your health and safety program manual - Pathology and Laboratory

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UBC Pathology & Laboratory MedicineHealth and Safety Program-UBC site Revised April, 200811. RECORDS, DOCUMENTATION AND STATISTICSHealth and safety activities are documented and kept on file for due diligence purposes, and to assistwith loss prevention.Unit RequirementsThe types of records that Units maintain are:• Worker orientation records• Records of worker and supervisor training with the date, attendance, and general content of theprogram• Records of meetings and crew talks where health and safety issues were discussed• Inspection reports and records of actions taken to solve problems• Accident investigations reports• Supervisors’ notes and logs of health and safety contacts with workers• Records showing the use of progressive discipline to enforce health and safety rules• Subcontractor pre-qualification documents• Local Health and Safety Committee minutes, showing what steps have been taken to addresshealth and safety issues• Equipment log books and maintenance records• Health and safety forms and checklists• Medical certificates, hearing tests, and first aid records• Sampling and monitoring records of exposures to harmful substances• Statistics on the frequency and severity of accidents.Injury/illness records are used in developing statistics to identify:• Types of injuries• Total claim loss for each injury• Total time loss for each injuryTrend analysis is produced from all data accumulated under the Health and Safety Program to identifypatterns, which may lead to the identification of systematic problems not perceived when looking atisolated incidents.Records and statistics are reviewed regularly at senior management and Health and Safety Committeemeetings. This process is crucial to identifying trends and hazards not previously identified, and outdatedor ineffective control measures.University Reports• All accidents and WorkSafeBC claims must be reported to Health, Safety and Environment on astandard accident report within 24 hours.30
UBC Pathology & Laboratory MedicineHealth and Safety Program-UBC site Revised April, 2008• From this UBC information, and data from WorkSafeBC, HSE forwards relevant information toWorkSafeBC and compiles a monthly report that lists the number of accidents and classifies themby cause, injury, job classification and Unit.• A brief narrative description of each accident is also produced and past year and year-to-datesummaries are provided which are compared with the previous year’s data.• The associated WorkSafeBC costs of medical, wage loss, and pension amounts are also reported.• This report is circulated to the University Health and Safety Committee, VP Admin & Finance, andAVP Human Resources.31
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