13.07.2015 Views

Terms of Reference for Audit Committee

Terms of Reference for Audit Committee

Terms of Reference for Audit Committee

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3. PROCEDURES GOVERNING MEETINGSThe AC being a committee <strong>of</strong> the Board shall con<strong>for</strong>m to any regulations whichmay be from time to time imposed by the Board.4. QUORUMThe quorum <strong>of</strong> the AC meeting shall be 2 members.5. REQUISITION OF MEETINGS5.1 The AC shall meet at least four times per year or more frequently ascircumstances require.5.2 The AC may meet together <strong>for</strong> the despatch <strong>of</strong> business, adjourn and otherwiseregulate their meetings as they think fit. At any time, any member may summona meeting <strong>of</strong> the members by issuing at least 7 days’ notice in writing (exclusiveboth <strong>of</strong> the day on which notice is served or deemed to be served and theday <strong>for</strong> which the notice is given) to each and every member. The expression“in writing” include those in the <strong>for</strong>m sent out by mail, telefax, telex, cable,electronic mail or telegram by any such member.5.3 The members may however, by unanimous consent, waive the a<strong>for</strong>esaid andallow <strong>for</strong> a shorter period <strong>of</strong> notice.6. CONDUCT OF MEETING6.1 The Chairman shall preside at each meeting. If the Chairman is not presentwithin five (5) minutes after the time appointed <strong>for</strong> holding the meeting, themembers present may choose one <strong>of</strong> their members to be chairman <strong>of</strong> themeeting so long as the appointed chairman is an independent director.6.2 Questions arising from any meeting shall be determined by a majority <strong>of</strong> votes<strong>of</strong> the members present, and in case <strong>of</strong> an equality <strong>of</strong> votes, the chairman <strong>of</strong> themeeting shall have a second or casting vote.6.3 The AC shall have explicit authority to investigate any matter within its terms<strong>of</strong> reference, full access to and co-operation by Management and full discretionto invite any director or executive <strong>of</strong>ficer to attend meetings, and reasonableresources to enable it to discharge its functions properly.6.4 All recommendations <strong>of</strong> the AC shall be referred to the Board <strong>for</strong> approval.– 4 –

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