Road and Maple Road, Request for Safety BarrierRECOMMENDATION:THAT realignment of the curve at the intersection of St. John’s Road and Maple Road beconsidered in the 2014 Capital Budget process, as out lined in DSR-113-13;BACKGROUND:In October 2011 staff report DSR-159-11 presented to Council a report addressing roadwaysafety concerns that had been expressed by the residents adjacent the curve at the St John’sRoad and Maple Road intersection. A safety review report prepared by C. C. Tatham andAssociates (CCT) outlined several potential options that could be implemented at theintersection.The resolution in 2011 was that white edge lines along the inside and outside edge of the curvewould be painted as part of the 2012 line painting program.In January 2012 Council directed staff to investigate options regarding a request to consider aroad safety barrier on St. John’s Road (CR-008-21.13).ANALYSIS/CONSIDERATION:The safety review report completed by CCT provided an analysis of the curve in the road at theintersection of St Johns Road and Maple Road. The following existing conditions were identifiedand have been compared with Town Engineering Standards and MTO Design Standards:…/

Staff Report DSR-113-13 July 10, 2013St Johns Road, Request for Safety Barrier Page 2 of 3DesignElementHorizontalCurve RadiusPavementWidthShoulderWidthCross-Fall(Tangent)Cross-fall(Curve)Existing Conditions Minimum Standard for 50km/hr Design Speed60m 90m 130m6.0 to 8.0 m 6.6m(Town standard)6.0m (MTO standard)0.5 to 2.0 m 1.2m (Town standard)1.0m (MTO standard)-2%, -2% -2%, -2% -2%, -2%-2% (inside)-2 to +1% (outside)-6% (inside)+6% (outside)Sight Distance 45 to 55m 65m 85mClear Zone 2.0 (min) 3.0m 3.0mMinimum Standard for 60km/hr Design Speed6.6m(Town standard)6.0m (MTO standard)1.2m (Town standard)1.0m (MTO standard)-6% (inside)+6% (outside)St Johns Road and Maple Road are currently posted as 50 km/hr roadways. The current postedspeed is in accordance with the Town approved Traffic Policy for Urban Road Speed Limits.Standard engineering design is to provide motorists with a radius of curve for a design speedhigher than the posted speed limit for the roadway. In the case of St Johns Road and MapleRoad the design standards for a 60 km/hr roadway have been provided as a comparisonshowing the standards that this type of roadway should be designed.The best solution to address the concerns raised by the local area residents would be toreconstruct the roadway to provide a minimum horizontal curve in accordance with the abovedesign standards. The reconstruction solution would require land acquisition and a significantcapital budget expenditure which is not currently within the Town’s capital budget program.Since the road safety report has been issued by CCT the Town has installed additional curvewarning signs, painted white lines along both sides of the roadway and tree trimming along thecurve to improve the sight lines for the curve.Steel Beam Guiderail:Roadside safety includes elements such as clear zones from the travel surface to objects suchas hydro poles, rocks, etc or depressions such as a valley caused from a stream. If theproximity of these hazards poses a significant threat to the motorist than a Steel Beam Guiderailis an option to protect the motorist from the hazard. The proximity and severity of the hazards atthe St Johns Road/Maple Road intersection would not warrant the installation of a steel beamguiderail.The purpose of a steel beam guiderail is not to stop a motorist that leaves the roadway fromdamaging a fence or crossing the road allowance property boundary. If Council determined thata steel beam guiderail was a reasonable solution to address the concerns that have been raisedwith respect to vehicles leaving the roadway than a steel beam guiderail can be installed. Theapproximate cost for the installation of the steel beam guiderail would be $35,000.

Staff Report DSR-113-13 July 10, 2013St Johns Road, Request for Safety Barrier Page 3 of 3OPTIONS/ALTERNATIVES:Council has the option to direct that a Steel Beam Guiderail be installed at the intersection of StJohns Road and Maple Road for an estimated capital cost of $35,000 and fund from the CapitalReserve Fund.FINANCIAL CONSIDERATION:The cost of the realignment is estimated to be $200,000. It is proposed that this work beconsidered in conjunction with the 2014 Capital Budget.CONCLUSION:Roadway Standards have been developed for the province that guides decisions for theinstallation of traffic features such as steel beam guiderails. Those standards are used to makerecommendations to Council for the installation or non-installation of the feature. In this instancethe standards do not support the installation of the steel beam guiderail. However if Councilchooses to proceed with the installation of a steel beam guiderail at the St Johns Road andMaple Road intersection the steel bean guiderail can be installed.PREPARED BY:Grant ShellswellManager of Capital EngineeringAPPROVED BY:________________________Andrew Campbell,Director of Infrastructure

TOWN OF INNISFIL STAFF REPORTSTAFF REPORT NO: DSR-114-13DATE: July 10, 2013TO:Mayor, Deputy Mayor and Members of CouncilFROM:Andrew Campbell, Director of InfrastructureSUBJECT:Lefroy Reservoir, Winter Heating CostsRECOMMENDATION:THAT the Lefroy Reservoir and Booster Station capital budget be increased by $300,000and funded from the Development Charges Reserve fund; andThat in accordance with the Town’s Procurement Policy the additional costs in theamount of $300,000 be approved for the Christie Mechanical contract, as outlined inDSR-114-13.BACKGROUND:The Town entered into a contract with Christie Mechanical in the late summer of 2012 for theconstruction of the Lefroy Reservoir and Booster Station. The project is a growth related capitalproject therefore funded from Development Charges.In the case of the Lefroy Reservoir the Development Charges funding for the project came froma Pre-payment Agreement executed with Lormel Homes. The Lormel Homes developmentrequires the Reservoir and Booster Station as municipal infrastructure to supply thedevelopment with municipal water.ANALYSIS/CONSIDERATION:The Lefroy Reservoir and Booster Station was tendered in March 2012 with the intension thatconstruction would commence in May 2012. As a result of delays in the land transfer and therequired pre-payment funds from the developer the start date for construction was delayed toSeptember 2012.The late start date for construction resulted in the project proceeding through the winter monthswhich means that the project has incurred additional costs for concrete and winter protection ofthe concrete during the curing period.…/

Staff Report DSR-114-13 July 10, 2013Lefroy Reservoir, Winter Heating Costs Page 2 of 2Since the project is required for the Lormel development and is being funded by DevelopmentCharges staff proceeded with construction and the project has incurred the additional costs forwinter construction. The value of the winter construction is $260,000 in construction costs andanother $40,000 for engineering associated with the winter construction. In accordance with theTown’s Procurement Policy a cost increase on a contract that exceeds 10% or $50,000 requiresthe approval of Council.OPTIONS/ALTERNATIVES:The works have been completed and the costs incurred. Therefore the Town has no alternativebut to compensate the contractor for the additional costs incurred for the winter construction.FINANCIAL CONSIDERATION:The financial impact to the Town for the winter heat construction costs will increase the projectcosts by $300,000.The additional costs would be funded from the same source as the original project budget whichis the municipal water Development Charges reserve fund.CONCLUSION:To service the development site for Lormel Homes with municipal water the Lefroy Reservoirand Booster Station need to be completed. Lormel Homes has provided the DevelopmentCharges Pre-payment to the Town which is being used to fund the construction of the project.The Town is working to build stronger relationships with the developers in the community andtherefore staff proceeded with the construction of the reservoir and booster station during thewinter months and therefore incurred the additional winter construction costs.PREPARED BY:Grant ShellswellManager of Capital EngineeringAPPROVED BY:________________________Andrew Campbell,Director of Infrastructure

STAFF REPORT NO:TOWN OF INNISFIL STAFF REPORTDSR-115-13DATE: July 10, 2013TO:FROM:SUBJECT:Mayor, Deputy Mayor and Members of CouncilAndrew Campbell, Director of InfrastructureSandy Trail Subdivision Agreement & Development ChargeCredit AgreementRECOMMENDATION:THAT Council direct the Director of Legal Services and the Director of Infrastructure toprepare a Subdivision Agreement and a Development Charge Credit Agreement asoutlined in DSR-115-13; andTHAT the Mayor and Clerk be authorized to enter into a Subdivision Agreement and aDevelopment Charge Credit Agreement with Maple Lane Lands & Development Co. Ltd.for the Sandy Trail subdivision; andTHAT staff are hereby authorized to implement and administer said agreement includingtaking such steps as may be necessary to ensure that conditions of the draft plan ofsubdivision are satisfied before giving final approval, subject to the approval of allaccounts being in good standing; all securities being posted with the Town;authorization by Legal Services of the final form of the agreement and schedules; andthe receipt of the fully executed agreement; andTHAT Council grant allocation of water and wastewater servicing capacity from theLakeshore Water Treatment Plant and the Water Pollution Control Plant in the amount of33 residential units for the Sandy Trail subdivision in accordance with the terms andconditions of the Sandy Trail – Development Charge Credit Agreement; andTHAT the Director of Legal Services be authorized to make amendments to saidagreements as to the final form of the agreements and schedules.…/

Staff Report DSR-115-13 July 10, 2013Sandy Trail Subdivision Agreement & DC Credit Agreement Page 2 of 4BACKGROUND:Maple Lane Lands & Development Co. Ltd., the ”Developer” owns the lands referred to asSummer Lane, Sandy Trail (“Development”) located off of Sandy Trail. These lands were draftplan approved in 2009. Following draft plan approval, staff have been working with theDeveloper on the review of the engineering design drawings and the fulfillment of the draft planconditions. The execution of a subdivision agreement with the Town is one of these conditions.The Town is working on a Development Charge Credit Agreement that will be similar to otherAlcona subdivisions which requires development charges to be paid within a four year paymentperiod from Plan registration. As part of a Development Charge Credit Agreement, water andsewer allocation is approved for the Development.ANALYSIS/CONSIDERATION:Subdivision AgreementThe Developer is seeking approval of the Subdivision Agreement as the Development isproceeding to sales and registration. The Developer has submitted all of the required reports asindicated in the approved draft plan conditions and has submitted an approved set ofUnderground Servicing engineering drawings. However the Town has not received final“Accepted for Construction” engineering drawings for this development at the time this reportwas submitted to Council.Time is of the essence and staff are seeking authority to prepare the Subdivision Agreementand the approval to execute the agreement based on the following commercial terms:The Town’s approved precedent standard form of Subdivision Agreement is usedDeveloper cash working deposit of $75,000.00 is in placeThe Developer is to provide the Town’s standard securities beingo 100% of uncompleted works;o 15% maintenance security for completed works;o $1000.00 security per Fire Break lot;o 10% Contingency;o 10% Engineering securityThe Developer is to provide the Town’s standard insurance requirementsAll conditions of the Draft Plan of Subdivision will be enforcedThe Developer is to prepare engineering drawings to the Town’s satisfactionLegal Services will prepare the Subdivision Agreement and have the Mayor and Clerk executethe agreement after the Developer has executed the agreement, provided all necessary

Staff Report DSR-115-13 July 10, 2013Sandy Trail Subdivision Agreement & DC Credit Agreement Page 3 of 4securities, insurance, engineering drawings and paid all outstanding fees to bring its accountcurrent. This approach to finalizing the agreement will improve the Town’s responsiveness tocustomer service.This approach will assist the Developer with an aggressive timeline to achieve registration of thePlan so that they can proceed with building homes that purchasers have been waiting to takepossession of for a number of years. Once the Plan has been registered and the UndergroundCertificate issued, the builder will be seeking building permits for the homes within the SummerLane, Sandy Trail Development.Development Charge Credit AgreementTown Policy CP.03-07 Servicing Allocation Capacity Commitments requires that all capacityallocations be approved by Council Resolution. The Town is currently working on aDevelopment Charge Credit Agreement for Sandy Trail that provides for a commitment thatdevelopment charges shall be paid within a four year payment period from Plan registration.OPTIONS/ALTERNATIVES:Council could defer this report to a later date for consideration after Legal Services hasprepared the final Subdivision Agreement and the Development Charge Credit Agreement.Council could direct amendments to the Subdivision Agreement or to the Development ChargeCredit Agreement.FINANCIAL CONSIDERATION:The Developer is required to pay all Town costs associated with the works, preparation of theagreements pursuant to the Subdivision Agreement and the Development Charge CreditAgreement.CONCLUSION:The Developer has been working to satisfy the requirements of the Draft Plan Conditions one ofthe conditions of which is a condition that a Subdivision Agreement be executed with the Town.Staff is recommending that the Subdivision Agreement and Development Charge CreditAgreement be approved to satisfy many of the draft plan conditions and allow the Developer toobtain clearance to proceed with registration.

Staff Report DSR-115-13 July 10, 2013Sandy Trail Subdivision Agreement & DC Credit Agreement Page 4 of 4PREPARED BY:Magdalena TabiszEngineering TechnologistAPPROVED BY:________________________Andrew CampbellDirector of InfrastructureAttachments:1. Key Map2. Draft M-Plan

Key Map - Sandy Trail Development9th LineReid St.Sandy Tr.William St.Jane St.Hartley Rd.Joseph St.Taylorwoods Blvd.Sandy Tr.Somers Blvd.25 Srd.Willow Ave.Jack Cres.Happy Vale Dr.Roberts Rd.Merrett St.Kelly St.Margs Ln.Leslie Dr.Florence Rd.

TOWN OF INNISFIL STAFF REPORTSTAFF REPORT NO:DSR-116-13DATE: July 10, 2013TO:Mayor, Deputy Mayor and Members of CouncilFROM:Andrew Campbell, Director of InfrastructureSUBJECT:Wastewater er Services Environmental Management System(EMS) Policy and PlanRECOMMENDATION:THAT Council receive for information, the Ministry of the Environment Correspondencedated May 16, 2013, appended as Attachment 1.THAT Council approve and endorse Corporate Policy No.: CPXX-XX-13, EMS PolicyStatement and commit to the development, implementation and maintenance of theEnvironmental Management System for Wastewater Services through said endorsementof the EMS Operational Plan and EMS Policy as outlined in Staff Report DSR-116-13.BACKGROUND:Environmental impact is an important issue across the globe, with pressure to minimize thatimpact coming from many sources, including governments, trade associations, supply chainsand other social and financial stakeholders.As the regulatory framework and general public awareness relating to environmental mattersincrease, it has become increasingly important that we, as a municipality, have a thoroughunderstanding of how our operations and activities interact with the natural environment and tochallenge ourselves to set objectives and targets to maintain or reduce the level of negativeimpact those activities may have.A Wastewater Services Environmental Management System (EMS) will provide a framework formanaging environmental responsibilities efficiently, in a way that will be integrated into ouroverall operations.…/

Staff Report DSR-116-13 July 10, 2013Wastewater Services EMS Policy and Plan Page 2 of 5ANALYSIS/CONSIDERATION:Regulatory Atmosphere:Since the Walkerton Tragedy of 2010, the Ontario Ministry of the Environment has drasticallyaltered and increased the legislation surrounding municipal drinking water systems, throughoutthe province. The final provision (Statutory Standard of Care provision) of the Safe DrinkingWater Act, 2002 came into force on December 31, 2012.Now that the MOE has completed the implementation of the Safe Drinking Water Act, the Waterand Wastewater industry is of the inclination that the focus will now shift to municipalwastewater operations. Recently, this has been confirmed with the MOE’s announcement onMay 16, 2013 that Safe Drinking Water Branch will now be administering the Wastewaterinspection protocol. This communication has been appended as Attachment 1 to this report.The expectation now, is that a regulatory overhaul similar to that recently conducted in theWater Industry is in the foreseeable future.In preparation for more stringent inspection protocols and in a bid to align ourselves withInspiring Innisfil 2020’s supporting behavior of “Leadership that aims higher”, InfrastructureServices has led the development of an Environmental Management System based on the ISO14001 Standard. This will provide Wastewater Services with a set of policies and procedures toeffectively navigate the regulatory changes ahead.Environmental Management System (EMS)An EMS is a tool encompassing policies, processes, resources and responsibilities, forimplementing environmental management. Such a system will aid Wastewater Services toachieve and demonstrate ongoing compliance with current environmental regulations andprovide the framework for a systematic approach to addressing the need for alterations toadministration or operational control procedures in response to evolving environmentallegislation.Environmental Policy StatementThe Environmental Policy is the over-arching policy for the entire Environmental ManagementSystem. This is the document in which the Town, as the Owner of the Wastewater Systems,demonstrates its commitments to the prevention of pollution, to comply with applicable legal andother requirements, and to continually improve the system.The Environmental Policy Statement will be reviewed by Council every 3 years to be alignedwith the strategic direction of the Town.The Wastewater Services Environmental Management System Policy Statement is appended tothis report as Attachment 2.

Staff Report DSR-116-13 July 10, 2013Wastewater Services EMS Policy and Plan Page 3 of 5EMS Operational PlanThe EMS Operational Plan, appended as Attachment 3, is essentially the Executive Overviewfor the Environmental Management System. It contains a description of each ISO 14001Environmental Management Standard requirement, as well as a reference to the procedure thateffectively addresses the Standard requirement.System, Operational Control, and Emergency Response ProceduresThe development of an EMS requires that a variety of procedures be prepared. TheWastewater Services EMS has been structured such that there are three distinct sets ofprocedures. They are:• System Procedures;• Operational Control Procedures; and• Emergency Response ProceduresThe System Procedures lay the administrative framework for the Environmental ManagementSystem. These procedures describe, in detail, the processes in place to address specificStandard requirements such as, Record and Document Control, Internal audits andmanagement review, etc.The Operational Control set of procedures are the result of the completion of the AspectAssessment. The process of completing an Aspect Assessment results in a listing of activitiesconducted by Wastewater Services, and essentially ranks them based on the significance theimpact to the environment could be in the absence of monitoring and control. Theseprocedures, if followed, are designed to direct the day-to-day activities of the Operations staffsuch that activities that may have a significant impact on the environment are conducted in aconsistent manner and with the best available techniques. This series of procedures currentlyaddresses activities that have been identified as significant aspects of Wastewater Operations,however, may be expanded upon over time to direct Wastewater Operations staff in thecompletion of their duties, even if there are no significant environmental concerns. Examples ofOperational Control procedures are: Contractor and Visitor Control, Hauled Wastewater OffloadingProcedure, and the Diesel Fuel Delivery Procedure.The Emergency Response Plan is a series of procedures that outline planned responses toemergency situations that may arise with respect to any activities Wastewater Services perform.These Emergency Response Procedures may or may not address an Environmental concernwithin the response.Updates and Reports to CouncilThe Management Review Procedure of the Environmental Management System requires thatthe Director of Infrastructure submit an Annual Report to Council outlining the effectiveness ofthe EMS. This Council Report will include the results of the annual Management ReviewMeeting.

Staff Report DSR-116-13 July 10, 2013Wastewater Services EMS Policy and Plan Page 4 of 5Registration: Self-DeclarationThird party certification to ISO14001 is carried out by an accredited certification body. Anorganization can achieve conformance with ISO 14001 either through self-declaration orthrough third party registration.Formal registration can be costly and many organizations report symptoms of audit fatiguesyndrome during the development and early stages of management system implementation.While credibility and consumer confidence may be important for a company or business to seekaccredited third party verification, local governments are influenced by other factors, such aspolitical accountability, transparency in decision-making, working for the public good etc. that ismore suited to self-declaration. Therefore, the recommended avenue of registration for theTowns Wastewater Environmental Management System is self-declaration.Self-declaration means that the Town will issue a statement based on our own determination,that upon review of our management system, we have met all the specified requirements (inISO 14001). Rather than seeking external assistance to prove it, the Town will retain theresponsibility for testing of the management system. The burden of proof that WastewaterServices has met all the requirements of ISO 14001 will remain within the corporation.Staff are also recommending that Councillors endorse the importance of the EMS Plan bysigning Attachment 4.OPTIONS/ALTERNATIVES:Council has the option to further revise the EMS Operational Plan and/or the EMS PolicyStatement.FINANCIAL CONSIDERATION:There are no direct financial impacts relating to the endorsement of the EnvironmentalManagement System Policy and Operational Plan.CONCLUSION:By approving the EMS Policy Statement Council affirms its commitment to the development,implementation and maintenance of the Environmental Management System for WastewaterServices.PREPARED BY:Karel Kamerman,Senior Regulatory Compliance Officer

Staff Report DSR-116-13 July 10, 2013Wastewater Services EMS Policy and Plan Page 5 of 5APPROVED BY:________________________Andrew Campbell,Director of InfrastructureAttachments:1. MOE Correspondence – May 16, 20132. EMS Policy3. EMS Operational Plan4. EMS Operational Plan Endorsement

TOWN OF INNISFILCORPORATE POLICYPOLICY:Wastewater EMS Policy StatementPOLICY NO.:XX.XXX-XX (Number assigned )COUNCIL APPROVALDATE:_________RES. NO.: CR-…XX –REVISED DATE:________RES. NO.: CR-….XXThe Corporation of the Town of Innisfil is committed to the prevention of pollution through theoperation and maintenance of our wastewater collection and treatment systems in a mannerthat adheres to all applicable legislation and regulations. We are committed to the adoption ofthe ISO 14001:2004 Environmental Management Standard, and as such, make a commitmentto the maintenance and continual improvement of the Environmental Management System(EMS). Furthermore, we have reviewed the Operational Plan, endorse its application and arecommitted to ensuring the EMS is regularly assessed to confirm its ongoing applicability andrelevance.MayorBarb Baguley______________________Director of InfrastructureAndy Campbell_____________________Chief Administrative Officer (CAO)John Skorobohacz_______________________Wastewater Superintendent/EMS Rep.Chuck Fiddy____________________________

Corporation of the Town of InnisfilEnvironmental Management SystemOperational PlanOperated by:Town of Innisfil Wastewater Services(Operating Authority)Owned by:The Corporation of the Town of Innisfil(Owner)Revision: 1July 10, 2013UNCONTROLLED – WHEN PRINTED(Refer to electronic documentation to ensure version is current)Page 1 of 5

CORPORATION OF THE TOWN OF INNISFILWastewater EMSProcedure #: WW-PLAN-100EMS Operational PlanAuthority:Council; See PolicyEffective Date: Jul. 10, 2013Revision Number: 1PrefaceThis Operational Plan describes the contents of the Environmental Management System (EMS)for the Town of Innisfil Wastewater Services. The content of this Operational Plan is basedupon the requirements of the ISO 14001:2004 Standard.The Standard has a number of requirements that need to be met in order to demonstrateconformance. The Environmental Policy and several procedures have been developed in orderto address all of the requirements of the Standard.This document, the Operational Plan, provides a brief description of, and reference to theprocedures that have, and will be developed, implemented and maintained in order to satisfy theISO 14001:2004 Standard requirements.Ownership and OperationThe Corporation of the Town of Innisfil is the Owner of the Lakeshore Water Pollution ControlPlant (LWPCP) and the Cookstown Sewage Treatment Plant (CSTP) and their associatedsewage collection systems.The Town of Innisfil currently utilizes the services of its Internal Wastewater Service to operateand maintain the 2 wastewater collection and treatment systems. Under the ISO 14001Standard, Wastewater Services is responsible for the implementation and maintenance of theEMS in partnership with the Council of The Corporation of the Town of Innisfil.Environmental PolicyThe Environmental Policy is the overarching policy over the system of procedures known as theenvironmental management system. The Policy, signed and endorsed by the Town of InnisfilCouncil, EMS Top Management (Director of Infrastructure), and the designated EMSRepresentative, is the driver for implementing and improving the EMS, so that we may maintainand potentially improve our environmental performance.The Environmental Policy applies to all activities undertaken or supervised by WastewaterServices, is reviewed annually by Top Management, communicated to all Wastewater Servicesstaff as well as contractors conducting work on behalf Wastewater Services, and is madeavailable to the public.The Communication Procedure (WW-SP-500) describes how the Policy is to be communicatedto interested parties.Environmental AspectsAn environmental aspect is any element of an organization’s activities, products or services thatcan interact with the environment, be it a positive or negative interaction. The ISO 14001Standard requires that an organization identify the environmental aspects which it has or couldcontrol, and those which it may have an influence over. An Aspect Assessment Procedure(WW-SP-150) has been developed and implemented. The procedure outlines how aspects areidentified, evaluated and ranked. It goes on to describe how this assessment is recorded andcommunicated to stakeholders.UNCONTROLLED – WHEN PRINTED(Refer to electronic documentation to ensure version is current)Page 2 of 5

WW-PLAN-100: EMS Operational PlanThe aspect assessment is recorded on the Aspect Assessment Spreadsheet (WW-SF-150).Significant aspects are identified through the aspect assessment process, and as per theStandard, shall be taken in to consideration when:- Setting objectives and targets (Objectives, Targets and Programmes Procedure (WW-SP-1800)),- Identifying legal and other requirements (Legal and Other Requirements Procedure(WW-SP-700)),- Setting operational control procedures (WW-OP series of procedures),- Communicating the EMS, as per the Communications Procedure (WW-SP-500), and- Conducting management review, as outlined in the Management Review Procedure(WW-SP-600).Legal and Other RequirementsLegal and other requirements that are applicable to Wastewater Services activities areidentified, and accessed as described in the Legal and Other Requirements Procedure (WW-SP-700). The procedure describes how Wastewater Services remains abreast of regulatoryand other requirement amendments, updates, etc. The listing is updated as required andreviewed annually, at a minimum, to ensure its accuracy and applicability.The ISO 14001 Standard requires that all legal and other requirements are taken intoconsideration when:- Setting environmental objectives and targets (Objective, Targets and ProgrammesProcedure (WW-SP-1800)).- Reviewing the compliance of Wastewater Services, as described in the EnvironmentalCompliance Audit Procedure (WW-SP-1400).Objectives, Targets and ProgrammesThe creation and use of one or more programme(s) is important to the successfulimplementation of an EMS. Each programme should describe how the organization’senvironmental objectives and targets will be achieved, including timelines, required resourcesand personnel responsible for implementing the programme(s).An Objectives, Targets and Programmes Procedure (WW-SP-1700) has been developed anddescribes how environmental goals are set, planned, communicated, and reviewed.Resources, Roles, Responsibility and AuthorityThe Operating Authority through the operating budget and/or the Owner, through its capitalworks programme, allocate funds for the resources required to maintain and continually improvethe EMS.EMS roles, responsibilities and authorities are defined for relevant functions and levels withinthe organization in the Roles and Responsibility Procedure (WW-SP-100).Competence, Training and AwarenessRelevant training is planned, performed, monitored and recorded as described in the EMSCompetency and Training Procedure (WW-SP-900).Part of the training involves basic instructions to ensure personnel are aware of theenvironmental policy, significant environmental aspects, their roles and responsibilities inachieving conformance with the policy and procedures, and with the requirements of the EMS.CommunicationUNCONTROLLED – WHEN PRINTED(Refer to electronic documentation to ensure version is current)Page 3 of 5

WW-PLAN-100: EMS Operational PlanMeans of achieving and documenting internal and external communications regardingenvironmental aspects and the EMS are described in the EMS Communications Procedure(WW-SP-500).Document ControlInternal and external documents are controlled as described in the Document Control Procedure(WW-SP-300). The procedure describes the document naming and numbering convention toassist users in identifying the different kinds of documents.Some documents are corporate in nature and are therefore controlled by an alternate system ofthe Town of Innisfil (ie. Corporate Policy and Procedure Development Policy).Operational ControlOperational control procedures are indicated by ‘WW-OP’ in the document code. All significantaspects and related activities from the Aspects Assessment (as per Aspect AssessmentProcedure (WW-SP-150)) have an associated procedure aimed at controlling the aspect.Significant aspects related to contractors or suppliers are also covered by Operational Controlprocedures, including:- Hauled Wastewater Off-loading Procedure (WW-OP-100)- Delivery Procedure for Diesel Fuel (WW-OP-200)- Contractor and Visitor Control (WW-OP-300)The Contractor and Visitor Control Procedure also covers how communication betweenWastewater Services and their suppliers and contractors takes place, with respect to,procedures related to goods and services that may have an impact on the environment.Emergency Preparedness and ResponseWastewater Services has developed an Emergency Response Plan (ERP), which includescontingency plans for potential emergencies, as well as, information on how and whenEmergency Plans and equipment are tested. Emergency Response Procedures are indicatedby ‘WW-ERP’ in the document code.The Emergency Management Procedure (WW-ERP-100) describes the interaction between theWastewater Services ERP and the Town’s Corporate Emergency Response Plan.Monitoring and MeasurementA collection of monitoring procedures have been developed for monitoring key characteristicsunder the operational control of Wastewater Services that may have an impact on theenvironment.Monitoring of objectives and targets is covered under the Objectives and Targets andProgrammes Procedure (WW-OP-1700).Calibration of EMS monitoring equipment is covered under the Calibration Procedure (WW-OP-1400).Nonconformance, Corrective and Preventative ActionThe Corrective and Preventative Action Procedure (WW-SP-400) details the responsibilities,documentation, and activities required to properly handle both non-conformances and purelypreventive actions.RecordsUNCONTROLLED – WHEN PRINTED(Refer to electronic documentation to ensure version is current)Page 4 of 5

WW-PLAN-100: EMS Operational PlanInstructions throughout the EMS procedures describe the generation of EMS records that arerequired to help demonstrate the conformance of the EMS with the ISO14001 Standard.A Records Control Procedure (WW-SP-200) has been developed and speaks to the protectionfrom damage, retention, and other handling and disposition instructions related to EMS records.EMS Internal AuditThe Internal Audit Procedure (WW-SP-800) describes the auditing activities required todemonstrate conformance to the Standard.Auditing activities include a check of Environmental Regulatory Compliance, as well as, theconformance to the ISO14001 standard.The Internal Audit Procedure is utilized to plan, perform, document, and follow-up on EMSinternal and external audits.Management ReviewThe Management Review Procedure (WW-SP-600) describes the responsibilities and processfor carrying out an EMS management review.As described in the procedure, the review addresses the possible need for changes to policy,objectives and other elements of the EMS in light of the EMS audit results, changingcircumstances and the commitment to continual improvement.UNCONTROLLED – WHEN PRINTED(Refer to electronic documentation to ensure version is current)Page 5 of 5

July 10, 2013Wastewater EMS Operational Plan EndorsementThe Corporation of the Town of Innisfil is committed to the prevention of pollution through theoperation and maintenance of our wastewater collection and treatment systems in a mannerthat adheres to all applicable legislation and regulations. We are committed to the adoption ofthe ISO 14001:2004 Environmental Management Standard, and as such, make a commitmentto the maintenance and continual improvement of the Environmental Management System(EMS). Furthermore, we have reviewed the Operational Plan, endorse its application and arecommitted to ensuring the EMS is regularly assessed to confirm its ongoing applicability andrelevance.MayorBarb Baguley______________________Deputy MayorDan Davidson___________________________Councillor Ward 1 Councillor Ward 2Doug Lougheed____________________Richard Simpson_________________________Councillor Ward 3 Councillor Ward 4Ken Simpson______________________Rod Boynton____________________________Councillor Ward 5 Councillor Ward 6Bill Loughead______________________Maria Baier_____________________________Councillor Ward 7Lynn Dollin________________________Chief Administrative Officer (CAO)John Skorobohacz_______________________Director of InfrastructureAndy Campbell_____________________Wastewater Superintendent/EMS Rep.Chuck Fiddy____________________________

STAFF REPORT NO:TOWN OF INNISFIL STAFF REPORTDSR-117-13DATE: July 10, 2013TO:FROM:SUBJECT:Mayor, Deputy Mayor and Members of CouncilDon Eastwood, Director of DevelopmentRequest to lift the Holding (‘H’) provision from landsdescribed as Part Lot 21 and 22, Concession 4, DraftApproved Plan of Subdivision (I-T-05005) LSAMI P1 Phase 1RECOMMENDATION:That Report DSR-117-13 be received; and,That Council approve the Application by Bellaire Properties Inc. (Lormel Homes) to liftthe Holding (‘H’) provision from lands described as Part of Lot 21 and 22, Concession 4,Draft Approved Plan of Subdivision (I-T-05005) LSAMI P1 Phase 1; and,That By-law No. 073-13 be adopted to give effect to the recommendation.BACKGROUND:Bellaire Properties Inc. (Lormel Homes) has applied to lift the Holding (‘H’) provision on landsdescribed as Part of the North Half Lot 21 and 22, Concession 4, Draft Approved Plan ofSubdivision (I-T-05005) LSAMI P1 Phase 1. A Key Map showing the location of the LSAMI P1subdivision is Attachment 1 to this Report.The Holding (‘H’) provision is only proposed to be lifted off of Phase 1 of the LSAMI P1subdivision. A Draft M-Plan showing Phase 1 of the LSAMI P1 subdivision is Attachment 2 tothis Report. The ‘H’ symbol would be lifted off of the remainder of the phases of the LSAMI P1subdivision as each phase is registered.LSAMI P1 subdivision was originally Draft Approved June 26, 2008 by the Ontario MunicipalBoard (OMB). Zoning By-law Amendment No. 070-08 was also passed by the OMB toimplement the Draft Plan of Subdivision on the same day. Zoning By-law Amendment No. 070-08 contains a holding provision to restrict building permit issuance until several conditions aremet. These conditions are described in the Analysis/Consideration section.Lifting of the Hold will allow for building permits to be issued for homes already sold andconstruction to commence. The Hold would apply to 152 single-detached dwellings (Lots 1-152) and 43 townhouse units (Block 155-161) within LSAMI P1 Phase 1. The Hold would notapply to the proposed commercial block on Belle Aire Beach Road (Block 163) or proposed…/

Staff Report DSR-117-13 July 10, 2013Request to Lift Hold – LSAMI P1 Phase 1 (I-T-05005) Page 2 of 3place of worship block on 20 th Sideroad (Block 190) as these blocks require site plan approvalprior to the lifting of the Hold provision.ANALYSIS/CONSIDERATION:Section 15 of Zoning By-law Amendment No. 070-08 states that the Holding (‘H’) symbol shallnot be removed from the subject lands until the following matters are addressed:1.) A development agreement has been entered into between the Town of Innisfil and theowner of the property and registered on title to the property;2.) Within a Waste Disposal Assessment Area, provision of all required studies inaccordance with the development agreement and the Town of Innisfil and County ofSimcoe requirements to demonstrate that there will be no unmitigatable public healthand safety risks;3.) That the appropriate approval authority is satisfied that there is sufficient sewage andwater capacity and facilities available and that it has been allocated for that phase ofdevelopment;4.) For blocks where site plan approval applies, it shall have been issued in accordance withthe Town of Innisfil Site Plan Control By-law No. 072-07 as amended; and,5.) Parkland dedication requirements for part lots and future residential lots shall beprovided to the satisfaction of the Town.The above conditions to lift the Hold has been met for the residential lots and blocks withinPhase 1 of the LSAMI P1 subdivision. A subdivision agreement has been entered into betweenthe Town and developer, the Town clearance letter has been sent to the Ontario MunicipalBoard (OMB), and the attached draft M-Plan was registered on July 9, 2013 by the owner of thesubject lands. Therefore staff recommend approval of By-law No. 073-13.The zone categories of the lots proposed to have the H lifted are “Residential TownhouseException (RT-8) Zone”, “Residential Full Service Exception (R2FS-4) Zone”, “Residential FullService Exception (R2FS-5) Zone” and “Residential Full Service Exception (R1FS-19) Zone”.A copy of the proposed By-law to lift the Holding (‘H’) provision (By-law No. 073-13) isAttachment 3.OPTIONS/ALTERNATIVES:Council could deny or defer approval of the application to lift the Holding provision. This is notrecommended as the applicant has executed the Subdivision Agreement with the Town,registered the Plan of Subdivision and has sold lots for which building permits are now required.FINANCIAL CONSIDERATION:As all costs incurred by the Town are recovered from the Applicant resulting in no net financialimpact to the Municipality.CONCLUSION:The necessary requirements to lift the Holding provision have been met and that there aresufficient controls in the executed subdivision agreement and current zoning provisions toensure orderly and proper development.

Staff Report DSR-117-13 July 10, 2013Request to Lift Hold – LSAMI P1 Phase 1 (I-T-05005) Page 3 of 3It is recommended that Council approve the lifting the Holding (‘H’) provision on the landsdescribed as Part of the North Half Lot 21 and 22, Concession 4, Draft Approved Plan ofSubdivision (I-T-05005) LSAMI P1 Phase 1 and that By-law No. 073-13 be adopted to giveeffect to the recommendation.PREPARED BY:Steven Montgomery, BURPl. (Hons.), MCIP, RPPSenior PlannerREVIEWED BY:________________________Tim Cane, M.E.S., RPPManager of Land Use PlanningREVIEWED AND APPROVED FOR SUBMISSION BY:__________________________Donald G Eastwood B.E.S. M.A.Director of DevelopmentAttachments:1. Key Map2. LSAMI P1 Phase 1 – Draft M-Plan3. Proposed Lift H By-law and Schedule ‘A’ - By-law No. 073-13

LSAMI P1 (I-T-05005) - Key Map20 Srd.Aplin Cres.5th Line Belle Aire Beach Rd.Marling St.Stantin St.Burge St.Lormel Gate Ave.Stovell Cres.Dallman St.Akers Cres.Plant St.Harrington St.Bardeau St.Squire St.Corner Ave.Hardy WayGreen St.Walter St.SUBJECT LANDS/

THE CORPORATION OF THE TOWN OF INNISFILBY-LAW NO. 073-13A By-law of The Corporation of the Town of Innisfil to amendZoning By-law No. 054-04, as amended, by removing theHolding (H) from the Residential Full Service Exception Hold(R1FS-19(H)) Zone, Residential Full Service Exception Hold(R2FS-4(H)) Zone, Residential Full Service Exception Hold(R2FS-5(H)) Zone, and Residential Townhouse Exception Hold(RT-8(H)) Zone, for the lands described as Part of Lot 21 and22, Concession 4, in the Town of Innisfil.WHEREAS the zone symbol (H) was affixed as provided for under Section 36 of the PlanningAct, R.S.O. 1990, c.P.13, to follow the Zone Symbols R1FS-19, R2FS-4, R2FS-5 and RT-8 torestrict the use of the lands until such time as the following conditions were satisfied, being:1.) A development agreement has been entered into between the Town of Innisfil and theowner of the property and registered on title to the property;2.) Within a Waste Disposal Assessment Area, provision of all required studies inaccordance with the development agreement and the Town of Innisfil and County ofSimcoe requirements to demonstrate that there will be no unmitigatable public healthand safety risks;3.) That the appropriate approval authority is satisfied that there is sufficient sewage andwater capacity and facilities available and that it has been allocated for that phase ofdevelopment;4.) For blocks where site plan approval applies, it shall have been issued in accordance withthe Town of Innisfil Site Plan Control By-law No. 072-07 as amended; and,5.) Parkland dedication requirements for part lots and future residential lots shall beprovided to the satisfaction of the Town.AND WHEREAS the foregoing conditions have been satisfied and/or sufficient controls are inplace to ensure orderly and proper development; and,AND WHEREAS authority is granted under Section 34 of the Planning Act, R.S.O. 1990, c.P.13as amended, to enact such amendments; and,AND WHEREAS the Council of the Corporation of the Town of Innisfil has given notice of intentto remove the Holding (H); and,AND WHEREAS authority for passing this amending by-law can be found under Section 36 ofthe Planning Act, R.S.O. 1990, c. P. 13, as amended.NOW THEREFORE the Council of The Corporation of the Town of Innisfil enacts as follows:1. Schedule ‘A’ attached hereto forms part of this By-law;2. Map No. 6 and 7 of Zoning By-law No. 054-04 as amended by By-law No. 070-08 isfurther amended by removing the letter (H) following the Residential Full ServiceException Hold (R1FS-19(H)) Zone, Residential Full Service Exception Hold (R2FS-4(H))Zone, Residential Full Service Exception Hold (R2FS-5(H)) Zone, and Residential

Townhouse Exception Hold (RT-8(H)) Zone as shown in heavy outline on Schedule ‘A’ ofthis By-law;3. This By-law shall come into force and take effect on the day it is passed by Council as perSection 34 and 36 of the Planning Act, R.S.O. 1990, c.P. 13, as amended.PASSED THIS 10th DAY OF JULY, 2013.Barbara Baguley,MAYORJason Reynar,CLERK

FILE: D14-02SCHEDULE "A" TO BY-LAW NO. 073-13PASSED THIS 10th DAY OF JULY, 2013 -LSAMI P1 Subdivision Phase 1Belle Aire Beach RoadGO Rail Line20th SideroadSUBJECT LANDSAREA TO BE REZONED FROM "RESIDENTIAL FULL SERVICE EXCEPTION HOLD(R1FS-19(H)) ZONE" TO "RESIDENTIAL FULL SERVICE EXCEPTION (R1FS-19) ZONE"AREA TO BE REZONED FROM "RESIDENTIAL FULL SERVICE EXCEPTION HOLD(R2FS-4(H)) ZONE" TO "RESIDENTIAL FULL SERVICE EXCEPTION (R2FS-4) ZONE"AREA TO BE REZONED FROM "RESIDENTIAL FULL SERVICE EXCEPTION HOLD(R2FS-5(H)) ZONE" TO "RESIDENTIAL FULL SERVICE EXCEPTION (R2FS-5) ZONE"AREA TO BE REZONED FROM "RESIDENTIAL TOWNHOUSE EXCEPTION HOLD(RT-8(H)) ZONE" TO "RESIDENTIAL TOWNHOUSE EXCEPTION (RT-8) ZONE"/

TOWN OF INNISFIL STAFF REPORTSTAFF REPORT NO: DSR-118-13DATE:July 10, 2013TO:Mayor, Deputy Mayor and Membersof CouncilFROM:Don Eastwood, Directorr of DevelopmentSUBJECT:Comprehensive Zoning By-law Update – BylawNo. 080-13CROSS REFERENCE:DSR-160-11, DSR-221-12RECOMMENDATION:That By-law No. 080-13 be approved toimplement the update to thezoning by-law.comprehensive1.0 BACKGROUND1.1 Context and Study PurposeThe Town of Innisfil has undertaken a reviewand is proposing an update to itsComprehensiveZoning By-law, in accordance with Section 26(9) of the Planning Act, which requires a review ofthe Zoning By-law following a review and amendment tothe Official Plan. The proposed by-law(Attachment 1) conforms to andimplementsthe Town’ s current Official Plan. The reviewandfinal draft presented is based on a numberof background investigations and extensive publicconsultation.Since thecurrent Zoning By-lawfor the Town of Innisfilwas prepared in 2004,the Town has anew Offfical Plan and the Province has undergone numerous changes to its planning regime,includingthe new Provincial Policy Statement (2005), the Growth Plan for theGreater GoldenHorseshoe (2006) ncluding Amendment No. 1, the Lake Simcoe Protection Plan (2008), theGreenbelt Plan (2006), the Clean Water Act (2006), and the Green Energy Act (2009). All ofthese significant policy changes and new policies necessitate a review and update of theTown’s Zoning By-law.The review process was project managed byMMM Group Limited and assisted by a CommunityAdvisory Committeee (CAC) and a Technical Advisory Committee (TAC). The CAC wascomprised of community members, business representatives, ratepayers, agriculturalrepresentatives etc. The TAC included members of Town staff of various departments, theCounty of Simcoe, and the Conservation Authorities.…/

Staff Report DSR-118-13 July 10, 2013Comprehensive Zoning By-Law UpdatePublic Meeting and Open House Page 2 of 10A series of three Discussion Papers were presented for public comment at key junctures in thereview process to identify key issues and zoning approaches, and summarize comments to dateand seek input for further inclusion.1.2 Study ProcessA summary of the key milestones and consultation events to prepare the ComprehensiveZoning By-law are outlined in the following table:DateNovember 7, 2011December 2011January 16, 2011February 13, 14, and16, 2012March 2012March 26, 2012May 9, 2012May 17, 22, and 23,2012May 29, 2012 andJune 29, 2012August 28, 2012November 12, 2012November 2012November 2012December 5, 2012December 12, 2012January to June 2013DescriptionProject Initiation Meeting with Town and TACDraft Discussion Paper 1 (Background Review)Meetings with TAC and CACThree Public Workshops to present Draft Discussion Paper 1(Background Review)Draft Discussion Paper 2 (Issues and Options)Meetings with TAC and CACMeetings with TAC and CACThree Public Open Houses to present Draft Discussion Paper 2 (Issuesand Options)Meetings with Planning StaffPublic Open House to present 1 st Draft Comprehensive Zoning By-lawMeeting with Planning Staff to review commentsDraft Discussion Paper 3 (Review of Public Comments)2 nd Draft Comprehensive Zoning By-law for Statutory Public OpenHouse and MeetingStatutory Public Open HouseStatutory Public Meeting (Council Meeting)Ongoing consultation with agencies and residents. Improvements andinclusions to final draft.

Staff Report DSR-118-13 July 10, 2013Comprehensive Zoning By-Law UpdatePublic Meeting and Open House Page 3 of 10Activities since the public meetings have been primarily to improve the draft zoning by-lawbased on comments from the public and Council. At the same time, further improvements havebeen made based on discussions with engaged stakeholders.2.0 ANALYSIS & CONSIDERATION2.1 GeneralThe new Zoning By-law provides a comprehensive consolidation of the Town’s existing ZoningBy-law 054-04, and provides a consistent zoning framework for the entire Town. It should benoted that the new zoning by-law does not affect those lands known as ‘Friday Harbour’ on thebasis of their site specific planning approvals by the OMB.The new Zoning By-law provides contemporary zoning principles and regulations for addressinga broad range of land use and compatibility issues which have been identified through thecourse of the Study.The new Zoning By-law has been written and structured in a manner which is intended to makethe document more user-friendly and easier for the public and landowners to interpret andunderstand.2.2 Zoning By-law StructureThe structure of the new Zoning By-law is fairly consistent with the current Zoning By-law 054-04. The following provides and annotated table of contents of the new draft Zoning By-law.PreamblePurpose and structure of the By-lawHow to check the zoning of a property(This section is new, and is intended for informational purposes only. It does not form anoperative part of the Zoning By-law).Section 1 – Interpretation and AdministrationHow By-law is applied and administered by the TownEstablishes Zone categories and symbolsSection 2 – DefinitionsProvides definitions for commonly uses terms and may contain illustrations to assist inunderstanding the definition. Provides for more comprehensive and updated definitions.Section 3 – General ProvisionsProvides regulations applicable to all zones, certain zones, or specific uses, such as:• Regulations for accessory buildings and structures, such as garages andboathouses• Regulations for accessory uses, like bed and breakfasts• Regulations which may be applicable in certain circumstances (e.g., properties nearrailway right-of-way)• Regulations for certain properties (waterfront properties, waste disposal assessmentareas, hazard lands, etc.)

Staff Report DSR-118-13 July 10, 2013Comprehensive Zoning By-Law UpdatePublic Meeting and Open House Page 4 of 10Section 4 to 8 – Zone CategoriesSection 4 – Residential ZonesSection 5 – Commercial and Mixed Use ZonesSection 6 – Industrial ZonesSection 7 – Community Service, Open Space and Environmental Protection ZonesSection 8 – Agricultural and Future Development ZonesFor each Zone Category, Sections 4 – 8 identify:Permitted Uses – Establishes the uses permitted in each zone category through a seriesof tables.Zone Regulations – Outlines the regulations applicable to each zone category (i.e.,minimum lot areas, minimum frontage, minimum building setbacks, minimum landscapedopen space, maximum building height, etc.).Zone Exceptions – Identifies any site specific requirements or provisions which pertain toa specific property or group of properties. The zone exceptions in the current by-law havelargely been carried forward. A few exceptions related to expired temporary uses havebeen deleted.Schedule A – Maps – identifies the zones corresponding to all lands within the Town of Innisfil.2.3 Public and Council Comment SummaryAttachment 2 is a table that summarizes comments received at the public meeting together withwritten submissions from residents. This table has formed the basis of activities over the last 6months to further improve the new zoning by-law in a manner that is not only progressive butalso reflects the needs of both residents and the planning department to implement policy.2.4 Summary of Key ChangesThe following highlights some of the key changes in the new Draft Comprehensive Zoning Bylaw,in comparison to the existing Zoning By-law 054-04 and previous draft versions.a) Relate Zone Categories to Official Plan DesignationsThe permitted uses and performance standards for the existing Residential zone categories aregenerally the same as they currently exist. In order to minimize the number of zones, a numberof existing Residential zone categories (R1S, RPS, and R1FS) have been consolidated into aR1 zone, which provides differentiation by type of servicing), similar to the existing standards.b) Implementation of Mixed Use ZonesMixed use zones represent key opportunities for community building, healthy main street andeconomic development. New Mixed Use zone categories for the urban core areas of Alcona,Cookstown and Lefroy. MU1 and MU2 zones have been consolidated in the Zoning By-law forthe Alcona urban core area (save and except 3 individual sites remaining under appeal to theOMB), as have been approved by the OMB in June 2013. New MU zones have been

Staff Report DSR-118-13 July 10, 2013Comprehensive Zoning By-Law UpdatePublic Meeting and Open House Page 5 of 10established for the Lefroy (MU4) and Cookstown (MU5) urban core areas to implement thedirections of the Official Plan. The new MU zones are generally consistent with the Alcona MUzones, or the Core Commercial zone, as it currently applies to Cookstown, but reflect uniquevariations in permitted uses and performance standards (i.e., maximum building height). TheMU zones provide for a variety of commercial, retail and residential uses within a more compactand urban built form, and apply the land use permissions, building heights and urban designconsiderations identified in the Town’s Official Plan.c) Innisfil Heights Employment AreaDuring the course of the preparation of the Zoning By-law, staff determined that there wereinsufficient planning policies in place in order to properly inform the development of specificzoning provisions. The lack of guiding policy is a result of the outstanding appeals in the Town’scurrent OP in relation to Innisfil Heights, the appeal of the draft County OP, and only recentdirection from the Minister of Infrastructure regarding preferred land uses.To change land uses and provisions as part of the zoning by-law update would require relianceon conflicting existing land use policies that remain in effect. It became apparent during theconsiderations related to Innisfil Heights, that an area specific secondary plan later this year orthe first half of 2014, could rely on the outcomes of relevant appeals and consider the provincialland uses contained in Places to Grow. This Secondary Plan process has already included inthe Planning capital budget.d) Georgian DownsThe Comprehensive Zoning By-law has been updated to reflect the current Minster’s ZoningOrder and extend the existing zoning permissions on lands owned by the Georgian Downsproperty (IBP-3). The IBP-3 zone has been modified to reflect the current facility as well asrecognizing the potential for new games of chance that could occur in the existing building or aspart of future redevelopment. “Gaming facility” has been added as a permitted use, within thecurrent exception (IBP-3) pertaining to the property. These lands represent a logical expansionto the existing use of the subject property.Gaming Facility is defined in the new zoning by-law as:a facility where people congregate for gaming, entertainment, or racing activities andmay include supporting uses limited to retail uses, banquet halls, taverns, conferences,meetings, recreational centres, restaurants, and business and professional offices.e) Waterfront LotsIn recognition of the Official Plan policies and the Lake Simcoe Protection Plan, the Zoning Bylawhas been revised to zone shoreline waterfront lots with a “-W” suffix, to which theregulations of Section 3.49 of the Zoning By-law will apply. The intent of these regulations is topromote a greater building setback from the lake, by establishing a maximum front yard setbackas well as a minimum building setback from the shoreline. These regulations do not affectexisting buildings and provision is made for expansions to legally existing buildings.Furthermore, new regulations have been included which will require development on waterfrontlots to maintain a minimum of 50% of the waterfront yard as a naturalized vegetation area.

Staff Report DSR-118-13 July 10, 2013Comprehensive Zoning By-Law UpdatePublic Meeting and Open House Page 6 of 10Waterfront lots are also subject to permit requirements from the Conservation Authority wherelocated in the hazard lands/regulated area overlay as indicated on the Zoning Mapsf) BoathousesThroughout the public consultations concerns were expressed regarding the impact ofboathouses on the shorelines and the need to better regulate these accessory structures.Section 3.9 of the Zoning By-law provides new regulations regarding boathouses, which areintended to limit the size and potential impacts of boathouses. The regulations address suchmatters as boathouse building height, the maximum boathouse width which is also related to thewidth of the water frontage, and boathouse building length. Furthermore, the accessory buildingsetback requirements (S. 4.2) and lot coverage requirements (S. 3.3) would apply to regulatethe location and size of boathouses. New provisions have also been added (S. 3.9 d), to limitthe impact of boathouses on smaller lots, and views from adjacent properties, by relating therequired side yard setback to the length that the boathouse extends into the lake together withthe ’45 degree’ concept by increasing the required minimum side yard setback based on theextent of the boathouse projection into the lake.Sleeping accommodations are no longer permitted within a boathouse, in accordance withProvincial and Conservation Authority regulations which seek to prohibit such accommodationswithin the regulatory flood limits. Furthermore, it is recognized that the construction of a newboathouse or modifications to an existing boathouse would require permit approvals by theConservation Authority and the Town.g) Garage Widths & Front Yard AmenityThe Zoning By-law introduces new requirements to limit the widths of attached garages inrelation to the lot size (S. 3.16.3). The intent of these provisions are to limit the width of thegarage to provide a more attractive streetscape and building face which is not dominated bygarages and driveways, consistent with the intent of the policies of the Town’s Official Plan.The garage width requirements generally accommodate a single car garage on lots less than10m, a one and a half car garage on lots greater than 10m and less than 12m, and a double cargarage on lots greater than 12m and less than 15m. On lots greater than 15m, no more than50% of the house width is to be occupied by a garage. The proposed standards are typical ofnew zoning by-law regulations in other jurisdictions, and are similar, yet less restrictive thanthose currently being implemented through recent design guidelines in the Town (i.e. InnisfilBeach Road and Lefroy Urban Design Guidelines). Furthermore, similar garage requirementshave already been implemented in the Town through site-specific zoning by-law amendments.The amenity of front yards and their appearance for the purposes of maintaining neighbourhoodcharacter and compatibility with neighbours has also been considered through the inclusion ofprovisions that specify minimum landscaped areas for front yards together with setbacks fordriveway and parking areas within a residential zone. A combination of smaller lots and greaternumber of cars has created situations whereby parked vehicles dominate the front yard andcreate land use conflicts with residential neighbours.h) Contemporary Zone StandardsThe Zoning By-law includes revised performance standards which provide for more compactresidential development in accordance with Provincial policy and the Town’s Official Plan.

Staff Report DSR-118-13 July 10, 2013Comprehensive Zoning By-Law UpdatePublic Meeting and Open House Page 7 of 10These standards primarily relate to the urban residential zone categories (R2, R3, RT and RA),and include reduced minimum lot area requirements and yard setbacks. Notwithstanding, therequired minimum rear yard has been increased from the existing 6.0m to 7.5m to provide forgreater rear-yard outdoor amenity space. A new R1A zone has been established whichprovides reduced yard requirements for 15m single-detached lots; however, this zone has notbeen applied at this time, as it is anticipated that the Town will apply this new zone standard tonewly developing areas in the Town through future zoning by-law amendments. The new zonestandards are typical of more contemporary standards and are consistent with the Town’srecent urban design guidelines and recent site-specific exceptions to the Zoning By-law.i) Hazard Lands, Natural Environmental Area and Environmental Protection ZoneThe Zoning By-law mapping has been updated to better reflect the natural heritage mapping inthe Town’s Official Plan. A new Natural Environmental Area overlay (S. 3.19) is proposed to beadded to the zone schedules which reflects the Natural Environmental Area designation in theTown’s Official Plan. These lands include natural features that are considered to be significantat a Provincial, regional or local level, and have been generally identified based on the bestavailable mapping. The Official Plan requires that development and site alteration within theseareas shall not be permitted unless it is demonstrated through the completion of anenvironmental analysis, such as an Environmental Impact Study (EIS), and to the satisfaction ofthe Town and applicable Conservation Authority, that there will be no negative impacts on thenatural features or on their functions. The boundaries of such areas are to be confirmed andrefined through a review of any site specific development application through an EIS, whichwould confirm the limits of development through staking of the features. This NaturalEnvironmental Area overlay, is intended to provide a flag to the user, that further environmentalstudy may be required to support development; however, the underlying zone category ismaintained (e.g., R1 and AG). In the absence of such a detailed environmental review it isproposed that the existing zone categories be carried forward, recognizing that a site-specificdevelopment application would trigger the need for an EIS to evaluate the limits of development.The proposed Zoning By-law also identifies the regulated areas of the Conservation Authorities,which includes areas susceptible to flooding hazards, and approval from the applicableConservation Authority would be required prior to the construction of new buildings orstructures, and site alteration.The Zoning By-law Mapping has also been updated to zone Provincially Significant Wetlands(PSW’s) as currently identified in the Town’s Official Plan as an Environmental Protection Zone.It is recognized that development and site alteration is not permitted within these areas, inaccordance with Provincial policy.j) Waste Disposal Assessment AreasIn accordance with existing and draft County of Simcoe policies and the Town’s Official Plan,the Zoning By-law Mapping identifies former waste disposal sites and their associated 500metre radius Waste Disposal Assessment Areas (WDAA). The regulations of Section 3.47apply with respect to development within the Waste Disposal Assessment Area. Landsidentified within the 500 metre WDAA radius will require a D-4 study for the purposes of new orexpanded residential development. Consultation with the County and a commitment from Townstaff to better identify and ‘delist’ former waste disposal sites in Innisfil, resulted in not having toapply a Holding provision to properties within the 500 m WDAA. This County position negates

Staff Report DSR-118-13 July 10, 2013Comprehensive Zoning By-Law UpdatePublic Meeting and Open House Page 8 of 10the need for a holding provision to be applied and then removed for the purposes of a buildingpermit on the condition that lands within the 500m WDAA still require a D-4 study or acceptablealternative.Over the last 6 month staff have made Freedom of Information (FOI) requests to the Province inan effort to learn of former waste disposal sites in the Town and where possible ‘delist’ themfrom the County OP in order that D-4 studies are no longer required. The Town has beensuccessful in partnering with 2 developers in Cookstown to undertake a D-4 study that willremove the need for future individual D-4 studies by village residents. Another former landfillsite that no longer has a D-4 requirement for adjacent properties is located on the 20 th Sideroadjust north of Lockhart Road. The FOI requests to the Province revealed that a study supportingthe site for delisting was already undertaken.Another former landfill site known as the Town’s former stump dump near Big Bay Point hasalso been excluded from D-4 requirements on the basis of environmental testing having alreadybeen completed and the site being in the process of being ‘delisted’.Town staff will examine other former landfill sites in order that they be delisted or D-4 studiesrelaxed where appropriate and reduce the study requirements for future planning and buildingapplications.k) Temporary StructuresA concern that emerged from the public consultations was the impact of temporary structuresand events within the Town and the desire for more regulation to mitigate the nuisancespotentially associated with these uses. New general regulations have been included in theZoning By-law to generally limit the size and duration of temporary structures (S. 3.42). Newgeneral regulations have also been included in the Zoning By-law to limit the duration oftemporary sales events, depending on the type of event and within which zone it occurs.l) AgricultureThe Zoning By-law has been revised to clarify the types of uses that should be permitted withinthe agricultural and rural areas, such as those uses which are agricultural, as well as secondaryagricultural uses, under the direction of the Official Plan. The intent of the Official Plan policiesis to ensure that Innisfil’s agricultural areas are used primarily for farming and requiredsupportive accessory uses which are normal for farming operations. It is also intended thatlarger scale processing facilities be located in settlement areas or the rural area.The Zoning By-law has been revised to remove certain uses, such as veterinary clinics, gardencentres, kennels and other similar uses which are considered non-farm uses and should not bepermitted as-of-right within the Agricultural General (AG) Zone. New definitions for agriculturaluses and secondary agricultural uses have been provided in the Zoning By-law to assist inclarifying appropriate permitted uses in the Agricultural (AG), Agricultural Specialty Crop (ASC),and Agricultural Rural (AR) Zones. Secondary agricultural uses are permitted in the AG, AR,and ASC zones, and are defined to include uses that produce value-added agricultural productsfrom the farm operation on the property and are clearly secondary to the principal agriculturaluse, such as: the cleaning storage and processing of crops and produce, including fruits,

Staff Report DSR-118-13 July 10, 2013Comprehensive Zoning By-Law UpdatePublic Meeting and Open House Page 9 of 10vegetables, nuts, seeds corn, wheat, flowers, plants, which are produced on the farm or thepurposes of retail sale or for further processing.An agricultural processing establishment is intended to include more industrial agriculturalprocessing uses, such as feed and grain mills and seed mills, and are permitted in the AR Zone.However, a property owner who wishes to construct an agricultural processing establishmentwithin the AG zone would require a site-specific zoning amendment. Through the amendmentprocess, the impacts and appropriateness of the agricultural processing establishment usewould be considered, and the public will be consulted through a planning process.m) Refreshment TrailersThe regulation of refreshment trailers was identified as an issue during the public consultations.Clarification has been provided in the Zoning By-law to specifically define these uses and permitthem on a temporary basis within all zones in association with a special event or occasion. It isrecommended that the Town regulate refreshment trailers through a permit process to ensurepotential land use impacts are minimized, as is typical in other municipalities.n) Secondary SuitesThe Strong Communities Through Affordable Housing Act (Bill 140) requires that municipalitiesprovide permission for the uses of secondary suites in various unit types through permissiveOfficial Plan policies. Currently the Official Plan permits accessory dwelling units in singledetached and semi-detached dwellings on lands not serviced by a municipal sanitary sewer,and within single-detached dwellings in serviced areas.Town staff have prepared background research regarding second suites and expect publicconsultation to occur in the fall of 2013. It is anticipated that the Official Plan and Zoning By-lawwill need to be revised to permit secondary dwellings in (or ancillary to) single detacheddwellings, semi-detached dwellings, and rowhouses and will establish conditions for permittingsecond dwellings, such as parking, minimum lot size and servicing requirements, based onfurther public consultation.o) Site-Specific ExceptionsThe existing zone exceptions have been generally carried forward in the Comprehensive ZoningBy-law, where required. However, the exception numbering may have been revised to reflectthe new zone categories and provide a sequential numbering of the exceptions.p) MappingUpdated and colour mapping has been prepared as part of the Study, with the intent to makethe maps easier to interpret and read. This has resulted in fewer map schedules and thereorganization of the Key Map.OPTIONS & ALTERNATIVESCouncil has the option of requesting Staff to do the following:1. Request revisions be made to the final Draft Comprehensive Zoning By-law.

Staff Report DSR-118-13 July 10, 2013Comprehensive Zoning By-Law UpdatePublic Meeting and Open House Page 10 of 10FINANCIAL CONSIDERATIONSSince it is an approved Capital project, there will be no significant financial impacts to the Town.The project budget and timeline remain in accordance with the approved purchase order.CONCLUSIONThe final draft of the new comprehensive zoning by-law has been drafted with the carefulconsideration of applicable planning policies together with the input of the community.Extensive consultation has been undertaken in support of new zoning provisions. If approved,the Zoning By-law provides a more consistent and comprehensive zoning framework for theTown of Innisfil, in a manner which is easier to understand and easier for the Town toimplement. Planning staff are under no illusions that the new zoning by-law will capture andcorrect all situations in the Town; however, the continued efforts of responding to publiccomments has made for a better comprehensive zoning by-law.PREPARED BY:Tim Cane with the assistance of the MMM Group.REVIEWED BY:Tim Cane, M.E.S., RPPManager of Land Use PlanningREVIEWED AND APPROVED FOR SUBMISSION BY:Don Eastwood,Director of DevelopmentAttachments:1. Proposed Comprehensive Draft Zoning By-law, June 20132. Comment Summary Matrix

TOWN OF INNISFIL STAFF REPORTSTAFF REPORT NO: DSR-123-13DATE: July 10, 2013TO:Mayor, Deputy Mayor and Members of CouncilFROM:Don Eastwood, Director of DevelopmentSUBJECT:Public-Private Partnership Pilot for Innisfil Beach ParkRECOMMENDATION:THAT Staff Report DSR-123-13 regarding an amendment to the Public-Private PartnershipPilot for Innisfil Beach Park be received; andTHAT staff be authorized to extend the date of the Pilot to October 31, 2015; andTHAT staff be authorized to award a separate contract, following the same principals asthe initial pilot, for ‘Proponent 2’ to operate on the Town Campus near the InnisfilRecreational Complex, subject to successful negotiations.BACKGROUND:In April of this year, in staff report DSR-070-13, it was noted there are opportunities to enhancethe tourism sector and the economic benefits that can be derived from Lake Simcoe. Asoutlined in the 2012 report by Watson and Associates, in partnership with PKF Consulting Inc.,entitled “Economic Impact of Tourism Visitation to Innisfil and the Influence of Lake Simcoe,”even with limited commercial access to Lake Simcoe, the economic impact of tourism visitationand the influence of Lake Simcoe has been significant. Some highlights from the report indicate: The tourism and recreational cluster represents an important component of Innisfil’seconomic base, representing 30% of total businesses; One in four businesses associated with the tourism and recreation cluster are located onLake Simcoe or directly associated with lake-based tourism; Innisfil has an established seasonal housing base which has shown strong growth overthe past decade; and In 2011, it was estimated that the 651,600 tourists who visited Innisfil in 2011 generatedapproximately $43-million in expenditures.To further support tourism efforts, while enhancing the quality of life for residents, key objectivesof Inspiring Innisfil 2020, Council authorized staff to issue a Request for Proposals (RFP) for theestablishment of a Public-Private Partnership Pilot initiative.ANALYSIS/CONSIDERATION:The objective of the RFP was to encourage interest and stimulate new tourism businessdevelopment opportunities in Innisfil Beach Park over a two-year pilot period. The RFP wasstructured in such a way as to allow a broad range of submissions for proposed businessoperators. While the broad scope of the RFP was important, it did lead to confusion andnecessitated the RFP being modified and reissued to provide more clarity which delayed a…/

Staff Report DSR-123-13 July 10, 2013Public-Private Partnership Pilot for Innisfil Beach Park Amendment Page 2 of 2potential start date. The main area requiring clarification related to the proposed financial returnto the Town. To help ensure clarity with the updated RFP, staff hosted an information sessionfor any interested proponents where issues or questions could be addressed. Subsequently,two qualified proponents have been identified proposing the following types of operations:Proponent 1: rentals of bicycles, kayaks and stand-up paddle boardsProponent 2: establishment of beach volleyball courts to operate beach volleyballleagues (as well as activities that could make use of the courts such as beach yoga).While negotiations are ongoing, staff are seeking additional time to conduct the pilot project.Both qualified proponents are proposing outdoor activities that would be conducted betweenMay and September. A project extension to the end of October 2015 would allow bothoperations to complete two full seasons of operation which is consistent with the originalproposal to Council.In addition, staff believe the proposal from ‘Proponent 2’ could provide benefits to visitors andresidents alike, and will also help to support the development of sports tourism in Innisfil.However the challenge with accommodating Proponent 2 at Innisfil Beach Park is therequirement to accomodate parking for the many patrons that could regularly use the courts.As a result, staff are recommending that a separate contract, outside of RFP #P-13-84, beawarded to this qualified proponent for the activity to take place on the Town Campus near theInnisfil Recreational Complex. The same principles and objectives of the initial pilot projectwould be maintained for this separate contract, with the only difference being an alternatelocation.OPTIONS/ALTERNATIVES:Council could approve the recommendations as presented or modify the proposal.FINANCIAL CONSIDERATION:Other than some limited communications efforts and project management oversight by theTown, there are no direct costs associated with this proposal. All costs associated with theconduct of any business application are at the sole cost of the proponent.CONCLUSION:It is recommended that Council authorize staff to extend the date of the pilot to October 31,2015, and award a separate contract, following the same principals as the initial pilot, for‘Proponent 2’ to operate on the Town Campus near the Innisfil Recreational Complex. Once thenegotiations have concluded, an additional staff report will be prepared for Council.PREPARED BY:Rachel Sullivan,Economic and Community Development OfficerSid ArmatageManager Parks, Recreation and FacilitiesREVIEWED AND APPROVED FOR SUBMISSION BY:________________________Donald G Eastwood B.E.S. M.A.Director of Development

STAFF REPORT NO:TOWN OF INNISFIL STAFF REPORTDSR-126-13DATE: July 10, 2013TO:FROM:Mayor, Deputy Mayor and Members of CouncilDon Eastwood, Director of DevelopmentJason Reynar, Clerk and Director of Legal ServicesSUBJECT:Special Event Application Guide UpdateRECOMMENDATION:That Council receive report DSR-126-13 which outlines a new Special Event ApplicationGuide and process; andThat staff be directed to further consult community stakeholders on the proposedSpecial Event Application Guide; andThat staff report back to Council during the August 14, 2013, Council Meeting for finalapproval and implementation.BACKGROUND:In February of this year, staff brought forward a draft Special Event Planning and Policy Guide(DSR-031-13). The current By-Law (By-Law No. 33-93) relating to special events requires any‘public entertainment’, including parades and festivals, to obtain a license, however, it has beenidentified that there is some variation in the way permits are issued for events which haveresulted in some events taking place without sufficient regard for health and safetyrequirements, permits or insurance.In an effort to update the current By-Law and improve and standardize Town approvalprocesses and customer service, an Ad Hoc Committee of Town staff (referred to as the“Community Events Team”) has been working to develop a streamlined system to better serveevent organizers and help ensure the health and safety of everyone. The introduction of a newprocess is expected to: Improve efficiency and reduce duplication for each Department/Service Area; Provide awareness to all event organizers about the applications, permits anddocuments required to ensure the safety of the public during an event; Reduce the risk of event organizers receiving conflicting information; Improve overall customer service as all information is coordinated through one source; Clarify expectations and requirements; and Ensure policies and procedures are implemented on a more consistent basis.…/

Staff Report DSR-126-13 July 10, 2013Special Event Application Guide Update Page 2 of 4Following Council direction, staff consulted community stakeholders on the proposed SpecialEvent Planning and Policy Guide and Special Event Planning Form which were included in theearlier staff report (DSR-013-13). From February 7 to March 7, 2013, the community wasinvited to submit comments. An Open House was also hosted on February 21 st .Based on the high level of comments on the original drafts, staff committed to develop a reviseddraft and solicit input from those that expressed an interest. Individuals and organizations thatprovided comments or attended the Open House were invited to a series of three informaldiscussion groups with staff to review the revised draft document.ANALYSIS/CONSIDERATION:The revised Special Event Application Guide (Appendix A) was developed as a result of thepublic feedback obtained. As of the date of submission of this staff report, the feedback on thisrevised document has been very positive. While not exhaustive, some of the recommendationsthat have been addressed in this new Guide include the following: Only require Special Event Permits for events that are deemed to be a higher risk tothe municipality. Additional details are outlined below under Risk Mitigation. Create two documents – one specific to obtaining a Special Event Permit; and one withsupplementary information that may or may not be applicable to event organizersdepending on the proposed activities. Remove timelines requiring applications for Special Event Permits 120-150 days inadvance as well as any late fees.Risk Mitigation to determine the need for a Special Event Permit:Based on comments, staff propose that a risk management approach be taken to determinewhich events should require a Special Event Permit. As a starting point, only events on Townproperty would be considered – private property would be exempt. Town property includesroadways, sidewalks, parks, public lands, land adjacent to community centres, road allowances,road ends, and all other property that is owned and maintained by the Town of Innisfil. Oncedetermined that an event will take place on Town property, staff recommend that a SpecialEvent Permit be required for such an event if at least two of the following criteria apply to theproposed event: Alcohol will be served; The duration of the event is at least 6 hours; and / or Attendance levels are forecasted at 300 patrons or more.All Special Events meeting this criteria, including recurring events, would be required to submita Special Event Planning Form and follow the check list for each event occurrence.Proposed ProcessFeedback confirmed that the proposed process was seen as an improvement. Under theproposed process, when a special event/festival organizer wishes to host an event on Townproperty, the organizer will first complete the Special Event Planning Form (included inAppendix A) and submit it to Customer Service. The Special Event Planning Form will provideinformation such as the preferred date and location of the proposed event and a description ofthe activities that will take place.The form will then be shared with the Community Events Teams (CET) for review andcomments. The CET will be comprised of representatives from each department who will beresponsible to identify any permits, fees or other requirements that may be required from their

Staff Report DSR-126-13 July 10, 2013Special Event Application Guide Update Page 3 of 4respective department. Once all Departments have provided their input, a customized “CheckList” will be created for the event organizer. This document will outline any information, actionsand fees, along with associated timelines, that are required for consideration of a Special EventPermit; this will also help to secure the preferred location(s). The “Check List” will be based onthe submitted Special Event Planning Form and additional consultations with organizers (ifapplicable). The goal will be to have the Check List compiled within 10 business days of receiptof the Special Event Planning Form.Event organizers will be responsible to inform Customer Service if there are any changes totheir proposed event to ensure the “Check List” is updated. For example, if tent with a floorspace of over 60 square meters in size will be added, a building permit and associatedinspection will be required.Customer Service will be the primary contact for event organizers, so that all inquiries andinformation is provided through one source. The issuance of the Special Event Permit will bebased on the completion of the “Check List”.Existing Rules and Regulations remain:Even if an event, whether on private or public property, does not require a Special Event Permit,organizers are responsible to adhere to all municipal, provincial and federal laws andregulations. A few examples include: Roadways must remain passable at all times for emergency vehicles; Under the Ontario Building Code permits are required for a tent or tents with a combinedfloor space of over 60 square meters in size; Under the Fire Code, permits are required for open flames and/or fireworks; Town of Innisfil noise and parking by-laws will be enforced at all times.Supplementary Guide for Special Events:Staff will also create and maintain a Special Event Supplementary Guide which will act as aresource for event organizers. It is envisioned that this Guide will contain information on manycommon issues relevant to event organizers such as information on some of the existing rulesand regulations noted above. This Guide would act as a resource document only.OPTIONS/ALTERNATIVES:Council could approve the recommendations as presented or modify the proposal.FINANCIAL CONSIDERATION:The adoption of these new procedures will not require additional budget resources and areexpected to result in improvements to cost recovery. Customer Service will maintain the currentadministrative and coordination role for obtaining any necessary municipal approvals. Theprocess will enhance efficiency and provide a higher level of responsiveness to customers as allinformation will be provided in one “Check List” and the overall coordination will reduceduplication and conflicting information.The current Special Event Permit fee is $100, and no changes are recommended at this time.

Staff Report DSR-126-13 July 10, 2013Special Event Application Guide Update Page 4 of 4CONCLUSION:It is recommended that Council direct staff to further consult community stakeholders on theproposed Special Event Application Guide and report back to Council during the August 14,2013, Council Meeting for final approval and implementation.PREPARED BY:Rachel SullivanEconomic & Community Development OfficerREVIEWED AND APPROVED FOR SUBMISSION BY:________________________Donald G Eastwood B.E.S. M.A.Director of DevelopmentREVIEWED AND APPROVED FOR SUBMISSION BY:________________________Jason ReynarClerk and Director of Legal ServicesAppendix A:Special Events Application Guide

Special EventApplication Guide2013Customer ServiceTown of Innisfil2101 Innisfil Beach RoadInnisfil, Ontario L9S 1A1Phone: 705-436-3710Email: inquiry@innisfil.caWebsite: www.innisfil.caDRAFT - July 10, 2013

Table of ContentsDefinitions ....................................................................................................................... 3General Information and Application Process ................................................................. 3What Type of Events Require a Special Event Permit? ............................................... 4Fees ............................................................................................................................. 5Roles and Responsibilities of the Town of Innisfil ........................................................ 5Securing a Date and Location ......................................................................................... 6Insurance ........................................................................................................................ 6Security ........................................................................................................................... 7Licensed Areas and Liquor Service ................................................................................. 7Site Plan Submission ...................................................................................................... 7Creating a Site Plan ..................................................................................................... 7Commercial Vendors ....................................................................................................... 8Obtaining Approval from Existing Commercial Vendors on Town Property ................. 9Waste and Environmental Management ......................................................................... 9Washrooms ................................................................................................................. 9Waste Removal ........................................................................................................... 9Set-Up and Post-Event Clean Up Timeline .................................................................. 9Issuance of a Special Event Permit ............................................................................... 10Appendix 1: Special Event Planning Form .................................................................... 11DRAFT – July 10, 2013 Special Event Application Guide 2013 Page 2

DefinitionsCheck List – The Town of Innisfil will provide each event organizer with a customizedlist of all documents, applications and forms that are required to issue a Special EventPermit. The check list needs to be completed prior to consideration to approve theissuing of the Special Event Permit. The check list is customized for each eventorganizer based on their Special Event Planning Form and other provided information.Failure to complete the check list could result in loss of venture and no issuing of aSpecial Event Permit.Public Event – events where the general public is invited to attend.Road Closure – where a municipally owned road is closed to vehicle use for a setperiod of time for construction or special event use (e.g. Street Festival)Road Blockage- when traffic is temporarily stopped, typically just for a few minutes, toallow a special event to take place (e.g. Charity Run).Road Occupancy Permit - Road closures or blockages require the approval by theRoads Department. Approval is sought by submitting the Application for a RoadOccupation Permit. Note: Town Council approval is also required for road closures.Town Property- includes roadways, sidewalks, parks, public lands, land adjacent tocommunity centers, road allowances, road ends, and all other property that is ownedand maintained by the Town of Innisfil.General Information and Application ProcessThis Application Guide was developed as a reference guide to help private and not-forprofitgroups holding special events in the Town of Innisfil. A Supplementary Guide hasalso been created which provides additional information that may be relevant to eventorganizers regardless of whether or not an event requires a Special Event Permit. Acopy of the Supplementary Guide is available through Customer Service or atwww.innisfil.ca.As there are number departments, as well as Town Council, that could be involved inthe approval process for a special event, Customer Service acts as the main point ofcontact to assist with obtaining municipal approvals. The first step for special eventorganizers is to fill out a Special Event Planning Form (Appendix 1). Once thecompleted Form is submitted to Customer Service, various Town staff will be consultedto develop a customized check list with information, actions, fees and associatedtimelines, required for consideration to approve a Special Event Permit and to helpsecure the preferred location(s). Town staff will be available to help event organizersDRAFT – July 10, 2013 Special Event Application Guide 2013 Page 3

understand all of the elements of the check list in order to obtain approvals for a SpecialEvent Permit and ensure the event is a happy and safe one.Event organizers are encouraged to submit a Special Event Planning Form as soon aspossible to Customer Service. Depending on the event specifics, more time may berequired to complete the review process. Failure to complete the check list couldprevent the issuing of the Special Event Permit and loss of Town space to hold theevent.For a copy of the Special Event Planning Form, please visit: www.innisfil.ca or refer toAppendix 1.NOTE: While this Special Event Application Guide is meant to highlight the mainissues pertaining to a Special Event Permit, it should not be consideredexhaustive. Additional information is available in the Supplementary Guide andapplicable issues will be outlined in the customized check list.What Type of Events Require a Special Event Permit?Any event that is being held on a Town roadway or property is required to fill out theSpecial Event Planning Form if at least two of the following criteria apply to theproposed event: Alcohol will be served; The duration of the event is at least 6 hours; and/or if Attendance levels are forecasted at 300 patrons or more.Any event that fits at least two of the criteria above will be considered a ‘Special Event’by the Town of Innisfil. All Special Events, including recurring events are required to fillout a Special Event Planning Form and follow the check list for each event occurrence.If event organizers are not sure if an event requires a Special Event Permit, pleasecontact Customer Service to verify.Events on private property do not require a Special Event Permit.Even though an event, whether on private or public property, may not require a SpecialEvent Permit, organizers are reminded that all municipal, provincial and national bylawsand laws are in effect and organizers are responsible to adhere to any such bylaws/laws.A few examples include: Roadways must remain passable at all times for emergency vehicles Under the Ontario Building Code permits are required for a tent or tents with acombined floor space of over 60 square meters in size Under the Fire Code, permits are required for open flames and/or fireworks Town of Innisfil noise and parking by-laws will be enforced at all times Any special insurance requirements for events on public and private propertyDRAFT – July 10, 2013 Special Event Application Guide 2013 Page 4

Facilities contracts for booking Town property must be adhered to includingrequirements for rental fees and damage deposits.The Supplementary Guide contains information on many common issues relevant toevent organizers.Special Events taking place on property that do not comply with the Special EventPermit By-Law # _____ or any other municipal by-law, provincial/federal law may beshut down. Event organizers requiring clarification to determine the need for a permit(s)can contact Customer Service for additional information.FeesFees are based on activities taking place, use of Town property, inspections requiredand other administrative fees. Fee information is available yearly in the Fees Scheduleand information relating to the fees for a Special Event will be included in the Check Listthat is provided to the event organizer following the submission of a Special EventPlanning Form.Roles and Responsibilities of the Town of InnisfilCustomer Service acts as the primary liaison with the event organizer and the variousTown departments. Each department has assigned members of their staff to an internalCommittee known as the Community Events Team to help facilitate special eventplanning for community groups. Through Customer Service, this team will provideevent organizers with all the information event organizers need to complete theirrespective Check List. The roles and responsibilities of Town staff include: Create customized special event check list and provide all appropriate Townapplications/forms Confirm Town facility and date availability Assist with questions relating to the Town applications/forms and/or check list On-site visits prior to the event to discuss layout of event (if applicable) Process and conduct various Town applications and applicable inspectionsAll questions, forms, applications and other materials are to be directed to CustomerService.Submitting the Special Event Planning FormEnsure that the contact name on the Special Event Planning Form is the primaryorganizer of the event and has the authority to sign applications, contracts oragreements needed to receive a Special Event Permit.Submit Form in person or electronically to:Customer ServiceTown of Innisfil2101 Innisfil Beach RoadInnisfil, Ontario L9S 1A1Email: inquiry@innisfil.caDRAFT – July 10, 2013 Special Event Application Guide 2013 Page 5

Securing a Date and LocationIt is recommended that event organizers contact Customer Service as soon as possibleas availability of Town property is on a first-come-first-served basis. Please notethat some Town property, such as baseball diamonds and soccer pitches, are reservedregularly and special events booked after the baseball diamond and soccer pitchreservation period maybe declined in a specific location as nearby parking spots mayhave already been booked and therefore cannot accommodate additional activities.In addition, depending on the nature of the proposed activities, special approvalsincluding Council authorization may be required and therefore more time may beneeded to obtain the necessary approvals.InsuranceThe Town of Innisfil requires all special events to have liability insurance.Event organizers are responsible for covering all insurance needs. The Townrequires a minimum of $5 million liability insurance for each special event. Moreinformation will be provided in the customized check list for each event asspecific activities may require additional insurance.It is the event organizer’s responsibility to ensure that alcohol service areas, vendors,entertainers, food vendors, attractions, etc., have the required insurance. The event’sinsurance company should be able to provide details of what coverage these differentparticipants require.If a third party is organizing an alcohol service area or midway style attractions, themain event organizer is still required to have alcohol or midway style attractionsincluded in their insurance liability coverage.A copy of insurance liability coverage and any riders associated with the special eventmust be submitted to Customer Service prior to a Special Event Permit being issued.Without proof of insurance liability coverage, events cannot take place on Townproperty.NOTE: Insurance liability coverage requirements are subject to change. Thecustomized check list will provide details on any requirements for a specificevent.DRAFT – July 10, 2013 Special Event Application Guide 2013 Page 6

SecurityProtecting the health and safety of all participants, vendors and visitors at an event isimportant. South Simcoe Police will be included in the review of the Special EventPlanning Form and will indicate on the customized check list whether or not anassessment of security needs is required. If an assessment is required, the eventorganizer must meet with South Simcoe Police to determine security needs for theevent. Contact information for South Simcoe Police will be included in the check listand it is the responsibility of the event organizer to arrange the meeting and adhere tothe requirements laid out by the South Simcoe Police.Any costs associated with special security measures are the responsibility of the eventorganizers.Licensed Areas and Liquor ServiceAll events serving alcoholic beverages held on/in Town facilities or Town property mustadhere to the Municipal Alcohol Policy, Liquor License Act of Ontario and regulations ofthe Alcohol and Gaming Commission of Ontario. Please consult the Special EventsSupplementary Information booklet for additional information.Site Plan SubmissionAll special events on Town property require a site plan. The site plan must be a bird’seye view of the event location, showing the layout of all structures and activities toscale. Site plans are important as they help clarify which part of the Town property isplanned for use and in what fashion. The site plan also aids event organizers if a utilitylocate is required (e.g. if the event will be taking place on land that has electrical, water,telephone, gas or cable lines below it and the event organizers are using spikes ordigging). The site plan does not need to be prepared by a professional (e.g. architect,engineer). There is no expectation that the event organizers would incur any specialcosts associated with the creation of a site plan.Creating a Site PlanSite plans typically include the following: Location of permanent buildings/structures Location of all tents and/or stages Utility locates (event organizers may have to coordinate utility locates prior tosubmitting a site plan to demonstrate no interference with wires or pipes locatedin the vicinity of any proposed structures) Location of first aid station Location of food service and barbequesDRAFT – July 10, 2013 Special Event Application Guide 2013 Page 7

Location of any tablesLocation of games and activitiesProposed route and layout of race, walk-a-thon or road closureAccess routes for emergency vehiclesLocation of any barricades used to block off parking, roadways or sectionsLocation of licensed areaLocation of portable toilets and hand wash stationsLocation of any temporary fencingLocation of garbage/recycling stationsLocation of midway rides/dunk tanks/inflatablesLocation of any other activities or structures that relate to the eventThe site plan will be circulated to emergency services and any relevant departments forreview and comment. Site plans MUST be approved before set up can occur. Eventorganizers are reminded that the issuing of a Special Event Permit is based on the siteplan and failure to comply can result in the revoking of the Permit. If organizersdetermine Site Plans cannot be complied with during the setting up of the event, contactCustomer Service immediately, though this situation should only happen for emergencysituationsSite plans/maps should be submitted with the application for a Special Event Permit in apaper format that is readable.Maps of some Town properties may be available through Customer Service. Thesemaps can be emailed or downloaded to the event organizer.Commercial VendorsUnder certain conditions, event organizers may be permitted to have commercialvendors at an event. Items being sold on Town property must meet Town standards.No items are allowed be sold on Town property that go against any Town of Innisfil bylaw,Criminal Code of Canada or the Human Rights Commission of Ontario or any otherprovincial or federal regulations.Selling or promoting/advertising is permitted only within the area listed on the SpecialEvent Permit or the rental agreement for the Town facility(ies). Vendors will not bepermitted to distribute and/or post any advertisements or promotional materials exceptin the area reserved by event organizers. Any vendor advertising, promoting or sellingoutside of their reserved area will require a Hawkers and Peddlers Permit from theTown of Innisfil and could be fined for failure to produce one.It is the responsibility of all event organizers to maintain a sense of quality at festivalsand events held in our community.DRAFT – July 10, 2013 Special Event Application Guide 2013 Page 8

Obtaining Approval from Existing Commercial Vendors on Town PropertyThe Town of Innisfil contracts out the operation of Concession stands and the Pro Shopat our facilities and parks. The contractors of the Concession stands and Pro Shophave the right to operate during events. All event organizers serving food or sellingitems, where a Concession stand or Pro Shop is located, must receive writtenpermission from the contractor(s) of the Concession stand and/or Pro Shop to haveadditional food and sales at their event.Waste and Environmental ManagementWashroomsSeveral of the Town’s parks and properties feature washroom buildings or facilities thatmay be used by event participants. If access to public washrooms is required for anevent, please check the applicable box on the Special Event Planning Form.Note: Some washrooms are not available for public use after Thanksgivingweekend to mid-May.It is the responsibility of the event organizers to provide an adequate number ofwashrooms for the anticipated event patrons.Please consult the Special Events Supplementary Information booklet for additionalinformation.Waste RemovalIt is the responsibility of the event organizer to respect Town property by maintaining aclean and garbage-free event space and by returning the event space to its originalstate immediately following the event. This includes removing any items used for eventsetup including cable ties, ropes, securing items, fencing, posts and stakes.The Town of Innisfil provides waste receptacles on most Town property locations;however events requiring additional garbage cans and recycling containers are requiredto contact a waste disposal company to dispose of any waste from the event. Anyapplicable requirements will be outlined in the customized check list.Please consult the Special Events Supplementary Information booklet for additionalinformation.Set-Up and Post-Event Clean Up TimelineThe Town of Innisfil strives to maintain the cleanliness of Town property for futuregenerations to enjoy as well as make Town property accessible to everyone.DRAFT – July 10, 2013 Special Event Application Guide 2013 Page 9

For small-scale events, it is expected that minimal set-up times will be required andtherefore can be available for use by others prior to the event. For large events andfestivals, the Town may approve more advance time to facilitate set-up for the event.For small-scale events, the site must be cleared immediately following the event. Forlarge events and festivals, the Town may approve a longer clean-up timeline.Proposed set-up and post-event clean-up timelines should be outlined on the SpecialEvent Planning Form.Issuance of a Special Event PermitAfter all of the necessary information and documents have been submitted and stepsfollowed as outlined in the check list, approval consideration will be given for a SpecialEvent Permit within 10 business days. If approved, the Permit can be received inperson, by email or mail.NOTE: If any documents or information change, it is the responsibility ofthe event organizer to notify the Town of Innisfil. The Special Event Permitis approved based on the material submitted according to the check list.Changes may result in Permit being considered automatically invalid.Event organizers are asked to keep their Special Event Permit on hand during the eventand set-up.DRAFT – July 10, 2013 Special Event Application Guide 2013 Page 10

Appendix 1: Special Event Planning FormOrganizationDate of SubmissionEvent NameMailing Address (with Postal Code)Event ContactPhoneEmail (required)Proposed Event Date(s)/Times (including event duration)Proposed Event Set-up Date(s) (if differentfrom Event Date)Proposed Clean-Up Date(s) (if different fromEvent Date)Type of EventFestival Walk/Marathon Concert/Performance Sporting ActivityFundraiser Parade Other (specific)Describe Event/Activities________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Preferred LocationAdmission Fee per PersonAnticipated Attendance5000Event Logistics -- Please indicate which of the following elements are applicable to yourproposed event. Include a separate page if necessary:Alcohol Service ____________________________________________________________Commercial Vendors (estimated number)________________________________________Access to public washrooms requested (estimated number)__________________________Access to electrical services requested (estimated number)__________________________Tents (number and size(s))___________________________________________________DRAFT – July 10, 2013 Special Event Application Guide 2013 Page 11

Stages (number and size(s)) __________________________________________________Food Service (free or for sale; prepackaged or prepared on-site) ______________________Propane Equipment _________________________________________________________Public Address System or Sound System (size and amps) __________________________Amusement Rides/Dunk Tank/Inflatables (type and number) _________________________Fireworks or Open Fire (type and time) __________________________________________Road Closure (reason and length of time) _______________________________________Animals or Petting Zoo (specific location)_______________________________________Raffle or lotteries ___________________________________________________________Other Requirements__________________________________________________________________________Include a site plan outlining location(s) of event(s) and directional arrows if event(s) aremoving (e.g. parades) Yes, IncludedName of Insurance Provider:Other Information:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Office Use OnlyDate Received:Office Use OnlyPermit Issued:Please return to:Town of Innisfil, 2101 Innisfil Beach Road, Innisfil, Ontario L9S 1A1Email: inqury@innisfil.ca Phone: 705-436-3710**Depending on event specifics, more time may be required to complete the reviewprocess. Regardless of whether or not an event requires a Special Event Permit, organizersare reminded that all municipal, provincial and national by-laws and laws are in effect andorganizers are responsible to adhere to such bylaws/laws. Please contact Customer Servicefor more information or clarification.Any personal information collected through this form is pursuant to the Municipal Freedom of Informationand Protection of Privacy Act, R.S.O. 1990, Chapter M.56, as amended, and will be used to contact theapplicant. Questions about this collection should be directed to the: Special Event Team, Town of Innisfil,2101 Innisfil Beach Road, Innisfil ON, L9S 1A1. Telephone: 705-436-3710.DRAFT – July 10, 2013 Special Event Application Guide 2013 Page 12

TOWN OF INNISFIL STAFF REPORTSTAFF REPORT NO: DSR-120-13DATE:July 10, 2013TO:Mayor, Deputy Mayor and Membersof CouncilFROM:Innisfil PublicLibrary BoardSUBJECT:Deemed Municipal Capital Facility – Library RelocationRECOMMENDATION:THAT Council deemthe facilitylocated at873 Innisfil Beach Road operated by the InnisfilPublic Library Board as a Municipal Capital Facility as permitted under Section 110 of theMunicipal Act, 2001, S.O. 2001, Chapter 25 for the purpose of exempting itfrom propertytaxation; andTHAT By-law 076-13be adopted to give effect to the recommendation to authorize thedesignation of the property operated by the Innisfil Public Library Board as a MunicipalCapital Facility.BACKGROUND:Municipally owned and operatedfacilities used in the delivery of programs and services toresidentss and taxpayers are normally considered exempt for the purposes of levying taxes,unless the municipality leases land or spaceto a third party to conduct businesss or to inhabit theproperty.The Municipal Act does provide the ability for municipalities to deemproperty asbeing a“Municipal Capital Facility” for the purpose of exempting it from taxation in situations where theproperty is “entirely occupied andused or intended for use for a service or function that maybeprovided by a municipality” S.110(6) (c).ANALYSIS/CONSIDERATION:The expansion and renovation of the Lakeshore Branch of Innisfil Public Librarywill affect allareas of the existing building. Tomaintain a consistent level of operation and to improve thecontractor’s ability tocarry out the work on the site in an effective and efficient manner, theLibrary has entered into a lease agreement for the building located on the south-west corner ofInnisfil Beach Road and Inglewood Avenue, commonly referred to as “the old Shoppers DrugMart”. The term of the lease is from July 1, 2013 to January 31, 2015, with the option to renewon a month to monthbasis should the need arise.…/

Staff Report DSR-120-13 July 10, 2013Deemed Municipal Capital Facility – Library Relocation Page 2 of 2Section 110 of the Municipal Act, 2001, S.O. 2001 permits municipalities to enter intoagreements with any person for the provision of municipal capital facilities and in doing so canthen exempt the property from taxation. The Innisfil Public Library Board is a local board,appointed by the Town, which provides services on behalf of the municipality. As such, librariesdo not have any liability for property taxation.OPTIONS/ALTERNATIVES:Council could choose not to deem the property as a municipal capital facility. The result wouldbe that the Library would pay a substantially higher rent for the facility, the costs of which wouldbe charged against the Capital Budget for the expansion and renovation of the branch.Council could choose to pass a special by-law to exempt the property from the municipal portionof property taxes only with the property owner still responsible for the county and educationportion. This would result in higher leasing costs for the Board which would be charged againstthe Library’s Capital Budget for the expansion and renovation of the branch.FINANCIAL CONSIDERATION:By deeming the property as a municipal capital facility, it would be exempt from propertytaxation for the term of the lease (July 1, 2013 to January 31, 2015). Deeming this as amunicipal capital facility will save an estimated $41,000 in County & Education taxes based on2012 amounts billed that would otherwise be a cost to the owner that they would ultimately passalong to their tenant (the Library) in the form of additional lease costs. Over the term of thelease this is an estimated $58,000 additional lease costs that would otherwise be required.CONCLUSION:That consideration is given to deeming the described property as a municipal capital facility forthe purposes of exempting it (and the Library) from property taxation, for the term of the lease.PREPARED BY:Susan DownsAPPROVED BY:________________________Susan DownsChief Librarian/CEOAttachment: By-law 076-13Lease Agreement (to be provided)

STAFF REPORT NO:TOWN OF INNISFIL STAFF REPORTDSR-107-13DATE: July 10, 2013TO:FROM:Mayor, Deputy Mayor and Members of CouncilJason Reynar, Director of Legal ServicesJohn Skorobohacz, Chief Administrative OfficerSUBJECT:CROSS REF.:Draft Innisfil Community Grant ProgramDSR-041-13; CR-029-02.13RECOMMENDATION:That Council receives the draft Innisfil Community Grant Program proposed in DSR-107-13 and directs staff to proceed with the implementation plan as outlined in Attachment“A” to that report with communication and start-up costs to be funded from theAlternative Revenue Source Reserve (ARS) Fund; andThat staff receive community feedback and present finalized grant documents attachedin “draft” as Attachments “B” through “D” to report DSR-107-13 for the purpose oflaunching the Innisfil Community Grant Program in Q3 of 2013.BACKGROUND:The Town’s grant program was suspended in April, 2012 (CR-071-05.12) reflecting theuncertainty due to the OLG Modernization program and the future of a gaming facility in thiscommunity. Council adopted the Innisfil Community Grants model in principle in February, 2013(CR-029-02.13), directing staff to develop the program and provide an overall implementationplan which would see the Town’s grant program operational under a revised policy in 2013.The Town’s last Community Reinvestment Fund (CRF) application intake was in Q1 of2012 which saw $31,000 distributed to the community ($4,526.31 of which was returnedas unspent).As of December 31, 2012 $75,859.20 was distributed to the community through theCommunity Assistance Grants (CAG) program.Using the funding formula proposed in DSR-041-13, $93,352 of unspent 2012 OLGrevenue plus $100,000 of committed 2013 OLG revenue is available for distribution in2013.Rounding off the unspent OLG revenue to $93,300, and including the $100,000 ofcommitted 2013 OLG revenue, the proposed distribution of $193,300 for the balance of2013 is:o $ 48,325 to the Inspiring Innisfil Fundo $ 28,995 to the Economic and Community Development Fundo $ 19,330 to the Council Discretionary Fundo $ 96,650 to the Innisfil Community Reserve Fund…/

Staff Report DSR-107-13 July 10, 2013Draft Innisfil Community Grant Program Page 2 of 5Net proceeds from the 2013 Mayor’s Gala and Mayor’s Golf Tournament would beavailable for distribution through the grant program in the 2014 intake.ANALYSIS/CONSIDERATION:As described in DSR-041-13 dated February 20, 2013, the grant program will have 3 mainProgram streams – the Inspiring Innisfil Fund; the Economic and Community DevelopmentFund; and the Council Discretionary Fund. Details of these funds are described in the draftguidelines and application form attached. Highlights of the funds are summarized below:The Inspiring Innisfil Fund Support of programs and activities which promote a broad range of initiatives thatsupport the goals and objectives of Inspiring Innisfil 2020 which may include activitiesrelated to sports, culture, arts, heritage, the economy and the community. Two intakes per year – March and September - commencing in Fall, 2013. Evaluation and final decision rests with the Innisfil Community Grant Review Committee.The Economic and Community Development FundTo provide financial support for the promotion of new ideas and strategies for economicdevelopment and heritage preservation.Evaluation and recommendation to Council made by the Heritage Committee for 50% ofannual fund allotment, and by the Economic Development Advisory Committee for 50%of annual fund allotment.No formal application, however, all requests for project funding will be developed byrespective committees through a formal business plan.Council approval is required for all recommendations as brought forward through therespective committee via a transmittal report.Funds will be available for use by January 1 st of each year on an ongoing basis forprojects as they become approved.Fund will support unique economic and heritage opportunities in the Town which areconsistent with the goals and objectives of Inspiring Innisfil 2020 and the proposedbusiness plans.The Council Discretionary FundTo enable consideration/support to fund requests which do not fall into the criteria of theother funds.Although Council should base approval or rejection on a formal staff report detailing thepurpose for the funding and how the support will advance the community’s interests, aCouncil resolution would be required, unless Council has delegated authority to the CAOfor specific categories e.g. parade permits, fee waivers, etc. Delegated administrativeauthority would be limited to an upset maximum of $1,000/organization/year.Application is by standard application form and the organization will be required toprovide financial statements demonstrating the use of any prior year’s grant funding.

Staff Report DSR-107-13 July 10, 2013Draft Innisfil Community Grant Program Page 3 of 5What’s Changed? New funding sources – the Mayor’s Gala and the Mayor’s Golf Tournament - with theobjective of providing greater sustainability. 1 single application form supporting 2 funding streams. Shared workload and empowerment for evaluation and recommendation/decision. Grants for individual travel , to a maximum of $1000, will be considered through theCouncil Discretionary Fund. New specialty funding streams for economic development and heritage purposes thatempower EDAC and the Heritage Committee to take a more active role in supportingInspiring Innisfil 2020. Training and support made available for applicants for application completion. Delegated authority for routine requests for permit and fee waivers valued at less than$1,000. New formula for allocation of OLG revenues. A one-time window to make application retroactively for requests made during programsuspension. Committee-level approval authority for all funding requests through the Inspiring InnisfilFund. Linkage of the Inspiring Innisfil 2020 strategic plan Strengthened internal cooperationand partnerships for the benefit of applicants and the community (Parks & Recreation,Clerk Services, Development, and Office of the Mayor and CAO). Grant program to be an integral piece in over-arching “Spirit of the Community” initiativeswhich recognizes the Town/Community capacity building. New intake schedule – reduced from 4 (former CRF schedule) to 2 to promote qualityapplications with in-depth review.2012/2013 RequestsIt’s anticipated that applications and requests made during the 2012/2013 program suspensionwill be given considered where appropriate for recovery of expenditures made during that timewhere the event realized a shortfall. Upon Council approval, staff will contact applicants withrequests which fit the criteria to advise them of the opportunity.This will be a one-time offering available for the September, 2013 intake only. Applicants forretroactive recovery must meet the revised eligibility criteria, and will be evaluated under therevised program guidelines. Up to 35% of the $96,650 allocated for the Innisfil CommunityFund Reserve fund, currently retained in the ARS fund will be used to support theseapplications.The Innisfil Community Grant Review CommitteeThe Innisfil Community Grant Review Committee shall operate within the guidelines/Terms ofReference as approve by Council. Members of Council will not participate on the Grant ReviewCommittee. It is recommended that Council delegate authority to the Innisfil Community GrantReview Committee to rule on funding requests. While Council approval would not be requiredon funding decisions, Council would retain it authority to add or remove members as well as thepower to disband the Committee consistent with the Terms of Reference, (currently underdevelopment).Membership on the committee will consist of five (5) members seeking a skills based approachincluding a diverse experience and expertise, selected through an application process.

Staff Report DSR-107-13 July 10, 2013Draft Innisfil Community Grant Program Page 4 of 5In addition, a staff member shall fill a non-voting support position. Recommendation for publicappointment will be made by Council in-camera, with public appointment at a subsequentCouncil meeting.Once established, the Grant Review Committee will undergo training/orientation (Conflict ofInterest, Town Policies, etc.) and work with staff to prepare a Terms of Reference which shall bepresented to Council for approval.Note: On June 19, 2013, Council passed resolution CR-146-08.13 authorizing the immediaterecruitment of public members to the Innisfil Community Grant Review Committee.The Communication PlanThe Innisfil Community Grant Program, along with the Mayor’s Gala, the Mayor’s GolfTournament, and the Town’s collective volunteer initiatives will form part of a unique communityfocused“Spirit of the Community” brand, which is expected to be unveiled in July of 2013. Acommunication plan for the grant program will be undertaken in the context of these newinitiatives throughout the summer months building to a concentrated advertising campaign andpress release immediately prior to the application window.Once the final program details are approved, staff will contact previous recipients and interestedcommunity groups to advise of the launch of the revised program.An Open House will be scheduled to promote and determine the need for further education andpromotion of the program changes.OPTIONS/ALTERNATIVES:Council could modify the proposal.FINANCIAL CONSIDERATION:Implementation of the revised grant program will require an allocation of funds for advertisingand promotion, with costs not to exceed $2,000. Although best efforts will be undertaken tomanage the new program within existing budget in the event a yearend budget deficit occurs,the recommendation would be to fund the shortfall from the Alternative Revenue SourceReserve Fund.CONCLUSION:The revised grant program is currently on-track for implementation in 2013. Council’s approvalof the draft program and simultaneous public release will allow staff to work toward theambitious time lines proposed. The establishment of a Registered Community Foundationwithin10 years remains the ultimate goal, with the “Innisfil Community Foundation Fund”Reserve being established in the interim to establish the Foundation seed money.

Staff Report DSR-107-13 July 10, 2013Draft Innisfil Community Grant Program Page 5 of 5PREPARED BY:Karen Fraser,Deputy ClerkREVIEWED AND APPROVED FOR SUBMISSION BY:Jason Reynar,Director of Legal Services/Town ClerkJohn Skorobohacz,Chief Administrative OfficerAttachments:Attachment “A” – Implementation ScheduleAttachment “B” - Draft Grant GuidelinesAttachment “C” - Draft Grant ApplicationAttachment “D” - Draft Grant Final Report

DRAFT INNISFIL COMMUNITY GRANT PROGRAMIMPLEMENTATION SCHEDULE - ATTACHMENT "A" TO DSR-107-13ItemImplementation Responsibility orDateSupportGuidelines/Application prepared in draft (all funds) June-28-13 Karen/Rachel/AmandaCouncil Approval of Draft Program July-10-13 KarenPublic Comment Period Commences - promote draft details July-11-13 Karen/Amanda/Rachel/Kevin/MichèleEstablish a standard schedule of fees based on cost for requested waivers(parking costs, rental fees, etc.)Review 2012 & 2013 requests to determine retroactive eligibility and establishguidelinesJuly-15-13July-15-13Establish the Innisfil Community Grant Evaluation Committee July-17-13 Karen/Rachel/AmandaSidKarenEstablish the “Innisfil Community Foundation Fund Reserve” July-31-13 Lockie/AudreyFinal Council Approval of Program August-14-13 KarenDelegated authority by-law approved for fee waivers August-14-13 Karen/SidSoft Program Launch August-15-13 Karen/MichèleContact 2012 and 2013 applicants to communicate retroactive process August-15-13 KarenOpen House & Education Sessions to introduce program changes August-20-13 Karen/Amanda/Rachel/KevinMedia Release September-01-13 Karen/MichèleCommence Intensive Advertising Campaign September-01-13 Karen/MichèleReceive applications September-15-13 Grant Committee/KarenReview applications September-30-13 Grant Committee/KarenAward of 2013 funds October-15-13 Grant Committee/KarenAmended OLG Slot Revenue – Allocation and Utilization Policy to be drafted. December-31-13 Lockie/AudreyEstablish the “Innisfil Community Foundation” December-31-15 Karen/Lockie

ATTACHMENT “B” TO DSR-107-13INNISFIL COMMUNITY GRANT PROGRAMAPPLICATION GUIDELINESSpirit of the Community Mission StatementTo be established (Optional)Inspiring Innisfil 2020 Strategic FocusThe Town of Innisfil’s strategic direction supports and promotes Community, Economy, Tourism,Arts, Heritage and Culture. Inspiring Innisfil 2020, captures the Town’s commitment tocreating a healthy, cohesive community, recognizing the importance of a strong local economy,and establishing cultural awareness, making Innisfil the Place to be by 2020.Eligible projects are expected to demonstrate alignment with these strategic goals. The awardand allocation of funds to be determined in part by the ability of the applicant to meet theTown’s strategic objectives.The Innisfil Community Grant ProgramFunds are available to eligible applicants through the Innisfil Community Grant Program for avariety of purposes through one of two main funding channels – the Inspiring Innisfil Fund andthe Council Discretionary Fund.Applicants will be required to identify the fund to which they are applying and for indicating howthe fund request will help achieve the goals and objectives of the Inspiring Innisfil 2020 StrategicPlan. Applicants will be required to demonstrate how the objectives of their program alignswith one or more of the Town’s strategic outcomes.The funding sources for this grant program is derived from two annual fundraising eventsinitiated in 2013 – the Mayor’s Golf Tournament and the Mayor’s Gala, as well as from anallocation of Ontario Lottery and Gaming Corporation slot revenues located in the communityat the Georgian Downs facility. A specific policy governs the oversight and management offunds received from the OLG - Town of Innisfil OLG Slot Revenue - Allocation and UtilizationPolicy, CP.07-11-05.The amount of funds available for distribution through the grant program each year will varysubject to the level of success achieved in the previous year’s fundraising efforts, as well as theprevious year’s annual transfer of Ontario Lottery and Gaming Corporation slot revenues fromthe Georgian Downs gaming facility. The total amount of money allocated to the funds will beannounced at the beginning of each year. The following formula summarizes the total fundsavailable for public distribution through the various funds in any given year: 50% (Previous Year’sOLG Committed Revenues*) + 50%(Previous Year’s Net Proceeds from Gala and Golf Events)*Current commitment is $200,000, pursuant to CP.07-11-051

1. The Inspiring Innisfil FundThe Inspiring Innisfil Fund provides grants to community organizations and individuals wherethe primary purpose is to enhance the quality of life of our residents and may include activitiesrelated to sports, youth organizations, special events, arts, culture, heritage, the economy andmore broadly our community. Applicants will be required to demonstrate how the requestsatisfies one or more of the Town’s strategic objectives.1.1 Seed money for new eventsNew events that are planned to occur in the Town of Innisfil will be eligible for funding. Thegroup organizing the event should be non-profit in nature. Expenses must directly relate to theevent. A maximum of $10,000 per event is available for this purpose.1.2 New Organization Start Up CostsNot for Profit organizations may request funding to assist with start-up costs to cover expensesincluding but not limited to training, safety equipment, program equipment, office equipment andsupplies. Organizations approved for start up funding will be required to enter into a financialagreement and provide detailed financial information for a period of five years2. The Council Discretionary FundThe Council Discretionary Fund is established for the purpose of providing financial assistanceto eligible individuals or organizations where such requests may not fit into any other fundingopportunity. Applicants will be required to demonstrate how the request satisfies one or more ofthe Town’s strategic objectives.Council may access the Council Discretionary Fund without a formal application for those onetimeoccurrences such as disaster relief where extending support and assistance to othermunicipalities or a special levy to municipal affiliates in advocacy of local issues, providing it isnot an ineligible activity.2.1 Requests to Waive FeesAuthority to be delegated to staff for approval of fee waivers, parking costs and other routinerequests to a maximum of $500 per incident per annum through the Council Discretionary Fund.Request in excess of $500 would requireCouncil approval.The total amount for waivers of fees will be reported through the Council information packageon a quarterly basis. For purpose of delegated authority the maximum annual amount shall notexceed $ 6,000 per year and will be processed on a first-come, first-served basis. The requestmust be in conjunction with a not-for-profit event which benefits the community at large.2.2 Travel GrantsGrants for travel will be considered on a case-by-case basis under the Council DiscretionaryFund. Requests must be accompanied by proof of selection or qualification by the eventgoverning body. Any participant under 18 years of age requires the consent of a parent orguardian. A maximum grant of $1,000 will be permitted for this purpose. Travel grants shall onlybe approved for team or individual participation in a provincial or national event and capped at amaximum of $5,000 per team per year.2

3. Eligibility3.1 Applicants are eligible if they are:i. A not-for-profit (non-share) corporation, incorporated under the Corporations Act.ii.iii.An organized, unincorporated, not-for-profit organization.An individual who permanently resides in Innisfil and who is at least 18 years ofage. Applicants who are under the age of 18 may apply with parental consent.3.2 An organization or individual applying for an Innisfil Community Grant mustdemonstrate through the application and supporting documentation that theirproject/event/initiative aligns with the Inspiring Innisfil 2020 strategic objectives. And theymust:i. Operate under the authority of a volunteer board or committee with at least five(5) members.ii. Hold an annual general meeting at which election for membership on the boardor committee is held.iii. Have membership of not less than 75% residing permanently in Innisfil. Writtenrequest for exception to this rule will be considered if the organization services apopulation with special needs, provides a new or unique service, draws asignificant audience base to the Town, or if Innisfil residents will benefit from theinclusion of a non-resident component.iv. Include most recent two years’ financial statements with application.v. Provide a business plan for use of the requested funds.vi. Provide signatures from two (2) Executive members on the application.4. The Application Process4.1 Applications must be submitted using the Grant Application Form.4.2 Only original applications will be accepted.4.3 Applications for the Inspiring Innisfil Fund will be received for evaluation twice each year.Submission dates are typically the second Friday of March and the second Friday ofSeptember each year.4.4 Applications for the Council Discretionary Fund shall be received on an ongoing basisthroughout the year for Council’s consideration at regular meetings of Council.Applications must be received at least 15 days prior to the Council meeting at whichCouncil will be considering the request.4.5 Applications must be received by 4:30 p.m. on the submission date(s) indicated.4.6 Applications must be complete when received, including any required signatures andsupporting documents. Incomplete applications will be returned to the applicant for resubmission.4.7 Applications for purchase of goods or service in excess of $5,000 must be accompaniedby at least three (3) written quotes.4.8 Successful applicants are not eligible to receive subsequent grants for the samepurpose.4.9 Applicants are eligible to receive one grant per calendar year per event, project orpurpose.4.10 Original completed applications are to be submitted to:The Town of Innisfil,Community Grant Program2101 Innisfil Beach RoadInnisfil ON L9S 1A1Attention: Deputy Clerk3

(705) 436-37105. The Evaluation Process5.1 The Innisfil Community Grant Review Committee will meet as outlined in the Terms ofReference, for the purpose of receiving and evaluating applications and supportingmaterials.5.2 Applications will be measured against the established eligibility criteria for the respectivefund using a standard evaluation sheet.5.3 While some funding requests may be eligible under more than one of the Funds, certaintypes of requests are specific to a particular Fund. Those requests which have thepotential to be funded from more than one fund will be assigned by the InnisfilCommunity Grant Review Committee to the most appropriate Fund for consideration.Alternatively, the Innisfil Community Grant Review Committee may deem it appropriateto split one funding request between two Funds. In the event of a split funding request,the total amount of the request cannot be exceeded by either of the separate funds intowhich the request has been split.5.4 Applicants will be notified of the status of their application within ten (10) days of thedecision by e-mail, by regular first class mail , by phone, or a combination the methodsoutlined.6. Appeals6.1 Applicants who wish to appeal a decision of the Innisfil Community Grant ReviewCommittee must notify the Chair of the Committee in writing within 30 days of receivingnotice of decision.6.2 A meeting of the Innisfil Community Grant Review Committee will be convened at theearliest opportunity to review the application and consider any new information.6.3 The appeal decision will be communicated to the applicant within 5 days of the meetingto consider the appeal.6.4 Once the appeal decision is rendered there is no further opportunity to appeal thedecision of the Council Discretionary Fund.6.5 All appeals will be identified in a transmittal report to Town Council along with the regularbusiness of the Innisifl Community Grant Review Committee7. Reporting Requirements7.1 A Final Report Form must be completed following the project completion, and not laterthan 30 days from the project end date.7.2 Funds must be used within one (1) year of issue.7.3 Surplus funds in excess of $100 must be returned to the Town with the Final Report,along with an explanation for the surplus.8. Report to Council8.1 The results from the Innisfil Community Grant Review Committee meetings will bereported to Council for information purposes following each application evaluationmeeting.4

ATTACHMENT “C” TO DSR-107-13INNISFIL COMMUNITY GRANT PROGRAMAPPLICATION FORM 2013Amount of Funds Requested:$______________________________Please select the most appropriate Fund beingapplied to: Inspiring Innisfil Fund Council Discretionary FundPlease tell us about you or your organizationName: ______________________________________________________________________Address: ____________________________________________________________________Contact Name (if applying as an Organization):______________________________________Phone Numbers: (Primary) _________________________ (Alternate)____________________E-Mail:______________________________________________________________________Are you under 18 years of age?Yes_______ No_______If yes, please provide the signature of a parent or legal guardian._____________________________________ _____________________________________Signature of Parent or Legal Guardian Print Name of Parent or Legal GuardianAre you applying as an organization?Yes_______ No_______If yes, please provide the signature of two (2) executive members, and attach a copy ofdocumentation confirming executive membership._______________________________ ____________________________________________Signature of Executive Member Print Name and Title of Executive Member_______________________________ ____________________________________________Signature of Executive Member Print Name and Title of Executive Member

Please tell us about your project1. Provide a brief description of the purpose of your grant request:2. Please describe and include any evidence of community support for this project.3. Who will lead this project and how will the leader`s experience ensure the success of theproject?4. Please indicate which of the following Inspiring Innisfil pillars applies to your application(select all that apply): Dramatically improve our quality of life (Community building) Showcase Innisfil’s diversity and appeal (Tourism, Arts, Culture and Heritage) Make sure all businesses excel here (Economy)5. How will this project support the goals and objectives of Inspiring Innisfil 2020?6. How will this project foster positive change in the community?7. How will you measure the success of this project?8. How many people do you expect to benefit from your project and how will they benefit?2

9. What age range of people do you expect to benefit from your project?10. How will the financial aspects of the project be managed? Please provide a financialbreak-down of project expenditures.11. When do you expect your project to be complete?12. Have you applied for and received funds from the Innisfil Community Grant program inthe last two years?13. If yes, please indicate the amount you received $____________________, the date thefunds were received _____________________________, and the purpose for the grant.Please indicate the number of pages provided as attachments to this submission: () pages.3

Please tell us about your projectATTACHMENT “D” TO DSR-107-13INNISFIL COMMUNITY GRANT PROGRAMFINAL REPORT FORM 2013Project Name: _______________________________________________________________Address: ____________________________________________________________________Contact Name:________________________________________________________________Phone Numbers: (Primary) _________________________ (Alternate)____________________E-Mail:______________________________________________________________________From which Fund did you receive your grant?How much funding did you receive?Please tell us about your project outcomes1. Provide a brief description of the project:2. Do you feel your project was successful, and if so, why? If you did not achieve the levelof success that was forecast in your application, please explain what prevented it.3. How many people do you believe benefitted from your project? Please elaborate onhow those individuals (or groups) benefitted.

4. What was the age range of people that benefitted from your project?5. What were the positive outcomes of your project?6. How were the funds spent? Please provide a financial break-down for expenditure offunds.7. What have you learned from this experience?8. Were there others in the community who contributed to your success?9. Do you have any other feedback?Please indicate the number of pages provided as attachments to this submission: () pages.2

THE CORPORATION OF THE TOWN OF INNISFILBY-LAW NO. 070-13A By-law of The Corporation of the Town of Innisfil to amend By-law No. 070-11,being a by-law to provide for the restricting and regulating of vehicle and heavytravel, parking, standing and stopping on highways or parts of highways, underthe jurisdiction of the Corporation of the Town of Innisfil, and to provide forpermit parking on highways and other designated areas.WHEREAS municipalities have the power to pass by-laws respecting parking and traffic on highwaysunder Section 11 and 63 of the Municipal Act, 2001, S.O. 2001, c. 25 (“Municipal Act”); andWHEREAS the Town of Innisfil has enacted By-law 070-11, regulating parking among other conduct inthe municipality; andWHEREAS Council adopted Staff Report DSR-095-13 on May 22, 2013; andWHEREAS Council deems it appropriate to amend By-law 070-11 to further regulate parking onhighways.NOW THEREFORE the Council of The Corporation of the Town of Innisfil enacts the following:1. That Schedule ‘A’ to By-law 070-11 be amended to include new sign locations to prohibitparking on the west side of Barry Avenue on the following highways:PART IV CONCESSION 4HIGHWAY FROM TO TIMEBarry Avenue Killarney Beach Rd. Cumberland St. Anytime(West side)2. That this by-law comes into force and takes effect on the date of passing.PASSED THIS 10 TH DAY OF JULY, 2013._____________________________Barbara Baguley, Mayor_____________________________Jason Reynar,Clerk

Parking Restrictions - Barry Ave.WEST LANECUMBERLAND STREETEMILY STREETWISKER AVENUEProposed 'No Parking'Barry Avenue, West Side±EWART STREETBARRY AVENUEELIZABETH AVENUESYLVESTER STREETKILLARNEY BEACH ROADSTONEY POINT ROAD

THE CORPORATION OF THE TOWN OF INNISFILBY-LAW NO. 071-13A By-law of The Corporation of the Town of Innisfil to amend By-law No. 070-11,being a by-law to provide for the restricting and regulating of vehicle and heavytravel, parking, standing and stopping on highways or parts of highways, underthe jurisdiction of the Corporation of the Town of Innisfil, and to provide forpermit parking on highways and other designated areas.WHEREAS municipalities have the power to pass by-laws respecting parking and traffic on highwaysunder Section 11 and 63 of the Municipal Act, 2001, S.O. 2001, c. 25 (“Municipal Act”); andWHEREAS the Town of Innisfil has enacted By-law 070-11, regulating parking among other conduct inthe municipality; andWHEREAS Council considered the Staff Report DSR-095-13 on May 22, 2013; andWHEREAS Council deems it appropriate to amend By-law 070-11 to further regulate parking onhighways.NOW THEREFORE the Council of The Corporation of the Town of Innisfil enacts the following:1. That Schedule ‘A’ to By-law 070-11 be amended to remove sign locations to prohibit parkingon the south side of Big Bay Point Road on the following highways:PART XIV CONCESSION 14HIGHWAY FROM TO TIMEBig Bay Point Road East St the shores of Anytime(South side)Lake Simcoe2. That Schedule ‘A’ to By-law 070-11 be amended to include new sign locations to prohibitparking on the south side of Big Bay Point Road on the following highways:PART XIV CONCESSION 14HIGHWAY FROM TO TIMEBig Bay Point Road Algonquin Ave. the shores of Anytime(South side)Lake Simcoe3. That this by-law comes into force and takes effect on the date of passing.PASSED THIS 10 TH DAY OF JULY, 2013._____________________________Barbara Baguley, Mayor_____________________________Jason Reynar,Clerk

Parking - Big Bay Point RoadALDERLY AVENUEHEWSON STREETLAKEVIEW ROAD±SHADYLANE PLACELAKESIDE DRIVEALBERTA AVENUEALGONQUIN AVENUE30 SIDEROADALGOMA AVENUEALCINA AVENUEProposed Removal of'No Parking' SignageBig Bay Point Rd., South SideSUNNYPOINT DRIVESTONEGATE PLACEBIG BAY POINT ROADMILLER PLACE'No Parking' Zone remainsBig Bay Point Rd., South SideEAST STREET30 SIDEROADWEST STREET

TOWN OF INNISFIL MEMORANDUMDATE: July 10, 2013TO:FROM:Mayor, Deputy Mayor, Members of CouncilMichael Dorion, Supervisor of Municipal Law EnforcementSUBJECT: Request for Exemption to Parking By-law 070-112291 Lynn Street, parking of School busAt the June 5, 2013 Council meeting, the following resolution was passed regarding thecorrespondence from Elizabeth Rubino, dated May 28, 2013 requesting an exemption to park aschool bus at her residence.Resolution CR-130-09.13:That the memo from Michael Dorion, Supervisor of Municipal Law Enforcement datedJune 5, 2013 be received; andThat the Request for exemption from Parking By-law 070-11 for parking of a school busat 2291 Lynn Street be approved until regular notification is provided to the arearesidents that this matter is returning to Council on July 10, 2013 and that staff provide areport regarding the precedential impact and the history of such previous exemptions.The Municipal Law Enforcement Department has sent notices to the residents in this subdivisionadvising them of the exemption request and an opportunity to provide comments and feedback.In order to receive comments from the residents, additional time is required. It is requested thatan extension be granted to report back to Council on this matter at the August 14, 2013meeting.

THE CORPORATION OF THE TOWN OF INNISFILBY-LAW NO. 079-13A By-Law of The Corporation of the Town of Innisfil toconfirm the proceedings of the Council of The Corporation ofthe Town of Innisfil at its Regular Council meeting held onJuly 10, 2013.WHEREAS the powers of a municipal corporation are to be exercised by its Council, pursuant toSubsection 5(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (“Municipal Act”); andWHEREAS the powers of every Council are to be exercised by by-law, pursuant to Subsection5(3) of the Municipal Act; andWHEREAS it is deemed expedient that the proceedings of the Council of The Corporation of theTown of Innisfil at this meeting be confirmed and adopted by by-law.NOW THEREFORE The Corporation of the Town of Innisfil enacts as follows:1. The actions of the Council of The Corporation of the Town of Innisfil at its meeting heldJuly 10, 2013 respect of each recommendation contained in the reports of theCommittee of the Whole as adopted or amended and adopted and each motion andresolution passed and other action taken by the Council of The Corporation of the Townof Innisfil at this meeting is hereby adopted and confirmed as if all such proceedingswere expressly embodied in this by-law.2. The Mayor and Clerk and the appropriate other officials of the Town of Innisfil are herebyauthorized and directed to do all things necessary to give effect to the action of theCouncil of the Town of Innisfil referred to in the preceding section.3. The Mayor and Clerk are authorized and directed to execute all documents necessary inthat behalf and to affix thereto the Seal of The Corporation of the Town of Innisfil.PASSED THIS 10 TH DAY OF JULY, 2013._________________________________Barbara Baguley,Mayor________________________________Jason Reynar,Clerk