2011–2012 Financial Plan - Cornell University Division of Budget ...

Administrative SystemsCampusIthacaProject TypeAdministrative SystemsUnitInformation TechnologiesApproved PhasePhasedAdded Space (GSF) -Completion DateOngoingProject Description/ScopeThis series of projects is designed to keep Cornell’s administrative systems up to date with changes in our businesspractices and policies and useful technology innovations. Over the next 5 years, the plan includes implementation ofthe Kuali suite of applications for both the core financial systems and research administration; continued support for theKuali Foundation efforts and implementation of infrastructure to support workflow/notification and business intelligencecapabilities for the Kuali suite; the migration of HR/Payroll processing to WorkDay; the implementation of PeopleSoftAcademic Advising as well as selected Registrar and Admissions initiatives; the retirement of the remaining mainframeapplications; replacement of the COLTS time tracking system with Kronos. It also includes an upgrade of the People-Soft application to version 9.0 (the last major upgrade was completed in 2006).These projects have been prioritized by the Administrative Computing Advisory Committee as addressing the mosturgent and important needs in the administrative systems space. A key factor in defining these priorities is the significantefficiencies that will be gained by improving and streamlining our business processing capabilities in theseareas, retiring the mainframe environment, and eliminating redundant systems.Capital Plan — 2011–12Project BudgetApproved Budget 25,600,000Estimated Total Budget 44,300,000Estimated O&M ImpactDeferred Maintenance AddressedFunding SourcesGifts In HandGifts PledgedGifts To Be RaisedSubtotal Gifts -61Schedule of Anticipated ExpendituresTo Date 16,592,0002011-12 12,064,0002012-13 5,083,0002013-14 3,000,0002014-15 4,400,0002015-16 3,161,000Post 2015-16Total 44,300,000General Purpose 44,300,000UnitEnterpriseSUCFOther Gov't/InstitutionTotal 44,300,000Debt FinancingFinancing RequiredDebt TypeRepayment Source(s)Current Status/Notes:During the course of FY12, the following projects are being funded: Kuali Financial System Implementation, Kuali Coeus Implementation,Kuali Coeus Foundation, Workday, the implementation of Rice/Cynergy/Workflow, Academic Advising, Mainframe ApplicationMigration, and Admissions and Registrar Initiatives.In June 2011, the Rice/Cynergy/Workflow project was approved for an additional $800 thousand; approved budgeted funds currentlytotal $26.4 million. It is estimated that approximately $1.1 million of project expenditures will move from "To Date" to FY 11-12.Total project spending through 2016 remains estimated at $44.3 million.