delegation of powers in respect of works matters - Eastern Railway

A 1Sl.No1(a)(i)1(a)(ii)1(a)(iii)Reference/AuthorityBd’s letterNo.F(X)II-2007/PW/4dtd 04.01.08Rly. Bd’s letterNo. F(X)II-2007/ PW/4dtd 04.1.08.Rly. Bd’s letterNo. F(X)II-2007/ PW/4dtd 04.1.08.DELEGATION OF POWERS IN RESPECT OF WORKS MATTERSNature of PowerSanction works of under theplan head :-i) Traffic Facilities (PH-16)ii)Road Safety (Level X-ing) (PH-29)iii) Road Safety (RUB/ROB)(PH-30)iv) Track Rewards (PH-31)v) Bridge Work (PH-32) &vi) Signalling works (PH-33)within the limit of lump sumgrant allotted by HQ for sanctionof new work at divisions /workshops levelSanction works of under theplan head :-vii) Other Electrical Works(PH-36)viii) Workshop includingproduction unit (PH-42)ix) Staff Quarter (PH-51)x) Other Specified Works (PH-64) within the limit of lumpsumgrant allotted by HQ for sanctionof new works at HQ/Divisions/Workshops levelSanction works of under theplan head :-Amenities for Staff (PH-52)within the limit of lump-sumgrant provided for Divisions /Workshops.PHOD/HOD/SAGOfficersNILNILPCE : Workscosting upto Rs.30lakh in eachagainst thelumpsum grantallotted to PCEDRM / CWMWorks costing uptoRs.10 lakh in each.Works costing uptoRs.10 lakh in each.NIL DRM - Hospitals /dispensaries - Upto 5lakhs per case.Rly. Schools/Institutions- Upto Rs. 5lakhs per case.Other staff amenities -Upto Rs. 10 lakhs percase.CWM - Hospitals /dispensaries - Upto 3lakhs per case.Rly. Schools/Institutions- Upto Rs. 2lakhs per case.Other staff amenities -Upto Rs. 10 lakhs percase.JAGSr.ScaleREMARKSNIL NIL i) Financeconcurrenceis necessaryii) Detailedestimate is tobe vetted andsanctionedprior toexecution ofworks withinthe fundmadeavailable forthe works.NIL NIL i) Financeconcurrenceis necessaryii) Detailedestimate is tobe vetted andsanctionedprior toexecution ofworks withinthe fundmadeavailable forthe works.NIL NIL i) Financeconcurrenceis necessaryii) Detailedestimate is tobe vetted andsanctionedprior toexecution ofworks withinthe fundmadeavailable forthe works.Sl.No1(b)Reference/AuthorityRly. Bd’s letterNo. F(X)II-2006/ PW/2dtd30.03.2006 &16.05.06Nature of PowerAgainst Division / Workshop'slump-sum grants underDemand-16Sanction of Works under thePlan Head -Passengers and other users'amenities (PH-53) within thelimit of lump-sum grant providedfor Divisions / Workshops.PHOD/HOD/SAG OfficersD R Ms/CWMsNIL DRM - Workscosting upto Rs.30 Lakh.JAGSr.ScaleREMARKSNIL NIL Financeconcurrenceis necessaryNOTE : i)ii)iii)Abstract Estimate with justification is sanctioned after concurrence and vetting by Sr. DFM/DFM in - charge personally.Detailed estimate should be prepared, vetted and sanctioned before execution, within funds made available for the work.Total value of works sanctioned should be limited based on the funds allotted by Head Quarters for sanction at Divisionallevel and norms prescribed by Railway Board vide letter No. F(X)-II-2006/PW/2 dated 30.03.2006.USOP (Works) Nov. 09

A 2Sl.NoReference/Authority2(a) Item No.40 (1)(a) of Bd’sletter NoF(X)II-2003/PW/10 dt.09.01.04.Nature of PowerSANCTION OF ESTIMATESExpenditure on works and surveysprovided in the sanctioned budget(detailed works programmes and thebook of demands for grants) for theyear or carried forward from thesanctioned budget of any previousyear as follows :-Track renewal works provided in thesanctioned budget i.e. approved trackrenewal programme.PHOD/HOD/SAGOfficersPHOD /CHOD ofElec., Mech., S&T& Civil - Rs.20crores.SAG of Elec.,Mech., S&T & Civil- Rs.12 crores.D R MsDRM/CWM -upto Rs.5croresSRM/ADRM/CWM – Rs.3croresJAGUpto Rs.2croreSr.ScaleUptoRs.50lakhsREMARKSFinanceConcurrence isnecessaryNOTE : i) The excess over the approved cost, if any, is limited to 25%.ii) In comparison to the scope and nature of the work envisaged in the survey report and the abstract estimate, there is nochange at the stage of sanction of the estimate.iii) Personal approval is to be obtained at the level of GM and FA&CAO in cases of such estimates costing above Rs.50 crsbut below Rs.100 crs.iv) For works included in the sanctioned budget with the proviso that expenditure/commitments on this project will be madeonly after necessary procedural approval, estimates shall not be sanctioned till the necessary procedural approval isreceivedv) However, creation of post will be made with the approval of competent authority with finance concurrence even provisionfor such posts exist in the sanctioned estimate. This condition will apply to all types of estimates in which provision forposts exist.vi) Rule regarding power of sanction for excess over the abstract cost should be strictly adhered to.vii) Where estimates require procedural approval same should not be sanction prior to obtaining of approval.viii) Estimates for works requiring detailed drawings / survey should not be sanction till these requirements have beencarried out.ix) No change in respect of sanction. FWP should be allowed.Sl.NoReference /Authority2(b) Item No.40(1) (b) ofBd’s letterNo. F(X)II-2003/ PW/10dtd09.01.04.2(c) Item No.40(1) (b) ofBd’s letterNo. F(X)II-2003/ PW/10dtd09.01.04.Nature of PowerSanction of Rolling StockProgram estimate : for worksincluded in the Rolling StockProgramme and appearing insanctioned budget.Sanction of M&P estimateprovided in the sanctioned budget(Works Program & approved listof Works, M&P Items) exceptingexpenditures on building notessential to Rly. Works.PHOD/HOD/SAGOfficersPCE, CSTE,CME & CEE inPHOD/Co-ord.Rank - UptoRs.10 crores.Other SAG ofMech, Engg,Signal, &. Elect.Dept. - Upto Rs.5croresPHOD/CHOD ofCivil, Elect, Mech.& S&T - UptoRs.10 crores.SAG of Civil,Elect, Mech. &S&T – upto Rs. 5Crores.D R MsDRM/CWM- Upto Rs. 3CroresDRM/CWM- Upto Rs.5Cr.SRM/ADRM– Upto Rs.3Cr.JAGUpto Rs.1 croreUpto Rs.2 Cr.Sr.ScaleNILNILREMARKSFinanceConcurrence isnecessaryThe estimate ofLLH Workshopcan be sanctionedby CWM/LLHwithout anytechnical vetting ofthe estimate byEngg. Branch ofthe HWH Divn.FinanceConcurrence isnecessaryNOTE : i) No change in respect of sanction. FWP should be allowed.ii) Personal approval is obtained at the level of GM & FA&CAO for the cost above Rs. 50 crores but below Rs. 100 crores.iii) For creation of posts even if provision exist in the estimate Finance concurrence and competent authority’s sanction is necessary.iv) Rules regarding Power of sanction for excess over the Abstract cost should strictly be adhered to. Estimate for works requiring detailed drawingsSurveys should not be sanctioned till these requirements have been carried out.v) Where estimates require procedural approval, the same should be obtained prior to sanction of estimate.USOP (Works) Nov. 09

A 3Sl.NoReference/Authority2(d) Rly. Bd’sLetter. No.F(X)II/90/PW/2 dt.06.08.98.Nature of PowerSanction of Estimates for Surveysfor ‘New Line, Gauge Conversionand Doublings’.PHOD/HOD/SAGOfficersCAO (Con) -Fullpowers within theyardstick prescribedby Board or at thecost entered in theBudget documentwhichever is lessfor such surveys.D R MsJAGSr.ScaleREMARKSNIL NIL NIL FinanceConcurrence isnecessary2(e) Rly. Bd’sLetter. No.F(X)II/90/PW/2dt. 06.08.98.Sanction of Estimates for Surveyfor other Plan Heads.PCE, CAO©,CSTE, CEE –Detailed estimatesmay be sanctionedonly to the extentprovided in thesanctioned budget.NIL NIL NIL FinanceConcurrence isnecessaryNOTE : Above delegation will not apply to works which do not have necessary procedural approval.Sl.NoReference/Authority2(f) Chapter VIIof Engg.Deptt.Nature of Poweri) To sanction estimatechargeable to Revenue(Ordy & Spl) for whichbudget allotment has beenmade.PHOD/HOD/SAGOfficersFull powers withinthe budgetallotment for thedepartment andrelevant demand.D R MsDRM/CWM– fullpowers within thebudget allotmentfor the division,dept. and demand.ADRM/SRM –Above Rs. 25lakhs & upto Rs. 1crore.JAGUpto Rs.25lakhs withinthe budgetallotment forthe divn dept.and demand.Sr.ScaleUpto Rs.5lakhs withinthe budgetallotment forthe divn dept.and demand.REMARKSFinanceConcurrence isnecessary701 E 1103 E1102E withadvancecorrectionslip No.37ii) Execution of workschargeable to ordinaryrevenue without sanctionof detailed estimate.Upto Rs.2 lakhssubject to fundsbeing availablewithin thesanctioned revenuebudget of the year.In case of accidentsand emergencies,to restore orsafeguardcommunication,PHODs mayexercise full powerseven withoutavailability of fundsupto a limit of Rs.5lakhs and Rs.3lakhs respectivelyin each casesubject toobservance ofprovisions of Para1103E to 1106E.Upto Rs.2 lakhssubject to fundsbeing availablewithin thesanctionedrevenue budget ofthe year. In caseof accidents andemergencies, torestore orsafeguardcommunication,DRMs/CWMs mayexercise fullpowers evenwithout availabilityof funds upto alimit of Rs.2 lakhsin each casesubject toobservance ofprovisions of Para1103E to 1106E.Upto Rs.2lakhs only ineach caseprovided.Provisionexists in thesanctionedrevenuebudget of theyear. In caseofemergencies /accidents uptoRs.1 lakh ineach caseeven withoutavailability offund in thebudgetsubject toobservance ofprovisions ofPara 1103E to1106E.Upto Rs.2lakhs only ineach caseprovided.Provisionexists in thesanctionedrevenuebudget of theyear.FinanceConcurrence isnecessaryUSOP (Works) Nov. 09

A 4Sl.NoReference/Authority2(g) 732E to735E, 1845ENature of PowerTo sanction estimate for workschargeable to other Govt.Dept., local bodies or privateindividuals (Except work to beexecuted in Loco CarriageWorkshop) subject toobservance of extant rules fordeposit work.PHOD/HOD/SAGOfficersD R Ms JAG Sr.ScaleREMARKSi) Where work is whollychargeable to deposit.PHOD/CHOD ofOperating, Elect. &Engg..-Rs. 10CroresDRM - Upto Rs.5Crs.SRM/ADRM – 03Crores.Civil Engg.De[pt. – Rs.1croreNILFinanceConcurrence isnecessaryii) Where work is partlychargeable to the party andpartly to the railway and isincluded in the approvedprogram.PHOD/CHOD ofOperating, Elect. &Engg..-Rs. 10CroresDRM - Upto Rs. 5Crore.SRM/ADRM- 03Crores.Civil Engg.De[pt. – Rs.1croreNILFinanceConcurrence isnecessaryNOTE : i) No change in respect of sanction. FWP should be allowed.ii) Personal approval is obtained at the level of GM & FA&CAO for the cost above Rs. 50 crores but below Rs. 100 crores.iii) For creation of posts even if provision exist in the estimate Finance concurrence and competent authority’s sanction is necessary.iv) Rules regarding Power of sanction for excess over the Abstract cost should strictly be adhered to. Estimate for works requiringdetailed drawings Surveys should not be sanctioned till these requirements have been carried out.v) Where estimates require procedural approval, the same should be obtained prior to sanction of estimate.vi) In case of siding the estimate may be sanctioned in consultation with Operating and Commercial Branch.Sl.No2(h)Reference/Authority1822E1830ENature of PowerSanction to detailed estimatesof works relating to industrialand coal sidings :-i) Private sidings where cost iswholly chargeable to depositincluding repairs andmaintenance chargeable todeposit subject to full depositbeing made in advance andsubject to observance of rulesfor deposit works.PHOD/HOD/SAGOfficersPHOD/CHOD ofOperating, Elect. &Engg..-Rs. 10CroresD R MsDRM - Upto Rs.5Crs.JAGSr.ScaleREMARKSNIL NIL FinanceConcurrence isnecessary2(h)1822E1830ESanction to detailed estimatesof works relating to industrialand coal sidings :-ii) Assisted sidings included inthe approved works programand for which funds areavailable.PHOD/CHOD ofOperating, Elect. &Engg..-Rs. 3 Crs.DRM - Upto Rs.1CroreNIL NIL FinanceConcurrence isnecessaryNOTE : Where work is partly chargeable to Railway and partly to party, it must be ensured that work is not executed before the necessary deposits havebeen made by the party. Portion of works for which cost to be borne by Railways should be restricted to the fund allotment for the year and no reappropriationcan be made form other works. Quarterly report in this regard should be furnished to concerned PHOD & FA&CAO.USOP (Works) Nov. 09

A 5Sl.NoReference/AuthoritySl.NoNature of PowerPHOD/HOD/SAG OfficersDRM/CWMJAGSr.ScaleREMARKSEXCESS OVER ESTIMATES. Full powers upto Full powers Full powers NILSanction of excess over the power of sanction upto the upto theestimated cost as entered in the (including the power of power ofsanctioned budget or sanctionedexcess) subject tosanction sanction–separately by a higher authority(including the (including thea) 50% forother than M&P.increase in cost excess) excess)due to escalation. Same as Col. Same as Col.b) 10% increase 44due to reasonsother thanescalation orRs.10 Croreswhichever is less.NOTE ; I) These are overall variations in original estimates and can not be exceeded even if more than one revisedestimate is sanctioned.ii) This delegation will not affect rules in force regarding material modification.iii) In case excess over estimate exceeds limits under clause a or b above, it should be approved by the nexthigher authority, within his power of sanction.Reference/Authority3(a) Item No.40(2) (1) &Bd’s letterNo. F(X)II-2003/ PW/10dtd09.01.04.3(b) Item No.40(2) (2) &Bd’s letterNo. F(X)II-2003/ PW/10dtd 9.01.04.Nature of PowerSanction of excess over theestimated cost of Machinery &Plants included in M&PProgram.PHOD/HOD/SAGOfficersCME/CEE/PCE/CSTE -Upto 25% of originalcost or Rs. 25 lakhswhichever is less.SAG - Upto 10% oforiginal cost or Rs. 10lakhs whichever is less.DRM/CWMUpto 10% oforiginal costor Rs. 5lakhswhichever isless.JAGSr.ScaleFinanceConcurrenceis necessaryREMARKSNIL NIL Financeconcurrenceis necessary.NOTE : Revised M&P estimate involving material modification costing more than Rs.5 lakhs each will have to be referredto Rly. Board (Authority: Bd’s letter No. F(X)II/94/PW/3 dt. 2.8.95).Sl.NoReference/Authority3(c) Item No. 40(3)& Bd’s letterNo. F(X)II-2003/ PW/10dtd 09.01.04.3(d)Nature of PowerSurveys-excess upto 20% on anoriginal estimate sanctioned byhigher authorities.i) Excess over estimates for depositworks, if the work is whollychargeable to deposit and the costbeing fully deposited by the applicant.(NB: Applicable for both cases i.ewhere work is wholly chargeable todeposit or where work is partlychargeable to the party and partly tothe Rly.)ii) Excess over estimates fordeposit works including Privatesidings & Assisted sidings partlychargeable to party & partly toRailway and excess costattributable to the partly, beingdeposited by the applicant.PHOD/HOD/SAGOfficersCAO(Con) & SAGOfficers at HQ -Full powers.COM/CTPM –upto their powerof sanctioning.(including theexcess)(Providedthe addl. Cost isdeposited inadvance)PHOD of civilEngg. Deptt. InAGM rank uptoRs.10 croreOther SAGOfficers – uptoRs.5 crore.D R MsJAGSr.ScaleREMARKSNIL NIL NIL Financeconcurrenceis necessaryFull Powerupto theirpowers ofsanction,includingexcess,subject to themax. of Rs.3Crores.UptocroreRs.3NIL NIL Financeconcurrenceis necessaryCivilEngg.Deptt. –uptoRs.1crore.NILFinanceconcurrenceis necessaryUSOP (Works) Nov. 09

A 6Sl.NoReference/Authority4. Item No.49.Bd’s letter No.F(X)II-2003/PW/10 dtd09.01.04.Nature of PowerMATERIAL MODIFICATIONi) Sanction of materialmodification estimated to costRs.30 lakhs in a projectsanctioned by GM or higherauthority subject to the following :PHOD/HOD/SAGOfficersPHODs UptoRs.15 lakhs.D R Ms JAG Sr.ScaleDRM/CWM-Upto Rs.10lakhs.NILNILREMARKSFinanceconcurrenceisnecessary.The excess or the revised cost ofthe estimate does not go beyondtheir power of sanction.ii) Sanction of materialmodification estimated to costRs.50 lakhs in safety relatedworks under Bridge works, S&T &track renewalPHODs UptoRs.15 lakhsDRM/CWM -Upto Rs.10lakhs.NILNIL-do-Para 1114E5. Para 587 ofFinancialCode.iii) Minor modifications subject toobservance of Board’s instructionNo.74/W5/CGT/C/II dt.29.12.75 &CRB’s D.O.No.76/W5/LCT/5dt.15.4.76.TRIALS & EXPERIMENTALWORKSTo incur expenditure on trial &experimental works and specialworks chargeable to Revenuewithin the sanctioned budgetallotment and subject torestriction imposed by the CodeRules, Rly. Board and GM fromtime to timeFull powerswithin theirrespective powersof sanctionUpto Rs.50,000/-in each casesubject to a ceilingof Rs.2 lakhs perannum.Full powerswithin theirrespectivepowers ofsanctionDRM/CWM -UptoRs.25,000/- ineach casesubject to aceiling of Rs.1lakh perannum.NILUpto Rs.10,000/-in eachcasesubject toa ceilingofRs.50,000/- perannumNILNIL-do-Financeconcurrenceis necessarySl. Reference/No AuthorityNature of Power6. 1103-E ACCIDENT & EMERGENCIES.To invite tenders for essentialworks to safeguard or restorecommunication interrupted byfloods, earthquakes oraccidents prior to sanction ofdetailed estimate and allotmentof funds subject to issue ofurgency certificate.PHOD/HOD/SAGOfficersPHOD/CHOD ofEngg. Dept. – UptoRs.1 CroreD R MsUpto Rs.50lakhs percase.JAGSr.ScaleREMARKSNIL NIL Financeconcurrenceisnecessary.7. 1706E COMPLETION REPORTS.Sanction of completion report ofworks for which the originalestimates are successivelyrevised and sanctioned.PHOD/CHOD ofCivil, Mech, Elect &S&T can sanctioncompletion estimateupto their powers ofsanction as laiddown in Sl.No.(2).Same asCol.4.Same asCol.4.Same asCol.4.- do -NOTE : While preparing completion report brief explanation should be furnished for –1) Excess of not less than 10% or Rs.25000/- whichever is less over the estimated provision under each sub-work.2) Saving of not less than 20% or Rs.1 lakh whichever is less occurring under any sub-work.USOP (Works) Nov. 09

A 7Sl.NoReference/Authority8(a) Item No.47of Bd’s letterNo. F(X)II-2003/ PW/10dtd09.01.04.Nature of PowerTENDERS/CONTRACTS/AGREEMENTS.To invite and accept open tendersand enter into contracts in respectof sanctioned works subject to theconstitution of tender committee(Annexure – “A”) to deal withtenders of the value of Rs.15lakhs or above in each case videpara 1255E except in caseswhere foreign exchange isinvolved subject to observance ofextant rules and regulations.PHOD/HOD/SAGOfficersi) PHOD/CHOD –Upto Rs.20 crores.ii) SAG – Upto Rs.6crores.D R MsDRM/CWM -Upto Rs.6crores.ADRM –Upto Rs.3croresJAGUptoRs.1croreSr.ScaleREMARKSNil Invitation ofopen tenderdoes notrequirefinanceconcurrence.NOTE : 1. PHODs may invite only open tenders for works of value over their limits of power for acceptance upto GM’s powers ofacceptance.2. i) Minimum Tender Notice period is one month.ii) CAO / C and DRM can reduce the minimum tender notice period of one month to 21 days without finance concurrence,provided that bid documents, site survey reports, plans etc. are ready and such reduction in tender notice period does notrestrict the level of competition.iii) CAO / C with concurrence of FA & CAO / C can further reduce minimum tender notice period from 21 days (but not less than15 days) in rare exceptional circumstances in case of small value works.Sl.No8(b)Reference/AuthorityItem 47 of GM’sSOP vide Board’sletter No. F(X)II-2007/ PW/4dt.21.09.07,1212E, 1214EBd.’s letterNo.94/CE-I/CT/4dt.17.10.2002.&2007/CE-I/CT/18dt. 28.09.07Nature of Poweri) To invite Limited Tenders uptoRs. 5 crore from the contractorsborne on the approved list whichshould be properly maintained.ii) To accept the above.PHOD/HOD/SAGOfficersPHOD/CHOD - Morethan Rs.1 crore uptoRs.5 crore.SAG officers as perDRMSame as itemNo.8(a) i.e. for OpenTenders.D R MsDRM - Morethan Rs.25lakh uptoRs.1 crore.CWM - UptoRs.50 lakhsSame asitem No.8(a)i.e. for OpenTenders.SG /JAGUpto Rs.25lakhs.Same asitem No.8(a)i.e. for OpenTenders.Sr.ScaleNilNilREMARKSFinanceconcurrence isnot necessarySubject toconstitution ofTenderCommitteeNOTE ; i) List of approved contractors should be properly maintained and tenders called from amongst the contractors to be borne on the approved list.ii) The minimum number of contractors to be borne on the approved list should not be less than 10.iii) Approved list of contractors should be updated annually, without fail.iv) Criteria laid down by Board from time to time for being borne on the approved list for the specific category of work should be fulfilled.v) Limited Tenders for Civil Engg. Department only can be invited without concurrence of Finance from the firms borne on the approved list. For otherdepartments, invitation of Limited Tender requires Finance Concurrence.Sl.NoReference/Authority8(c) Bd’s letterNo.94/CE.I/CT/4 dated17.09.97,94/CE-I/CT/4dt.17.10.02 &2007/CE-I/CT/18 dt.28.09.07.Nature of Poweri) To call for Special Limited Tenderfor works or supplies relating to workswith finance concurrence.ii) To accept the above.PHOD/HOD/SAGOfficersPHOD/CHOD - UptoRs.5 Crore for eachcaseSame as Item 8(a)i.e. for open tenders.D R MsNILSame as Sameitem 8(a)i.e. forOpentenders.JAGNILasitem No. 8(a)i.e. for OpenTendersSr.ScaleNILSame asitem No. 8(a)i.e. for OpenTendersREMARKSFinanceconcurrenceis necessarySubject toconstitution ofTenderCommitteeNOTE :1 Special Limited Tenders may be adopted in the following situations in consultation with FA&CAO (Authority: Board’s letter No: 94/CE- I/CT/4 dt.17.10.2002 &2007/CE-I/CT/18 dt.28.09.07).i) Works of specialised nature (to be approved by the PHOD personally)ii) Works of Urgent nature (to be approved by the GM / CAO/C personally).iii) Consultancy works (to be approved by the GM personally).iv) While exercising the powers for award of tenders under clause 8(b) & (c) minimum eligibility criteria stipulated as per Railway Board’s letter No. 94/CE-1/CT/4 Dtd. 17.10.02 for contracts above Rs. 10 lakhs must be ensured.v) Special limited tenders may be invited from specialised and reputed contractors/organizations/agencies.vi)A proposal detailing the circumstances and the necessity for going in for Special Limited Tenders should be initiated and got concurred by FA&CAO (inrespect of Open Line) and FA&CAO(C) in respect of Construction Organization) before personal approval of the PHOD is obtained.USOP (Works) Nov. 09

A 8vii)viii)Tenders from whom special limited tenders are to be invited should preferably be more than six but not less than four.Tenderers need not necessarily be borne on the approved list.Sl.NoReference/Authority8(d) RB’s letter No.93/W2/PQR/SC/4/Pt. dated 27.09.968(e)Item No. 47 of GM'sdelegation.Nature of PowerTo call for Single Tenderfor works contract forrestoration of traffic.To call and acceptTenders for cleaning offactory waste / rubbish /garbage / Ash handlingand cinder pickingcontracts.(i) Open Tender -PHOD/HOD/SAGOfficersPHOD – Upto 20Lakh per case subjectto annual limit of Rs.1Crore.CME/PHOD - UptoRs. 20 lakhs per casesubject to annualceiling of Rs. 50 lakhsonly in a financialyear.DRM / CWMDRM – Upto 10 Lakhper case subject toannual limit of Rs.50Lakh.DRM/CWM - Upto Rs.10 lakhs per casesubject to annualceiling of Rs. 25 lakhsonly in a financial year(includingsicklines/depots/POHDepots)JAGSr.ScaleREMARKSNil Nil FinanceConcurrencenecessary.NILNILisFinance Concurrenceis not necessarysubject to providedworks sanctioned withconcurrence of financevide Item No 4(c) ofUSOP Pt. D..(II) Limited Tender -COM/CME - Upto Rs.3 lakhs (annual value)DRM/CWM - Upto Rs.1 lakhs (annual value)NILNILFinanceConcurrencenecessary.is8(f) RB’s letter No.94/CE-I/CT/4 dated17.09.97To invite tender in view ofextreme urgency inexceptional cases beforesanction of the detailedestimate.PHOD – Upto Rs.1Crore.DRM – Upto 50Lakhs.Note : i) Personal sanction of PHOD and DRM is necessary as applicable.ii) Award of contract will only be after sanction of detailed estimate and specific allotment of funds.Nil Nil FinanceConcurrencenecessary.isSl.NoReference/Authority9. Bd’s letterNo.2007/CE-I/CT/18/Pt.dt. 05.03.09Nature of PowerTo dispense with tenderand to invite and acceptquotation with financeconcurrencePHOD/HOD/SAGOfficersUpto Rs.4 lakh ineach case subject toannual ceiling limit ofRs.40 lakhs.D R MsDRM/CWM/ADRM- Upto Rs.4 lakh ineach case subjectto annual ceilinglimit of Rs.40lakhs.JAGUpto Rs. 2lakh in eachcase subjectto an annualceiling limit ofRs. 20 lakhs.Sr.Scaleofficer inindependentchargeUpto Rs.1Lakhin each casesubject toannual ceilinglimit of Rs.5lakh.REMARKSFinanceconcurrenceis necessaryNote :(i)(ii)(iii)(iv)(v)(vi)(vii)(viii)(ix)(x)(xi)These powers will be exercised by the officers with their own administrative approval and no separate administrative approvalis necessary.Normally powers to dispense with calling of tenders should be exercised sparingly. The circumstances under whichquotations have to be called should be spelt out.The work should not be split up for the purpose of bringing it within the ambit of this dispensation.The reasonableness of rates should be gone into objectively and in detail by the accepting authority.Quotations should not be for items which can be executed through the existing contracts including zonal contracts.Quotations should not be for fancy (expensive but of low utility) items.Quotations should only be for works which are urgent in nature.Quotations should normally be invited from at least three well experienced contractors / agencies not necessarily borne onthe approved list Division / HQ.Accepting Authority must take precautions to see that the quotations are from genuine firms (and not from fictitious firms).A Register showing the full particulars of works authorized through quotations will be maintained by the officer having powersto dispense with calling of tenders. The register shall be sent to associate finance while seeking their concurrence.DRM/ADRM should have a monthly review as a matter of control.These powers shall be exercised only by field officers and their controlling HODs and not by other Head Quarters Officers'incharge of Planning, Design etc.DRM/CWM power is subject to the CWM being a SAG Officer, If not, CWMs will be guided by JAG/SG’s Power.USOP (Works) Nov. 09

A 9Sl.NoReference/AuthorityNature of Power10 1259E To sign the contract andsubsidiary agreement on behalf ofPresident of India provided theaward of contract has had thesanction of the competentauthority.11 Bd’s letter No.F(X)-II-99/PW /3dated 20.10.99.& CS No. 02circulated videletter No.G.176/15-W/ Pt.IV dated26.12.05 & FX/II-2004/ PW / 8dt.30.11.05Annual maintenance contract forequipments on single tender basisto be placed on authorised dealer.PHOD/HOD/SAGOfficersPHOD/CHOD - Fullpowers i.e.including GM’slevelofacceptance.SAG – Rs.6 Croreto Rs.60 Crore.PHOD – upto amaximum of Rs.10lakhs per item perannum.D R MsDRM/CWM/ADRM – UptoRs.20 crore.DRM – upto amaximum ofRs.10 lakhsper item perannumCWM – upto amaximum ofRs.5 lakhs peritem perannumJAGUptoRs. 6Crore.Sr.ScaleUptoRs.1Crore.REMARKSi) The signedcontract documentsneed to be vettedby Finance beforepayment.ii) The financial limitas per the revisedconstitution of TC &Acceptingcirculated vide thisoffice CirculatedNo. G.176/15-W/Pt.Iv dt. 26.10.06,03.11.06 &8/9.11.06.NIL NIL Financeconcurrence isnecessarySl.NoNote : i) However before entering into AMC with OEM/Authorised dealer competent authority should ensure that such AMC with OEM orAuthorised Dealer is required.ii) The extant rules laid down should be followed in case calling of tender is dispensed with.iii) The AMC can be of the following types :-a) “Full service maintenance agreements” which as the name implies is all inclusive of labour, consumables and spares.b) “Annual Maintenance Agreements” where labour and consumables are included. Minor repairs can be processed as part ofAMC as and when these occur. A schedule of rates for spares and non recurring spares can be drawn up before entering intothe AMC to facilitate fixing of rates during AMC.iv) It is also to be understood that the cost of yearly AMC is to be defined clearly. The materials from spares list actually usedtogether with AMC value should not exceed the sanction limit.v) Other instruction of Board’s letters referred above will remain unchanged.OEM – Original Equipment Manufacture.Reference/PHOD/HOD/SAGNature of PowerDRM/CWMAuthorityOfficersVariation in quantities specified in contracts (Other than Zonal Contract)i) Increase in quantitiesspecified in contract.12 Bd’s letter No.94/CE-1/CT/4dt. 17.10.02 &No.2007/CE-I/CT/1828.09.07.dt.Upto 50% excess ofthe original contractvalue in respect ofcontracts, which canbe accepted (upto25% excess in case ofZonal Contract).Upto 50% excess ofthe original contractvalue in respect ofcontracts, which canbe accepted (upto 25%excess in case ofZonal Contract).JAGSr.ScaleJAG / SS - Upto 50%excess of the originalcontract value inrespect of contracts,which can beaccepted (upto 25%excess in case ofZonal Contract).REMARKSFinance concurrence isnecessary where overallvariation or variationagainst individual N. SItem exceeds + 25%,except in case of minoritems (item value beingless than 1% of theaugmental value) wherethe limit should beconsidered as + 100%and in case of Zonalcontract such limit maybe considered as +10%of the contract valuesubject to clearavailability of fund to becertified by associatedfinance.NOTE i) The total value of the amended contract should not exceed the powers of the authority who approved the original contract. In case of contracts accepted by GM,PHOD / CHOD can approve variation upto 25% of accepted tender value or Rs.25 Lakhs whichever is less.ii) For Tenders accepted by G.M., variation upto 125% of the original agreement value can be accepted by G.M., even if verified agreemental value is beyond GM’spower of acceptance.For Tenders accepted by Railway Board or Higher Authority, variation upto 110% of the agreemental value can be accepted by G.M.iii) Payment against variation beyond +25% against individual non stock items / overall agreemental value would be made as per agreemental rate. Increase inquantity of an item by more than 25% of agreemental quantity, if considered unavoidable, can be got executed by floating fresh tender. If fresh tender isconsidered not practicable, negotiations may be held with the existing contractor for arriving at reasonable rates for additional quantities in excess of 125% ofUSOP (Works) Nov. 09

A 10agreemental quantity.iv) No quantity variation limit shall apply for foundation item. For SOR items, the limit of 25% would apply to the value of SOR scheduled as a whole and not onindividual SOR item. However, in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (singlepercentage rate or individual item rate).v) During the execution of the work, vitiation due to variation in quantities must be avoided. Should vitiation occur, the sanction of the competent authority withconcurrence of the finance as per single tender shall be obtained.vi) In all cases, variation statement should be got sanctioned by the competent authority and signed by the concerned Executive Officer.vii) This supersedes the instructions regarding dealing with variations beyond +25% to obtain GM’s sanction, as per Engineering Standing order No.12.Sl.NoReference/AuthorityNature of Power12 ii) Decrease in quantitiesspecified in contract.PHOD/HOD/SAGOfficersFull powers inrespect of contractsaccepted by them.DRM/CWM/ADRM/SAG Officers infield unitsFull powers inrespect of contractsaccepted by them.Divisional Officers,Extra DivisionalOfficers & Officers inHQsJAG / SS - Full powersin respect of contractsaccepted by them.REMARKSFinanceconcurrence isnecessary.NOTE : i) For decrease in quantities upto -50% in individual item, no finance concurrence is necessary.ii) For decrease in quantities more than upto -50% in individual item, provided variation is less than Rs.1 lakh, no financeconcurrence is necessary.iii) For cases not falling in item (i) & (ii) above, finance concurrence is necessary.iv) It shall be certified that quantities proposed to be reduced will not be required in the same work at a later stage.v) It shall be ensured that due to decrease in quantities the tender is not vitiated. In case of vitiation of the tender, sanction of thecompetent authority with finance concurrence as per single tender shall be obtained.Sl.No13(a)Reference/AuthorityNature of Power(i) Introduction of a new item basedon existing schedule of rates in anexisting contract provided the limit ofpowers delegated to them in respectof sanction to excess over estimatesand acceptance of tenders are notexceeded and further provided thatthe new item is subjected to the samecontract percentage above or belowand also subject to limitation ofvariation.(ii) Introduction of a new item basedon existing schedule of ratesirrespective of value in contractsapproved by GM or Rly. Board andsubject to stipulations that total valueof enhancement in contract is limitedto 50% of the original contract value.PHOD/HOD/SAGOfficersFull PowerPHOD/CHOD of CivilEngg. Dept,CAO(Con)/. – upto50% of the originalcontract value orRs.25 lakhswhichever is less foreach contract.D R MsDRM/CWM–full powerNILJAGFullPowerNILSr.ScaleFullpowerNILREMARKSFinanceconcurrenceis necessary- do -NOTE : For introduction of New item under (i) or (ii) above, no concurrence is required upto powers of sanction, subject to overallvariation being less than 50% of contract value and individual items costing less than Rs.1 Lakh.Sl. Reference/No Authority13 (b) RB's letter No.2007/CE-I/CT/1 dt.13.8.07Nature of Poweri) Introduction of a new (non-standard)item in works contract, to excessover estimates and acceptance oftenders thereof.PHOD/HOD/SAGOfficersCAO/Con - Upto Rs.25 Lakhs.SAG (Con) - UptoRs. 10 lakhs.PHOD/SAG – Rs. 5lakhs.D R MsDRM/CWM–Upto Rs. 3lakhs.JAGUpto Rs.50,000/-Sr.ScaleNILREMARKSFinanceconcurrenceis necessaryexcept for thecases videnote (viii) to(x).NOTE :i) This power is to be exercised only in respect of contracts value not exceeding power of their acceptance.ii) This power is subject to stipulation under item 12 (i) above.iii) Rate analysis should be carried with finance concurrence and negotiation conducted with the contractor, after sanction of rate analysis by tenderaccepting authority.iv) Rate of such NS Items accepted without finance concurrence cannot be quoted as Last Accepted Rate (LAR) for justifying similar rate in future tenders.Only rate obtained through competitive tenders can be adopted as LAR.USOP (Works) Nov. 09

A 11v) New items should be inherently arising out of the work being executed and should not change the nature / scope of the contract i.e. value of new item /items should in no case exceed 15% of agreemental value, nor additional works / assets which can be executed through a separate tender, be included.vi) List of new items executed and sanctioned should be sent quarterly to PHOD for dissemination to all units.vii)viii)The proposal for inclusion of new item should have the approval of competent authority (i.e. accepting authority).The powers delegated for introduction of non-standard item should be on the basis of a contract as a whole not as "Per Item".Finance concurrence is not necessary.ix) For cases upto Rs. 5 lakhs in a contract or 10% of the original value of the contract whichever is lower for PHOD/HOD/SAG Officers at HQ.x) For cases upto Rs. 3 lakhs in a contract or 10% of the original value of the contract whichever is lower for DRM/CWM.xi) For cases upto Rs. 50,000/- or 10% of the original value of the contract whichever is lower for SG/JAG Officers.Sl.No13(b)Reference/Authority14 Item No.48of GM’s Sch.Of Powers(Bd’s letterNo. F(X)II/2003/PW/10dt. 9.01.04..NOTE(a)(b)(c)(d)(e)(f)(g)Nature of Powerii) Introduction of any new nonscheduleitems, irrespective of valueof contract approved by GM orRailway Board subject to stipulationthat total implication of variation inquantities and variation in items islimited to 50% of original contractvalue.To grant of advance to contractorsbefore execution of work, subject to :-i) Mobilisation advance upto 10% ofthe contract value.ii) Advance against new machineryand plant upto 10% of contract valueor 75% of value of the new machineryand plant brought to the site of workwhichever is less.iii) Advance for accelerating theprogress of work in specialcircumstance upto 5% of contractvalue or Rs.5 lakhs whichever is less.PHOD/HOD/SAGOfficersPHOD/CHOD, ofCivil Engg. Dept.,CAO(Con) – upto50% of the originalcontract value orRs.25 lakhswhichever is less foreach contract.Full powers inrespect ofcontractsapproved bythem.D R Ms JAGSr.ScaleREMARKSNIL NIL NIL Financeconcurrenceis necessaryDRM/CWMfull powersin respectof contractsapprovedby them.NIL NIL Financeconcurrenceis necessaryAll advance mentioned above shall be subject to levy of interest @ 18% (vide Bd’s letter No.90/CE-I/CT/1 dt. 21.5.97 & dt. 25.6.99) or as prescribed by Board fromtime to time. Advances above will be subject to submission of bank guarantee from a Nationalised or Scheduled Bank.In tenders for works which are capital intensive and of a specialised nature, if the estimated value of tender exceeds Rs. 1 crore and if the work warrants grants ofadvance, suitable provisions should be included in the special conditions.The exercise of above powers will be subject to the conditions laid down in the para 1264(i), (ii) & (iii) of Engineering Code and also as per Rly. Bd’s letter No.85/W-1/CT/23GCC dt.31.1.86, 10.2.87 & 31.8.88.The advance granted to the contractors should be recovered in full from the on account bill by the time the value of the work reaches 75% of the original value of thecontract. No advance must be given against old plant and machinery (Bd’s letter No.90/CE-1/CT-1 dt. 21.5.97).Exercise of powers is subject to value of the contracts being within their power of approval and acceptance.Mobilisation advance is to be paid in two installments of 5% each as per present instruction of Board.The advance may be sanctioned only if the same has been indicated in the tender condition or if the tender quoted the same and the same has been accepted bythe tender committee and accepting authoritySl. Reference/Nature of PowerNo Authority15 1266E To extend the date ofcompletion of contractsprovided the extension will notresult in any financialloss/inconvenience to theAdministration and a tenderother than the lowest has notbeen accepted on grounds ofearlier completion of work orquicker supply of materials. Theabove does not require financeconcurrence. In all other casesprior concurrence of associatefinance is necessary forgranting extension.PHOD/HOD/SAGOfficersPHOD/CHOD - fullpowers even forcontracts accepted byhigher authoritiesincluding Rly. Board.SAG Upto their normalpower of acceptance.D R MsDRM/CWM -Upto theirnormal powerofacceptance.JAGUpto theirnormal powerof acceptanceSr.ScaleUpto theirnormal powerof acceptanceREMARKSPlease referCol.3 forfinanceconcurrence.USOP (Works) Nov. 09

A 12Sl.NoReference/AuthorityNature of Power16 1261-E Forfeiture of Earnest Money &Security DepositPHOD/HOD/SAGOfficersFull powers in respectof tenders accepted bythem.17 1261-E Refund of Security Deposit. Full powers in respectof agreements signedby them provided theyare satisfactorilycompleted.D R Ms JAG Sr.ScaleDRM/CWM - Full powers in Full powers inFull powers in respect of respect ofrespect of tenders tenderstenders accepted by accepted byaccepted by them.them.them.DRM/CWM- Full powers in Full powers inFull powers in respect of respect ofrespect of agreements agreementsagreements signed by signed bysigned by them provided themthem provided they are provided theythey are satisfactorily aresatisfactorily completed. satisfactorilycompleted.completed.REMARKSFinanceconcurrencenot requiredFinanceconcurrencenot requiredNOTE : 1) Provided maintenance period or guarantee period, if any, is satisfactorily completed and there are no dues to be paid/recovered from the contractor.2) ‘No claim’ Certificate is furnished by the Contractors.Sl. Reference/No AuthorityNature of Power18 1267E To waive penalty leviable underthe terms of contract.PHOD/HOD/SAGOfficersFull powers inrespect of tendersaccepted by them.D R MsDRM/CWM - Fullpowers in respectof tenders acceptedby them.JAGFull powersin respect oftendersaccepted bythem.Sr.ScaleNILNOTE : This does not include waival of risk and cost or any other loss/inconvenience actually incurred by the Railways.Sl. Reference/Nature of PowerNo Authority19 1270E To terminate a contract inaccordance with thecondition of contract.20 Item 36 of GM’sSchedule ofPower videBd’s letter No.F(X)II-2003/PW/10 dtd09.01.04.21 Item 35(ii) ofGM’s Schedule.of Powers. videBd’s letter No.F(X)II-2003/PW/ARBITRATION.Payment of claim settled byarbitration award against anydispute arising out of acontract.Claims Decreed by Court ofLaw duly vetted by Law.PHOD/HOD/SAGOfficersPHOD/CHOD/SAG - Uptotheir powers of acceptingcontract.Full powers in respect ofcontracts within their powers ofacceptance subject to theconditions that Rly. Bd. shouldbe informed of the details.(i) Where payment to acontractor as a result of thearbitrators award exceeded bymore than Rs.50000/- of theamount considered due by theRailway Administration beforethe arbitration proceedingsbegan.(ii) Where deficiencies in theGeneral Conditions of contract orprocedure laid down by theRailway Board came to light (iii)and also subject to the conditionthat the awards accepted bythem should be put up to GMalong with their comments forinformation.Full powers in consultation withLaw Officer.D R MsDRM/CWM - uptotheir powers ofaccepting contract.JAGUpto theirpowers ofacceptingcontract.Sr.ScaleUpto theirpowers ofacceptingcontract.REMARKSFinanceconcurrence isnecessaryREMARKSFinanceconcurrenceand legalvetting isnecessary.NIL NIL NIL Legal vetting &financeconcurrence isnecessary.DRM/CWM –Fullpowers in consultationwith Law Officer.NIL NIL Financeconcurrence isnecessaryUSOP (Works) Nov. 09

A 1310 dtd09.01.04.Sl.No22(a)Reference/AuthorityBd’s letterNo/96/Track-III/TK/28dt.9.9.98Nature of PowerEmergency repairsand purchase ofspare incidental tosuch repairs fortrack machines.PHOD/HOD/SAGOfficersCTE - Upto Rs.1 lakhper breakdown withfinance concurrence.D R MsSame asCol.4JAGDy.CE/TT Upto Rs.20000/-per break down withoutfinance concurrence wherepurchase of PAC is notinvolved.Where purchase of PACspares is involved eachPAC item costing morethan Rs.10000/- should bepurchased with priorfinance concurrence. Theannual ceiling limit will beRs.10 lakhs.Sr.ScaleXEN (TMC)Upto Rs.10000per break downwithout financeconcurrenceThis excludespurchase ofany PACspares. Theoverall annualceiling will beRs.5 lakhs.REMARKSFor Financeconcurrence,please referrespectivecolumns ofpowersdelegated toofficers.NOTE : 1. Repairs upto Rs.50,000/- can be done on quotation basis as per power delegated above. For cost above Rs.50,000/- and belowRs.1 lakh, SAG Officers /DRMs are empowered vide Col.4 & 5 above for repairs on single tender basis from OEM approvedsources.i) The overall annual ceiling for purchase / repairs using these powers will be Rs.20 Lakh.ii) Cases exceeding Rs.1 Lakh would require AGM / GM sanction with prior Finance Concurrence.iii) Procurement of spare parts along with emergency repair should not be piece-meal to avoid Finance Concurrence and thepurchase should be resorted to only when planned procurement has not materialised.iv) The annual year for the ceiling prescribed would be the Financial year.v) A register showing the details of expenditure incurred on each break down should be maintained so as to enable a watch beingkept over the ceiling limit prescribed.vi) The spare parts should be taken from the OEM / approved sources and the reasonableness of rates should be ensured by thedelegated authority.vii) For normal maintenance, the above delegation shall not apply.Sl.No22(b)Reference/AuthorityBd’s letterNo.96/TRACK-III/TK/28dt.9.9.98.Nature of PowerProcurement of spare,consumables and small toolsrequired for maintenance ofTrack Machines.PHOD/HOD/SAGOfficersPCE – same asthat of COS.CTE/TM – Sameas that of CMM.D R MsNILJAGDy.CE/TTsame asthat ofDy.CMM.Sr.ScaleXEN (TMC)Same as thatof SMM.REMARKSFinanceconcurrence isnecessaryNOTE : I) The tender committee, wherever necessary, may be constituted with the Engg. Officer of appropriate level as theConvenor and other members from Finance and Stores department as per the schedule of powers of Storesmatters delegated on the Zonal Railways.ii) In case of proprietary items (PAC items), necessary certificate should be accorded by the competent official of theindenting department.Sl.NoReference/Authority23 Item 46 ofGM’sSchedule ofpowers videBd’s letter No.F(X)II-2003/PW/10dt.09.01.04.Nature of Power PHOD/HOD/SAG Officers D R Ms JAGLAND AND BUILDING.To sanction expenditure with rulescontained in the Indian RailwaysCode, if any, general or specialorders issued by Rly. Board tohigher authority on the following :-(A) Acquisition of landSr.ScaleREMARKSi) Against provision made in asanctioned estimate.PCE, CAO(C) - full power.Full powerDy.CEs,Sr.DENs– Fullpowers.NILFinanceconcurrenceis necessaryii) In case of urgency as perparas 913E and 914E.PCE, CAO(C) - full powerFull powersubject to para914E &reporting to theNILNIL-do-USOP (Works) Nov. 09

A 14higher authorityimmediately.Sl. Reference/No Authority24 Item No.27 ofBd’s letter No.F(X)II-2003/PW/10 dtd9.01.04.Nature of Power PHOD/HOD/SAG Officers D R Ms JAG Sr.ScaleNILDRM - uptoRs.2,500/- percase subjectto annual limitof Rs.15,000/-To waive off ground rent of plotsoccupied by rejected store or soldmaterials and commercial plots atstations.REMARKSNIL NIL Financeconcurrenceis necessaryNOTE ; Normal procedure of tender should be followed in case the value exceeds Rs.50000/-.Sl. Reference/Nature of PowerNo Authority25 Letting out to outsiders ofRly.’s residential and otherbuildings not required forhousing of Rly. Staff and forany other Rly. Purpose inforeseeable future. Powers tolease Rly. Buildings arereserved with the GeneralManager.Note: These powers will beexercised sparingly.26 FinanceCode Para1040To sanction of payment ofrent rates and taxes ofbuilding occupied as offices.NOTE : Laid down codal provision to be followed.PHOD/HOD/SAGOfficersPHOD/CHOD ofEngg. Deptt, upto12 months in eachcase subject toobservance ofCodal provision andthe following :-a) Rent to becharged should bethe highest in termsof para 1961-Esubject to aminimum of 9% ofthe capital cost ofaccommodation.This 9% is made upof 6% interest and3% repairs &maintenance.b) Agreementsshould be executedon the standardform and actualcharges for water,electricity andconservancy whenprovided by theRailway.PHOD/CHOD - Fullpower.D R MsUpto 6 months onlyin each casesubject to thefulfillment ofconditions laiddown in the codeand the following :-a) Rent to becharged should behighest in terms ofpara 1961E subjectto minimum of 9%of the capital cost ofaccommodations.This 9% is made upof 6% interest and3% repairs &maintenance.b) Agreementshould be executedon the standardform and actualcharges for water,electricity andconservancy whenprovided by theRailway.DRM/CWMpower.FullJAGNILNILNILSr.ScaleNILREMARKSFinanceconcurrenceis necessary.-do-NIL NIL Financeconcurrenceis necessarySl. Reference/No Authority27 Item No.44of GM’sSchedule ofpower, Bd’sletter No.F(X)II-2003/PW/10 dtdNature of PowerTo sanction payment ofcompensation for damage toprivate properties inconnection with surveys.PHOD/HOD/SAGOfficersPCE/CAO(C)/CEE/CSTE - UptoRs.10000/- in eachcase subject toannual ceiling limitof Rs.1 lakh.D R MsUptoRs.5000/- ineach casesubject toannual ceilinglimit ofRs.50,000/-JAGSr.ScaleREMARKSNIL NIL Financeconcurrenceis necessaryUSOP (Works) Nov. 09

A 1509.01.04.Sl.NoReference/Authority28 Para 1906& 1921-S ofBd’s letterNo.64/WE/CT/55dated27.3.67 &23.2.80.Nature of PowerTo issue plant fromEngg. Plant reserveworks and to transferplant released fromwork direct from onework to anothera) On this Railway.PHOD/HOD/SAGOfficersFull powerD R MsFull powerJAGFull powerSr.ScaleFullpowerREMARKSFinanceconcurrence isnot necessaryb) To other Railwayson loan.PCE, CAO(C) –Full powerNILNILNIL-do-c) To Privateparties/other Govt.Deptts.PCE/CAO(C) – Fullpowers withfinanceconcurrence andensuringadherence to codalrules regardinghiring of Engg.Plant as para1904, 1923 to1929 of StoresCode.Full powerFull powerFullpowerFinanceconcurrencenot requiredif provided inagreementotherwisefinanceconcurrenceis required.NOTE : i) Adjustment memos(AM) should be prepared and submitted to accounts office for concurrent adjustments, foritem (a) & (b) above.ii) Plants can only be spared if they are separable and the usual conditions are agreed to and provided also theplants are handled by Railway Departmental labours.iii) Necessary hire charges are to be recovered as per extant rules with finance concurrence.Sl.NoReference/Authority29 Bd’s letterNo. 74-EB/3000 dated14.1.75.Nature of Poweri) Supply of water toRailway byoutsiders.PHOD/HOD/SAGOfficersPHOD/CHOD ofCivil Engg. Dept. -Upto an estimatedannual charge ofRs.5 lakhs. subjectto execution ofagreement.D R MsDRM - full powers Uptoan estimated annualcharge of Rs.10 lakhs.subject to execution ofagreement.CWM - full powers Uptoan estimated annualcharge of Rs.2 lakhs.subject to execution ofagreementJAGFull powersUpto anestimatedannual chargeof Rs.50000/-subject toexecution ofagreement.Sr.ScaleNILREMARKSFinanceconcurrenceis necessaryClauseNo.31 ofGCC andBd’s letterNo.74-EB/3000 dated14.1.75ii) Water tap connectionto outsiders includingRailway Contractorsdoing railway work asper provision of theagreement.PHOD/CHOD ofCivil Engg. Dept. -Upto an estimatedannual charge ofRs.5 lakhs. subjectto execution ofagreementDRM/CWMfullpowers Upto anestimated annualcharge of Rs.2lakhs. subject toexecution ofagreementFull powersUpto anestimatedannual chargeof Rs.50000/-subject toexecution ofagreement.NILFinanceconcurrenceis necessaryin case thereis noprovision inagreement.NOTE : 1) Agreement duly vetted by Finance if it is not in standard form, should be executed with the party for (a) & (b).2) The rate of recovery for (ii) should be fixed with finance concurrence.3) Necessary recovery of charges for items 30 (ii) to be done with finance concurrence4) Railways being a good paying authority, charges to be levied should be at par as for other similar consumers.5) A system of check on quantum of supply and billed shall have to be kept too.USOP (Works) Nov. 09

A 16Sl.NoReference/Authority30 Bd’s letterNo.74-EB/3000dt.14.1.75.Nature of Powera) Lease by publicauction or tender ofusufruct of trees andsale of live and deadtrees.PHOD/HOD/SAGOfficersPHOD/CHOD of CivilEngg. Dept. – Full power.SAG officers of CivilEngg. Deptt, - Fullpower.D R MsDRM/CWM -full power.JAGFullpower.Sr.ScaleFull powerREMARKSFinanceconcurrenceis necessaryb) Right for fishing inditches etc. in Railwaylimits.-do--do--do--do--do-c) To cut grass etc. inRailway limits.-do-NOTE : I) In respect of lease of right of fishing by public auction or tender, the first preference should be given toFishermen’s Co-operative Societies formed by Railwaymen. If no such society exists, the second preferenceshould be given to other Fishermen’s Co-operative Societies only. If no such Society also exists it should bedone by open public auction or by tender.ii) DRMs will have full powers to settle dispute if any between the Railway and Licensee of Fishing right.-do--do--do--do-Sl. Reference/No AuthorityNature of Power31 Purchase of saplings fortree plantation.PHOD/HOD/SAGOfficersPCE – Full powerupto annual ceilinglimits of Rs.5 lakhs.DRMDRM - UptoRs.10,000/- foreach case subjectto annual ceilinglimit of Rs.2.5lakhs.CWM - UptoRs.5,000/- for eachcase subject toannual ceiling limitof Rs.1lakh.JAGSr. DEN incharge-UptoRs.5,000/- foreach casesubject toannual ceilinglimit ofRs.50,000/-.Sr.ScaleNILREMARKSFinanceconcurrenceis necessaryNOTE : 1) The procurement of saplings should be made from the Government Nurseries.2) All purchase of seedlings/saplings should invariably be made from District Forest Officers from AgricultureDepartment, Horticulture Department or other Government agencies. For purchases from other than Govt.Agencies, the approval of Sr. DEN should be taken.Sl. Reference/No Authority32 Para1923SNature of PowerHiring of plant and machineryfrom outsiders or Govt.Bodies in case of emergencyrelating to accidents,breaches, safe movement /restoration of traffic.PHOD/HOD/SAGOfficersPHOD/CHOD(Civil, Elect.,Mech.) – UptoRs.5 Lakhs peroccasion subjectto annual ceilingof Rs.20 LakhsD R MsUpto Rs.3 Lakhsper occasionsubject to annualceiling of Rs.10LakhsJAGUptoRs.25,000/-per occasionsubject toannual ceilingof Rs.1 LakhsSr.ScaleNILREMARKSFinanceconcurrenceis necessaryNOTE : i) Tender system should be resorted to if the value is more than Rs.2 Lakhs.ii) If the value is less than Rs.2 Lakhs, then extant rules regarding quotation system should be followed.USOP (Works) Nov. 09

A 17Sl.NoReference/Authority33 Rly.Bd’s letterNo.97/LM(L)24/3 dt.10.7.98.Nature of PowerTo grant permission for way leavefacilities/easement right on Railwayland for:a) Passage/pathway on/acrossRailway land, cattle crossings.PHOD/HOD/SAGOfficersPHOD/CHOD -Full powerD R MsFull powers in consultationwith associate financewithout any further redelegationand after properexecution of agreement.JAGNILSr.ScaleNILREMARKSFinanceconcurrenceis necessaryb) Public road by local bodies/stategovt/govt. and autonomous bodies,charitable /welfare organisation.-do--do-NILNIL-do-c) Water/sewage/effluent/oil/ Gaspipeline crossing.-do--do-NILNIL-do-d) Electric line crossing forindividual houses, shops, ElectricityBoard and Central Agencies etc.(both underground and overhead)-do--do-NILNIL-do-e) Underground water/sewage/effluent/gas/Oil pipeline.f) Open drains and over groundwater/sewage/oil/ gas/effluentspipelines by private parties(including Public sectorundertakings.-do--do--do--do-NILNILNILNIL-do--do-Sl. Reference/No AuthorityNature of Power34 Execution of agreement forlicenses for outsiders for layingpipeline or for building wharvesfor stacking coal etc. on Railwayland or other purposeconnected with the Railwayworking.35 1230-E & ZONAL CONTRACTS1209E with To issue work order on zonalAdvance contracts for newcorrection slip works/additions/alterations/No.35repairs.35(i)1230-E &1209EZONAL CONTRACTSTo call for and accept tendersfor Zonal contracts as per extantprocedure.PHOD/HOD/SAGOfficersFull power to signagreement subjectto approval oflicense by thecompetentauthority.Full PowerPCE / CAO(Con) /CBE - Full powersfor awarding Zonalcontracts upto 2years includingextension ofcurrent contractsupto 1 yearprovided the totalperiod does notexceed 2 yearsand with theconcurrence offinance.D R MsFull power to signagreement subjectto approval oflicense by thecompetentauthority.DRM/CWM-Upto Rs.2 lakh ineach case.Full powers inrespect of Zonalcontracts extendingfor a period of oneyear only wheretenders areproposed to beaccepted for aperiod exceedingone year, the priorapproval of PCEshall be obtainedwithconcurrenceFA&CAO.theofJAGFull power to signagreement subjectto approval oflicense by thecompetentauthority.Upto Rs.2 lakh ineach case.Dy.CEs/ Sr.DENs- Full powers inrespect of Zonalcontractsextending for aperiod of one yearonly wheretenders areproposed to beaccepted for aperiod exceedingone year, the priorapproval of PCEshall be obtainedwith theconcurrence ofSr.ScaleSameasCol.6UptoRs.2lakh ineachcase.NILREMARKSFinanceconcurrenceis necessaryPrior vettingof financerequired forvaluesabove Rs.1lakh.Financeconcurrenceis notrequired forcalling ofcontract.USOP (Works) Nov. 09

A 18FA&CAO.Sl. Reference/No Authority36 1217 W1218 WSl.NoNature of PowerExecution of works foroutsiders in Rly.Workshops. In all cases,subject to observance ofrules for deposit work anddeposit of entire estimatedamount in advance.PHOD/HOD/SAGOfficersPHOD/CHOD -Upto Rs.10 croreSAG of Engg.,Mech, Elec, S&TRs.5 crore.D R MsDRM – NILWorkshop in-chargeUpto Rs.3 crore.JAGJAG of Engg.Mech. Elec. S&TUpto Rs.1 crore.Sr.ScaleNILNOTE : This power does not infringe the delegation of CWM of Railway Workshops for direct quotations to non-Railways.Enquiries as communicated vide Ex. Director/Dev/Rly.Bd’s Letter No.94/DEV-Cell/ERR/19 dated 07.12.94 and ofeven No. dated 20.06.95.Reference/AuthorityNature of Power37 License to Contractors foruse of Railway Land forerection of temporary hutsfor their workmen or forstorage of materials duringthe currency of thecontracts only, inaccordance with theconditions prescribed therefor.NOTE :PHOD/HOD/SAGOfficersSA Grade ofCivil Engg.Deptt. - Fullpowers inrespect oftenders/contracts withintheir power ofacceptance.D R MsDRM/CWM–Full powersin respect oftenders/contractswithin theirpower ofacceptance.JAGDy.CEs/Sr.DENs –Full powersin respect oftenders/contractswithin theirpower ofacceptance.Sr.ScaleDENs/XENs (Con)– Fullpowers inrespect oftenders/contractswithin theirpower ofacceptance.REMARKSFinanceconcurrenceis necessary.REMARKSFinanceconcurrence isnecessaryThe contractor shall arrange for handing over of vacant position of the said land after the work is completed and in case, thecontractor fails to comply this, the same will be removed by the railway and necessary expenses incurred by the railway inconnection therewith shall be borne by the contractor in terms of clause 30 of GCC of Eastern Railway, 2001.Sl. Reference/Nature of PowerNo Authority38 Purchase of electricity fromthe State Electricity Boardsand DVC.i) For according approvalto the proposals ofpurchase and tariff andentering into contract.ii) For signing of agreementapproved by thecompetent authority.PHOD/HOD/SAGOfficersCEE- Full powersSAG of Elect.Dept. – Rs.50lakhs.CEE- Full powersSAG – Rs.50lakhs.D R MsUpto Rs.25lakhs perannum for LTpower only.Upto Rs.25lakhs perannum for LTpower only.JAGUpto Rs.10lakhs perannum forLT poweronly.- do –Sr.ScaleUpto Rs.5lakhs perannum forLT poweronly (withindependentchargesRs.1 lakh inother cases.-do-REMARKSFinanceconcurrenceis necessary- do -USOP (Works) Nov. 09

A 19Sl.NoReference/AuthorityNature of Power39 Purchase of electricity fromLicensees and bodies otherthan State Electricity Boardand DVC in specialcircumstances.PHOD/HOD/SAG OfficersD R MsJAGSr.ScaleREMARKSi) For according approval tothe proposals of purchaseand tariff.CEE- Full powerUpto Rs.10lakhs perannum forLT supplyonly withinthe ratesapproved byCEE.UptoRs.25,000/-per annumfor LT supplyonly withinthe ratesapproved byCEE.NILFinanceconcurrenceis necessary.ii) For signing of agreementfor purchases approved bythe competent authority.SAG of Elec.Deptt. – FullpowerUpto Rs.10lakhs perannum.UptoRs.50,000/-per annum.UptoRs.25,000/-per annum.-do-40 Item No.52 ofGM’sSchedule ofPowersSale of electricity fromRailway Source to othersinside the Railway premises.i) For according approval tothe proposal of sale.CEE upto Rs.5lakhs in eachcase. SAG uptoRs.1 lakh ineach case.Upto Rs.1lakh permonth ineach caseUptoRs.10,000/-per month ineach case.NILFinanceconcurrenceis necessaryii) For entering into contractand signing agreements forsale of electricity afterapproval of the proposal bycompetent authority.Same as in (i)above on anannual basisand in eachcase.Upto Rs.1lakh permonth ineach caseUptoRs.10000/-per month ineach caseNIL-do-iii) Sanctioning temporaryelectrical connection toRailway Institutes andRailway Qrs. On specialoccasions subject torecovery of charges withfinance concurrence.Full powerDRM/CWM-Full powersNILNIL-do-NOTE : 1) The provision of the Electricity Act are not infringed.2) The supply does not cause any extra outlay either immediate or contingent.3) The supply can be made without any inconvenience to the Railway and after its full needs have been met.4)The rates charged allow for profit after taking into account all costs of production, direct and indirect and are abovethe rates supplied to Railway employees and5)The Railway should have power to discontinue the supply without notice and without compensation.USOP (Works) Nov. 09

A 20Sl.NoReference/Authority41 RB’s letter No.FX-II-99 /PW/3dt.20.10.99 & 06.12.99.Addendum Slip No. 06 to theSOP Pt.A/Works Matter,96Edition circulated vide letterNo.G.176/ 15-W/Pt.II dt.1.2.01.Nature of PowerWaive of EarnestMoney/Security Depositrequired for AMCs withOEMs/authorised dealers.PHOD/HOD/SAGOfficersPHOD – FullpowerD R MsFullpowerJAGSr.ScaleREMARKSNIL NIL Financeconcurrenceis necessaryNOTE : 1) The payment of advances should be invariably covered by a guarantee bond for an equivalent amount issued byany of the Nationalised /Scheduled Banks.2) Since AMCs are in the nature of service contracts and OEMs / authorised dealers are often reluctant to submitEarnest Money or Security Deposits, this need not be insisted upon in such cases. Care may however, be takento enter into such contracts only with reputed dealers so as to ensure satisfactory performance of the firm andminimum downtime of the equipment.Sl.NoReference/AuthorityNature of PowerPHOD/HOD/SAGOfficersD R MsJAGSr.ScaleREMARKS42 RB’s letter No.98-B/AP-4.2.3/96-97dt.13.4.99.Addendum Slip No.05 to the SOPPt.A/Works Matter,96Edition circulatedvide letter No.G.176/15-W/Pt.II dt.1.2.01.Payment ofinspectiondiagnosis/supervisions etc.charges for repairsto sophisticatedmachines costingRs.5 lakhs (Bookvalue ) & above.Rs.50,000/-subject tomaximum ofRs.5 lakhs peryear.CWMs ofWorkshopRs.40,000/- permachine subjectto totalexpenditure ofnot more thanRs.2 lakhs peryear.NIL NIL Financeconcurrenceis necessary43 - do - Payment ofinspectiondiagnosis/supervisions etc.charges for repairsto sophisticatedmachines costingbelow Rs.5 lakhs(Book Value).44 RB’s letter No.98- Repair of machineryB/AP-4.2.3/96-97 and plants on singledt.13.4.99. tender basisAddendum Slip No. including inspection,05 to the SOP diagnosis ofPt.A/Works Matter, faults/repair etc.96 Edition circulated from OEM forvide letter No.G.176/ machines costing15-W/Pt.II dt.1.2.01. Rs.5 lakhs (bookvalue) & above.45 -do- Repair of machineryand plants on singletender basisincluding inspection,diagnosis offaults/repair etc.from OEM formachines costingbelow Rs.5 lakhs(book value).Rs.50,000/-subject tomaximum ofRs.5 lakhs peryear.Rs.5 lakhssubject tomaximum ofRs.10 lakhs peryear.Rs.2 lakhs peryear.CWMs ofWorkshopRs.20,000/- peryear.CWMs ofworkshop Rs.1lakh permachine subjectto maximumexpenditure ofRs.5 lakhs peryear.CWMs ofworkshopRs.50000/- peryear.NIL NIL -do-NIL NIL Financeconcurrenceis necessaryNIL NIL Financeconcurrenceis necessaryUSOP (Works) Nov. 09

A 21NOTE : 1) Before orders are placed on OEM for diagnosis of the machines in terms of Board’s delegation, specificcorrection of diagnosed output vis-à-vis payment )maximum Rs.40,000/- per machine) is to be indicated in theorder and that maximum Upto 50% payment can be made to the firm on submission of condition report,analysis, estimated cost for repairs/reconditioning and other relevant information to be asked for and obtained.2) The balance payment can be released only after the machine is repaired and made operational after resting,commissioning and trial run by OEM.Sl.NoReference/Authority46 RB’s letter No. F(X)-II-99/PW/3 dt. 20.10.99,GM’s letter No. G.176/15-W/Pt II dt. 28.9.2000RB’s letter No. F(X)II-99/PW/3 dt. 27.06.2000.Nature of PowerSanction of advance paymentto OEM / authorised dealers formaintenance of all types ofequipment covered under AMCon an interest free basis.PHOD/HOD/SAGOfficersPHOD – Upto Rs.2lakh.DRM/CWM JAGSr.ScaleREMARKSUpto Rs.2 lakh. NIL NIL Financeconcurrence isnecessaryNote : i) Advance exceeding Rs.20,000/- per annum shall, however be invariably covered by a Bank Guarantee for an equivalent amount.ii) Waival of the above clause requires the concurrence of finance and the sanction of General Manager.Sl. Reference/No Authority47 Rly. Bd’s letter No. 97/M(L)/24/3 dt.10.07.98 &2004/LML/18/30 dated27.04.04 & 13.04.2006.Nature of PowerTemporary licensing ofRailway land activitiesincluding cultural and sportsactivities, commercialactivities concerningRailways, meals andcarnivals.PHOD/HOD/SAGOfficersNILDRM/CWM JAG Sr.ScaleREMARKSFull powers for NIL NIL Financelicensing Uptoconcurrence15 days only.is necessaryNote : i) This excludes functions related to religious activities.ii) All other cases of licensing such as temporary shops, carnivals or circus shows, held for commercial purposes, willcontinue to require General Manager’s personal approval, as per existing procedure.iii) This power is applicable for item No.24 of USOP/Part – “E”/Commercial Matters.Sl. Reference/PHOD/HOD/SAGNature of PowerNo AuthorityOfficers48 Re-appropriation within same NILplan heads under demandNo.16Note : The re-appropriation is to be within the same department and same source.D R Ms / CWMsFull powers to reappropriatewithinthe Divisionalbudget grant undereach plan head.JAGSr.ScaleREMARKSNIL NIL Financeconcurrenceis necessarySl. Reference/Nature of PowerNo Authority49 Re-appropriation of GrantsRevenue – Ordinary workingexpensesPHOD/HOD/SAGOfficersFull power to reappropriatewithinthe same grant andsame primary unitof the divisionalallotment for itdepartmentalbudget sub-head.DRM/CWMFull power to reappropriatewithinthe same grantand same primaryunit of thedivisionalallotment for itdepartmentalbudget sub-head.JAGSr.ScaleREMARKSNIL NIL Financeconcurrence isnecessary.USOP (Works) Nov. 09

A 22ANNEXURE – “A”CONSTITUTION OF TENDER COMMITTEE AND ACCEPTINGAUTHORITIES THEREOF IN RESPECT OF WORKS TENDERS (OPEN LIMITED &SPECIAL LIMITED)Value of Acceptable TenderofferAccepting AuthorityExecutiveDepartmentConstitution of tender committeeSisterDepartmentFinanceHead Quarters (open line)Upto Rs.10 Lakh JA Grade Jr. Scale - Jr. ScaleAbove Rs.10 Lakh & Upto Rs.25 Lakh JA Grade Jr. Scale Jr. Scale Jr. ScaleAbove Rs.25 Lakh & Upto Rs.2 Crore JA Grade Sr. Scale Sr. Scale Sr. ScaleAbove Rs.2 Crore & Upto Rs.8Crore SA Grade JA Grade JA Grade JA GradeAbove Rs.8 Crore & Upto Rs.15 Crore HAG SA Grade SA Grade SA GradeAbove Rs.15 Crore & Upto Rs.50 Crore AGM PHOD PHOD PHODAbove Rs.50 Crore & Upto Rs.100 Crore GM PHOD PHOD PHODIn case of construction FA & CAO/C who is Co-ordinating in construction accounts.Construction (Field & HQrs.)Upto Rs.10 Lakh JA Grade Jr. Scale - Jr. ScaleAbove Rs.10 Lakh & Upto Rs.25 Lakh JA Grade Jr. Scale Jr. Scale Jr. ScaleAbove Rs.25 Lakh & Upto Rs.2 Crore SG / JA Grade Sr. Scale Sr. Scale Sr. ScaleAbove Rs.2 Crore & Upto Rs.3Crore SA Grade SG / JA Grade SG / JA Grade Sr. ScaleAbove Rs.3 Crore & Upto Rs.8Crore SA Grade SG / JA Grade SG / JA Grade SG / JA GradeAbove Rs.8 Crore & Upto Rs.10 Crore CAO / C* SA Grade SA Grade SG / JA GradeAbove Rs.10 Crore & Upto Rs.40 Crore CAO / C* SA Grade SA Grade SA GradeAbove Rs.40 Crore & Upto Rs.50 Crore CAO / C* SA Grade SA Grade FA & CAO/CAbove Rs.50 Crore & Upto Rs.100 Crore GM CAO / C HA Grade FA & CAO/C* If CAO/C is in SAG, then Acceptance Authority will be by AGM.Division / WorkshopUpto Rs.10 Lakh JA Grade Jr. Scale - Jr. ScaleAbove Rs.10 Lakh & Upto Rs.25 Lakh JA Grade Jr. Scale Jr. Scale Jr. ScaleAbove Rs.25 Lakh & Upto Rs.2 Crore JA Grade Sr. Scale Sr. Scale Sr. ScaleAbove Rs.2 Crore & Upto Rs.5Crore ADRM / CWM SG / JA Grade SG / JA Grade SG / JA GradeAbove Rs.5 Crore & Upto Rs.8 Crore DRM / CWM SG / JA Grade SG / JA Grade SG / JA GradeNote : 1. The tender committee member can’t function as accepting authority also. In such case tender will be accepted at next higher level.2. In case of Single Tender, the Tender Committee will be constituted on the basis of value of tender as above and Tender committee andaccepting Authority should be one step higher than in case of Open Tender / Limited tenders excepting where General Manager is theAccepting Authority.3. In case of JAG finance officers not being posted, the Sr. Scale officer of the Divisions/Workshops will be the finance members of both Sr.Scale as well as JAG Tender Committees. In Division / Workshop where selection Grade Officer is the Tender Committee accepting authorityand finance Member is also of selection Grade, in that case Finance Member should be of Senior scale.4. AENs in charge of the field units should not be Tender Committee members. AENs posted at the Divisional Head Quarters can be T.C. Members.However, under exceptional circumstances with duly recorded reasons, Sr. DEN/Co-ordination of the Division may nominate AENs (open line –attached to field) in tender committees.5. Wherever only AENs are provided in a workshop looking after Civil Engineering works, AENs may be the member from the executive side.But when AEN and DEN are both available, DEN should be the member in Tender Committee and accepting authority should be CWM.6. For Tenders pertaining to Construction Organisation including those for supply of Stores for Construction Works, the Finance member of thetender committee shall be from Construction Accounts.7. In any Tender Committee case, if the respective grade officer of the accepting authority is not available, then the Tender Committee’srecommendations may be accepted by the next higher authority.8. The Accepting Authority can be considered as controlling authority and responsible for all post Contract Management like Termination, Variationetc. even if, delegation of constitution of tender committee changed subsequently.9. For the tenders above Rs.10 lakh, T. C. Members should be three i.e. from Executive Department, Finance Department and Sister Department interms of Railway Board’s letter No. 72/W1/CT/12 dated 11.03.1981.10. The above Constitution of tender committee will come into effect for those tenders opened before one month from the date of issue of this order.USOP (Works) Nov. 09

A 23THE LIST OF SISTER DEPARTMENTS FOR THE PURPOSE OFCONSTITUTION OF TENDER COMMITTEE.ANNEXURE : “B”DepartmentSister Department1. Civil Engineering (Open Line) 1. (a) Civil Engineering (Con.)(b) Electrical(c) Signal & Telecommunication(d) Mechanical(e) Commercial (Passenger Amenities Works)2. Civil Engineering (Con.) 2. (a) Civil Engineering (Open Line)(b) Electrical(c) Signal & Telecommunication(d) Commercial (Passenger Amenities Works)3. Mechanical 3. (a) Civil Engineering (Open Line)(b) Electrical(c) Commercial (Passenger Amenities Works)4. Operating 4. (a) Civil Engineering (Open Line)(b) Commercial (Passenger Amenities Works)5. Electrical 5. (a) Civil Engineering (Open Line)(b) Mechanical(c) Signal & Telecommunication(d) Commercial (Passenger Amenities Works)6. Signal & Telecommunication 6. (a) Civil Engineering (Open Line)(b) Civil Engineering (Con.)(c) Electrical(d) Commercial (Passenger Amenities Works)NOTE : The level of officers shall be as per Constitution of Tender Committees, Annexure – “A”,SOP/Part – “A”/Works Matters.Sub : Clarification for Post Tender Cases.It is herby clarified that for all Works Tender Cases Whether finalized on the basis of earlierSchedule of Power (SOP) or new Unified Schedule of Power (USOP), all items (i.e. introduction of new items,variation, extension of DOC, termination, etc.) where approval of Tender Accepting Authority is required willbe guided as per the new USOP.This issuers with the consent of Finance.( This Office letter No. G.176/15-W/Works/USOP dated 07.08.2007).USOP (Works) Nov. 09

A 24ANNEXURE – “C”CONSTITUTION OF TENDER COMMITTEEFORCleaning of Factory Waste / Rubbish / Garbage and Ash Handling Contract(including sick-lines, depots and POH depots)Constitution of Tender CommitteeValue LimitExecutiveDepartmentSisterDepartmentFinanceDepartmentUpto Rs.5 LakhsSr. Scale Sr. Scale, if notSr. Scaleavailable Jr. ScaleAbove Rs.5 Lakhs & Upto Rs.10 Lakhs JA Grade JA Grade JA GradeAbove Rs.10 Lakhs & Upto Rs.20 Lakhs SA Grade SA Grade SA GradeAbove Rs.20 Lakhs PHOD PHOD SA GradeNOTE : The Tender Committee will be for both Open and Limited Tenders.ANNEXURE – “D”SELECTION COMMITTEE & ACCEPTING AUTHORITY AS PERMONETARY SLABS OF APPROVED LIST OF CONTRACTORS.(Existing power as per Railway Board letter No. 94/CE-I/CT/4 dated 17.10.2002.)Class of Contractors Selection Committee Composition Accepting AuthorityClass “A” One SAG Officer each of Executive Executive Department PHODDepartment and Finance DepartmentClass “B” and Class “C” One JAG Officer each of Executive DRM in the Division/SAG OfficerDepartment and Finance Department of the Executive DepartmentClass “D”One Senior Scale Officer each of Executive Sr. DEN(Coordination), Sr.Department and Finance Department DEE(G); Sr. DSTE & Sr. DME inDivision and Dy. CE(C) inConstruction.NOTE : - Normally, in Construction, no contract below Rs.10 Lakhs value should be called.USOP (Works) Nov. 09

A 25Head QuartersANNEXURE – “E”TENDER COMMITTEE FOR CONSULTANCY CONTRACTS AT HEAD QUARTERS AND DIVISIONAL LEVELSValue of TenderUpto Rs.5 Lakhs (Civil Engg.Contract)Upto Rs.5 Lakhs (For OtherDepartment)DivisionsAccepting AuthorityConstitution of Tender CommitteeSisterExecutive MemberFinance MemberDepartmentPCE / CAO(C) SAG SAGAGM SAG SAGRs.5 Lakhs to Rs.15 Lakhs AGM SAG SAGFA & CAO (F&B)FA & CAO(C) if tenderis of ConstructionFA & CAO (F&B)FA & CA)O(C) if tenderis of ConstructionFA & CAO (F&B)FA & CA)O(C) if tenderis of ConstructionUpto Rs.50 Thousand DRM / ADRM JAG JAG JAGNote ::1. If JAG / SG finance officer is not available in the Division, then the DFM shall be the TenderCommittee Member.2. All proposals except of Engineering and Construction departments Upto Rs.5 Lakhs and ofDRMs upto Rs.50,000/- are to be personally approved by GM.3. PCE / CE (Co-ord) and CAO/C can Award consultancy contracts upto a limit of Rs.5 lakhs percase with the annual ceiling limit of Rs.10 Lakhs with the personal concurrence of FA&CAO /FA&CAO(C). Tender should be approved by PCE / CAO (Con) in case of EngineeringTender. In case of Division, consultancy tender should be approved personally by DRM.4. The Ceiling limit of Rs.10 Lakhs each to PCE and CAO/C will be within the ceiling limit fixedfor the Zonal Railway.RECORD OF CORRECTION SLIPSUSOP (Works) Nov. 09

A 26Sub : Empowerment of Field Organizations (Works Contract Matters).Ref : Railway Board’s letter No. (i) 2003/CE.I/CT/4/Pt.I dated 12/16.05.2006, (ii) 72/W-I/CT/12 dated 11.03.1981,(iii) 94/CE.I/CT/4 dated 17.10.2002, (iv) 94/CE.I/CT/4 dated 17.09.1997, (v) 2007/CE-I/CT/18 dated28.09.2007, (vi) F(X)II/2006/PW/17 dated 04.12.2006.-------------------------Subsequent to the issue of Board’s letter dated 28.09.2007 cited as reference (v) above, Board have reviewedcertain aspects of existing works contract management practise for the purpose of further empowerment of field organizations in workscontract matters. Accordingly, certain existing clauses in GCC have been modified and certain new clauses have been introduced asdetailed below :-1. Stage Payment on supply of steel in the Works Contract.As per the existing procedure, payment for steel supplied by a works contractor is generally arranged only after actual usage of steel in thework. However, it has not been decided that where considered necessary by CAO/C in contracts of value more than Rs. 15 crore each, asuitable clause for making stage payment for steel physically brought by the contractor to the site (even before its actual use in the work),may be incorporated as part of the tender conditions. This clause, inter alia, should cover the following aspects:-a) The material shall be strictly in accordance with the contract specifications.b) The tender schedule shall provide for individual NS rate to be quoted by the tenderers for steel separately.c) The material shall be delivered at site and properly stored under covered sheds in measurable stacks.d) The quantities of materials shall be brought to the site only in such instalments that would facilitate smooth progress of work andconsumed in reasonable time.e) Proper accountal in the material register to be maintained in the prescribed format at the site for the receipt and use of the material.f) Ownership of such material shall be deemed to vest with the Railways for which the contractor should submit an indemnity bond inprescribed format.g) Before releasing the stage payment, the contractor shall insure the material at his own cost in favour of Railways against theft, damages, fire etc.h) Stage payment in all such cases shall not be more than 75% of the rate of steel awarded in the contract. The balance payment shall bereleased only after the material is actually consumed in the work.i) The price variation claim for steel would continue to be governed as per extant PV clause and with reference to delivery at site.2. Security DepositAs per the Board’s letter No. 2003/CE.I/CT/4/Pt.1 dated 12/16.05.2006, following conditions for security deposit was prescribed:(a)(b)(c)“Unless otherwise specified in the special conditions, if any, the Security Deposit / Rate of recover / Mode of recovery shall be as under:-Security Deposit for each work should be 5% of the contract value,The rate of recovery should be at the rate of 10% of the bill amount till the full security deposit is recovered,Security Deposit will be recovered only from the running bills of the contract and no other mode of collecting SD such as SD in the form ofinstruments like BG, FD etc. shall be accepted towards Security Deposit.Security Deposit shall be returned to the contractor after the physical completion of the work as certified by the Competent Authority. TheCompetent Authority shall normally be the authority who is competent to sign the contract. If this Competent Authority is of the rank lower than JAGrade, then a JA Grade Officer (concerned with the work) should issue the certificate. The certificate, inter alia, should mention that the work hasbeen completed in all respects and that all the contractual obligations have been fulfilled by the contractors and that there is no due from thecontractor to Railways against the contract concerned. Before releasing the SD, an unconditional and unequivocal no claim certificate from thecontractor concerned should be obtained”.In partial modification to the above instructions, it has now been decided that:-(i)(ii)After the work is physically completed, security deposit recovered from the running bills of a contractor can be returned to him if he sodesires, in lieu of FDR / irrevocable Bank Guarantee for equivalent amount to be submitted by him.In case of contracts of value Rs.50 crore and above, irrevocable Bank Guarantee can also be accepted as a mode of obtaining securitydeposit.3. Two Members Tender Committee for tenders of value of Rs.20 lakh and less each.In partial modification of Board’s letter No.72/W-I/CT/12 dated 11.3.1981, it has been decided that for Works Tenders of value upto Rs.20lakh, the Tender Committee shall hereafter be constituted with only two Members out of which, one should essentially be from theAccounts Department and the other from the concerned Executive Department However, the existing practice of three member TenderCommittee will continue to be applicable for tenders of value more than Rs.20 lakh each.4. Minimum Tender Notice Period for contracts of small value.In partial modification to para 1238 of Engineering Code, it has been decided that CAO/C / DRM be empowered to reduce the minimumtender notice period of one month to 21 days where considered necessary without Finance concurrence. Needless to say, this should beresorted to only after the bid document, site survey reports, plans etc. are ready and that such reduction in Tender Notice period does notrestrict the level of competition. Further reduction of this Tender Notice period from 21 days (but not less than 15 days in any case) in rareexceptional circumstances in the case of small value works shall be exercised by CAO/C with the concurrence of the FA & CAO/C.USOP (Works) Nov. 09

A 275. Eligibility Criteria for Works Tenders.In partial modification to para 2.3.4.1 and 2.3.4.2 of Board’s letter No. 94/CE-I/CT/4 dated 17.10.2002 and subsequent amendmentsthereon, Board have reviewed the eligibility criteria that are presently adopted and have decided as under:-The existing eligibility criteria mazy normally be taken as a general guideline for adoption in works tenders. However, in case ofspecial circumstances, warranting some relaxation in the eligibility criteria, CAO/C with the personal concurrence of FA & CAO/C mayeffect relaxation in the existing eligibility criteria prescribed in para 2.3.4.1 and 2.3.4.2 of Board’s letter dated 17.10.02 referred above, andsubsequent amendments thereon. This relaxation would need personal approval of CAO/C and exercise of this power shall not be redelegated.Moreover, these powers shall be exercised judiciously duly recording the special circumstances surrounding the tender inquestion and not in a routine manner.6. Incentive Bonus Payment Clause.Considering the need of early and time bound completion of throughput enhancement works primarily those coming under the PlanHeads ‘Doubling’ and ‘Traffic Facilities’, it has been decided to introduce an Incentive Bonus Payment Clause as part of tender conditionsin tenders relating to such throughput enhancement works. This clause, inter alia, should cover the following parameters:(i)(ii)(iii)(iv)The incentive bonus payable shall not be more than 1% of the initial contract value or revised contract value whichever is less forevery one month of early completion ahead of the original completion period or revised completion period whichever is less.The maximum incentive payable shall not be more than 6% of the original contract value or revised contract value whichever isless.This incentive scheme shall not apply if extension to the original completion period is given irrespective of on whose account(Railways account or contractors account).Period less than a month will not be reckoned for the incentive bonus calculation.7. Adoption of Two Packet System of tendering for high value contracts.Instructions already exist vide Board’s letter No. 94/CE-I/CT/4 dated 17.09.97 for adopting two packet system of tendering for largevalue works. These instructions are again reiterated and Railways may follow two packet open tender system instead of resorting to singlepacket open tender for high value tenders. The Railway may also resort to prequalification tender to avoid delays in verification ofcredentials of contractors.8. Single TenderAs per Engineering Code para 1214-A, General Managers are empowered to award contracts on single tender. In partial modificationto this para, it has now been decided to empower CAO/C with the personal concurrence of FA & CAO/C to float and finalise single tendersof value not more than Rs. 2 crore each only for the purpose of early completion of last mile of throughput enhancement works relating to‘Doubling’ and ‘Traffic Facility’ plan heads. Tender Committee in all such cases would be at SAG level with acceptance by CAO/C. Theexercise of this power would be done personally by CAO/C with the personal concurrence of FA & CAO/C.9. Application of Mobilization Advances Clause and Interest Rate for Mobilization Advances.The rate of interest on advances extended by Railways to contractors was downwardly revised to 14% vide Board’s letter No.2007/CE.I/CT/18 dated 28.09.2007. On a further review of this clause, Board have decided as under:-a) The interest rate applicable to mobilization advance is further reduced from 14% to 12%.b) The mobilization advance clause henceforth be restricted only to high value tenders of value Rs. 10 Crore and above each.10. Amendment to Price Variation Clause in Works Contract.In partial modification to item 2 (iii) of Board’s letter No. 2007/CE-I/CT/18 dated 28.09.2007, it has been decided to delete the existinglower limit of 5% for disallowing the PV claim.11. Part Estimate.In partial modification to item 40(5) of Board’s letter No. F(X)II/2006/PW/17 dated 04.12.2006, GMs are now authorized to sanctionpart estimate costing upto 2% of the total value of the work, as originally sanctioned in the budget to incur expenditure towards preliminaryactivities viz., FLS, Geotechnical Studies, Design, Preparation of Plans, Drawings etc.These modified clauses / provisions shall be applicable with prospective effect in all future works contracts.This issues with the concurrence of Finance Directorate of Ministry of Railways.USOP (Works) Nov. 09

A 28Sub : Powers to dispense with calling of tenders (calling of quotations).Ref : Railway Board’s letter No. 94/CE-I/CT/4 dated 17.10.2002.-------------------------Board have reviewed the powers to call for quotations to execute works as laid down inBoard's letter referred above (para 2.7.4.1) and have decided to enhance the same as follows, subjectto the conditions mentioned in para 1211 E as modified and enumerated below :Rank of OfficerSr.Scale(Independent Charge)Present financial limitto dispense withtenders and acceptQuotation per case.(Rs.)Present AnnualCeiling Limit(Rs.)Revised financiallimit to dispense withtenders and acceptQuotation per case.(Rs.)RevisedAnnualCeilingLimit(Rs.)50,000/- 2,00,000/- 1,00,000/- 5,00,000/-JAG / SG 1,00,000/- 5,00,000/- 2,00,000/- 20,00,000/-SAG 2,00,000/- 10,00,000/- 4,00,000/- 40,00,000/-Note :(i)(ii)(iii)(iv)(v)(vi)(vii)(viii)(ix)(x)(xi)These powers will be exercised by the officers with their own administrative approval and noseparate administrative approval is necessary.Normally powers to dispense with calling of tenders should be exercised sparingly. Thecircumstances under which quotations have to be called should be spelt out.The work should not be split up for the purpose of bringing it within the ambit of this dispensation.The reasonableness of rates should be gone into objectively and in detail by the acceptingauthority.Quotations should not be for items which can be executed through the existing contracts includingzonal contracts.Quotations should not be for fancy (expensive but of low utility) items.Quotations should only be for works which are urgent in nature.Quotations should normally be invited from at least three well experienced contractors / agenciesnot necessarily borne on the approved list Division / HQ.Accepting Authority must take precautions to see that the quotations are from genuine firms (andnot from fictitious firms).A Register showing the full particulars of works authorised through quotations will be maintainedby the officer having powers to dispense with calling of tenders. The register shall be sent toassociate finance while seeking their concurrence. DRM/ADRM should have a monthly review asa matter of control.These powers shall be exercised only by field officers and their controlling HODs and not by otherHead Quarters Officers' incharge of Planning, Design etc.DRM/CWM power is subject to the CWM being a SAG Officer, If not, CWMs will be guided by JAG/SG’s Power.This issues with the concurrence of Finance Directorate of Ministry of Railways.---------------------------------------USOP (Works) Nov. 09