Port St Johns LM IDP May02.pdf - Provincial Spatial Development plan

394.5 AdministrationThe organisational structure as adopted by the Port St. John‟s Municipal Council comprises offour divisions:Corporate servicesFinancial ManagementEngineering and Municipal PlanningLocal Economic DevelopmentThe process structure is as follows:DEPARTMENT NO OF EMPLOYEESMunicipal Manager 1Corporate Services 14Financial services 8LED 2Engineering & Development 60TOTAL 85Source: Port St. John’s New Organisational Structure, 20014.6 Status of Administration FacilitiesAccording to the “New Organisational Structure for Port St. John‟s Local Authority” the existingMunicipal offices are not adequate for staff requirements. The management considered extensionof the existing structure, but ended up deciding to move the municipal offices to another site.Their decision was based on:Environmental regulationExpense,Municipal office being in the same building as the Town hall , especially when the hall is in use andBuilding not catering for people with disabilitiesHowever, due to the amount of time needed to move Municipal offices, the Municipalitiesdecided to extend the Municipal offices. Further to this it was decided that in order to utilise theoffice space effectively and efficiently offices need to be shared (Open plan).The only need that arises in terms of equipment is office furniture and computers.4.7 Communication with StakeholdersLive communication is maintained with the stakeholders:Ward meetings conducted by Ward CouncillorsThere is a good relationship between the Council and traditional leaders.4.8 Local Economic DevelopmentThe Council has an LED Standing Committee and have appointed an LED Manager. There is noLocal economic development plan for the municipality.Port St. John‟s Integrated Development PlanChapter 2: Analysis