CONFERENCE DATES: OCTOBER 21-23, 2012 S HOW ... - CMAA

VIRTUAL TRADESHOWONSITE PROGRAM:INFOMERCIALS:ATTENDEE LIST:CANCELLATION:SPONSORSHIPS:The Virtual Online Trade Show is available to all exhibitors, allowing visibility prior tothe Conference. In addition to a link to the exhibitor’s website, a 100-wordcompany description is included. That description is to be sent to as a Word documentto mmontague@cmaanet.org. The exhibitor’s logo is also posted on the Virtual pageand must be provided in a JPG format to mmontague@cmaanet.org. An EnhancedListing, available at an additional cost of $350, allows the exhibitor to post other itemsto the Virtual page, i.e., advertisements, banners, links to videos, etc.Your company description will be included in the Conference Onsite Program as wellas on the Virtual Online Trade Show listing. The Onsite Program also includes theofficial company name, address, phone, fax, website address, and email address for acontact person (if desired); this information is needed no later than August 31. Thisyear, advertising in in the Conference Onsite Program is being offered as an addedvalue for exhibitors. The cost of an advertisement in the Onsite Program will be $250.CMAA is offering exhibitors the opportunity to give a 20-25 minute presentation at theTheater on the Trade Show floor. Only 22 of these “infomercial” spots are availableand these will be assigned on a first-come, first served basis. An email opening theregistration process will be sent to all registered exhibitors in late August.Exhibitors are provided with one complimentary pre-show and one post-show attendeelist. The pre-show list will not be available before August 24 in order to include allearly bird registrants. The post-show list will be distributed to you by November 9.These lists are to be used only once and only for the purpose of advertising thecompany’s participation in CMAA’s Trade Show; do not automatically add theConference attendees to your mailing lists.All booth cancellations must be submitted in writing to CMAA. Notice must bereceived no later than June 15 to receive a 100 percent refund, less a processing fee of$100. Refunds for booth fees will not be given after that date.Sponsorship opportunities for CMAA’s National Conference & Trade Show are stillavailable. To sponsor an event, call Mariam Ghaussy (703-677-3366). Info is availableat www.cmaanet.org/files/Sponsorship%20Opportunities%202012%20NC.pdfSponsorship provides many benefits to the exhibitors, one of which is that sponsoringexhibitors have the first opportunity to select a booth space the following year.ONSITE DECORATOR: GES Exposition Services, CMAA’s official service contractor, will mail an ExhibitorService Kit to you within 60 days of the meeting. The Kit will contain forms forordering electricity, telephone lines, and Internet lines. Forms for AV needs, floral,shipping, photography, material handling, etc. will also be in the Service Kit.UNION RULES:A full explanation of Chicago’s union rules will be contained in the Exhibitor ServiceKit and all exhibitors are expected to comply with these rules. A quick explanationincludes the following:1) For booths larger than 10’x10’, two (2) full-time exhibitor employees may workwithout Carpenter labor.2) One (1) exhibitor may work for a half-hour in a 10’x10’ booth without the use ofCarpenter labor.3) Power tools may NOT be used by exhibitors.4) Exhibitors may move materials that can be carried by hand without the use ofdollies, hand trucks, or other mechanical equipment.2