EXPO - GEAPS

REGISTRATIONThis page contains general information on registering to attend GEAPS Exchange 2011.Questions? Contact GEAPS at (952) 928-4640 or info@geaps.com.How to RegisterThere are two ways you can register for GEAPS Exchange 2011—eitherby completing the form on page 15 and faxing/mailing it to GEAPS withyour payment, or by registering online at www.geaps.com. (Credit cardpayment required for online option.)Whichever way you choose, if your registration and payment arereceived by Jan. 27, you will qualify for substantial registration discounts.You can customize the registration package that best fits your needs.Look over the different options available below to ensure that you willget the Exchange experience that you are looking for.All attendees who pre-register for the Exchange will receive a confirmation.For those who register online and provide an e-mail address, they willreceive a confirmation via e-mail. Registrations sent to the GEAPS officewill be confirmed by e-mail (when provided) or regular mail.Who Needs to RegisterAll Exchange events are open only to individuals who are registeredand wearing their official badges. This includes the Expo Hall and all à lacarte and optional events. All exhibitors also need to register individuallyfor the Exchange (see right).Guests of registrants must also register and wear their badge to accessany event. If they are only planning to share hotel accommodations, butnot attend any Exchange events, they do not need to register.What if I’m not a GEAPS member?There's an option on the registration form to become a new GEAPSmember. Annual dues are $265/person, but if you pay the fee with yourconference registration, your new membership will run through June2012. (Three extra months!) A confirmation of your new membershipwill be sent separately from your Exchange registration confirmation(after the conference).What are the Early Discounts?You will save 25% on the onsite price for all events if your form and paymentare received by Jan. 27, 2011. This “early pre-registration” discount is your incentiveto register now. If either your registration form or payment is received afterJan. 27 but before the pre-registration cut-off date of Feb. 21, 2011, you will stillqualify for the “pre-registration” discount, which saves you 15% on the onsiteprices. Any registrations made onsite will be charged the full price.What if I Have to Cancel?Registration cancellations received by GEAPS no later than Jan. 27, 2011,entitle the registrant to a full refund. Cancellations received after that date willbe charged a 25% administrative fee. Refunds can be made only when the refundrequest is made in writing and received by Feb. 21, 2011. There are no refundsfor cancellations made onsite. All refunds will be processed after the conference.Consult your hotel confirmation for instructions on canceling reservations.Expo-Only TicketsIf you only wish to walk the Expo, you can only register onsite in Portland. Expoonlytickets are $50/member, $75/non-member and are valid for only one day.For Exchange ExhibitorsAll exhibitors coming to the Exchange must register individually. Eachperson who plans to attend must send in a registration form (or registeronline).Each exhibiting company receives two complimentary exibitor registrationsper each 10’x10’ booth they reserved. Exhibitors may purchaseguest, à-la-carte or optional tickets.Any additional individuals beyond the two complimentary exhibitorregistrations may also attend but must purchase additional exhibitor registrations(at a special reduced rate). Exhibitors cannot register with Expodiscount coupons or an Expo-only ticket.18know your registration optionsWhat’s included? Use this tableto choose the registration that’sright for you.Delegate One-Day GuestSunday Monday TuesdayFullFull Base ExhibitorOnly Only OnlyOpening Workshop (Sun.) • • •Educational Program (Sun. - Tue.) • • • • •Exchange Expo (Sun. - Tue.) • • • • • • • •Get-Acquainted Party (Sat.) • •Fun Run/Walk (Sun.)optional for all attendeesExpo Lunch (Sun. - Tue.) • • • • • • • •Welcome Reception (Sun.) • • • • •Annual Meeting (Tue.) • • • • •President’s Reception & Banquet (Tue.) • •Club GEAPS (Tue.) • • • • •Post-Conference Tours (Wed.)optional for all attendeesGuest Welcome Reception (Sun.) • •Guest “Portland Tour” (Sun.)•Guest “Vineyards and Shopping” (Mon.)•Guest Breakfast (Tue.) • •Guest Optional Events (Tue.)optional for all guestsExpo Only(onsite)