fiscal officers training manual - New York State Conference of Local ...

More documents

Recommendations

Info

Frequency:The OPWDD deliverables are due annually. The financial reports must be submitted with LGU approvals,Consolidated Budget Reports, contracts [where applicable] and claiming schedules: May 1st for county-operated and county subcontracted providers on a July 1st to June 30th reporting cycle(NYC). November 1st for county-operated and county subcontracted providers on a January 1st to December 31streporting cycle (Upstate/Long Island).Consolidated Fiscal Report/Consolidated Claiming Report: November 1st for county-operated and county subcontracted providers on a July 1st to June 30th reportingcycle (NYC). May 1st for county-operated and county subcontracted providers on a January 1st to December 31streporting cycle (Upstate/Long Island). A 30 day extension may be submitted to OPWDD for CFR submissions; however, estimated claims shouldbe submitted if extension request is submitted.Instructions for OPWDD:It is recommended that counties require their subcontracted agencies to submit contracts, CBR andCFR/CCRs prior to the OPWDD due date to allow time for LGU review, revisions and approval.Counties that anticipate late submissions, or have missed the reporting deadline, should contact the CentralOffice Claims Unit to identify the outstanding issues which prevent the completed submission and approval.The county should outline the issues causing the delay and identify the action, with target dates, that it will taketo resolve the delinquency. In some cases, it may be necessary for the county to withhold payment from adelinquent provider.Contact the CFR Unit for questions related to outstanding issues on the CFR core-schedules.Please note that the reporting process and deadlines may be different for Direct Contracts with the OPWDD;check with the DDSO.Resources:Consolidated Budget and Reporting Manual - http://www.omh.state.ny.us/omhweb/cbr/manual.pdfConsolidated Fiscal Reporting and Claiming Manual -http://www.oms.nysed.gov/rsu/Manuals_Forms/Manuals/CFRManual/CurrentYear/Cal2010/1210CFRMANUAL.pdfDate: May 1, 2011OPWDD Review: 3/31/11
FISCAL OFFICER TRAINING MANUALPRELIMINARY ALLOCATION SUMMARY (PAS)Business Process: (what is it?)The Preliminary Allocation Summary is a planning document, which is completed by the LGU, which reports the distribution ofOffice of Mental Health State Aid funding identified in the State Aid Funding Letter by provider and program type.Note: Effective January 2011, the PAS is no longer a required OMH deliverable. The PAS has been transitioned to theCounty Allocation Tracker (CAT). Inclusion of the PAS in this manual is for historical reference, please refer to CAT Procedure.Brief Description of Process: (how does it work?)The PAS is the mechanism whereby the distribution of funding by the LGU is compared with the State Aid Letter (SAL) and theMental Health Provider Directory (MHPD) to ensure that 100% of all funds have been distributed to OMH approved providersand programs.The county State Aid Funding Letter reflects the overall funding by funding source code and amount. These amounts are furtherdistributed by the LGU to providers, both subcontracted and county operated, for specific approved programs as identified in thePAS. An approved PAS includes only programs registered in MHPD, which is used to populate the NYS CONCERTS system.Frequency:Beginning in 2011 the Preliminary Allocation Summary is no longer an OMH reporting requirement. Prior to 2011, the PAS wasconstructed and approved by the County annually (April 1 st ).Instructions:OMH is the only Department of Mental Hygiene agency that utilized the PAS. Previously submitted PAS reports can be found inthe Aid to Localities Fiscal System (ALFS) and can be accessed by County LGU’s at https://mhprovider.omh.state.ny.us .Providers, programs, funding codes, funding levels and units of service were entered on the PAS. The approval processincluded running validation tests and a report to ensure that all funding received through a SAL is allocated and all programsreceiving funding were registered in MHPD/CONCERTS.Note: Only funding source codes associated with specific program codes as outlined in the Aid to Localities Spending PlanGuideline were eligible to be entered on the PAS.Each ALFS application has a ‘Milestones’ tab which identifies the date the document was approved by both the County LGU andthe NYS Field Office. Upon passing all validation requirements, the County approved the PAS in the Milestones tab. The PASwas then reviewed and approved by the Field Office.Resources:1. Aid to Localities Spending Plan Guideline: http://www.omh.state.ny.us/omhweb/spguidelines/selectletter.asp2. Mental Health Provider Directory (MHPD): http://www.omh.state.ny.us/omhweb/mhpd/3. Aids to Localities Fiscal System (ALFS): https://mhprovider.omh.state.ny.us/Date: May 1, 2011OMH Review: 2/2/11
Page 1 and 2: FISCAL OFFICERS TRAINING MANUALINTR
Page 4 and 5: E. Program Budget Change Request (P
Page 6 and 7: FISCAL YEAR CYCLE (NYC) - STATE DEL
Page 8 and 9: It is the responsibility of the LGU
Page 10 and 11: 1. To Sign up for Electronic Paymen
Page 12 and 13: 7. NYS Department of Health Medicai
Page 14 and 15: for the accounting/tracking of the
Page 16 and 17: c. When a provider’s CSP revenue
Page 18 and 19: FISCAL OFFICER TRAINING MANUALDISPR
Page 20 and 21: Business Process: (what is it?):FIS
Page 22 and 23: 4. Return Parts I, II, III and the
Page 24 and 25: Business Process: (what is it?)FISC
Page 26 and 27: FISCAL OFFICER TRAINING MANUALFisca
Page 30 and 31: FISCAL OFFICER TRAINING MANUALCOUNT
Page 32 and 33: Note for OMH: Some programs (case m
Page 34 and 35: CountyNEW YORK STATE OFFICE OF ALCO
Page 36 and 37: OASAS: OASAS expects all county ope
Page 38 and 39: Instructions:LGU Splits:The County
Page 40 and 41: o Signed and dated paper copies of
Page 42 and 43: o After all individual service prov
Page 44 and 45: 4. Reconcile, by agency by program
Page 46 and 47: FISCAL OFFICER TRAINING MANUALNYS O
Page 48 and 49: Date: January 25, 2011OPWDD Review:
Page 60 and 61: FISCAL OFFICER TRAINING MANUALSINGL
Page 62 and 63: FISCAL OFFICER TRAINING MANUALUNCOM
Page 64 and 65: 2. NYS Uncompensated Care:https://w
Page 66 and 67: Funding expectancies cannot exceed
Page 68 and 69: Resources:SP Guidelines, Case Manag
Page 70 and 71: • Lodging/Respite/Hotel: Money us
Page 76 and 77: Fiscal activity related to Clinic-P
Page 78 and 79:
At this time, CMS has not yet appro
Page 80 and 81:
Business Process: (what is it?)FISC
Page 82 and 83:
FISCAL OFFICER TRAINING MANUALMENTA
Page 84 and 85:
FISCAL OFFICER TRAINING MANUALADDIT
show all

fiscal officers training manual - New York State Conference of Local ...

Create successful ePaper yourself

Delete template?

Save as template?