Minutes of the meeting of Finance Committee of the ... - NIT Srinagar

1Minutes of the meeting of Finance Committee of the NationalInstitute of Technology Srinagar, Hazratbal, Kashmir, held on February27, 2012 (Monday) at 10.30 A.M. at NIT Transit House, A -1/267,Safderjung Enclave, New Delhi – 110 001The following were present:1 Shri Wajahat Habibullah, IAS,(Chairman, National Commission for Minorities,Government of India),5 th Floor, Lok Nayak Bhawan,Khan Market, New Delhi.2 Prof. Rajat Gupta,Director,National Institute of Technology,Srinagar.3 Shri R. D. Sahay, IASJoint Secretary,MHRD,Department of Higher and Technical Education,Government of India,New Delhi – 110 001.4 Shri Naveen Soi,Director (Finance),MHRD,Department of Secondary & Higher Education,Government of India,New Delhi – 110 001.5 Dr. Md. Noor Salam Khan,Associate Professor & Head,Chemical Engineering Department,National Institute of Technology,Srinagar-1900066 Shri Mohammad Ashraf Qureshi,Registrar, National Institute of Technology, Srinagar.ChairmanDirectorEx-OfficioMemberMemberMemberMember-SecretaryEx-officioDr. D.K. Paliwal, Acting Member Secretary, All India Council for Technical Education could notattend the meeting due to his pre-occupation.After thorough deliberation on the various items of agenda , following decisions were taken:

2FC/01ResolutionNo. 01/FCFC/02ResolutionNo. 02/FCTo confirm the Minutes of the meeting of the Finance Committee of the Instituteheld on 08-09-2011 F.N. in the Committee Room of the Institute.Confirmed.To record action taken report on the decisions of Finance Committee meeting,held on September 08, 2011 F.N. in the Committee Room of National Institute ofTechnology, Hazratbal, Srinagar.06/FC dated 12-10-2010FC ordered that in future gist of the agenda pertaining to previous meetings should berecorded so that cases are considered properly.16/FC dated 02-10-2010FC recommended that separate agenda on this case be put up with full detailsregarding lost of equipments as per provision of FR / SR.FC/05 dated 08-09-2011Case be put up regarding payment of remuneration / honorarium in favour of ShriMohmmad Shafi Khan, Ex Store keeper in the next meeting.FC/09 dated 08-09-2011MHRD be requested to convey sanction for the post of Hindi Officer and HindiTranslator to NIT Srinagar.FC/11 dated 08-09-2011FC was informed that proposal regarding restructuring of cadres as per instructionsof MHRD is likely to be submitted to MHRD within week.FC/15 dated 08-09-2011FC was informed that case be put up in the next meeting.FC/03ResolutionNo. 03/FCTo record report / approve the recommendations of the Senate made at itsmeetings held on 27-11-2010 and 12-11-2011 in the National Institute ofTechnology, Hazratbal Srinagar.Report recorded and recommended for approval of BOG.FC/04 To record report / approve the recommendations of the Building WorksCommittee (BWC) of the Institute made at its meeting held on 29-12-2011 atthe NIT Srinagar.ResolutionNo. 04/FCFC recommended that while submitting agenda item regarding recommendations ofthe BWC it should give the issues and recommendations of the works including itsfinancial implications for information of the FC.Renovation works coming under item No. BWC/03 and entrusting of allotment ofconstruction of damaged boundary walls of Directos residence at an estimated costof Rs. 9.97 lacs to CPWD is recommended for approval of BOG.

3FC/05ResolutionNo. 05/FCFC/06ResolutionNo. 06/FCFC/07ResolutionNo. 07/FCFC/08ResolutionNo. 08/FCFC/09ResolutionNo. 09/FCFC/10ResolutionNo. 10/FCFC/11ResolutionNo. 11/FCTo ratify the action taken by the Chairman, Board of Governors in havingaccorded administrative approval for allotment of renovation works of studentshostels, computer centre, guest house and C-block (electrical ) and constructionof boundary wall of directors residence to CPWD.FC noted and forwarded for ratification of BOG.To ratify the action taken by the Chairman, Board of Governors in havingapproved purchase of furniture for students hostels dated 02-01-2012.The FC while recommending the case for ratification of BOG ordered that suchcases should be dealt in future as per the delegation of powers.To ratify the action taken by the Chairman, Board of Governors in havingreleased DA/DR in favour of the employees and pensioners / family pensionersof the Institute together with Non-productive Linked Bonus in favour of eligibleemployees of the Institute.FC noted and forwarded for ratification of BOG.To ratify the action taken by the Chairman, BOG in having approved thepayment of NPA in favour of the Medical Officer, Medical Unit of the Institute.FC noted and forwarded for ratification of BOG.To ratify the action taken by the Chairman, Board of Governors in havingenhanced wages and to continue them during vacations in respect of wards ofdeceased staff members who expired in harness and working in the Institute asCasual Labourers.FC noted and forwarded for ratification of BOG as a special case not to be taken as aprecedence.To ratify the action taken by the Chairman, Board of Governors in havingenhanced wages in respect of Mess workers.FC noted and forwarded for ratification of BOG.To ratify the action taken by the Chairman, BOG in having approvedengagement of a Vender M/S Cyber Computers on consolidated amount forthree months to provide Networking System round the clock in the Institute.FC noted and forwarded for ratification of BOG. FC further desired that in futuresuch cases should be done as per delegation of powers.

4FC/12ResolutionNo. 12/FCFC/13ResolutionNo. 13/FCFC/14ResolutionNo. 14/FCFC/15ResolutionNo. 15/FCFC/16ResolutionNo. 16/FCFC/17ResolutionNo. 17/FCFC/18ResolutionNo. 18/FCTo ratify the action taken by the Chairman, Board of Governors in havingapproved rent free accommodation in favour of Shri Abdul Rashid Sheikh,Orderly who is presently working in the Institute Guest House.FC noted and forwarded for ratification of BOG.To consider the guidelines for sanction of Cumulative Professional DevelopmentAllowance (CPDA) in favour of the faculty members of the Institute.FC recommends for approval of BOG.To consider exemption of registration and tuition fee in favour of the internalInstitute candidates.FC recommends for approval of BOG.To consider providing of mobile facility in favour of faculty members, DeputyRegistrar (Administration) and other Section Officers, Senior Stenographers,Ambulance Driver who are performing essential duties in the interest ofstudents / Institution.FC ordered that comprehensive note with justification for providing mobile facilitiesin each case with financial implications may be put up for consideration.To consider transport facility to the staff members of the Institute free of chargefor attending condolence meet.FC ordered that the agenda item may be treated withdrawn and dealt at Institutionallevel by the Competent Authority.To consider grant of air travel from Srinagar to Delhi in favour of 15 studentsand one Assistant and Railway fare by 3 Tier AC from Delhi to Jammu infavour of 17 students and one Assistant.In view of the circumstances brought out and explained during discussions, FCrecommends for approval of BOG subject to condition that it should not form aprecedence for future.To consider restoration of delegation of power for incurring expenditure uptoRs. 15000/- for smooth running of Departments / Centres / Projects.FC observed that abeyance order for restricting delegation of powers alreadyapproved by the BOG have been issued by the earlier Director. Hence the presentDirector will decide the matter at his level.

5FC/19ResolutionNo. 19/FCFC/20ResolutionNo. 20/FCFC/21ResolutionNo. 21/FCFC/22ResolutionNo. 22/FCFC/23ResolutionNo. 23/FCFC/24To consider the request of Heads of Departments of the Institute for revocationof ban on purchase of equipment falling under the category of “propriety item”.FC clarified that BOG decision issued in the meeting held on 23-04-2010 orderedthat no single quotation under any branded purchase is allowed. It did not put ban onpurchase of propriety items coming within the purview of 1.16 of Procedure ofProcurement of Goods & Services and Inventory Management of NIT Srinagar.To consider payment of overtime charges in favour of Medical Staff working inthe Medical Unit of the Institute.FC recommended for approval of BOG with prospective effect and specifically formedical staff only.To consider release of payments in favour of contractor Mr. Mir Abdul AzizR/O Srinagar for the works (i) Renovation of Computer Centre (ii) Renovationand refurbishment of CAD Lab of Mechanical Engineering Department of theInstitute.FC recommends for approval of the BOG.To consider the question for grant of retrospective placement of LaboratoryTechnician, Medical Unit of the Institute in the scale of Rs. 1400-2600(unrevised).FC recommended that since the case pertains to REC, same be referred to StateGovernment for their decision on the issue. It should be specifically brought out thatin case they agree for grant of retrospective effect from 01-07-1986 they will haveto pay arrears for the REC period.To consider provision for adequate medical facilities in favour of the Campusstudents in the Institute.FC recommends purchase of articles at Serial No. 04 & 05 under the Head ofPurchase of Medical equipments etc. For other items including deployment ofadditional staff, FC recommended to explore the possibility of outsourcing andidentifying the agencies for providing the facilities and put up the case to FCalongwith financial implications.To consider the proposal regarding enhancement in wages of contractualLecturers / Junior Instructors of the Institute.ResolutionNo. 24/FCFC recommends for approval of the BOG.

6FC/25To consider re-imbursement of medical expenses in favour of widow of late Dr.Naseer Ahmad Laway, Professor Electrical Engineering Department of theInstitute.ResolutionNo. 25/FCFC recommends that reimbursement of medical claim be made after getting itauthenticated from the Medical Officer of the Institute.FC/26To consider grant of increments in favour of Dr. Nazir Ahmad Sheikh,Associate Professor, Mechanical Engineering Department from 16-08-2005 to15-08-2007 during the period he served outside India in Al-Qaseem UniversitySaudia Arabia.ResolutionNo. 26/FCFC recommended that the Director be authorized to take decision as per orders ofBOG passed vide its resolution No. BOG-22/78 dated 23-04-2010 after verifying thecase. The case will, however, be subject to ratification of BOG.The meeting ended with a Vote of thanks to the Chair.(Mohammad Ashraf Qureshi)Member-Secretary Ex-officioRegistrar(Prof. Rajat Gupta)DirectorEx-OfficioApproved(Wajahat Habibullah)Chairman,Finance Committee