How to Set Up Microsoft Outlook XP to Access ... - York University

How to Set Up Microsoft Outlook XP to Access Econ Email1. Open “Microsoft Outlook XP”2. Once in Outlook, from “Tools” menu choose “E-mail Accounts” (Figure1)Figure 23. Under “E-mail” choose “Add a new e-mail account” and press “Next” tocontinue (Figure 2)Figure 2- 1 -

4. Choose “IMAP” option and press “Next” (Figure 2)Figure 35. Under “User Information” type in the name which you’d like to appear inthe “sender address” field of your future emails, next to “Your Name” Alsoyour complete Econ email address (ex. testuser@econ.yorku.ca) next to“E-mail Address” (Figure 4)Figure 4- 2 -

6. Under “Logon Information” enter your “User Name” (ex. testuser) and“Password”. Please DO NOT postfix the username with “@econ.yorku.ca”(Figure 4)7. Under “Server Information” enter “dept.econ.yorku.ca” in “Incoming mailserver (IMAP)” textbox. (Figure 4)8. If you are setting up MS Outlook XP on a computer that is connected toYork University network, enter “dept.econ.yorku.ca” in “Outgoing mailserver (SMTP)” textbox (Figure 4). However, if you’d like to use anInternet provider other than YorkU you need to get the “SMTP Server”information from your provider. In that case enter the server address (ex.smtp.rogers.ca) into “Outgoing …” textbox.9. Press “More Settings …” button as shown in “Figure 4” to open “InternetE-mail Settings” dialog box. (Figure 5)Figure 510. If you’d like to use a different name for your email account in the Outlookenvironment, under “Mail Account” replace the default name (most likelydept.econ.yorku.ca) with the name of your choice.11. Click on “Advanced” tap on top of the dialog box. Under “Folders” enter“~/Mail/” (the letters case is very important so ~/mail/ and ~/Mail/ arenot the same). Press “OK”.(Figure 6)- 3 -

13. Since IMAP email folders (ex. “Sent Mail”, “Junk Mails” and …) do notautomatically appear in Microsoft Outlook XP, you need to add themmanually. Also notice that when your mailbox grows excessively, all yourmessages automatically will be moved to a new folder. Hence, you mightneed to repeat the next few steps every once in while to make sure youcan access all your messages from within Outlook.14. Right-click on your newly created account and choose “IMAP Folders”from the menu. (Figure 8)Figure 8Figure 9- 5 -