BYLAWS - California Federation of Republican Women

club to which she is transferring. All membership records shall be clarified sixty (60) days prior tothe date of any Federation convention in order to serve as a delegate.C. ASSOCIATE MEMBERSHIPSSection 1. Associate membership may be granted by a local club only to women who are regularmembers of another Federated local club or who are not citizens. Such membership shall notgrant the privilege of making motions, nominations, voting or holding office. Associate membersshall not be eligible to serve as convention delegates or be counted in establishing a quorum.Section 2. REPUBLICAN MEN may be eligible for Associate Membership in a local club uponpayment of the required dues for Associate Members. Such members may attend meetings butshall not make motions, have voice or vote, be on a committee, hold office, or be counted for thepurpose of determining the number of delegates to National, State, Division, or Countyconventions, nor be used in establishing a quorum. They shall be entitled to membership in localclubs only, and they do not become members of the State or National Federations.Section 3. ALL OTHER categories shall be regular members and must be included in per capitareports.ARTICLE VI - POLICYSection 1. The state, division, county or local club presidents and Northern and Central DivisionRegional Directors, shall not endorse a candidate prior to the primary or special election whenthere is more than one Republican candidate for the same office. If any one of the aforementioneddesires to do so, she must resign her position. The name of the local club shall not be used by amember in supporting a candidate during a primary campaign. This shall not preclude anymember from serving as a delegate to the Republican National Convention.Section 2.a. Any person registered to vote other than in the Republican Party shall neither be invited tospeak nor be permitted to speak at any meeting of a local club or County Federationmeeting.b. Any person registered to vote as anything other than Republican and currently holdingelected office or running for elected office, even if it is a nonpartisan seat, is not permittedto attend meetings of the County Federation or a local club.Section 3. All literature, petitions, materials or announcements of any description shall besubmitted to the president or executive committee of the respective organization for approvalbefore being circulated or distributed at any Federated meeting.Section 4. The County Federation and the local club shall not give their membership lists to nonmembers,or to any other organization.

Section 5. The County Federation or local club president shall not commit the membership toany action without their consent; and shall not levy assessments on any local clubs without theirconsent.Section 6. It shall be considered a breach of ethics for a member to speak disparagingly, inpublic, of a Republican candidate. Provided a Republican is running, it shall also be considered abreach of ethics to promote a candidate of another party in public or in print, in a partisan or nonpartisanelection.ARTICLE VII - DUESSection 1. Annual dues of fourteen dollars and fifteen cents ($14.15) for each voting membershall be paid to the Membership Secretary of the County Federation. The County Federation shallretain twenty-five cents ($.25) and remit thirteen dollars and ninety cents ($13.90) to the SouthernDivision Membership Secretary to be pro-rated as follows: Southern Division, fifty cents ($.50);State, three dollars and forty cents ($3.40), which includes two dollars ($2.00) for the AdvocacyProgram; and National, ten dollars ($10.00).Section 2. Per capita dues shall be payable on January 1 of each year and shall be remitted at theclose of each month by the local club to the next level of the Federation, each level reportingconsecutively up to the State Membership Secretary.Section 3. The dues for a new member or a new local club accepted into membership afterOctober 31 shall be credited to the following year. Per capita dues for such member shall beremitted to the Southern Division Membership Secretary in January of the following year.Section 4. A local club shall be declared delinquent if per capita dues are not paid by June 1 ofeach year, at which time it may be removed from membership.Section 5.a. The fiscal year of each local club shall be from January 1 through December 31.b. The fiscal year of College Clubs shall be from August 1 through July 31.ARTICLE VIII - OFFICERSSection 1. OFFICERSa. The elected officers shall be a President, three (3) Vice-Presidents, a Recording Secretary,a Membership Secretary, and a Treasurer.b. The appointed officers shall be a Corresponding Secretary, a Financial Review Officer anda Parliamentarian. These shall be appointed by the President, subject to ratification by theelected officers.c. A member shall serve no more than one (1) elective or appointive office on the OCFRW

Executive Committee at any one time, nor shall an elected OCFRW officer simultaneouslyhold an elective office on any other National, State or County Republican organization.This shall not be construed to preclude membership or holding office on the State orCounty Central Committee.Section 2. ELIGIBILITYa. Elected and appointed Officers and Standing Committee Chairmen shall be activemembers in good standing in a local club for a minimum of sixty (60) days.b. To be eligible for election to the office of President, the member shall have served aslocal club president for at least one (1) year AND have been a member of the Board ofDirectors of the County Federation for at least two (2) years.c. An officer of the County Federation shall not serve concurrently as president of aFederation Republican local club.Section 3. TERMS OF OFFICEa. Officers shall serve a term of two (2) years, or until their successors take office.b. The newly elected officers shall assume their duties on January 1 of the following year.c. Following election and prior to taking office, the President-elect may convene a meetingof the newly elected officers to ratify appointments and to make preliminary plans for theensuing year.d. The President shall not succeed herself.Section 4. DUTIESa. The President shall:(1) preside at all meetings of the County Federation, the Board of Directors, and theExecutive Committee;(2) serve on the Board of Directors, Southern Division;(3) appoint all committee chairmen, except the nominating committee, and create newcommittees subject to the approval of the Board of Directors;(4) appoint the Corresponding Secretary, the Financial Review Officer and theParliamentarian, subject to ratification of the Elected Officers;(5) be ex-officio member of all committees except the nominating committee;(6) co-sign with the Treasurer or the First Vice President all checks as ordered by theExecutive Committee or the Board of Directors;(7) represent the County Federation at Republican Central Committee meetings;(8) cause to be issued the Call to Convention at least thirty (30) days before the date ofthe meeting;(9) appoint a committee of three (3) to approve the minutes of the Biennial Convention;(10) perform such other duties as are provided for in these Bylaws.

h. The Treasurer shall:(1) be custodian of funds of the County Federation;(2) receive moneys and issue receipts;(3) deposit moneys in the bank approved by the Executive Committee;(4) disburse funds as directed by the Executive Committee or Board of Directors;(5) co-sign checks with the President and First Vice President.(6) submit a written report at meetings of the Board of Directors and Convention;(7) be a member of the budget committee.i. The Financial Review Officer shall:(1) examine the books, records, and accounts of the Treasurer and submit a written reportat the Annual Meeting and the Biennial Convention and at other times as requested bythe Executive Committee or Board of Directors;(2) receive books and records from the Treasurer within twenty (20) days followingConvention;(3) prepare a supplemental report of the financial transactions between the Conventionand the transfer of the books to the new Treasurer;(4) be a member of the budget committee.j. The Corresponding Secretary shall:(1) conduct the correspondence of the County Federation as requested by the President,Executive Committee, or Board of Directors;(2) notify members of the Executive Committee meetings;(3) maintain a file of correspondence.k. The Parliamentarian shall:(1) give advice on parliamentary procedure to the Executive Committee, the Board ofDirectors, and Convention when requested to do so;(2) be a member of the Bylaws committee in an advisory capacity;(3) call a meeting of the nominating committee for the purpose of electing a chairman.ARTICLE IX - EXECUTIVE COMMITTEESection 1. THE EXECUTIVE COMMITTEE SHALL:a. be composed of the elected and appointed officers;b. hold meetings at the call of the President or at the written request of three (3) members ofthe Executive Committee;c. hold monthly meetings to transact such business as may arise between regular meetings ofthe Board of Directors;d. be limited to an expenditure of two hundred fifty dollars ($250.00) without the approvalof the Board of Directors;e. authorize facility deposits for the Lincoln Day Luncheon, Annual Meeting or BiennialConvention in excess of three hundred dollars ($300.00).

Section 2. VACANCIES ON THE EXECUTIVE COMMITTEEWhen an officer fails to attend three (3) consecutive meetings of the Executive Committee,without the permission of the President to be absent, the Board of Directors may declare theoffice vacant and elect a successor.Section 3. QUORUMFive (5) members shall constitute a quorum.ARTICLE X - BOARD OF DIRECTORSSection 1. THE BOARD OF DIRECTORS SHALL:a. consist of the elected officers, appointed officers, standing committee chairmen, and localclub presidents;b. have one (1) vote per member;c. fill all vacancies occurring on the Board except thePresident;d. ratify appointments of the President.Section 2. MEETINGSa. A minimum of eight (8) meetings of the Board of Directors shall be held during the yearunless an emergency situation arises. The time and place of meetings shall be determinedby the Board.b. Special meetings may be called by the President and three (3) members of the ExecutiveCommittee, or upon written request to the President from a minimum of ten (10) localclubs of the County Federation.(1) Notice to members of the Board shall be given forty-eight (48) hours in advance,stating the purpose of the meeting.(2) Action shall be limited to the items listed in theSpecial Call.Section 3. VACANCIES ON THE BOARD OF DIRECTORSWhen an officer or chairman fails to attend three (3) consecutive meetings, without thepermission of the President to be absent, the Board of Directors may declare the office vacant andelect a successor.Section 4. QUORUMA majority of members shall constitute a quorum.ARTICLE XI - STANDING COMMITTEESSection 1. The Standing Committees shall include: Action Alert, Americanism, Budget,Newsletter, Bylaws, Chaplain, Education, Hospitality, Legislation, Pat Nixon Scholarship,Precinct, Resolutions, Scholarship, Worker of the Month, and may include County Central

Committee Volunteer Chairman, Historian, Protocol, Public Relations, in addition to othercommittees deemed necessary.Section 2. Each Standing Committee Chairman shall be appointed for a term of one (1) year.Section 3. An Action Alert Committee of one (1) or more members shall be responsible forcalling action alerts in the county according to the procedure set forth by the National, State andDivision levels.Section 4. The Americanism Chairman shall be responsible for inspiring interest and respect inour country, the American flag, and our American heritage.Section 5. A Budget Committee of four (4) members shall be comprised of the CommitteeChairman, Third Vice President, Treasurer, and Financial Review Officer. A budget shall besubmitted to the January Board of Directors meeting.Section 6. The Newsletter Chairman shall assemble and prepare materials for the countynewsletter and, if requested, membership roster of the Board of Directors, subject to the approvalof the President.Section 7. A Bylaws Committee of five (5) members, plus the President and Parliamentarian,shall review proposed amendments to the Bylaws and prepare a revision of Bylaws, if deemednecessary.Section 8. The Chaplain shall offer the invocation at the regular Board of Directors meetings.Section 9. The Education Committee of one (1) or more members shall inform the membership ofcurrent legislation pertaining to all levels of education and issues affecting the general area ofeducation.Section 10. The Hospitality Committee of two (2) or more members shall make arrangements forthe monthly luncheon meetings and assist in any other special functions requested by thePresident.Section 11. The Legislation Committee of one (1) or more members shall study, report anddisseminate information regarding current legislation.Section 12. Pat Nixon Scholarship Committee of three (3) or more members shall distributeinformation on that scholarship to Orange County colleges, universities and appropriatevocational schools, and serve as a selection committee.Section 13. The Precinct Committee of one (1) or more members shall work in conjunction andcooperation with the County Central Committee to register voters, get out the vote and help oncampaigns.

Section 14. The Resolutions Committee of one (1) or more members shall prepare resolutionsand maintain resolution records for the past five (5) years.Section 15. The Scholarship Committee of three (3) or more members shall distributeinformation on scholarships to high schools and serve as a selection committee, if indicated.Section 16. The Worker of the Month Committee of three (3) or more members shall researchand determine the outstanding monthly worker and the worker of the year, who will berecognized at the county meetings.Section 17. The Awards Committee of one (1) or more members shall keep track of awards atall levels (National, State, Division and County), and keep local clubs informed of dates anddeadlines.Section 18. The Caring for America Committee of one (1) or more members shall promoteprojects that will benefit the community at large in the county,Section 19. Historian shall keep a record of the activities of the current administration andprepare a scrapbook for the President.Section 20. The Opposition Research Committee of one (1) or more members shall beresponsible for keeping files of media clippings on candidates running against Republicans in local,state and national elections.Section 21. The Orange County Central Committee Volunteer Coordinator shall be responsiblefor keeping members informed of Central Committee activities and coordinating volunteer efforts.Section 22. The Protocol Chairman shall work with the President in arranging the head tableseating for functions that require diplomatic etiquette.Section 23. The Public Relations Committee of one (1) or more members shall be responsiblefor press releases and media coverage of programs under direction of the committee chairman,who will work closely with the President and program chairman.ARTICLE XII - NOMINATIONS AND ELECTIONSSection 1. THE NOMINATING COMMITTEEa. The nominating committee shall consist of the presidents (or her designatedrepresentative) of 1/2 of the local clubs, in good standing on April 1st of a conventionyear. Those local clubs not represented on the committee for one election shall berepresented on the committee for the following election. The committee shall be electedat the regular Board of Directors meeting in April or May of the County BiennialConvention year.b. Five alternates shall be elected from the Board of Directors at this meeting.c. The Parliamentarian shall call a meeting of the newly-elected nominating committee at the

close of the meeting at which they were elected for the purpose of conducting the electionof a chairman.d. No local club, nor individual member, shall serve on two (2) consecutive nominatingcommittees.e. The nominating committee shall submit one (1) nominee, who has submitted writtenconsent, for each elective office. The report, including the nominee's qualifications, shallbe sent to the President for publication in the Call to Convention.f. The report of the nominating committee shall be presented at the Biennial Convention.g. Nominations may be made from the floor, provided the nominee has submitted writtenconsent to serve.Section 2. QUORUMA majority of the entire nominating committee shall constitute a quorum.Section 3. ELECTIONa. Election shall be by ballot at the Biennial Convention.b. A plurality shall elect.c. If there is only one (1) candidate for an office, the ballot may be dispensed with by generalconsent, and the election held by voice vote.ARTICLE XIII - ANNUAL MEETINGAND BIENNIAL CONVENTIONSection 1. ANNUAL MEETINGa. There shall be an Annual Meeting in even-numbered years, the date and place to bedetermined by the Board of Directors.b. At the Annual Meeting, such officers and chairmen as directed by the President shallmake reports, including the presentation of any official awards.Section 2. QUORUMA quorum for the Annual Meeting shall be a majority of the Board of Directors.Section 3. BIENNIAL CONVENTIONa. There shall be a Biennial Convention in odd-numbered years, the date and place to bedetermined by the Board of Directors. The Call to Convention shall be sent to allmembers of the Board of Directors not later than thirty (30) days prior to the conventiondate.b. To be eligible to serve as a delegate to the Biennial Convention, a member shall have beenin good standing for sixty (60) days prior to the convention.c. The voting body at the convention shall consist of the Board of Directors (which includeslocal club presidents or their alternates), and one (1) delegate or alternate for the firsttwenty-five (25) members and one (1) delegate or alternate for each additional twenty-five(25) members or major fraction thereof.d. Only accredited delegates shall speak from the floor of the convention, except where theprivilege of the floor is conceded by the vote of the assembly.

Section 4. QUORUMA quorum shall consist of a majority of the registered delegates.Section 5. CREDENTIALS COMMITTEEa. A credentials committee of not less than three (3) members shall be appointed by thePresident, with approval of the Board of Directors, not later than thirty (30) days prior tothe Biennial Convention.b. The credentials chairman shall notify each local club the number of delegates andalternates to which the local club is entitled according to the per capita membership of thecurrent year.c. Names of accredited delegates and alternates shall be sent to the chairman of credentials atleast ten (10) days prior to the Biennial Convention.Section 6. RESOLUTIONSa. All resolutions, except such as are deemed an emergency, shall be in the hands of theresolutions committee no later that thirty (30) days prior to the Annual Meeting andBiennial Convention, and must indicate whether introduced by a member, a group ofmembers, or local club.b. The resolutions committee may accept or reject any resolution for consideration and shalldetermine the validity of the emergency character of a resolution introduced after thestated deadline.ARTICLE XIV - INSURANCE CONTRACTSSection 1. The Board of Directors of the County Federation by a two-thirds (2/3) vote shall beauthorized to enter into a liability insurance contract and/or contracts on behalf of the local clubs.Section 2. Each local club of the County Federation shall participate in the insurance program.ARTICLE XV - PARLIAMENTARY AUTHORITYSection 1. The rules contained in the current edition of ROBERT'S RULES OF ORDER,NEWLY REVISED, shall govern the County Federation in all cases to which they are applicable,and in which they are not inconsistent with these Bylaws and any special rules of order theFederation may adopt.ARTICLE XVI - AMENDMENTSSection 1. These Bylaws may be amended at any Biennial Convention by a two-thirds (2/3) voteof the delegates, provided copies of the proposed amendments have been sent with the Call toConvention.Section 2. Proposed amendments to the county Bylaws shall be sent to the Bylaws Committee atleast sixty (60) days before the Biennial Convention.

Section 3. Any revision of the Bylaws at a higher level of the Federation shall be automaticallyincorporated into the county Bylaws.ORANGE COUNTY FEDERATIONOF REPUBLICAN WOMENSTANDING RULES(Amended January 8, 2009)1. Regular meetings of the County Federation shall be held the first Thursday of each month,with the exception of July and August, unless otherwise determined by the Board of Directors orExecutive Committee.2. ALL Standing Committee Chairmen, Local Club Presidents, and Executive Committeemembers shall have standing reservations and are required to send a replacement or phone tocancel If unable to attend. Any other members MUST PHONE in a reservation for the meeting.All members and guests who hold reservations will be held responsible for the amount of theluncheon, regardless of attendance or non-attendance. Once a reservation has been made, anynon-payment will be billed to the person making the reservation.3. The President shall appoint a chairman for the Lincoln Day Luncheon, Annual Meeting, thePat Nixon Scholarship Luncheon and Biennial Convention no less than six (6) months prior to theevent. Each chairman shall research a site for the event, secure a speaker and make arrangementsfor the event with the approval of the Executive Committee.4. It shall be the responsibility of each local club president to provide the County RecordingSecretary with the name of the designee who shall represent the club in the president's absence.5. To be considered for an award and/or special recognitiion, a club shall be in good standing atall levels of the Federation, including Orange County.6. It shall be the responsibility of each Chairman of Standing Committees to notify thePresident, prior to each regular meeting, if there is to be a report.7. All material and records shall be transferred to the newly elected officers prior to the firstmeeting in January.8. Letters of Recommendation to the Nominating Committee are encouraged, but shall not bebinding to the Nominating Committee.9. The Budget Committee shall recommend in the annual budget the amount of the President'sexpenses.10. The First Vice President shall be responsible for presenting the retiring President with anappropriate gift of appreciation.

11. Worker of the Year shall be announced at the Annual Meeting or Biennial Convention.12. Any member who has paid Federation dues to a local club for fifteen (15) years is entitled tothe CFRW Silver Card, or for twenty-five (25) years is entitle to the CFRW Gold Card. Thefifteen (15) or twenty-five (25) years need not be consecutive nor dues paid to the same club or inthe same state.13. A local club or the County Federation, when holding a pre-primary "Meet the Candidate"event, shall invite all Republican candidates who have filed for and are seeking the same specificoffice. Acceptance of the invitation is not necessary; only the invitation is necessary.14. With the exception of Minutes, the Executive Committee shall retain all documents for aperiod of five (5) years. The minutes shall be kept in perpetuity.15. All appointed Committee Chairmen shall obtain prior approval from the ExecutiveCommittee before obligating funds.