NO MARKING REQUIRED Sellafield Supply Chain ... - Suppliers

NO MARKING REQUIREDSellafield Supply Chain Focus GroupMeeting No 6, held on Thursday 27 th September 2012, at 0845hrs Energus, Lillyhall.PresentKeith Case (KC) – Sellafield Ltd Commercial Director - ChairPaul Mair (PM) – Sellafield Ltd, Infrastructure Deputy DirectorPaul Adams (PA) – Sellafield Ltd, Head of Risley Office. Deputizing for Dawn James – SellafieldLtd, Engineering DirectorBernard Cunningham (BC) – Britain’s Energy Coast Business Cluster Construction, Manufacturing& Nuclear New Build RepresentativeAlan Stables (AT) - Supply Chain Coalition RepresentativeGary Savage (GS) – Supply Chain Contractors Services Group RepresentativeJohn Hornby (JH) – Supply Chain Contractors Group RepresentativePaul Unsworth (PU) - Supply Chain Coalition RepresentativeBrian Watson (BW) - Supply Chain Contractors Civils Group RepresentativeStuart Allen (SA) - Sellafield Ltd - Head of Supply Chain DevelopmentWillie Reid (WR) - Sellafield Ltd – Industrial Relations ManagerLeanne Ditchburn (LD) – Sellafield Ltd - Focus Group SecretaryApologies for absencePhil Jardine (PJ), Alan Dolan (AD)1. Sellafield Ltd Infrastructure Enhancement Project UpdatePM gave an update on the Infrastructure Enhancement Project currently ongoing at Sellafield.Action 6/1Peter Caldow (Sellafield Ltd) is to liaise with representatives from the Focus Group meeting todiscuss the challenges to the Supply Chain as a result of the infrastructure enhancementproject. It is envisaged Sellafield Ltd & the Supply Chain will work in collaboration to resolvethe issues. KC to speak to Peter Caldow.2. Opening RemarksKC apologized for the cancellation of the last Focus Group meeting due to the unavailability of leadrepresentatives. KC stated this meeting is of great importance as it highlights the Supply Chain’skey challenges and issues. KC attended the last NAECI meeting where he was impressed by thesafety focus and the excellent safety performance.3. Safety ShareBC shared the learning of an incident that occurred on a road scheme system. An operative steppedoutside of a designated pedestrian zone whilst on a road and as a result collided with a push bike.The accident ended in a fatality for the pedestrian. As the use of electric cars and push bikesincreases, especially around the Sellafield site, we should all be more cautious of the changinghazards facing road users today.Action 6/2Secretary to distribute details of the safety share with all Focus Group attendees.4. Review of minutes/actions from meeting 5KC reviewed the actions from meeting 5 held on Thursday 24 th May 2012. All outstanding actionshave been addressed.5. The Supply Chain & the skills gapBC represented Britain’s Energy Coast, Construction Manufacturing & Nuclear New Build(CM&NNB) sector on the Supply Chain and the skills gap. The presentation is available to view onthe Sellafield website.• Workshop on skills for the nuclear industry: “Defining the Nuclear Energy Skills Alliance(NESA) Workplan” was held on 19 th September 2012.SSCFG Meeting 6 27 th September 2012

NO MARKING REQUIRED• Project & Programme Managers were top of the NESA skills gap list.• Continued support is provided by CM&NNB through mentoring and sharing of trainingmaterial.KC stated we should address the shortfall in relation to the skills gap and move this topic forward.BW shared a local school program titled “Our City” aimed at Year 3/Year 4 students to learn moreabout the construction industry. For more details contact ally.irvine@young-enterprise.org.uk.Action 6/3David McNerney to brief the SSCFG on the Skills Working Group meeting held in July 2012,so that the Focus Group can provide the required support.6 Supply Chain Coalition FeedbackAT provided an update on the issues the Supply Chain face at Sellafield when delivering a project.There were four key areas identified that had the potential to make the working between SellafieldLtd and the Supply Chain more efficient:• Improved communication between Sellafield Ltd and the Supply Chain at the work face.• Work scheduling & planning improvements.• Increased resource availability.• Increased equipment availability.AST has provided feedback to the area reviewed and an improvement plan is currently beingdeployed.Action 6/4AT to feed the review findings to the Head of EHS& Q for Decommissioning to ensure thelessons learnt can be shared across the Sellafield Ltd Heads of EHS&Q.7 Sellafield Engineering Challenges – key supply chain messagesPA identified the key challenges to the Engineering Directorate. The presentation is available toview on the Sellafield website. A discussion was held between the Focus Group members and PAhighlighting several engineering issues. There were several observations made:• Developing a more collaborative approach at the conceptual design phase between thecustomer & the Supply Chain needs to be encouraged.• There is a need for innovation and transferring of technologies between industries.• Quality control is paramount given globalization of Supply Chain.• There is a need to share learning between projects.The Focus Group thanked PA for the brief on Sellafield Ltd Engineering Challenges..8 Supply Chain Coalition SchedulePU summarized the activities of the SCC for the 2012/2013 schedule.• Phase 2 validation work continues• Phase 1 workshops are continuing• Continuing engagement with SL Commercial and Quality9. Sellafield Contractors GroupJH explained there was no contractors group held due to the summer holiday period.• The group has been working closely with Sellafield Ltd to provide solutions in relation tothe security enhancement project.• JH highlighted that attendance at the Contractors Group had not been a regular occurrenceover recent months by representatives. JH has challenged representatives to activelysupport the Contractors Group going forward.10. Sellafield Contractors Group, CivilsBW reiterated the need for forward planning and increased visibility of projects to secure the skillsbase. BW brought to KC attention the frustration being caused to the Supply Chain over the time ittakes to grant personnel access to Sellafield.11. Sellafield Contractors Group – NAECIKC was present at the NAECI meeting and in AD absence reported on the safety statistics of thecontractors group.• 15 months without a RIDDOR (Reporting of Injuries, Diseases and Dangerous OccurrencesSSCFG Meeting 6 27 th September 2012

NO MARKING REQUIREDRegulations) incident.• Three million hours without an LTA (Lost Time Accident).12. Sellafield Contractors Group – ServicesGS identified recent public relations issues and highlighted that they are continuing to work withSellafield Ltd Public Relations and believes that working practices have improved.13. Britain’s Energy Coast Business ClusterBC provided an update in PJ absence. The next cluster meeting will be held on Wednesday 5 thOctober 2012 at Energus. Sellafield Ltd were due to provide an update on Major Projectperformance but had to cancel. SA agreed to provide an alternative presentation on “Supply ChainOversight Improvements” as a substitute for the planned session.14. Industrial RelationsWR provided an update:• NAECI pay talks will continue on October 1 st 2012• Public Service national industrial action penciled in for November 2012• Cumbria Waste is considering industrial action on 5 th October 2012 at Sellafield.15 Sellafield Ltd UpdateSA provided a Sellafield Ltd update.• 3500 Supply Chain staff has been engaged on the Sellafield Journey to Excellence.Sellafield Ltd leaders have been encouraged to integrate the Supply Chain into the follow on“Connection Conversations”.• SA commended the NAECI contractors on their outstanding safety statistics. Ged Toman,Sellafield Ltd will be issuing a safety awareness article highlighting the good performance atthe Sellafield site.• Voice of the Supply Chain survey received over 170 responses. SA thanked the SupplyChain for their support and indentified that a detailed plan to address the improvements isavailable to view on the Sellafield website.• SA expressed his thanks to the Supply Chain for their continued support and attendance atthe Focus Group.Action 6/5SA to confirm dates of the Movesmart introduction to the Supply Chain.16 AOBActions6/1 Peter Caldow (Sellafield Ltd) is to liaise with representatives from the Focus Group meeting todiscuss the challenges to the Supply Chain as a result of the infrastructure enhancementproject. It is envisaged Sellafield Ltd & the Supply Chain will work in collaboration to resolvethe issues. KC to speak to Peter Caldow.6/2 Secretary to distribute details of the safety share with all Focus Group attendees.6/3 David McNerney to brief the SSCFG on the Skills Working Group meeting held in July 2012,so that the Focus Group can provide the required support.6/4 AT to feed the review findings to the Head of EHS& Q for Decommissioning to ensure thelessons learnt can be shared across the Sellafield Ltd Heads of EHS&Q.6/5 SA to confirm dates of the Movesmart introduction to the Supply Chain.Actions - Complete3/4 Secretary to contact Mark Sarrington to provide Focus Group with an outline programme tointroduce MOVESMART to the contractor community. Problems with the licenserequirements when rolling this out to the Contractor community which is currently beinginvestigated by Sellafield Ltd before a programme can be implemented.3/6 JH/BW to research the courses available at the local colleges relevant to the skills gap and howthis aligns with the overarching skills plan for the future. Secretary to invite BernardCunningham to the next SSCFG to discuss the Supply Chain’s efforts in relation to the skillsSSCFG Meeting 6 27 th September 2012

NO MARKING REQUIREDgap.4/4 AST to report findings of potential work control issues with the Supply Chain at the nextSupply Chain Focus Group meeting. Brief expected W/C 28 th May 20125/1 Secretary to invite Bernard Cunningham to the next Focus Group meeting to discuss in detailthe work the Supply Chain have been doing in the local schools in relation to the skills gap.5/2 SA to ensure that the Supply Chain are fully represented at the Focus Group meetingincluding the manufacturing and design engineering sector groups.SSCFG Meeting 6 27 th September 2012