Winter Wedding Special - Atlantica Hotel & Marina Oak Island

Your Happily Ever After starts atYour Winter Wedding Day. Your Way.The Atlantica Hotel & Marina Oak Island was made to host Winter Weddings, butits Nova Scotia’s best kept secret. Most people think of having their weddings duringthe summer months however a very special and intimate ambience can be createdduring the winter months. People getting married in winter are much less worried aboutthe weather and the focus is all on the special event.Imagine. A place where you can say “I do” in front of a roaring fireplace. Yourguest can snuggle in the comfort of the Fireside Lounge between ceremony andreception. Guests don’t have to navigate their way home on icy winter roads. Apancake “next day” gathering, or treat your guests with hot chocolate as soon as theyenter into your reception.A winter wedding allows you to be festive, playful and a bit unconventional. Italso offers wondering savings for you and your guests!

Atlantica Hotel & Marina Oak Island canaccommodate a wedding of up to 300people or an elopement with 20 closefriends. We offer a selection of uniquespace that boasts over 13,000 square feet ofevent room. Our professional events teamwill be pleased to tour you around our 34acres of waterfront property and then aid inthe organization of your specialrequirements – from arranging the receptionspace to selecting the culinary creationsthat will become your menu – we’ll makesure no detail is overlooked, so you can focus on enjoying your mostimportant day.Amenities to enjoy at Atlantica Hotel & Marina Oak IslandRelax in our indoor or outdoor heated pools, sauna, or hot tub. Or perhaps enjoy our:Fireside Loungefully equipped fitness roombreakwater dog walking trailsorganized children’s activities upon requestwinter outdoor activitiesEnjoy the offerings of Chef Youden and his culinary team in our La Vista dining room orAnchorage Lounge with sweeping views of Mahone Bay.For the Bride to BeWe are pleased to offer our spa wedding packages created withour brides in mind; it’s the perfect way to relax prior to walkingdown the aisle.Every bride deserves pampering to ensure she is glowing on herspecial day. Our spa and hair salon offer:MassagesFacialsPedicures/ManicuresHair stylingAnd much more…Our spa manager would be happy to work with you to develop apackage based on your needs.

The Bachelorette PartyNormally when you think of a bachelorette party you think of a bunch of girls going wild andcrazy at a club or strip club in Las Vegas, but we have noticed that many brides today arebeginning to choose an escape rather than a escapade with their friends. Spabachelorette parties have been gaining in popularity lately as these relaxing and funalternatives let you and your friends spend some quality time together getting pamperedand primed. Here is what Aqua Spa has to offer:Ring Bling partyYou have the ring; now get the hands cleaned up to make it bling. Each lady will enjoy ashea butter manicure. This treatment is an incredibly rich moisture therapy that soothes dry,chapped skin, leaving hands noticeably softer and smoother.$240 plus tax up to 6 friends$55 plus tax per additional friendFriends Feel Fabulous partyHave a few of your closest friends help you celebrate the end of the single life with a handto toe treatment. Each lady will receive a manicure and pedicure and feel the intensevitality and benefits of organically grown rosemary and peppermint!$480 plus tax up to 6 friends$100 plus tax per additional friendAccommodationsWe are pleased to offer a variety of accommodationoptions for you and your guests to select from.Retreat to our spacious and comfortable landside andoceanfront guestrooms.We have 105 well appointed guest rooms in the mainBuilding offering a variety of bed types and amenities.All our facilities are within this building which makes itConvenient for your guests to enjoy the weekendAway without any worries of travelling betweenBuildings.

If you are seeking an exceptional retreat then discover our seaside villas located steps fromthe water’s edge of our private marina. Our villas are your very own home away fromhome. These exquisite seaside villas are designed over three levels to capture view at sealevel to a picturesque sunrise view from your master bedroom loft. Each interior designedvilla features a full gourmet kitchen, 2bedrooms, 2½ bathrooms, a spaciousliving room and dining room and boasts aprivate patio with gas barbeque. These airconditioned villas are complimented by apriceless ocean breeze for those warmmaritime evenings. Relax in this four-starretreat, you deserve it.Rates may reflect the time of year of your event; we can work with your time line tocelebrate your special day and we will deliver the experience you have been dreaming of.Rates for the wedding night between October 14 th , 2013 and April 30 th , 2014 are as follows:$89.00 plus tax - traditional landside guestroom*$99.00 plus tax – traditional oceanfront guestroom*$269.00 plus tax – 2 bedroom seaside villa*Incremental charges may apply for upgrades such as king bed, etc.Help your guests save $40Take advantage of our “MAKE A WEEKEND OF IT” wedding special :Valid any time of year, for wedding guests only.Book the night before or the night after the wedding and get both nights at a $20 discount.For example: Stay in a landside room for the wedding night at $89.00 plus tax OR stay thenight before and the wedding night for $69.00 plus tax each night.A great incentive for your guests!All guestroom rates are based on single/double occupancy and chalet/villa rates are basedon quad occupancy. All rates are net non-commissionable and are subject to HST, pernight.Guestroom rates shown above reflect group rates available to you and your guests.

As your event planning ‘fairy godmothers’, let us focus on allyour questions. Because after all, it’s your day:♥ Where can the wedding ceremony be held?The ceremony can take place directly beside the ocean in front of our seaside chalets, or on theLa Vista Deck overlooking the waters of Mahone Bay. If the weather doesn’t cooperate, don’tstress, we will have a backup space inside offering water view locations.♥ Is there a fee for a ceremony at Atlantica Hotel & Marina Oak Island?There is no on site ceremony fee other than the reception room fee that is listed below. Shouldyou require a more extensive set up; the fees will be modified accordingly.♥ Is Atlantica Hotel & Marina Oak Island responsible for booking the minister?We will provide contact information for local Ministers and Justices of the Peace. The actualarrangements will be made directly by the couple, to ensure the service meets their needs.♥ Are we able to decorate the reception room?There is nothing more personal than a wedding and our events team will ensure a couple’s styleand preferences are portrayed through the décor. We only ask that you refrain from usinganything that will puncture the walls/ceiling surfaces such as thumb tacks, pins, hooks, etc.If you require professional decorating, we will be happy to provide you with contact information.♥ Does Atlantica Hotel & Marina Oak Island have any additional planning resources?We have a list of local vendors that would be pleased to work with you. We would be happy toshare this list with you when planning all the details. Our team has also hosted countlessweddings and can help pull your special day together by simply asking,

♥ What kind of meals does Atlantica Hotel & Marina Oak Island offer?Our culinary team will do their absolute best to accommodate your guests’ diet restrictions andensure your menu is unforgettable; knowing any dietary restrictions and/or allergies in advancewill allow for a seamless meal service. We also offer a waiter-served meal and buffet meals areavailable with a wide selection of menu choices; we can also offer an unforgettable galareception. Please be advised that food and beverage services must be provided by AtlanticaHotel & Marina Oak Island with the exception of the wedding cake.♥ Do you offer a children’s menu?Absolutely, we do offer a children’s menu for children under the age of 12. Atlantica Hotel &Marina Oak Island loves to have families enjoy our hotel and our culinary team offers a selectionthat the children will be pleased with. Children are also able to enjoy the ‘adult’ meal at half theadult price.♥Do you host rehearsal dinners?We would love to have your rehearsal dinner onsite. We can offer a wide range of options, froma casual barbeque to a formal dinner. We are certainly able to work with you to customize yourdinner based on your needs. A dinner onsite is a great way to unwind and enjoy the amenities ofthe resort before your big day.♥ Can I bring my own food or wine?All food & beverage must be purchased through Atlantica Hotel & Marina Oak Island (excludingthe wedding cake).♥ What is included in the reception room rental?All standard banquet requirements are incorporated in the rental cost. We will provide the tablesand chairs for set ups. In addition, we are pleased to offer the following selections:• Linens - table clothes, napkins, skirting• Dance floor• Staging• Cake cutting station. If you would like to havethis passed by our staff a charge of $1 perperson plus 15% Gratuity and HST will apply.• Set up and tear down• Glassware/China/Flatware• Projection screen• Registration Table• Chair rentalOutdoor chairs are available at a small rental feefor waterfront/outdoor ceremonies and receptions.

What can we do to make this a winter wedding to remember?Our experience wedding planners will help you create a truly unforgettable and fairy-take winterwonderland wedding. Our pristine and natural seaside setting will warm the hearts of all andbring romance to your ceremony and reception. Here are a few ideas:- let us help you customize a winter-themed menu- commission an ice sculpture to decorate the ballroom. Perfect for the bride who wantssome winter bling! Imagine décor of silver and gold sparkly accents? Or perhaps acrystal bouquet instead of traditional flowers.- a “next day” pancake breakfast gathering at a finishing event to a spectacularweekend- and ladies, don’t forget the faux wraps!- The ideas are endless, just ask♥ Are honeymoon packages available?Atlantica Hotel & Marina Oak Island offers Honeymoon packages tailored for any couple. Stay inone of our two-story seaside chalets, or relax in one of our comfortable guestrooms. Enjoy a sideby-side private massage in our deluxe couple’s spa suite, complete with double Jacuzzi.Whether your idea of romance includes shopping in picturesque Mahone Bay and Lunenburg ora sailing tour of the islands, we can customize a package that’s perfect for you.A great 6 month anniversary gift for your spouse can be to return to Atlantica Hotel & Marina OakIsland to reflect on your 6 months of wedded bliss!And now it’s time for the essential questions:♥ How do I book accommodations for my wedding guests?Rooms must be reserved by your guests upto 90 days in advance of arrival at whichtime we will review your reservations withyou and release for resale the guestroomsthat have not be reserved by your guests.Any subsequent reservations will beaccepted on an availability basis only.Group rates will not be guaranteed afterthe room block release date. We will workclosely with your guests on an individualbasis to ensure their bookings arecustomized.♥ Does Atlantica Hotel & Marina Oak Island require a deposit?Along with your signed contract, a non-refundable deposit of $750.00 is required to confirm yourpreferred date. This amount would be credited to your final bill. A second non-refundabledeposit of $750.00 is required 6 months prior to your wedding. A final deposit of 50% of expectedfood and beverage costs (that will be billed to your master account) is required 2 months prior

the wedding date. Payment in full is due the day prior to the wedding reception.♥ Are we required to rent guestrooms to have our wedding reception in your banquet rooms?As the table below depicts, there is a minimum guestroom requirement and it varies depending onwhich banquet room you use. These minimums are flexible depending on the day of the week andtime of the year. For example, if you would like to have either Bluenose rooms (A or B), yourguestroom block must actualize 40 guestroom nights in total. If you have 10 on one night, and 30on another night, this will count as 40 guestroom nights. You must guarantee the minimumguestroom block and if the minimum is not actualized, the wedding client will be held responsiblefor any remaining rooms.♥ What is your cancellation policy?If cancellation occurs your deposit will be forfeited. If cancellation occurs less than 60 days priorto the date of your arrival as outlined, 50% of the estimated food and beverage will apply. Ifcancellation occurs less than 30 days prior to the date of your arrival as outlined, 100% of theestimated food and beverage will apply.♥ Is there a minimum food and beverage purchase requirement?Atlantica Hotel & Marina Oak Island requires a minimum food purchase of $35.95 per person, priorto taxes and gratuities. This minimum can be achieved through a reception or dinner. Shouldyou wish to have a bar, there is a minimum revenue requirement of $350.00 prior to taxes andgratuities. If you are unable to meet this minimum a bartender fee of $60.00 plus taxes will apply.*The rates shown above are based on 2012 rates.♥ Do you charge a service gratuity?A gratuity of 15% is added to all food and beverage items that are to be billed to the masteraccount.♥How much is the reception room rental?As not all weddings are the same, we have several different reception spaces available. Below isa list of all possible banquet rooms along with corresponding capacities, rental costs, SOCAN feesand guestroom requirements. Minimum guestroom nights and banquet room rental can benegotiated dependant on the day of the week and time of the year.BANQUETROOMCAPACITY(Banquet Style*)Max/MinCEILINGHEIGHTDIMENSIONSSQ.FOOTAGEBANQUETROOMRENTAL**MINIMUMGUESTROOMNIGHTSSOCANFEE **SoundFeesBluenoseA or B130/80 10.8’ 47’ x 46’ 2162 $1000 40 $59.17 $26.63Lunenburg 40/0 10.8’ 22’ x 27’ 594 $500 15 $41.13 $18.51BluenoseA & B300/160 10.8’ 47’ x 92’ 4324 $2000 60 $123.38 $55.52Mahone 96/0 10’ 30’ x 44’ 1320 $600 20 $59.17 $18.51Tancook 40/0 10’ 28’ x 22’ 616 $500 15 $41.13 $18.51*Capacities are based on a set up of round tables for 10 people. Maximums will vary based on set up style. If themaximum numbers are not met we have the right to relocate your reception room or a charge to meet the minimumnumbers will apply.** + HSTSAVINGS! All weddings booked between October 14 th 2013 and April 30 th , 2014, will receivethe banquet room rental at 1/2 PRICE!!!

But wait there is more…. SAVINGS!!!Book you’re wedding at Atlantica Oak Island between October 14 th , 2013 and April 30 th , 2014And receive free services:50 people or less- choose 1 service51-100 people – choose 2 services101 or more people- choose 3 servicesService options:♥ Amos Pewter Inscribable Beach Treasures Personalized for your celebration Free inscriptionand gift-wrap included. Purchase 7 and your 8 th one is free♥ Dauphines Flowers: $25 off your purchase♥ Annabelle’s Fashions Receive a free headpiece/veil or hair fastener (up to a $100) valuewith the purchase of a regular priced wedding gown♥ Sharon Chisholm Wedding Planner 20% off chair covers♥ Kate Cox Sweet Indulgence $25 off your purchase of a wedding cake♥ Atlantica Oak Island Complimentary Fireside Ceremony♥ Half off reception room rental♥ Rod Scott is offering ½ price which includes up lighting for ceremony, reception and dance♥ A complimentary guest room for bride and groom the night of the ceremony with champagneWhen the weather is frightful, cozy up to Atlantica Oak Island for a Winter WonderlandWedding that is sure to chase the chills away….For more information please contact:Daveda Savory: Conference Services ManagerDirect phone line: 902-627-3338Toll Free: 1-800-565-5075 Option 6E-mail: daveda.savory@AtlanticaOakIsland.comTake a look at our wedding photo album on Facebookwww.facebook.com/AtlanticaOakIsland