GRADUATE CATALOG - The Petroleum Institute

Graduate Catalog | Academic Year 2013 – 2014Procedure to Report and Investigate Academic Dishonesty for Minor ViolationsIf an instructor suspects that a student has committed a minor violation, he/she should meet with thestudent to discuss the allegation. The meeting must take place within three (3) working days from when thealleged violation took place.If the instructor determines that no academic violation has occurred, the matter is dropped.If the instructor determines that a minor violation has occurred, he/she shall:o Apply a sanction, if any, in accordance with the “Possible Sanctions for Violations” terms listed below.o Notify the student, Department Chairman and Internship and Counseling Office of the violation andsanction applied, if any, within two (2) working days from when the meeting with the student took place.o Submit a report to the Internship and Counseling Office, with a copy to the Department Chairman.The third minor violation documented with the Internship and Counseling Office will be referred to theAHC.Procedure to Report and Investigate Academic Dishonesty for Major ViolationsIf an instructor suspects that a student has committed a major violation, he/she should meet with thestudent to discuss the allegation. The meeting must take place within three (3) working days from when thealleged violation took place.If the instructor determines that no academic violation has occurred, the matter is dropped.If the instructor determines that a major violation has occurred, he/she shall notify the student,Department Chairman and Internship and Counseling Office within two (2) working days from when themeeting with the student took place.o All major violations will be referred to the AHC.o Student Affairs: Upon receiving the case:• The Director of Student Affairs will assign a representative to the case who will interviewthe relevant persons. The representative may not be a member of the AHC.• The representative will gather the evidence and present it, in writing, to the AHC.• AHC: Upon receiving the case: The AHC will hold a meeting with the representative and, if necessary, thestudent and/or instructor for the purpose of examining the evidence andquestioning any witnesses or relevant parties. Based on the evidence, if the AHC decides that the student has committed theacademic violation, they will determine an appropriate sanction. The AHC mayimpose any sanctions in accordance with the “Possible Sanctions for Violations”terms listed below. The Internship and Counseling Office will communicate the AHC decision to thestudent and instructor no later than five (5) working days from when the AHCreceived the case. The AHC is required to submit a full report to the Provost (ordesignee) with a copy to the Internship and Counseling, and the Registrar Offices.During an Academic Dishonesty InvestigationA student under investigation for an allegation of an academic violation may not withdraw from the coursein question.A student may not graduate as long as any allegation of an academic violation remains unresolved.Unavailability of any of the concerned parties will not hinder the continuation of the investigation.Students may seek advice about the Academic Integrity Policy and its procedures from the Internship andCounseling Office.Possible Sanctions for ViolationsReduced grade or 0 for the work: Opportunistic cheating in minor assignments, exercises, examinations,projects, presentations, reports, etc.Reduction in course grade by one letter grade: Premeditated cheating in minor assignments, exercises,examinations, projects, presentations, reports, etc.XF or reduction in grade for the course: Opportunistic cheating in major assignments, exercises,examinations, projects, presentations, reports, etc. A student may appeal an XF grade recorded two yearsearlier in accordance with the appeals process stated in this policy.Suspension for one semester and an XF for the course: Premeditated cheating in final or majorassignments, exercises, examinations, projects, presentations, reports, etc. A student may appeal an XFgrade recorded two years earlier in accordance with the appeals process stated in this policy.Page 37