(TJJD) Office of Inspector General - Texas Juvenile Justice Department

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closing date for survey submissions is March 31; however, preliminary information may be available to the council by theend of April to use in prioritizing issues for the Board’s consideration.The big issues are juvenile case management system (JCMS), the Border project, mental health and Parole. The Paroleissue was broadened to include the issue of “after care” and “out of home” placement. Some counties want to takeresponsibility for handling parole. The agency Strategic Plan will consider the parole process and whether contractingafter‐care and placement should be expanded. The Strategic Planning process will identify the areas that need reworking.These focus groups will look at some agency concerns such as:Early intervention and preventionParoleAlternatives for placement for extremely troubled youthContinuum of servicesMs. Townsend has met with the Texas Council on Offenders with Mental Impairments (TCOOMMI) on the issue ofcontinuum of services and she would like to report back to the Advisory Council on the possibility of developing a pilotprogram.Funding [Open Discussion]The Advisory Council agreed this would fall back under the Strategic Planning.Schedule Future Meetings [Cheryln Townsend]The Advisory Council received the TJJD Board Meeting dates and the next meeting is April 6, 2012 in Fort Worth. TheAdvisory Council will be a standing agenda item at every Board Meeting so a council member will need to present onbehalf of the Advisory Council.The next Advisory Council meeting will be at the Corsicana facility on Tuesday, May 1, 2012 at 11 a.m. Materials andinformation will be provided beforehand.Estela Medina, Doug Vance, Randy Turner and Mark Williams are possible presenters at the next TJJD Board Meeting.Closing Remarks and Adjourn [Estela Medina]The Advisory Council is on the agenda at the Chiefs’ Summit and Estella Medina and Doug Vance as well as the otherchiefs will give an update on the Council’s work thus far. The meeting was adjourned at 4:23.TJJD Advisory Council Meeting MinutesMarch 7, 2012 I Page 5 of 5
Texas Juvenile Justice DepartmentMemorandumTo:From:Subject:Cheryln K. Townsend, Executive DirectorRobin McKeever, Deputy Executive DirectorLisa Capers, Executive Project ManagerAgency Strategic Planning ActivitiesDate: April 30, 2012______________________________________________________________________________Agency staff is making significant progress on the 2013-2017 Strategic Plan. The final draft of the strategicplan will be presented to the board at the June 2012 board meeting and must officially be submitted on July6, 2012. The following documents are provided for your review:Strategic Plan Project Plan. This document is provided for reference purposes and provides themaster project plan for production of the agency strategic plan. It details the range of responsibilitiesand tasks for each division. Progress toward completion of tasks is shown on the document.Summary of CJPO Summit Focus Groups Discussion. The Chief Juvenile Probation Officer Summitwas held on February 8, 2012 and five focus groups were facilitated to discuss three major areas (i.e.,prevention and early intervention, mental health services, and establishing a continuum of youthservices). The attached document reflects a preliminary synopsis/analysis of the comments receivedand the emerging key concepts/themes.Summary of Stakeholder Survey Results. Over 1,100 stakeholder surveys were completed andsubmitted to TJJD during the stakeholder input phase which ended March 30, 2012. The attacheddocument reflects the results of the survey. The following themes have emerged in terms ofneeds/recommendations:• Effective Programs• Quality Staff (An adequate number of well-trained, competent staff)• Youth Accountability• Family Oriented Programming for Transitioning Youth out of Institutions• Prevention and Early Intervention• Critical Programs of Importance/Value (i.e., mental health, substance abuse,educational and vocational programming)The main focus of the strategic planning activities during the month of May will include producing the firstdraft of the strategic plan for review and developing the strategic initiatives/priorities for the agency forinclusion in the draft based on a comprehensive analysis of the following data inputs:• TJJD Stakeholder Survey Results• Chief Juvenile Probation Officer Summit Focus Groups Notes• Advisory Council on Juvenile Services Report• TJJD Transition Team Final Report (including Advocacy Groups written input)• TJJD Internal Strategic Program Needs Assessment• TJJD Capital Budget Requests – Facility Repairs
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Page 7 and 8: Department Board chair.Ms. Townsend
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Page 19 and 20: Topic 3: Establishing a Continuum o
Page 21 and 22: FOR EACH QUESTION PLEASE:• PLACE
Page 23 and 24: 38%; 36%; 26% Assessment to identif
Page 25 and 26: 42% Accurate assessment of the yout
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Page 37 and 38: M A J O R B U D G E T S T R U C T U
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Methodology: Data sources are autom
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Desired Performance: Lower than tar
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Data Limitations: The measure is de
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New Measure: No.Desired Performance
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Data Source: Assessment and Orienta
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Goal No. 2Objective No. 1Strategy N
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New Measure: No.Desired Performance
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Data Source: Youth committed to TYC
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Purpose: Nearly all youth committed
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Data Limitations: The measure exclu
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Methodology: Total dollars expended
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Data Limitations: The Texas Youth C
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Objective No. 1Strategy No. 8 Strat
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Data Limitations: Even within the c
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Data Limitations: The Texas Youth C
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Title: Average Daily Population: Sp
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Data Limitations: TYC accepts all y
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Desired Performance: Higher than ta
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Definition: The number of youth ser
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APPENDIX C: FORMAT FOR REQUESTING C
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Strategy No. 2Measure Type: OutputM
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(TJJD) Office of Inspector General - Texas Juvenile Justice Department

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