relations with non-federal entities - United States Department of ...

company and/or its clients or customers, or has the appearance of providingspecial access to senior DoD officials.B. Personal Capacity: Attendance is generally allowed so long as it is clear thatpersonnel are attending in their personal capacities and acting exclusively outside thescope of their official positions. (JER 3-300.a.)IV.REPRESENTING DOD TO, OR SERVING WITH, NFESOften NFEs will invite DoD personnel to serve in either an official or personal capacityon one of their boards, councils, or committees, including advisory boards.A. Official Capacity: In lieu of allowing DoD personnel to serve directly on thosebodies in their official capacity, which would require them to owe a duty of loyalty toserve the NFE’s interests, such personnel must serve as DoD liaisons. Under JER 3-201, Heads of DoD Component organizations may appoint DoD personnel as liaisonsto represent DoD interests to NFEs when they determine that there is a significantand continuing DoD interest in such representation. DoD personnel perform therepresentation as an official duty and may discuss matters of mutual interest.Liaisons must inform the NFE that their opinions do not bind DoD or any of itscomponents.1. When membership with an NFE is required, DoD may purchase an organizationmembership or accept free membership as a gift to DoD. DoD may not useappropriated funds to purchase individual memberships in NFEs. See 5 U.S.C.5946.2. Fiscal laws apply: Liaison activities must satisfy an authorized agency purpose.3. Liaisons may not participate in management (internal, day-to-day management) orcontrol of the NFE, but may serve on advisory committees.4. Liaisons do not have a conflict of interest because they represent only DoD, withno fiduciary duty to the NFE.5. Because they act in their official capacity, personnel may use Government time,resources, and personnel to perform that function. They may also use their title,position or organization name.6. Since personnel act within their scope of office, their personal liability is limited.B. Personal Capacity: Unless an outside activity is prohibited by statute or DoDregulation, or otherwise conflicts with their official duties, DoD personnel mayvoluntarily become members of, and actively participate in, NFEs, such asprofessional associations, civic, religious, or scouting groups, etc. When doing so,they must act exclusively outside the scope of their official position.7Relations with Non-Federal Entities10th Ethics Counselor's Course