JOINT FEDERAL TRAVEL REGULATIONS - DTMO

APP O: TDY Travel Allowances (JFTR/JTR) T4000-T4075
T4030 GETTING THERE AND BACK (TRANSPORTATION ALLOWANCES)
A. Transportation Mode. The AO may direct travel by any mode (e.g., GOV’T or commercial air, bus, train) except
the AO cannot require the traveler to use a personal or rental vehicle for official travel. If a certain mode is directed
and another mode is used, transportation reimbursement is NTE the directed transportation mode cost.
B. Commercial Transportation. The Services must require that the CTO arrange commercial transportation IAW
law, GOV’T policies, agreements and contracted rates using U.S.-certificated carriers and coach/economy-class
accommodations, whenever possible. The AO may, under certain conditions, authorize the CTO to arrange other
than contract city-pair flights, or to arrange non-U.S.-certificated carriers, or business- (but not first) class
accommodations (JFTR, par. U4326, NOTE 1/JTR, par. C1060, NOTE 1) when needed to fulfill a documented
mission requirement as specified in par. T4060-B1. Only the officials listed in JFTR, pars. U3125-B2, and U3135-C
(trains only)/JTR, pars. C2204-B2, and C2208-C (trains only), may authorize/approve business- or first-class
accommodations use.
C. Special Conveyances (Includes Aircraft) Reimbursement. The AO may authorize an appropriately sized vehicle
IAW mission needs when a compact rental car (the "standard" for TDY travel), does not meet requirements. It is
mandatory to obtain rental vehicles (except for aircraft or bus) through the CTO per TRANSCOM policy, when
the CTO is available. When the AO authorizes special conveyance/rental vehicle use for official business, the
following reimbursements are authorized IAW APP G.
1. Rental costs, tax and local assessments on rental vehicle users, necessary gas and oil, landing and tie-down
fees, and transportation to/from the rental facility.
2. Parking; ferry fares; bridge, road and tunnel tolls; traveler access fee (when charged); GARS; garage (POC
parking is a separate reimbursable expense), hangar or boathouse rental; operator’s subsistence; and optional
extra collision hull insurance for rental aircraft.
3. Snow tires and similar non-standard equipment necessary for travel when authorized/approved in the order.
Reimbursement NTE the rental conveyance upgrade costs necessary for required non-standard equipment.
Disregard of a special conveyance arranged by a CTO, requires justification for additional special conveyance
costs before reimbursement (beyond the cost using the CTO). Reimbursement for purchase of snow tire and
other non-standard items is not authorized.
4. Mandatory rental car insurance coverage required in foreign countries.
5. A claim for damage to a rental vehicle, while the vehicle is being used for official business, is reimbursable
to the traveler or the rental car vendor as a reimbursable expense. The claim must be adjudicated as payable per
the DoDFMR, Volume 9, Chapter 4, (http://www.dtic.mil/comptroller/fmr/) (or appropriate Service written
material for the non-DoD Services). If damage is to a rental car under the DTMO rental car agreement, a DoD
traveler may file an accident report at the DTMO website http://www.defensetravel.dod.mil/Rental/. When the
AO has not authorized/approved special conveyance use, reimbursement is limited to the POC mileage rate in
JFTR, par. U2600/JTR, par. C2500 plus constructed per diem for the official distance NTE the GOV’T’s
constructed cost (JFTR, par. U3310-A1/JTR, par. C2150-item 8).
NOTE 1: A traveler is not reimbursed for rental car insurance coverage purchased in the U.S. or in a nonforeign
OCONUS location regardless of from whom the rental car is rented.
NOTE 2: Reimbursement for personal funds paid for damage sustained by a rented automobile while being used
on other than official business is not authorized.
Change 290/544 O-6
02/01/11