Planning Checklist for Staff Training.pmd - California Park ...
Planning Checklist for Staff Training.pmd - California Park ...
Planning Checklist for Staff Training.pmd - California Park ...
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<strong>Planning</strong> <strong>Checklist</strong> <strong>for</strong><strong>Training</strong> ImplementationContact: Leslie FritzDirector of Education916/665-2777leslie@cprs.orgWhether you want to plan the next training yourself or mentor another staff person, we are hereto help. Use this tip sheet to get you started! We recommend duplicating this in<strong>for</strong>mation into an Excelworksheet and adding deadline dates and staff assignments to help track your progress.<strong>Planning</strong> <strong>Checklist</strong> <strong>for</strong> <strong>Training</strong> EventsSite selection & contract negotiationDevelop program schedule and select keynote speakersReview CPRS <strong>Planning</strong> a Learning Experiencel Toolkit at www.cprs.org/pdf/<strong>Planning</strong>_a_Learning_Experience_Toolkit.pdfDistribute Session Proposal Form (example atwww.cprs.org/Session_Proposal_Form_Template)Consider offering Continuing Education Units <strong>for</strong> certified attendees, visitwww.cprs.org/pdf/Qualifying_an_Educational_Program_<strong>for</strong>_CEU_Credit.pdf<strong>for</strong> CEU instructionsPlan additional non-educational/social eventsPrepare mailing list using CPRS contacts and send Session Proposal FormDevelop session selection committee and create reveiw processConfirm speakers by letterCoordinate interpretation services & accessibility needsRecruit sponsorsRecruit volunteersCoordinate resource roomCoordinate job martCoordinate (contract <strong>for</strong>) additional eventsProvide on-site management of special events/toursContract <strong>for</strong> group transportation rates <strong>for</strong> airfares and/or ground travelDesign and produce registration brochureCALIFORNIA PARK & RECREATION SOCIETY7971 FREEPORT BLVD. • SACRAMENTO, CA 95832916/665-2777 • FAX 916/665-9149 • www.cprs.org
Mail registration brochureDesign and produce on-site programTrack and follow up with speakers regarding requirements (e.g., A/V, CEUs, travel)Process pre-registrationsCoordinate on-site registration (badges, printer, markers, change, receipts)Prepare event registration/info packets/attendee binderPrepare strategy <strong>for</strong> low attendance (additional promotional materials and mail if needed)Prepare signsPrepare room set-up diagram and a/v requirements <strong>for</strong> site staffPrepare food and banquet requests <strong>for</strong> site staff; provide attendance updatesProvide on-site management during eventVerify continuing education requirements are met by speakersVerify continuing education requirements are met by participantsPrepare CEU certficatesPrepare evaluation <strong>for</strong>m(s)Prepare summary of evaluations and distribute to speakers and plannersPrepare financial summary <strong>for</strong> planners and financial hostBudget WorksheetAdministrative Charges:TelephoneShippingTemporary clerical helpExtra gratuities (catering & hotel staff)Facility Rental/Housing:Sleeping roomsMeeting roomsFood and Beverage:Refreshments during breaksLunch <strong>for</strong> attendees and speakersAudio-visual:EquipmentLaborDelivery Fee/Set & Strike FeePrinted Materials:Stationery/envelopesCall <strong>for</strong> Papers/flyersPre-registration brochureName badges & holdersProgramSignage
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