Planning Checklist for Staff Training.pmd - California Park ...

Mail registration brochureDesign and produce on-site programTrack and follow up with speakers regarding requirements (e.g., A/V, CEUs, travel)Process pre-registrationsCoordinate on-site registration (badges, printer, markers, change, receipts)Prepare event registration/info packets/attendee binderPrepare strategy for low attendance (additional promotional materials and mail if needed)Prepare signsPrepare room set-up diagram and a/v requirements for site staffPrepare food and banquet requests for site staff; provide attendance updatesProvide on-site management during eventVerify continuing education requirements are met by speakersVerify continuing education requirements are met by participantsPrepare CEU certficatesPrepare evaluation form(s)Prepare summary of evaluations and distribute to speakers and plannersPrepare financial summary for planners and financial hostBudget WorksheetAdministrative Charges:TelephoneShippingTemporary clerical helpExtra gratuities (catering & hotel staff)Facility Rental/Housing:Sleeping roomsMeeting roomsFood and Beverage:Refreshments during breaksLunch for attendees and speakersAudio-visual:EquipmentLaborDelivery Fee/Set & Strike FeePrinted Materials:Stationery/envelopesCall for Papers/flyersPre-registration brochureName badges & holdersProgramSignage