fiscal officers training manual - New York State Conference of Local ...

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FISCAL OFFICER TRAINING MANUALFiscal Officer Manual WorkgroupNYS OASAS DELIVERABLES AND SANCTIONSCounty RequirementsBusiness Process: (what is it?)Brief Description of Process: (how does it work?)CBR, CCRCFRFrequency:Instructions for OASAS:Resources:Consolidated Budget and Reporting Manual - http://www.omh.state.ny.us/omhweb/cbr/manual.pdfConsolidated Fiscal Reporting and Claiming Manual -http://www.oms.nysed.gov/rsu/Manuals_Forms/Manuals/CFRManual/CurrentYear/Cal2010/1210CFRMANUAL.pdfDate:OPWDD Review:
Business Process: (what is it?)FISCAL OFFICER TRAINING MANUALFiscal Officer Manual WorkgroupNYS OPWDD DELIVERABLES AND SANCTIONSCounty RequirementsThe Office for People with Developmental Disabilities [OPWDD] relies on budgeting and cost reporting tools tomonitor and analyze the fiscal operations of counties and mental health providers who receive Aid to LocalitiesState Aid funding. A county Local Government Unit (LGU) or county contracted provider that fails to meet thereporting deadlines may be subject to sanctions by the NYS OPWDD through the Central Office state aidclaims unit by withholding advances. The LGU is responsible for ensuring that its subcontracted providerscomply with reporting requirements.Brief Description of Process: (how does it work?)The OPWDD requires two types of financial reports to be submitted annually: the Consolidated Budget Report(CBR) and the Consolidated Fiscal Report (CFR). Both the county-operated provider and the county’ssubcontracted providers are required to submit a CBR and a CFR. The LGU approves county-operated andsubcontracted providers’ CBRs, contracts and a subcomponent of their CFRs, the Consolidated ClaimingReport (CCR). Paper copies of all documents must be submitted to the claims unit.CBR, CCRWhen the LGU fails to meet the required deadlines for submission and approvals, the Central Office ClaimsUnit will contact the LGU by e-mail. Noncompliance can include failure to submit the required documents orfailure to revise a submission that has errors which prevent OPWDD CFR approval. If the claimingdocumentation is not received after several e-mails have been sent; we will notify the county of our intent towithhold advances.At the time of a scheduled monthly advance, the NYS OPWDD sends a letter notifying the LGU County MentalHealth Director that advances are being withheld for failure to come into compliance with OPWDD’s financialreporting requirements. A copy of the letter is sent to the County Fiscal Officer, the County Treasurer, andCounty Mental Health Director.State Aid withholding remains in place for each monthly payment until the Claims Unit identifies that thereporting requirements have been met. When the past due documents are submitted and approved by theLGU and the Central Office Claims Unit has determined the documents are sufficient, the State Aid paymentwill be released.CFRAdditionally, for outstanding CFR documents, the OPWDD CFR Unit can impose sanctions as per regulationssection 635.
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Page 4 and 5: E. Program Budget Change Request (P
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Page 8 and 9: It is the responsibility of the LGU
Page 10 and 11: 1. To Sign up for Electronic Paymen
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Page 16 and 17: c. When a provider’s CSP revenue
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Page 22 and 23: 4. Return Parts I, II, III and the
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Page 32 and 33: Note for OMH: Some programs (case m
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Page 64 and 65: 2. NYS Uncompensated Care:https://w
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Fiscal activity related to Clinic-P
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At this time, CMS has not yet appro
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