KAIROS OUTSIDE MINISTRY MANUAL REVISIONS

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.1 Number of GuestsRequired forWeekendsThe least number of Guests to hold a weekend is12 (based on 24 confirmed reservations less 50%attrition) one month prior to weekend. Where lessthan 12, the Weekend is to be postponed, notcancelled. Weekends are about buildingcommunity. The Weekend is about the Guests, notabout us. This is in the best interest of the Guest.We should not be having weekends just for thesake of having a weekend.KO Sub -CommitteePassed 2/1/07 8/7/08**Number of Guests must be 24 confirmed guestreservations in hand 30 days out.2 Letters for Guests What to do with the letters for Guests who havenot attended. Options are: 1) send back to theinmate; 2) save for future Weekend whileattempting to get a fresh letter (fresh letters areimportant as relationships change) and 3) if theinmate is no longer alive, send to the chaplain andrequest forwarding. In States where the deathpenalty exists, it is important NOT to destroy theletter.*Contact the resident and ask what they would likeus to do with them. If resident wants us to mail theletter to the potential guest, mail it to them. If noresponse from the resident or if they request weRevised July 29, 2009keep it for a future weekend1then keep fourweekends (2 years).KO Sub -CommitteePassed 1/30/04 2/6/09*

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.response from the resident or if they request wekeep it for a future weekend then keep fourweekends (2 years).A Guest Contact Coordinator position on your localAC might be beneficial. This person is notinvolved with guest contact before a Weekend (OL#1 duty). After the Weekend, for any guest whodid not attend, they send a letter and NEW GuestReservation Form (destroying old when new onereceived). They also handle the love letter asdescribed above. NOTE: It is necessary to get anew Guest Reservation form so all info is current.The time to cutoff accepting Guest Reservationswould depend on the time it takes to get the“Special Letter”. If there is accessibility to theprison to get the letters, the cutoff date could becloser to the Weekend date. If more time is neededto get the “Special Letter”, set the cutoff farther out.3 Kairos Outside at The Liaison Packet is to go inside the Going ForthInside Closing – Packet on KI weekends it includes: sample letter,Guestguest reservation form, KO map, KO P.O. Box, KORecruitmentbrochure, letter size envelopes (where allowed).Liaison PacketFor KI Team liaison; Cookies — Ultimate Giftinformation, KI Facility Liaison request, informationRevised July 29, 2009sheet for speaker at KI closing.2This packet is tobe used by all Kairos Inside weekends. Move talkto Closing, have a Kairos Outside former guestgive the talk. All documents are available on theKO Sub -CommitteePassed 1/25/08 8/7/082/6/09

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.information, KI Facility Liaison request, informationsheet for speaker at KI closing. This packet is tobe used by all Kairos Inside weekends. Move talkto Closing, have a Kairos Outside former guestgive the talk. All documents are available on theKairos website under Kairos Outside.4 Qualifying Tables This is a means of qualifying those who, forwhatever reason, are unable to attend a streetweekend. Women’s Ministry Coordinator mustapprove. In 2004 the Board passed a motion thatup to 20% of a Team could be comprised of non-4th day volunteers after all other means ofqualifying has been exhausted. A qualifying tableon a Weekend is a means to qualify. Non-4th dayGuests sit at their own table with table leaders andparticipate in all aspects of the Weekend. At theend of the Weekend, they are considered qualifiedand can then work Teams.KPMIBoardKPMIBoardPassed20%Rule7/28/04Any non-4th day person who has not beenqualified must be mentored throughout TeamFormation meetings and during the Weekend.AC’s are urged to place these individuals on Teamas Table Servers. Guidelines are on the Kairoswebsite under Kairos Outside for Non-4 th dayTeam Members and also for the ExperiencedTeam Members that mentor them.Revised July 29, 2009 3

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.Team Members that mentor them.5 Walking in LoveServiceSaturday evening prayer service involving theoutside community and dessert / social timeinvolving only the Team and Guests. The Walkingin Love service will last approx. 20 minutes. It willbe held after the Forgiveness service but beforethe Thanksgiving service. As the Team andGuests leave the Forgiveness Service, they willwalk through a lighted pathway while the outsidecommunity sings “You Are Loved”. Each AdvisoryCouncil will decide if the outside community willparticipate in the Walking in Love service orFlowers At Dawn – one or the other but not both.Should an AC choose Walking In Love, Flowers AtDawn on Sunday morning is still to be presentedby the Team. Specific instructions for the“Walking in Love” are on the Kairos websiteunder Kairos Outside.KO Sub-CommitteeKPMIBoardPassed2/7/096 Sunday Closing The following motion is presented in order to“Guest Seating” maintain the confidentiality of our Guests at theConfidentiality” Sunday Afternoon Closing. Format for Closing:(October 2003 KO Manual, page 148) ADD: Theseating arrangement for the Closing MUST BE:Table Leaders, Table Servers and Guests will sittogether (intermingle Team and Guests) in theirRevised July 29, 2009Table Family group, with the remaining Team4Members seated with the Community.KO Sub-CommitteePassed 2/6/09 7/29/09

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.together (intermingle Team and Guests) in theirTable Family group, with the remaining TeamMembers seated with the Community.Item #1, Paragraphs 1-3: Remain the same.Item #1, Paragraph 4: (back to the Guests) Youremember this afternoon, when I explained aboutthe Closing, I said that each of you would be giventhe opportunity to briefly share what is in your heartor what you are feeling right now. Well this is thetime. You are now invited to the podium to sharethose feelings if you chose to do so. This is not thetime to thank anyone who has assisted in puttingon Kairos Outside. This Weekend has been God’sgift to you. Your presence in the community wehave formed together for Kairos Outside # _____ isour “Thank You.”Item #2: DeleteItem #3: The Leader does not introduce her Team.Item #4: Remains the same.Item #5: Blessing Song: Option #1: TableFamilies (includes Table Leaders, Table Serversand Guests) remain seated, while the remainingTeam Members and the outside community singRevised July 29, 2009“Bathe Her in Your Love” (hands5may or may notbe raised). Option #2: All Team Members, Guestsand the outside community form a circle and holdhands while singing “Bathe Her in Your Love”.

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.Team Members and the outside community sing“Bathe Her in Your Love” (hands may or may notbe raised). Option #2: All Team Members, Guestsand the outside community form a circle and holdhands while singing “Bathe Her in Your Love”.Items #6 - #8: Remain the same.(There is a complete updated version of theFormat for Closing on the KPMI website underKairos Outside.)7 KitchenEntertainmentAll entertainment is to be tasteful and uplifting.Inappropriate entertainment includes skits wheremen wear women’s undergarments or grass skirtswith coconut tops. Put downs at the expense ofanother, be it gender, race, denomination,alternative lifestyle, etc. are inappropriate.KO SubcommitteePassed 1/27/06 2/6/09Men on the Kitchen Staff are to be treatedrespectfully. No finger snapping or calling out“waiter” to gain the attention of the men serving.Specific to Kairos Outside Inside Weekends –Residents do not participate in any entertainment.Their role is to work behind the scenes.Revised July 29, 2009 6

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.Birthday party Sunday lunch – Follow the manual.Do not add anything to this part of the program –not matter how well intentioned. The Women’sCoordinator shared that a community had beenpresenting as a birthday party celebrating theacceptance of Christ. This is NOT the purposeof the birthday party.8 Angels on theWeekendDay Angels - Role is serving behind the scenes(not to be seen by Guests). To avoidmisunderstandings and hurt feelings, this shouldbe clearly communicated to them before theyarrive to serve. Meals are at their own expense. Iftraveling a long distance and approved beforehandby the Council, they may stay the night(responsible for covering their lodging costs). DayAngels are not involved in the Elegant dinner (maleangels do not escort) or the Thanksgiving service.They can participate in the “Walking in Love”service as part of the outside community, but not inthe dessert / social time. Angels may participate inFlowers At Dawn as part of the outside community,but not where only Team participates in thisservice.KO SubcommitteePassed 7/26/06Revised July 29, 2009 7

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.9 Former ResidentsAs WeekendGuestsHow soon after release should they attend?*Former residents need to be out 12 months (1year) before attending as a guest on the weekend.Suggestion made to require written permissionfrom the parole or probation officer 30 days inadvance of the weekend.KO Sub-CommitteePassed 1/7/06 8/7/08*How many per weekend? 4-6. Table dynamics –Can either be seated at a single table or mixedamongst other tables.Other considerations? Assign veteran Teammembers as Team contacts. Do not publicize toentire Team who is a former resident. It isn’t for usto share this information, but Weekend leadershipand the Head Table Leader does need to beaware.10 Former Residentsas Team MembersFormer Residents must have been released 12months before participating as a Team Member ona KO weekend. Must have written permission fromthe parole or probation officer. Do not assign exoffenderas Team Contact to potential ex-offenderGuestsKO Sub-CommitteePassed 8/7/0811 Medical Do nothing to infer medical care will be providedduring a Weekend, so as not to expose theMinistry to risk of liability / lawsuits. Specifically, –Revised July 29, 2009Do not insist Team Members or Guests complete a8medical form. The form may be offered ifcouched with “If you would like to complete thisform, it will be sealed in an envelope, and returnedKO Sub-CommitteePassed 7/26/06

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.Ministry to risk of liability / lawsuits. Specifically, –Do not insist Team Members or Guests complete amedical form. The form may be offered ifcouched with “If you would like to complete thisform, it will be sealed in an envelope, and returnedto you at the end of the Weekend. In the unlikelyevent of a medical situation, it will be given toemergency personnel.” – Do not announce toTeam or Guests anyone serving on the Team whohas medical training.Most camps / retreat centers do not provide liabilityinsurance. Determine if this is the situation for thecamp / retreat center you are using. If it is, contactthe KPMI Office Manager at the International officeand request a insurance rider. You will need toprovide the address for the camp / retreat centerand dates of the Weekend. The insurance rider isgood for one year, and the KPMI Office Managerwill provide you with a copy (if not, request it andkeep in the Weekend Leader’s notebook). TheInternational office will cover the cost of the rider.VERY IMPORTANT: The rider provides liabilitycoverage ONLY for negligence of a Teammember. It does NOT provide any medicalinsurance for Team members or Guests.Revised July 29, 2009 9

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.12 ClergyRecruitmentSome States are having trouble-recruiting clergyfor Weekends and Advisory Councils. Possiblesources:KO Sub-CommitteePassed 1/30/04• Theological schools• Existing KO & Kairos clergy to include prisonchaplains• Emmaus / Cursillo communities• State Committee membersA Clergy Volunteer Questionnaire was distributed.This form is not in the current 2003 Weekendmanual. Local Councils are encouraged to adoptthis form and send it to all current and potentialclergy to determine if they meet the SpiritualDirector criteria found in Chapter 9. As completedforms are received, they should be retained by theAC Spiritual Director and the comprehensive listing(maintained by the AC Statistician) updated. It wassuggested Episcopalian be added in with Catholicsister, an area added to determine otherlanguage(s) spoken, American Indian changed toNative American, and Observing Table toQualifying Table. Those who have had formaltraining know what type of direction to give to ourRevised July 29, 2009 Guests. Once the Leader has 10selected her clergy,a Spiritual Director Application should be mailed forcompletion and signature. Any community

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.training know what type of direction to give to ourGuests. Once the Leader has selected her clergy,a Spiritual Director Application should be mailed forcompletion and signature. Any communityrequesting the use of clergy not meeting thecriteria must obtain written authorization from theExecutive Director.13 Observer Program The Observer’s checklist is a guide to keep Teamson track — not to find fault. At this point it is notmandatory across the nation. It is a tool forencouraging all to follow the “riverbanks”. Thecompleted form should go to the Advisory CouncilChair. Teams that have used it really like it. Nearstates could go to one-another’s state. Possibilityof putting together a list of observers.*The Observer Checklist is to be completed atevery weekend. A copy of the completed ObserverChecklist goes to the Advisory Council, State andWomen’s Ministry Coordinator.14 2 on 1 off Applies to all except those in leadership track(OL2, OL1, and Leader only) Matters not when lastworked – it has to do with number of weekends ina row worked and not when the weekends areRevised July 29, 2009held. Applies after the first 5 weekends. This is11not a punishment. This rule is to encouragecommunities to recruit new volunteers instead ofthe same working every Weekend. ForKPMIBoardKO Sub-CommitteePassed 2/1/07 1/25/08*Passed 1/27/06 7/26/06

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.a row worked and not when the weekends areheld. Applies after the first 5 weekends. This isnot a punishment. This rule is to encouragecommunities to recruit new volunteers instead ofthe same working every Weekend. Forestablished weekends, the outgoing Leader cannotwork 4 in a row, which means she cannot serve asthe Advising Leader for the next Weekend.Several shared they believe an AL is a part of theLeadership Team. Does NOT apply to the ALprovided she just served as the Weekend Leaderand is asked to serve as the AL for the very nextWeekend. If not asked to serve, it does apply andshe must sit out. NOTE: For start-upcommunities, this 2 on 1 off for the AL begins after5 Weekends.15 CopyrightResponsibilityEach community has to buy its own CCLI license.If we use only the Kairos Music books, we knoweverything is legal and licenses are covered.KPMIBoardPassed 2/6/0916 AKT-O (Advanced Leader’s training must take place within 24 monthsKairos Training- of the Weekend she is assigned to lead. LeadersOutside)cannot have a weekend without current training.Revised July 29, 2009 We are no longer allowing ladies 12 to attend AKT-Oif they’ve never observed a Weekend. (8/3/05)Guidelines on website. AKT-O training is 15 hoursof completed training. Flights should beKO Sub-CommitteePassed 7/28/04 8/3/05

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.Outside)cannot have a weekend without current training.We are no longer allowing ladies to attend AKT-Oif they’ve never observed a Weekend. (8/3/05)Guidelines on website. AKT-O training is 15 hoursof completed training. Flights should bescheduled appropriately. If you leave early, youwill not be considered as having completedtraining. Upcoming Weekend Leaders MUSTattend AKT-O 18 months prior to the date they willlead a Weekend. (2/1/07) Advanced KairosTraining is now referred to as AKT-Outside and notAKOT.Committee 2/1/0717 KO Crosses Allow crosses to be available to new (rookie) teammembers (4 th &non-4 th ) if they want them. AdvisoryCouncil to decide if they will purchase the crossesfor these new team members or if they are topurchase them personally. Sale to individuals orgroups for fundraising is disallowed.18 Observing Tables New Areas — Ad–hoc observers, in prep for #1Weekend, must schedule, through Women’sCoordinator, a time to observe a Weekend. Shewill assign a National Trainer to sit with theobserver(s) and talk about the big picture.KO Sub-CommitteeKO Sub-CommitteePassed 8/3/05Passed 7/28/04Revised July 29, 2009 13

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.Existing Areas — OL1 and/or OL2 who wish toobserve a Weekend outside of their State can doIF their local AC approves and the upcomingLeader of the out of State Weekend givesapproval. The Women’s Coordinator’s approval isnot needed but she does want to know about it.Observers must be seated with an experiencedteam member who can talk about the big picture.The observer(s) should be housed with a teammember who was a former guest.19 Photo- Retentionof Release FormKeep indefinitely. Only gives us permission to takea picture and use it in the Going Forth Booklet. Itdoesn’t provide for publishing or otherwise usingwithout guest’s knowledge or permission. Forconfidentiality reasons, Guests should bediscouraged from bringing cameras to Weekends.Where they do, handle taking pictures of specialfriends case-by-case. Reunions – Ask permissionbefore taking group pictures and for permission touse in publications, including the Nationalnewsletter.KO Sub-CommitteePassed 2/11/05Revised July 29, 2009 14

KAIROS OUTSIDE MINISTRY MANUAL REVISIONSTITLE / DESCRIPTION PROPOSAL / PURPOSE SPONSOR STATUS DATE REV.20 InappropriateBehavior of KOVolunteer21 KO AdvisoryCouncil BudgetsAll Councils are responsible to deal with problemsquickly, and in accordance with the guidelines ofthe Advisory Council Operating Procedures (Feb2007) If in the KO community, go to AC. If on a KOWeekend, go to Advising Leader first. If necessarythe Advisory Council will take issue to Kairos StateChapter Committee and lastly to the NationalKairos office. Individuals do not go to the Nationaloffice.Each KO community needs to submit a budget totheir state. Those communities wishing to sendrepresentatives to the Summer and Wintermeetings need to include those expenses in theirbudgets. Kairos Donor Program, a financial/bookkeeping system, should be used. No cominglingof ministry monies and personal checkingaccounts should ever take place in Kairos Outside.KO Sub-CommitteeKO Sub-CommitteePassed 7/31/03 2/6/09Passed 2/06/09Revised July 29, 2009 15