GRADUATE CATALOG - The Petroleum Institute

Graduate Catalog | Academic Year 2013 – 20143. Receipt of an “Unsatisfactory Progress” recommendation from: (1) the chairperson of the student’s homedepartment, (2) the student’s graduate advisory committee, or (3) a departmental committee charged withthe responsibility of monitoring the student’s progress.Unsatisfactory academic progress on the part of a graduate student shall be reported to the GraduateSchool in a timely manner.Re-AdmissionA graduate student who has been dismissed must submit a letter which clearly states the reasons why he/she shouldbe re-admitted. Appeals for re-admission after dismissal will be considered by the Graduate Council on acase-by-case basis. Endorsement from the relevant Department is required. Factors which may be takeninto consideration include but are not limited to the graduate student’s previous Petroleum Instituteacademic record, research performance, attendance record, disciplinary issues, relevant medicalinformation, evidence of ability to succeed, the duration of the graduate student’s absence, and any otherinformation which the graduate student and the Council feel is relevant. It is the graduate student’sresponsibility to demonstrate to the satisfaction of the Graduate Council that he/she has both themotivation and the ability to graduate from the Petroleum Institute. The Graduate Council will make itsrecommendation to the Provost (or designee) for final decision. A graduate student must sit out at least onefull semester before being re-admitted to the Petroleum Institute.Deferral of AdmissionStudents may defer an offer of admission for a maximum of one year by submitting a completed “Request to DeferAdmission” Form to the Graduate School. If they cannot attend in the semester to which they are deferred,they must submit a new application for admission.Add/DropGraduate students may wish to add, drop or change a course section at the beginning of a regular semester orsession by submitting a completed “Add / Drop / Withdrawal” Form to the Registrar’s Office. Removingoneself from a degree course during the official add/drop period will result in no record of enrollment in thecourse appearing on their transcript.Withdrawal from a CourseGraduate students may withdraw from a course, a semester or the Petroleum Institute. The following applies:1 Withdrawal from a Course: Graduate students may drop from a degree course during the officialadd/drop period without any record of enrollment in the course appearing on their transcript.Graduate students may also withdraw from any degree course during the official withdrawalperiod. A grade of “W” will be assigned on the student’s transcript. Withdrawal from a course afterthe “Last Day to Withdraw from Classes” will result in a grade “F”.Graduate students withdrawing from any course should discuss the decision with their graduate orresearch advisor. Graduate students should be aware that withdrawal from a course may have animpact on their scholarship terms, on their full-time status (for full-time students) and timelyprogress toward graduation.All graduate student requests for withdrawal from a course or courses must be processed bysubmitting a completed “Add / Drop / Withdrawal” Form to the Registrar’s Office by the stipulateddeadline.2 Withdrawal for a Semester (Leave of Absence): Graduate students may drop from all degreecourses during the official add/drop period without any record of enrollment in the coursesappearing on their transcripts. Graduate students may also withdraw from all degree coursesduring the official withdrawal period. A grade of “W” will be assigned on the student’s transcript.Withdrawal after the “Last Day to Withdraw from Classes” will result in a grade “F”. Graduatestudents should be aware that withdrawing for a semester will have an impact on their scholarshipterms and timely progress toward graduation.All graduate student requests for withdrawing for a semester must be made by submitting acompleted “Temporary / Permanent Withdrawal” Form to the Graduate School and will only beprocessed after all student obligations to the Petroleum Institute have been fulfilled.Graduate students who receive financial support in the form of graduate research / teachingassistantship are not eligible for the assistantship during their leave of absence and they are notsponsored for a UAE visa.Page 32