Sample grant award letter
Sample grant award letter
Sample grant award letter
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<strong>Sample</strong> <strong>grant</strong> <strong>award</strong> <strong>letter</strong>January 31, 2009Adele Jones, Executive DirectorYouth for Environmental Justice1234 Soaring Eagle DriveValley City, OR 98765Dear Ms. Jones:Congratulations! The Paul and Margaret Smith Family Foundation, a donor advised fund ofthe Beautiful Valley Community Foundation (BVCF), has approved a <strong>grant</strong> of $2,500 for yourEagle Habitat Protection Program. Our offer of this <strong>grant</strong> is subject to your agreement to:1. Use the <strong>grant</strong> funds only as specified in the approved <strong>grant</strong> proposal.2. Maintain your records to show and account for the uses of <strong>grant</strong> funds.3. Allow BVCF access to records to verify <strong>grant</strong> expenditures and activities.4. Provide written acknowledgment of receipt of payments of <strong>grant</strong> funds.5. Repay any portion of the funds not used for the specified purposes.6. Refrain from use of the funds for any purpose prohibited by law.7. Cooperate with any efforts of BVCF to publicize the <strong>grant</strong> <strong>award</strong>.8. Comply with reasonable requests for information about program activities.9. Meet terms and conditions specified in the addendum to this <strong>letter</strong>.If your organization agrees to these terms, please have an authorized representative signand return one copy of this <strong>letter</strong>. We appreciate being able to assist you with your efforts.Sincerely,Virginia BrownPresidentI certify that the organization named above accepts the terms outlined in this <strong>letter</strong>:By Date TitleL e a d i n g T a c t i c s f o r R u r a l F u n d D e v e l o p m e n t : H o w - T o s a n d t e m p l a t e s v e r s i o n 3 - 0 6
Addendum to <strong>grant</strong> <strong>award</strong> <strong>letter</strong>Grant reference number: FY06–0123Please refer to this number in all communications regarding this <strong>grant</strong>.PublicityThe <strong>grant</strong>ee shall include mention of sponsorship of the project by the Paul and MargaretSmith Family Foundation, a donor advised fund of the Beautiful Valley CommunityFoundation in all press releases, news conferences and other media contacts concerning theproject. All materials developed or published by the project, including brochures, announcements,flyers, manuals, reports etc., shall mention this sponsorship. Copies of BVCF’s logosuitable for reproduction are included for your convenience.ReportsA complete program and financial report for the project must be provided within 60 daysafter the completion of the <strong>grant</strong> period as scheduled below.Beginning date Ending date Report dueApril 1, 2009 September 30, 2009 November 30, 2009Payment schedule<strong>Sample</strong> <strong>grant</strong> <strong>award</strong> <strong>letter</strong>Unless otherwise agreed in writing by BVCF, the <strong>grant</strong> <strong>award</strong> shall be paid as indicatedbelow:$2,500 — Following receipt of an executed copy of the <strong>grant</strong> <strong>award</strong> <strong>letter</strong>.Special conditionsThe following special conditions apply to this <strong>grant</strong> <strong>award</strong>:NoneL e a d i n g T a c t i c s f o r R u r a l F u n d D e v e l o p m e n t : H o w - T o s a n d t e m p l a t e s v e r s i o n 3 - 0 6
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