1 STEEL AUTHORITY OF INDIA LIMITED IISCO STEEL ... - Mjunction

STEEL AUTHORITY OF INDIA LIMITEDIISCO STEEL PLANTCorporate Office: Ispat Bhawan, Lodi Road, New Delhi -110003(OFFICE OF THE EXECUTIVE DIRECTOR(COLLIERIES)1, THE RIDGE, BURNPUR, PIN - 713325PHONE NOS. 0341-2240295, 2241614. FAX NO: 0341-2240581/2241506OFA.No. . DGM(M)/SJ/CHAS/OFA/74 DATE. 22.04.2010ON LINE FORWARD AUCTION NOTICE FOR SEGREGATED JHAMAEX- CHASNALLA1. Segregated Jhama is available for sale from stock on “ As is where is” and “nocomplaint” basis from Chasnalla Colliery through Online Forward Auction process.ItemDescriptionSegregatedJhamaLocationChasnallaCollieryOffered PeriodQuantity250 MT 30daysBidMultipleMode Start bidPrice250MT Road Rs 3600/-per MT(BasePrice)Customers can bid for minimum 250 MT. The bid value shall be the basic value of the materialin Rs/MT exclusive of Sales Tax/VAT, Market Fees and all other applicable levies.2. Inspection of the material: Bids are accepted on the assumption that the bidders haveinspected the material and have known what they are bidding for whether they have firstinspected the materials or not and that the principle of “Caveat Emptor” shall apply. Thematerials offered are from stock and may be inspected by the prospective buyers at the site earmarked for loading/disposal. However, the materials will be sold on “As is where is” and “NoComplaint” basis. The material will be lifted from the designated site with all faults and errorsin description or otherwise, if any. Quantity, quality in the OFA document is approximate and nowarranty or guarantee shall be implied. The bidders are advised to inspect the material beforebidding.3. Last date of registration and submission of OFA documents : Upto 11.30 A M on 27.04.2010Last date of submission of EMD : Upto 11.30 A M on 27.04.2010Auction Date: 28.04.2010Auction Start Time: 11.30 AMAuction End Time (indicative): 12.30 P.M.Inspection Date: 23.04.2010 to 27.04.2010 by contacting Sri Badal Mondal, Sr Mgr (Mining)Phone No. 09470194886Inspection Timing: 9-30 am to 4 pm1

4. Intending buyers willing to participate in the Online Forward Auction would have to beregistered with the Service Provider appointed by SAIL – ISP.Please refer (www.coaljunction.in)Before participation they may refer to the process of EMD deposit, e-Auction Terms andConditions / Scheme. E-Auction methodology and Notice for sale available on the websites ofSAIL and Mjunction.5. The sale of material shall be governed by General Terms and Conditions of sale from plants/units of SAIL for sale through Online Forward Auction (SAIL FA1)(Available on SAILWebsite), Online Forward Auction Notice, Invitation to Online Forward Auction includingGeneral Terms and Conditions.6. Letter of Acceptance and all other registration documents, complete in all respects shouldreach the Service Provider, Mjunction Services Limited, (coaljunction) 1 st Floor, Tata Centre,43, J.L. Nehru Road, Kolkata – 700071. For new registration, such documents should bedeposited in person within the stipulated time for registration. .For existing registeredcustomers, the required documents may also be deposited over fax / e-mail.Service Provider shall arrange to send the signed Letter/s Of Acceptance of all successfulbidders to SAIL-ISP after the Auction is over.The e-Auction will be conducted on line through Mjunction Services Limited’s websitewww.coaljunction.in. Auction document containing terms and conditions of the auctionmay be obtained/downloaded from any of the websites https://www.sailtenders.co.in andwww.coaljunction.in. For registration and submission of documents along with necessaryEMD of Rs. 250/- (Two hundred and fifty only) per MT of bid quantity, please contact MrJoji Joseph George / Bhanu Prakash Tiwari (66106288/ 66106217), Fax : 033-22883536 ofM/s Mjunction Services Limited,(coaljunction), 1 st Floor, Tata Centre. 43, J. L Nehru Road,Kolkata 700 071 and for information DGM (Marketing), Office of ED (Collieries), SAIL-ISP,Burnpur – 713325 at 0341-2240295 and 0341-2241614.DGM – Marketing.2

STEEL AUTHORITY OF INDIA LIMITEDIISCO STEEL PLANTCorporate Office: Ispat Bhawan, Lodi Road, New Delhi -110003(OFFICE OF THE EXECUTIVE DIRECTOR(COLLIERIES)1, THE RIDGE, BURNPUR, PIN - 713325PHONE NOS. 0341-2240295, 2241614. FAX NO: 0341-2240581/2241506OFA.No. . DGM(M)/SJ/CHAS/OFA/74 DATE. 22.04.2010ObjectiveINVITATION TO ONLINE FORWARD AUCTIONE-AUCTION SCHEME FOR SEGREGATED JHAMA EX-CHASNALLASale of Segregated Jhama Ex- Chasnalla Colliery through e-Auction has been introducedwith a view to provide access to the material by such Buyers who are not able to source thematerial through the available Fixed Price Sale process.The purpose of e-Auction is to provide equal opportunity to purchasers of the abovematerial through single window service to all intending Buyers.E-Auction has been introduced to facilitate wide ranging access across the country forbooking Jhama on line for all Buyers enabling them to buy the material through a simpletransparent and consumer friendly system of marketing and distributing of the material.Terms and Conditions1. EligibilityThe detailed terms and conditions of the e-Auction Scheme are given below.Any Indian Buyer (viz. individual, partnership firm, companies, etc.) can participate inthe e-Auction for procurement of Jhama.2. Registration2.1 Before participation in the e-Auction, prospective buyer shall be required to be registeredwith the Service Provider appointed by SAIL-ISP for the purpose by submitting anapplication in the prescribed format available on the Website of the Service Provider. Theapplication shall be made along with the required documents such as copy of Income Taxreturn (latest), PAN, Sales Tax/ VAT/ TIN Registration Certificate, as applicable, Passportsize photograph, etc., as prescribed by the Service Provider.Registration has to be done online and all relevant documents have to be deposited at theoffice of the Service Provider.3

2.2 After the registration, all prospective Buyers will be issued a “Bidder ID” and a “Bidder IDCard” which would be required during payment of material value, etc and collection of D.O.Details of the registration process with the Service Provider is available on their website.2.3 The Service Provider shall issue “Photo Identity Card” to the registered bidders dulyauthenticating the identity & signature, indicating a “Unique Registration Number” allottedto them. The “Unique Registration Number” of the Registered Bidders shall becommunicated to SAIL-ISP.2.4 Only one registration will be done against one PAN. However, based on more than oneindependent valid Sales Tax registration more than one registration against a PAN can beconsidered. In such cases, the details of valid Sales Tax registration will be indicated in each“Photo Identity Card”.2.5 Earnest Money Deposit : All Buyers having been registered with the Service Provider shallalso have to furnish non-interest bearing Earnest Money Deposit (EMD) at the rate of Rs.250/- per MT with the Service Provider in the Name of ‘mjunction services limited’ anddeposited to any HDFC CMS Branch across India through local Pay Order / DD. No EMD isto be deposited at the Kolkata H.O. of the Service Provider.2.6 Transport Permit: - Cost of Transport Permit shall be borne by the successful Bidders.3. Notification3.1 SAIL-ISP would draw the program for conducting e-Auction and notify the same throughdisplay on the Company’s Notice Board and hosting the same on SAIL website for widepublicity. The program will be intimated to the Service Provider accordingly for hoisting thesame on their website also.3.2 Auction will be for dispatches by ROAD MODE only. Bidding will be for minimumquantity of 250 MT or in multiples of 250 MT Ex-Chasnalla Colliery. Successful Bidder/shas/have to arrange loading from the located site to truck/ dumper at his/their own cost andarrangement. The delivery of materials in terms of Delivery Order issued shall be taken bythe Successful Bidder/s within the stipulated period mentioned in the Delivery Order andalso strictly according to any other instructions / delivery programme given by the ChasnallaManagement from time to time.4. Bidding Process4.1 The registered Bidders shall be required to record their acceptance after login of theTerms and Conditions of the e-Auction before participation in the actual BiddingProcess.4.2 Before participating in e-Auction, bidders are to satisfy themselves with the quality ofmaterial being offered from the source.4.3 Prospective Bidders are entitled to Bid for the quantity to the extent of amount of EMDwhich is available with the Service Provider in the Bidder’s account at the time of bidding.4.4 The buyers while bidding for the material shall quote their “Bid price” per MT in IndianRupee as base price, exclusive of other charges like Sales Tax /VAT, Market Fees and anyother applicable levies at the time of delivery.4

4.5 The bidder has to bid for a price equal to or above the start bid price to secure considerationin the concerned e-Auction.4.6 The date, time and period of e-Auction as notified in advance including closing time onportal of Service Provider shall be adhered to but for the event of force majeure. However,the closing time of e-Auction will be automatically extended up to last Bid time, plus 5minutes, so that opportunity is given to other Bidders for making an improved Bid on thatitem.4.7 The Bidder shall offer his Bid Price (per MT) in the increment of Rs.10/- (Rupees ten only)during the first one (1) hour of auction.During the extended period of first two (2) hours, the Bidder shall offer his Bid price in theincrement of Rs. 20/- (Rupees Twenty only). Beyond this extended period of two hours thebid price increment would be Rs. 50/- (Rupees Fifty only).4.8 While maintaining the secrecy of Bidder’s identity, the web site shall register and displayon screen the lowest successful Bid price at that point of time. The system will not allow aBidder to Bid in excess of his entitled quantity as per his EMD. However, once a Bidder isout-bided by another (in part or full) the particular Bidder shall become eligible for makingan improved Bid.4.9 Following criteria would be adopted in deciding the successful Bidders :-a) Precedence will be accorded to the highest bid price in the descending order(H1,H2,H3, and so on ) as long as the offered quantity is available for allocation .ISP does not guarantee to offer the entire bid quantity to the lowest ranked allottee.b) If two or more buyers bid the same highest price, precedence for allotment will beaccorded to the buyer who has placed the bid for the higher quantity.c) In case two or more buyers bid the same price and the same quantity, precedence willbe given to the buyer who has accorded his bid first with reference to time.5. Post e-Auction process5.1 H1 price is disclosed on the e-auction screen. However, it will be the responsibility of theBidder (other than H1) to personally see his allocated quantity, if any, on the e-auctionscreen and download the result displayed on website on the same date after the closure ofthe e-auction.5.2 The successful bidders after the e- auction will be required to deposit material value to Sr.Manager (Sales), SAIL-ISP, Chasnalla within 07.05.2010 and Delivery Order will be issuedas early as possible following deposition of Security Deposit and materials value (includingapplicable taxes and levies), after the approval of competent authority.5.3 The EMD, corresponding to the winning quantity of all successful bidders shall be blockedand transferred to SAIL-ISP by the Service Provider along with the bid sheet/s and signedand stamped Letter/s of Acceptance (LOA ) submitted by the bidders.5

6. Terms of payment6.1 Earnest Money Deposit : On receipt of the EMD amount of the Successful Biddersagainst their booked quantity, by transfer from Service Provider, SAIL-ISP shall adjust thesame against the Security Deposit of the respective bidders.6.2 Security Deposit:a) The sucessful Bidders have to furnish non-interest bearing Security Deposit representing5% of the full value of the material allocated (limited to the bid quantity) on the basis of theprice quoted within 07.05.2010. However, payment will be accepted after receipt ofapproval which may take 3 to 5 days from the auction date.b) If the transferred amount of EMD deposit amount falls short of Security Deposit afteradjustment, the balance amount has to be submitted within 07.05.2010. However, paymentwill be accepted after receipt of approval which may take 3 to 5 days from the auction date.If EMD amount is more that than the Security Deposit, the excess amount will be adjustedagainst the material value deposit. No interest shall accrue on the Security Deposit or theEMD submitted.The amount of Security Deposit shall be retained by ISP and refunded on satisfactorycompletion of the contract.6.3 Material Value : Non-interest bearing material value (including ST/VAT, Market Fees andother applicable levies) is to be deposited in advance by the successful bidders for the valueof the allocated quantity within 07.05.2010. ( However, payment will be accepted afterreceipt of approval which may take 3 to 5 days from the auction date). Material value wouldcover bid price plus applicable taxes and levies.6.4 Delivery Order (DO) will be issued as early as possible after receipt of Security Deposit andmaterial value of allocated quantity of Jhama and approval of competent authority.6.5 Security Deposit and material value payments are to be made in the form of DD/PO infavour of “Steel Authority of India Limited – IISCO Steel Plant” drawn on a ScheduledBank and payable at Burnpur/Asansol and are to be deposited at the Office of SeniorManager Sales, SAIL – ISP, Chasnalla along with the debit advice issued by the bank,certifying that DD/ Pay Order has been issued by debiting the account of the concernedbuyer.Bank collection charges, if applicable shall be borne by the Successful Bidder/s.6.6 Material value payment would be non-interest bearing and would be adjusted against thematerial value at the time of dispatch.6.7 Failure to deposit any or all of the above payments within the stipulated period will result intermination of contract without any notice to the Successful Bidder/s, along with forfeiture ofEMD/ Security Deposit and the bidder will not be eligible to participate in any future Tender/ Auction / Fixed Price Sale Notice for Jhama for six months from the date of Auction.7. Procedure for material delivery7.1 SAIL-ISP shall issue Delivery Orders to the Successful Bidders after realization of payment.against Security Deposit and material value. The Buyer has to submit the option before the6

issuance of the Delivery Order for movement of the material ‘within state’ or ‘outside state’and the Delivery Order will indicate the same accordingly. However, the challan issued bySAIL-ISP shall indicate the destination.7.2 The validity period to complete lifting of material by road shall be 30 days from the date ofissuance of the Delivery Order. No extension of validity will be allowed in any case.8. Refund of EMD of unsuccessful bidders8.1 In case of unsuccessful bidders, EMD shall be refunded by the Service Provider on thebidder’s request within seven working days after the Auction is over.9. Forfeiture of EMD / Security Deposit9.1 After completion of e-Auction if a Bidder fails to make payment for the Security Depositand material value (including ST/VAT and other applicable levies) for the allotted materialwithin the stipulated date the EMD submitted by the successful Bidder will be liable forforfeiture and the bidder will not be eligible to participate in any future Tender / Auction /Fixed Price Sale Notice for Jhama for six months from the date of Auction.9.2 If the successful bidder does not lift the booked quantity within the stipulated validityperiod, the proportionate Security Deposit for the unlifted quantity would be forfeited.Such forfeiture shall be made only if the balance unlifted quantity is equal or more than atruckload i.e., 9 or 10 MT as applicable.Such forfeiture, however, would not take place if SAIL-ISP fails to offer full or part of thesuccessful bid / allocated quantity within the validity period.10. Refund of Material ValueThe balance material value of the unlifted quantity after the expiry of the validity period forsupply/ lifting of the material and completion of required commercial formalities shall berefunded subject to forfeiture of Security Deposit if required, in terms of the forfeiture clauseas above.11. General Terms and conditions11.1 The material procured under e-Auction is for use within the country and Not for Export.11.2 All terms and conditions of the Scheme are subject to force majeure conditions asapplicable.11.3 Bidders must always ensure to keep their e-mail address valid. In any case buyers cannotbe absolved from fulfilling the responsibility of compliance of any of the terms andconditions herein including payment terms due to non-receipt of e-mails from the ServiceProvider.11.4 Bidders must be extremely careful to avoid any error in bidding (whether typographical orotherwise) and they are fully responsible to check and rectify their bid before submittingtheir Bid into the live e-Auction floor by clicking the “Bid” Button. During the Auction if7

the incremental Bid Price is more than 50% of the immediate preceding bid price, then thesystem will seek a re-confirmation from the Bidder before the bid is registered.11.5 There is no provision for bidding in decimals. The Bidder shall be solely responsible for allconsequences arising out of the bid submitted by him (including any wrongful bidding byhim) and no complaint/ representation will be entertained by the Service Provider/SAIL-ISP in this regard.11.6 The decision of SAIL-ISP in matters related to this e-Auction shall be final and binding onthe Bidders/Buyers.11.7 Quantity mentioned in notice is only indicative and may undergo a change depending onfactors like actual production, bottlenecks in material transportation, etc.11.8 There will not be any joint/ third party sampling facility extended to any buyer. Refusal onaccount of non-suitability and / or substandard quality for the allotted quantity of materialshall not be accepted.11.9 SAIL-ISP / Service Provider reserves the right to cancel the sale of material under this e-Auction from any source/location in part or whole at any stage at its sole discretion withoutassigning any reason thereof and no party shall have any right whatsoever to raise anyclaim in that regard on that count.11.10 SAIL-ISP reserves the right to amend/modify and revise the Terms and Conditionscontained herein in full or in part at any point of time and no party shall have any rightwhatsoever to raise any claim in that regard on that account.11.11 Sale under each e-Auction shall be an individual, independent, unique and completetransaction.11.12 In the event of any dispute, Bidder/ Buyer is necessarily required to represent in writingto the Dy. General Manager (Marketing), ED (Collieries) Office at 1, The Ridge, Burnpurwho would deal with the same in a period of one month from such representation.Thereafter, if required, the matter may be determined by the ED (Collieries). Anyinterpretation of any clause of this Sale Notice will be subject to clarification by SAIL-ISP, which will be deemed as firm and final. All disputes arising out of this scheme or inrelation thereto in any form whatsoever shall be dealt exclusively by way of Arbitrationand Conciliation Act, 1996.The Arbitration shall be conducted at a place to be notified bySAIL-ISP. The Arbitrator shall be appointed by the Managing Director, ISP, upon awritten request in this behalf. The award rendered by the Arbitrator shall be final andbinding on the parties.11.13The bidders shall sign and stamp with company’s seal the Letter Of Acceptance (Formatprovided in Invitation to OFA) as a token of acceptance of the terms and conditions andsubmit the same to the Service Provider. Conditional LOA submitted with conditions indeviation to those mentioned in the OFA terms or any other counter condition shall beliable for rejection. Service Provider shall arrange to send the signed LOA of all thesuccessful bidders to SAIL-ISP,8

11.14 ISP shall reserve the right to call for original documents for verification and/or additionaldocuments, if considered necessary at a later date. In case of any conflict/ contradiction inbetween Invitation to OFA and SAIL FA1, the terms and conditions in Invitation to OFAwill prevail.11.15 Banker’s Name, Branch and Account Number where transactions are to be carried out bythe bidder in regard to this Sale Notice are to be furnished.11.16 Weighment of the truck/dumper at empty and full load condition will be done at ISP orits designated Weigh Bridge at Chasnalla.11.17 Contract executing agency shall be DGM (Chasnalla) or his authorized representativeswhose decision regarding delivery programme will be final and binding on the SuccessfulBidder/s.11.18 Successful Bidder/s should intimate the Name/s & address/es of their local representative/s who should be present at the work site and coordinate with the Executing Departmentfor carrying out the job properly. Important communication with Successful Bidder/s shallbe through letters and / or notices put up in Notice Boards at Chasnalla and it will beobligation of Successful Bidder not to overlook such Notices. Any plea of ignorance ofsuch Notices / letters put up in the Notice Board at Chasnalla shall not be accepted.11.19 ISP accepts no liability towards any claim, compensation / damage that may arise out ofnon-fulfillment of contracts between the Successful Bidder/s and any third party. ISP willgive no cognizance to such 3 rd party with whom it has no privity of the contract.11.20 The bidders shall adhere to the Mines Act, Rules, Mines Regulations and Order issuedunder them.11.21 The bidders shall provide safety appliances to their workmen in good working conditionat their own cost. In case of non-supply ISP may provide the safety appliances and thecost will be recovered from the Security Money deposited by the Successful Bidder.11.22 The bidders have to ensure that all the pollution norms as applicable in the State duringunloading and transportation are followed. For any violation of pollution norms by theSuccessful Bidder, ISP can’t be held responsible on any account in this regard.9

OFA No. Ref: DGM(M)/SJ/CHAS/OFA/74 Date: 22.04.2010ToDGM - MktgSAIL – ISP, BurnpurLetter of AcceptanceThrough:Ref.:Dear Sir,M/s. mjunction Services LimitedOnline Forward Auction vide Auction Notice NoDGM(M)/SJ/CHAS/OFA/74 dt 22.04.2010(1) We are interested in participating in the Online Forward Auction notified videyour OFA No DGM(M)/SJ/CHAS/OFA/74 dt 22.04.2010 for Sale of SegregatedJhama Ex-SAIL-ISP Chasnalla Colliery. We also agree to abide by all theinstructions contained in the indicated Online Forward Auction Catalogue,General Rules and Regulations governed in Conduct of Online Auction, invitationto online forward auction notice, your special terms and conditions and yourGeneral Terms and Conditions for Sale of Material.(2) We agree to offer our best bid in Rupees per MT (excl. of all applicable Taxesand Duties) on ex SAIL-ISP, Chasnalla Colliery basis, in the online auctionprocess.(3) We are providing the following details of ourselves in connection with the aboveOnline Forward Auction.Name of the Company:Bidder ID No:Authorized Person’s Name:Address of the Company:Telephone No.:FAX No.:Mobile No.:E-mail:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Yours faithfully_________________________Signature of Authorized PersonPlace: _______________________________________________(Company’s Seal)Date: ________________10