Online Timesheets - Venn Group

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3 Authorising Timesheets• When a candidate submits a timesheet for approval, an email will be sent to the maintimesheet authoriser – i.e. this is the person who normally approves the candidate’stimesheet. Depending on the client set up at Venn Group, you will have either of thefollowing options:- Authorise Timesheets- Group Authorise Timesheets3.1 Authorise Timesheets• To approve a submitted timesheet select Authorise Timesheets from the menu and thefollowing screen will be displayed• A list of all the timesheets waiting approval will be listedNote: If you are the alternate timesheet authoriser – i.e. the person who can approve the timesheetin the absence of the main timesheet authoriser, you will be able to view timesheets once they havebeen escalated to you. Escalation occurs where a timesheet has not been approved after a setamount of time – this is between 2 to 6 hours.• To view the units/hours that the candidate has entered per day, click on the TimesheetNumberPage 6 of 10vennportalqueries@venngroup.comThe specialists in professional temporary recruitmentCentral & East Leicester London Midlands North East & Yorkshire North West South West Thames Valley
• If you agree with the hours entered, click on the Authorise button and the following screenwill be displayed• Enter the PIN number (this is the four digit number that was emailed to you separately as partof your Client Portal login details) and then click on the Verify PIN button. If you forget yourPIN number please contact the Venn Group Online Team on 020 7557 7668 or emailvennportalqueries@venngroup.com and a new one will be emailed to you• You will be taken back to the Timesheet Summary list and the timesheet that has just beenapproved will no longer show on your list• Follow the same timesheet approval process for any of the timesheets that are left on the list3.2 Group Authorise Timesheets• To approve timesheets, click on the Group Authorise Timesheets menu option and thefollowing screen will be displayed• What you see will depend on how many groups/departments/cost centres etc that you havebeen linked to• The number of timesheets that are waiting to be approved will be shown under the ToAuthorise field• Click on a Group Code that has timesheets awaiting authorisationPage 7 of 10vennportalqueries@venngroup.comThe specialists in professional temporary recruitmentCentral & East Leicester London Midlands North East & Yorkshire North West South West Thames Valley
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Online Timesheets - Venn Group

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