relations with non-federal entities - United States Department of ...

amount that exceeds the reasonable costs of sponsoring the eventor that portion of the event that receives DoD support.(a) Currently, an admission fee of $675 a day or less for allattendees (considering the highest rate charged to anyattendee, including late fees) is considered reasonable as a“rule of thumb.” This reasonable fee may be adjusted upward,but only by the percentage amount by which the per diem ratefor the conference location exceeds that for Washington, D.C.No downward adjustment is required. The reasonable fee willbe adjusted every three years by the percentage increase ordecrease in the minimal value established by GSA under theForeign Gifts and Decorations Act. See SOCO Advisory,March 23, 2009.(b) "Incidental support" is defined as support that has a negligibleor minimal impact on the planning, scheduling, functioning, oraudience draw of a public event.(2) “Logistical support” includes providing meeting rooms on a DoDinstallation; Naval vessels on which to hold events or receptions;installation recreational facilities; wooded areas for camping; medicalsupplies; portable water tanks for large demonstrations; aircraft, tanks, andweapons for static displays at conventions.(3) Some equipment, such as motor vehicles and aircraft, may have additionalrestrictions. Use of MWR facilities, such as golf courses or clubs, are alsogoverned by appropriate MWR regulations.b. Personnel Support.(1) Official Speaking. JER 3-211.a. provides that heads of DoD Componentorganizations may provide DoD personnel in their official capacities toexpress DoD policies as speakers, panel members or other participants aslogistical support to non-Federal entity events, but only if they determineseven factors to ensure that the support may be authorized as supportinglegitimate DoD interests. The seven factors are enumerated above andsupplemented below.(a) "Incidental support" is defined as support that has a negligible orminimal impact on the planning, scheduling, functioning, or audiencedraw of a public event. Examples are providing a military colorguard as a ceremonial opening of a conference, or three DoD speakersat a 3-day conference featuring dozens of non-DoD speakers. As arule-of-thumb, DoD deems incidental support to be a percentage ofDoD speakers and similar participants of 20% or less of the totalspeaker participation at the NFE event. Use caution. DoDincidental support adds minimal, if any, programmatic value or31Relations with Non-Federal Entities10th Ethics Counselor's Course