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1 Annex 3 to the Code of Conduct Guidelines on Benefits I. Basic ...

1 Annex 3 to the Code of Conduct Guidelines on Benefits I. Basic ...

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<str<strong>on</strong>g>Annex</str<strong>on</strong>g> 3 <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> <str<strong>on</strong>g>Code</str<strong>on</strong>g> <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>C<strong>on</strong>duct</str<strong>on</strong>g><br />

<str<strong>on</strong>g>Guidelines</str<strong>on</strong>g> <strong>on</strong> <strong>Benefits</strong><br />

I. <strong>Basic</strong> principle<br />

When dealing with business partners and competi<str<strong>on</strong>g>to</str<strong>on</strong>g>rs as well as government/public<br />

bodies, employees may <strong>on</strong>ly accept or grant benefits if <str<strong>on</strong>g>the</str<strong>on</strong>g> acceptance or granting <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

such benefits in no way creates an impressi<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g> influencing <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> decisi<strong>on</strong>-making<br />

process intended or o<str<strong>on</strong>g>the</str<strong>on</strong>g>rwise. It is essential that <str<strong>on</strong>g>the</str<strong>on</strong>g> interests <str<strong>on</strong>g>of</str<strong>on</strong>g> E.ON and <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

private interests <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> employees are kept entirely separate.<br />

The following principles <strong>on</strong> <str<strong>on</strong>g>the</str<strong>on</strong>g> acceptance and granting <str<strong>on</strong>g>of</str<strong>on</strong>g> benefits are designed <str<strong>on</strong>g>to</str<strong>on</strong>g><br />

help <str<strong>on</strong>g>to</str<strong>on</strong>g> implement <str<strong>on</strong>g>the</str<strong>on</strong>g>se basic rules in<str<strong>on</strong>g>to</str<strong>on</strong>g> everyday business life. They apply <str<strong>on</strong>g>to</str<strong>on</strong>g> all<br />

employees including <str<strong>on</strong>g>the</str<strong>on</strong>g> members <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> E.ON Board <str<strong>on</strong>g>of</str<strong>on</strong>g> Management and all o<str<strong>on</strong>g>the</str<strong>on</strong>g>r<br />

managers.<br />

Even if a benefit is in line with <str<strong>on</strong>g>the</str<strong>on</strong>g>se principles, <str<strong>on</strong>g>the</str<strong>on</strong>g>re may never<str<strong>on</strong>g>the</str<strong>on</strong>g>less be tax<br />

implicati<strong>on</strong>s for both for E.ON and <str<strong>on</strong>g>the</str<strong>on</strong>g> employee. Any questi<strong>on</strong>s or doubts with<br />

reference <str<strong>on</strong>g>to</str<strong>on</strong>g> benefits both received and granted must be clarified in advance with <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

relevant tax department.<br />

II. Dealings with business partners and competi<str<strong>on</strong>g>to</str<strong>on</strong>g>rs as well as<br />

government/public bodies and state-c<strong>on</strong>trolled companies (public<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g>ficials)<br />

The following principles <strong>on</strong> <str<strong>on</strong>g>the</str<strong>on</strong>g> acceptance and granting <str<strong>on</strong>g>of</str<strong>on</strong>g> benefits relate <str<strong>on</strong>g>to</str<strong>on</strong>g> dealings<br />

with business partners and competi<str<strong>on</strong>g>to</str<strong>on</strong>g>rs as well as public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficials.<br />

<strong>Benefits</strong> are, for example, gifts, discounts, hospitality, invitati<strong>on</strong>s <str<strong>on</strong>g>to</str<strong>on</strong>g> events, <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

payment <str<strong>on</strong>g>of</str<strong>on</strong>g> travelling costs and services that go bey<strong>on</strong>d what is market standard; it is<br />

irrelevant whe<str<strong>on</strong>g>the</str<strong>on</strong>g>r <str<strong>on</strong>g>the</str<strong>on</strong>g>y are granted directly or indirectly (e.g. <str<strong>on</strong>g>to</str<strong>on</strong>g> a member <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

family, closely related associati<strong>on</strong>s, organisati<strong>on</strong>s or companies).<br />

1


Business partners are, for example, cus<str<strong>on</strong>g>to</str<strong>on</strong>g>mers, suppliers and service providers as<br />

well as third parties with whom E.ON intends <str<strong>on</strong>g>to</str<strong>on</strong>g> establish business relati<strong>on</strong>s.<br />

Competi<str<strong>on</strong>g>to</str<strong>on</strong>g>rs are companies which, in certain markets, compete or may compete with<br />

companies bel<strong>on</strong>ging <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> E.ON Group.<br />

Public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficials are, for example, ministry <str<strong>on</strong>g>of</str<strong>on</strong>g>ficials, secretaries <str<strong>on</strong>g>of</str<strong>on</strong>g> state, ministers,<br />

mayors, financial authority civil servants and municipal administrati<strong>on</strong> staff. Senior<br />

managers (e.g. managing direc<str<strong>on</strong>g>to</str<strong>on</strong>g>rs) <str<strong>on</strong>g>of</str<strong>on</strong>g> companies which are majority-owned by <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

state or private pers<strong>on</strong>s who perform public administrati<strong>on</strong> tasks can also be<br />

regarded as public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficials. Any benefits provided <str<strong>on</strong>g>to</str<strong>on</strong>g> public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficials apart from <str<strong>on</strong>g>to</str<strong>on</strong>g>ken<br />

gifts <str<strong>on</strong>g>of</str<strong>on</strong>g> minimal value must be coordinated and agreed in advance with <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer resp<strong>on</strong>sible (cf. details under IV.); this also applies when <str<strong>on</strong>g>the</str<strong>on</strong>g>re is<br />

doubt as <str<strong>on</strong>g>to</str<strong>on</strong>g> whe<str<strong>on</strong>g>the</str<strong>on</strong>g>r a pers<strong>on</strong> should be classed as a public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficial.<br />

III. Acceptance <str<strong>on</strong>g>of</str<strong>on</strong>g> benefits<br />

1. <strong>Basic</strong> principle<br />

Employees may <strong>on</strong>ly accept benefits if <str<strong>on</strong>g>the</str<strong>on</strong>g> acceptance <str<strong>on</strong>g>of</str<strong>on</strong>g> such benefits in no way<br />

creates an impressi<strong>on</strong> that certain c<strong>on</strong>duct desired by <str<strong>on</strong>g>the</str<strong>on</strong>g> giver is expected in return.<br />

In <str<strong>on</strong>g>the</str<strong>on</strong>g> event <str<strong>on</strong>g>of</str<strong>on</strong>g> doubt, and particularly when a benefit is being granted at such a time<br />

when <str<strong>on</strong>g>the</str<strong>on</strong>g> recipient <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> benefit is in a positi<strong>on</strong> <str<strong>on</strong>g>to</str<strong>on</strong>g> influence a business decisi<strong>on</strong><br />

which affects <str<strong>on</strong>g>the</str<strong>on</strong>g> interests <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> giver, <str<strong>on</strong>g>the</str<strong>on</strong>g> acceptance <str<strong>on</strong>g>of</str<strong>on</strong>g> a benefit is <strong>on</strong>ly permissible<br />

with <str<strong>on</strong>g>the</str<strong>on</strong>g> express prior approval <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer. The compliance<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g>ficer resp<strong>on</strong>sible may issue a blanket approval for certain types <str<strong>on</strong>g>of</str<strong>on</strong>g> benefits (e.g.<br />

hospitality or n<strong>on</strong>-m<strong>on</strong>etary gifts <str<strong>on</strong>g>of</str<strong>on</strong>g> minimal value or invitati<strong>on</strong>s <str<strong>on</strong>g>to</str<strong>on</strong>g> specialist<br />

c<strong>on</strong>ferences).<br />

2. No demanding <str<strong>on</strong>g>of</str<strong>on</strong>g> benefits<br />

Employees may <strong>on</strong>ly accept benefits which have been given voluntarily. The<br />

demanding <str<strong>on</strong>g>of</str<strong>on</strong>g> benefits is not permitted under any circumstances.<br />

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3. M<strong>on</strong>etary gifts and discounts<br />

Employees may not demand or accept m<strong>on</strong>etary gifts or n<strong>on</strong>-standard discounts.<br />

4. N<strong>on</strong>-m<strong>on</strong>etary gifts<br />

Employees may <strong>on</strong>ly accept n<strong>on</strong>-m<strong>on</strong>etary gifts as l<strong>on</strong>g as such gifts do not go<br />

bey<strong>on</strong>d usual business practice and are proporti<strong>on</strong>ate <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> d<strong>on</strong>or’s or recipient’s<br />

normal standard <str<strong>on</strong>g>of</str<strong>on</strong>g> living. Business decisi<strong>on</strong>s c<strong>on</strong>nected with <str<strong>on</strong>g>the</str<strong>on</strong>g> benefit must in no<br />

way be influenced. The employee must not accept a benefit where its acceptance<br />

may result in <str<strong>on</strong>g>the</str<strong>on</strong>g> slightest impressi<strong>on</strong> that <str<strong>on</strong>g>the</str<strong>on</strong>g> employee is taking fac<str<strong>on</strong>g>to</str<strong>on</strong>g>rs in<str<strong>on</strong>g>to</str<strong>on</strong>g><br />

c<strong>on</strong>siderati<strong>on</strong> which are unc<strong>on</strong>nected with <str<strong>on</strong>g>the</str<strong>on</strong>g> subject matter <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> decisi<strong>on</strong>.<br />

If employees have any doubts or <str<strong>on</strong>g>the</str<strong>on</strong>g> gift is <str<strong>on</strong>g>of</str<strong>on</strong>g> a higher value, <str<strong>on</strong>g>the</str<strong>on</strong>g>y have <str<strong>on</strong>g>to</str<strong>on</strong>g> c<strong>on</strong>sult<br />

<str<strong>on</strong>g>the</str<strong>on</strong>g>ir supervisor or <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer prior <str<strong>on</strong>g>to</str<strong>on</strong>g> accepting <str<strong>on</strong>g>the</str<strong>on</strong>g> gift. Gifts with<br />

a value <str<strong>on</strong>g>of</str<strong>on</strong>g> less than €50 are generally not c<strong>on</strong>sidered <str<strong>on</strong>g>to</str<strong>on</strong>g> be <str<strong>on</strong>g>of</str<strong>on</strong>g> a significant value.<br />

5. Invitati<strong>on</strong>s<br />

Employees may <strong>on</strong>ly accept invitati<strong>on</strong>s for <str<strong>on</strong>g>the</str<strong>on</strong>g>mselves and <str<strong>on</strong>g>the</str<strong>on</strong>g>ir immediate family<br />

(e.g. in c<strong>on</strong>necti<strong>on</strong> with hospitality, events, trips away) when <str<strong>on</strong>g>the</str<strong>on</strong>g> invitati<strong>on</strong>s are usual<br />

business practice and are in proporti<strong>on</strong> <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> normal standard <str<strong>on</strong>g>of</str<strong>on</strong>g> living <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> parties<br />

involved. The invitati<strong>on</strong> must in no way result in <str<strong>on</strong>g>the</str<strong>on</strong>g> influencing <str<strong>on</strong>g>of</str<strong>on</strong>g> business decisi<strong>on</strong>s.<br />

The employee must not accept an invitati<strong>on</strong> where its acceptance may result in <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

slightest impressi<strong>on</strong> that <str<strong>on</strong>g>the</str<strong>on</strong>g> employee is taking fac<str<strong>on</strong>g>to</str<strong>on</strong>g>rs in<str<strong>on</strong>g>to</str<strong>on</strong>g> c<strong>on</strong>siderati<strong>on</strong> which are<br />

unc<strong>on</strong>nected with <str<strong>on</strong>g>the</str<strong>on</strong>g> subject matter <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> decisi<strong>on</strong>.<br />

This means that an employee may <strong>on</strong>ly accept an invitati<strong>on</strong> if it serves a justified<br />

business purpose, does not have an unreas<strong>on</strong>ably high value, and any hospitality<br />

takes place within <str<strong>on</strong>g>the</str<strong>on</strong>g> scope <str<strong>on</strong>g>of</str<strong>on</strong>g> normal business practice (e.g. lunch during a meeting<br />

or a recepti<strong>on</strong> following an event). If employees have any doubts or <str<strong>on</strong>g>the</str<strong>on</strong>g> invitati<strong>on</strong> is <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

a significant value, <str<strong>on</strong>g>the</str<strong>on</strong>g>y have <str<strong>on</strong>g>to</str<strong>on</strong>g> c<strong>on</strong>sult <str<strong>on</strong>g>the</str<strong>on</strong>g>ir supervisors or <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g>ficer before accepting <str<strong>on</strong>g>the</str<strong>on</strong>g> invitati<strong>on</strong>. Invitati<strong>on</strong>s with a value <str<strong>on</strong>g>of</str<strong>on</strong>g> less than €50 are<br />

generally not c<strong>on</strong>sidered <str<strong>on</strong>g>to</str<strong>on</strong>g> be <str<strong>on</strong>g>of</str<strong>on</strong>g> significant value.<br />

3


Employees may <strong>on</strong>ly attend sporting events, shows and o<str<strong>on</strong>g>the</str<strong>on</strong>g>r events as guests if<br />

such attendance is proporti<strong>on</strong>ate <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> normal standard <str<strong>on</strong>g>of</str<strong>on</strong>g> living <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> people<br />

involved. In additi<strong>on</strong>, a representative <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> host company must be present at <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

event. If employees have any doubts or <str<strong>on</strong>g>the</str<strong>on</strong>g> invitati<strong>on</strong> is <str<strong>on</strong>g>of</str<strong>on</strong>g> a significant value, <str<strong>on</strong>g>the</str<strong>on</strong>g>y<br />

have <str<strong>on</strong>g>to</str<strong>on</strong>g> c<strong>on</strong>sult <str<strong>on</strong>g>the</str<strong>on</strong>g>ir supervisors or <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer before accepting<br />

<str<strong>on</strong>g>the</str<strong>on</strong>g> invitati<strong>on</strong>. Invitati<strong>on</strong>s with a value <str<strong>on</strong>g>of</str<strong>on</strong>g> less than €50 are generally not c<strong>on</strong>sidered <str<strong>on</strong>g>to</str<strong>on</strong>g><br />

be <str<strong>on</strong>g>of</str<strong>on</strong>g> a significant value.<br />

6. Services<br />

Offers by third parties <str<strong>on</strong>g>to</str<strong>on</strong>g> carry out private improvements or improvements at <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

employee’s workplace at no cost or at a price that is not in line with market rates (for<br />

instance, <str<strong>on</strong>g>of</str<strong>on</strong>g>fers <str<strong>on</strong>g>to</str<strong>on</strong>g> upgrade or decorate <str<strong>on</strong>g>of</str<strong>on</strong>g>fices, o<str<strong>on</strong>g>the</str<strong>on</strong>g>r workplaces or event venues)<br />

and go bey<strong>on</strong>d usual business practice should be declined.<br />

IV. Granting <str<strong>on</strong>g>of</str<strong>on</strong>g> benefits<br />

1. <strong>Basic</strong> principle<br />

Employees may <strong>on</strong>ly grant benefits if <str<strong>on</strong>g>the</str<strong>on</strong>g> granting <str<strong>on</strong>g>of</str<strong>on</strong>g> such benefits in no way creates<br />

an impressi<strong>on</strong> that certain c<strong>on</strong>duct desired by E.ON is expected in return. It must be<br />

c<strong>on</strong>ceivable that <str<strong>on</strong>g>the</str<strong>on</strong>g> benefit was intended for a purpose o<str<strong>on</strong>g>the</str<strong>on</strong>g>r than <str<strong>on</strong>g>the</str<strong>on</strong>g> influencing <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

a business or public authority decisi<strong>on</strong>. If a benefit is proposed <str<strong>on</strong>g>to</str<strong>on</strong>g> be granted close <str<strong>on</strong>g>to</str<strong>on</strong>g><br />

<str<strong>on</strong>g>the</str<strong>on</strong>g> time <str<strong>on</strong>g>of</str<strong>on</strong>g> a business or public authority decisi<strong>on</strong> affecting <str<strong>on</strong>g>the</str<strong>on</strong>g> interests <str<strong>on</strong>g>of</str<strong>on</strong>g> E.ON and<br />

which could c<strong>on</strong>ceivably be influenced by <str<strong>on</strong>g>the</str<strong>on</strong>g> recipient <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> benefit <str<strong>on</strong>g>the</str<strong>on</strong>g> possibility <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

any such influence must be checked and <str<strong>on</strong>g>the</str<strong>on</strong>g> credibility documented with particular<br />

care. There must be no appearance that a benefit is being granted <str<strong>on</strong>g>to</str<strong>on</strong>g> a decisi<strong>on</strong>maker<br />

for <str<strong>on</strong>g>the</str<strong>on</strong>g> purpose <str<strong>on</strong>g>of</str<strong>on</strong>g> influencing forthcoming business or public authority<br />

decisi<strong>on</strong>s.<br />

<strong>Benefits</strong> must be granted in a transparent manner and <str<strong>on</strong>g>the</str<strong>on</strong>g>re must be no appearance<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g> c<strong>on</strong>cealment. Therefore, benefits must <strong>on</strong>ly be sent <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> private address <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

recipient in excepti<strong>on</strong>al cases and when <str<strong>on</strong>g>the</str<strong>on</strong>g>re is sufficient justificati<strong>on</strong>.<br />

4


In all cases <str<strong>on</strong>g>of</str<strong>on</strong>g> doubt, <str<strong>on</strong>g>the</str<strong>on</strong>g> express prior approval <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer<br />

should be attained before any benefit is granted. The compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer may issue a<br />

blanket approval for certain types <str<strong>on</strong>g>of</str<strong>on</strong>g> benefits (e.g. n<strong>on</strong>-m<strong>on</strong>etary gifts <str<strong>on</strong>g>of</str<strong>on</strong>g> minimum<br />

value and invitati<strong>on</strong>s <str<strong>on</strong>g>to</str<strong>on</strong>g> specialist c<strong>on</strong>ferences).<br />

2. M<strong>on</strong>etary gifts and discounts<br />

Employees may not grant m<strong>on</strong>etary gifts or n<strong>on</strong>-standard discounts.<br />

3. D<strong>on</strong>ati<strong>on</strong>s<br />

D<strong>on</strong>ati<strong>on</strong>s are m<strong>on</strong>etary or n<strong>on</strong>-m<strong>on</strong>etary gifts that are provided for <str<strong>on</strong>g>the</str<strong>on</strong>g> sole purpose<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g> supporting n<strong>on</strong>-pr<str<strong>on</strong>g>of</str<strong>on</strong>g>it causes and which are given without receiving anything in<br />

return from <str<strong>on</strong>g>the</str<strong>on</strong>g> recipient or a third party. In particular, d<strong>on</strong>ati<strong>on</strong>s may not be <str<strong>on</strong>g>of</str<strong>on</strong>g>fered<br />

or granted in return for <str<strong>on</strong>g>the</str<strong>on</strong>g> performance <str<strong>on</strong>g>of</str<strong>on</strong>g> a service by a public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficial or <str<strong>on</strong>g>the</str<strong>on</strong>g> making<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g> a decisi<strong>on</strong> by a representative <str<strong>on</strong>g>of</str<strong>on</strong>g> a company. The prior approval <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant<br />

compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer must be obtained if <str<strong>on</strong>g>the</str<strong>on</strong>g>re is any indicati<strong>on</strong> that <str<strong>on</strong>g>the</str<strong>on</strong>g> recipient <str<strong>on</strong>g>of</str<strong>on</strong>g> a<br />

d<strong>on</strong>ati<strong>on</strong> is, in a legal or commercial sense, a public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficial or a group <str<strong>on</strong>g>of</str<strong>on</strong>g> pers<strong>on</strong>s<br />

including at least <strong>on</strong>e public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficial or a pers<strong>on</strong> with a special commitment <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

public or civil sec<str<strong>on</strong>g>to</str<strong>on</strong>g>r who is providing a service for <str<strong>on</strong>g>the</str<strong>on</strong>g> E.ON Group.<br />

4. Sp<strong>on</strong>soring<br />

Sp<strong>on</strong>soring is a c<strong>on</strong>tractual partnership with an organisati<strong>on</strong> or an event organiser in<br />

which certain rights and benefits which promote <str<strong>on</strong>g>the</str<strong>on</strong>g> communicati<strong>on</strong>s and marketing<br />

goals <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> company are granted in return for an agreed amount <str<strong>on</strong>g>of</str<strong>on</strong>g> financial support.<br />

This includes, in particular, <str<strong>on</strong>g>the</str<strong>on</strong>g> promoti<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g> E.ON’s reputati<strong>on</strong> and image as well as<br />

<str<strong>on</strong>g>the</str<strong>on</strong>g> development <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> E.ON brand. When c<strong>on</strong>cluding such sp<strong>on</strong>soring c<strong>on</strong>tracts it<br />

must be ensured that <str<strong>on</strong>g>the</str<strong>on</strong>g>re is a direct link between <str<strong>on</strong>g>the</str<strong>on</strong>g> payment by <str<strong>on</strong>g>the</str<strong>on</strong>g> sp<strong>on</strong>sor and<br />

<str<strong>on</strong>g>the</str<strong>on</strong>g> ec<strong>on</strong>omic purpose <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> sp<strong>on</strong>sorship. Sp<strong>on</strong>soring may not be <str<strong>on</strong>g>of</str<strong>on</strong>g>fered or granted<br />

in return for <str<strong>on</strong>g>the</str<strong>on</strong>g> performance <str<strong>on</strong>g>of</str<strong>on</strong>g> a service by a public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficial or for a decisi<strong>on</strong> by a<br />

representative <str<strong>on</strong>g>of</str<strong>on</strong>g> a company. The prior approval <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer<br />

resp<strong>on</strong>sible must be obtained if <str<strong>on</strong>g>the</str<strong>on</strong>g>re is any indicati<strong>on</strong> that <str<strong>on</strong>g>the</str<strong>on</strong>g> sp<strong>on</strong>soring partner is,<br />

in a legal or commercial sense, a public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficial or a group <str<strong>on</strong>g>of</str<strong>on</strong>g> pers<strong>on</strong>s including at<br />

5


least <strong>on</strong>e public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficial or a pers<strong>on</strong> with a special commitment <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> public or civil<br />

service who is providing a service for <str<strong>on</strong>g>the</str<strong>on</strong>g> E.ON Group.<br />

5. N<strong>on</strong>-m<strong>on</strong>etary gifts<br />

a)<br />

Employees may <strong>on</strong>ly give n<strong>on</strong>-m<strong>on</strong>etary gifts <str<strong>on</strong>g>to</str<strong>on</strong>g> third parties who are not public<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g>ficials as l<strong>on</strong>g as <str<strong>on</strong>g>the</str<strong>on</strong>g>y do not go bey<strong>on</strong>d what is regarded as usual business<br />

practice, <str<strong>on</strong>g>the</str<strong>on</strong>g> gift is in proporti<strong>on</strong> <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> d<strong>on</strong>or’s or recipient’s standard <str<strong>on</strong>g>of</str<strong>on</strong>g> living and<br />

does not have an unreas<strong>on</strong>ably high value. In judging <str<strong>on</strong>g>the</str<strong>on</strong>g> appropriateness <str<strong>on</strong>g>of</str<strong>on</strong>g> a gift,<br />

not <strong>on</strong>ly <str<strong>on</strong>g>the</str<strong>on</strong>g> positi<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> pers<strong>on</strong> receiving <str<strong>on</strong>g>the</str<strong>on</strong>g> gift but also <str<strong>on</strong>g>the</str<strong>on</strong>g> occasi<strong>on</strong> <strong>on</strong> which<br />

<str<strong>on</strong>g>the</str<strong>on</strong>g> gift is being presented should be taken in<str<strong>on</strong>g>to</str<strong>on</strong>g> c<strong>on</strong>siderati<strong>on</strong>. The benefit must not in<br />

any way be seen as influencing business decisi<strong>on</strong>s with which it may be c<strong>on</strong>nected.<br />

The employee must not grant a gift where its granting may result in <str<strong>on</strong>g>the</str<strong>on</strong>g> slightest<br />

impressi<strong>on</strong> that fac<str<strong>on</strong>g>to</str<strong>on</strong>g>rs are being taken in<str<strong>on</strong>g>to</str<strong>on</strong>g> c<strong>on</strong>siderati<strong>on</strong> which are unc<strong>on</strong>nected<br />

with <str<strong>on</strong>g>the</str<strong>on</strong>g> subject matter <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> decisi<strong>on</strong>. If employees have any doubts or <str<strong>on</strong>g>the</str<strong>on</strong>g> gift is <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

a significant value, <str<strong>on</strong>g>the</str<strong>on</strong>g>y must c<strong>on</strong>sult <str<strong>on</strong>g>the</str<strong>on</strong>g>ir supervisors or <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g>ficer before making <str<strong>on</strong>g>the</str<strong>on</strong>g> gift. Gifts with a value <str<strong>on</strong>g>of</str<strong>on</strong>g> less than €50 are generally not<br />

c<strong>on</strong>sidered <str<strong>on</strong>g>to</str<strong>on</strong>g> be <str<strong>on</strong>g>of</str<strong>on</strong>g> significant value.<br />

b)<br />

In compliance with guidelines in force for civil servants, public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficials may <strong>on</strong>ly<br />

accept simple presents as gifts, even <strong>on</strong> special occasi<strong>on</strong>s such as miles<str<strong>on</strong>g>to</str<strong>on</strong>g>ne<br />

birthdays or l<strong>on</strong>g-service anniversaries. Simple presents primarily include <str<strong>on</strong>g>to</str<strong>on</strong>g>ken<br />

presents <str<strong>on</strong>g>of</str<strong>on</strong>g> minimum value (e.g. mass-produced promoti<strong>on</strong>al items such as pens,<br />

calendars, or notepads). Gifts <str<strong>on</strong>g>of</str<strong>on</strong>g> higher value are permitted <strong>on</strong>ly in excepti<strong>on</strong>al cases<br />

and a remark must be added <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> effect that <str<strong>on</strong>g>the</str<strong>on</strong>g> approval <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficial’s<br />

supervisor is presumed. If employees have any doubts or <str<strong>on</strong>g>the</str<strong>on</strong>g> value <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> gift is more<br />

than that <str<strong>on</strong>g>of</str<strong>on</strong>g> a <str<strong>on</strong>g>to</str<strong>on</strong>g>ken present, <str<strong>on</strong>g>the</str<strong>on</strong>g>y have <str<strong>on</strong>g>to</str<strong>on</strong>g> c<strong>on</strong>sult <str<strong>on</strong>g>the</str<strong>on</strong>g> compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer resp<strong>on</strong>sible<br />

before making <str<strong>on</strong>g>the</str<strong>on</strong>g> gift.<br />

6. Hospitality<br />

a)<br />

6


Employees may extend hospitality <str<strong>on</strong>g>to</str<strong>on</strong>g> third parties as l<strong>on</strong>g as <str<strong>on</strong>g>the</str<strong>on</strong>g> hospitality serves a<br />

justified business purpose, does not have an unreas<strong>on</strong>ably high value and takes<br />

place within <str<strong>on</strong>g>the</str<strong>on</strong>g> scope <str<strong>on</strong>g>of</str<strong>on</strong>g> usual business practice (e.g. lunch during a meeting or a<br />

recepti<strong>on</strong> following an event). Preferably a venue should be chosen which is located<br />

at <str<strong>on</strong>g>the</str<strong>on</strong>g> headquarters or a site <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> company. The business rati<strong>on</strong>ale for <str<strong>on</strong>g>the</str<strong>on</strong>g> meeting<br />

should always prevail and care must be taken <str<strong>on</strong>g>to</str<strong>on</strong>g> avoid <str<strong>on</strong>g>the</str<strong>on</strong>g> appearance that <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

provisi<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> hospitality has influenced <str<strong>on</strong>g>the</str<strong>on</strong>g> business decisi<strong>on</strong>. The employee must<br />

not <str<strong>on</strong>g>of</str<strong>on</strong>g>fer hospitality where it may result in <str<strong>on</strong>g>the</str<strong>on</strong>g> slightest impressi<strong>on</strong> that fac<str<strong>on</strong>g>to</str<strong>on</strong>g>rs are<br />

being taken in<str<strong>on</strong>g>to</str<strong>on</strong>g> c<strong>on</strong>siderati<strong>on</strong> which are unc<strong>on</strong>nected with <str<strong>on</strong>g>the</str<strong>on</strong>g> subject matter <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

decisi<strong>on</strong>. If employees have any doubts or <str<strong>on</strong>g>the</str<strong>on</strong>g> hospitality c<strong>on</strong>cerned is <str<strong>on</strong>g>of</str<strong>on</strong>g> a significant<br />

value, <str<strong>on</strong>g>the</str<strong>on</strong>g>y must first c<strong>on</strong>sult <str<strong>on</strong>g>the</str<strong>on</strong>g>ir supervisor or <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer.<br />

Hospitality with a value <str<strong>on</strong>g>of</str<strong>on</strong>g> less than €50 is generally not c<strong>on</strong>sidered <str<strong>on</strong>g>to</str<strong>on</strong>g> be <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

significant value.<br />

When extending hospitality <str<strong>on</strong>g>to</str<strong>on</strong>g> public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficials which exceeds <str<strong>on</strong>g>to</str<strong>on</strong>g>ken refreshments (e.g.<br />

c<str<strong>on</strong>g>of</str<strong>on</strong>g>fee, beverages, sandwiches etc.), employees must first c<strong>on</strong>sult <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant<br />

compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer.<br />

7. Invitati<strong>on</strong>s <str<strong>on</strong>g>to</str<strong>on</strong>g> events<br />

a) <strong>Basic</strong> principles<br />

Invitati<strong>on</strong>s <str<strong>on</strong>g>to</str<strong>on</strong>g> events improve <str<strong>on</strong>g>the</str<strong>on</strong>g> company’s reputati<strong>on</strong> and permit informal<br />

discussi<strong>on</strong>s with business partners and public representatives. The following<br />

principles apply <str<strong>on</strong>g>to</str<strong>on</strong>g> all event invitati<strong>on</strong>s extended by E.ON:<br />

There must be no possibility that <str<strong>on</strong>g>the</str<strong>on</strong>g> invitati<strong>on</strong> will in any way influence business<br />

decisi<strong>on</strong>s. The employee must not extend an invitati<strong>on</strong> where it may result in <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

slightest impressi<strong>on</strong> that fac<str<strong>on</strong>g>to</str<strong>on</strong>g>rs are being taken in<str<strong>on</strong>g>to</str<strong>on</strong>g> c<strong>on</strong>siderati<strong>on</strong> which are<br />

unc<strong>on</strong>nected with <str<strong>on</strong>g>the</str<strong>on</strong>g> subject matter <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> decisi<strong>on</strong>.<br />

All invitati<strong>on</strong>s must be usual business practice and must be in proporti<strong>on</strong> <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

standard <str<strong>on</strong>g>of</str<strong>on</strong>g> living <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> parties involved. In cases <str<strong>on</strong>g>of</str<strong>on</strong>g> doubt, <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g>ficer must be c<strong>on</strong>sulted in advance.<br />

7


In cases where uninvolved third parties might get <str<strong>on</strong>g>the</str<strong>on</strong>g> impressi<strong>on</strong> that <str<strong>on</strong>g>the</str<strong>on</strong>g>se rules <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

c<strong>on</strong>duct may be affected or infringed, <str<strong>on</strong>g>the</str<strong>on</strong>g> participants <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> event must make an<br />

appropriate c<strong>on</strong>tributi<strong>on</strong> <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> costs.<br />

It must be ensured that competent c<strong>on</strong>tacts from E.ON are always available <str<strong>on</strong>g>to</str<strong>on</strong>g> assist<br />

guests. As a general rule, events are not allowed <str<strong>on</strong>g>to</str<strong>on</strong>g> be held without a company<br />

representative present <strong>on</strong> site.<br />

The compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer resp<strong>on</strong>sible should be c<strong>on</strong>sulted before any public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficials<br />

are invited <str<strong>on</strong>g>to</str<strong>on</strong>g> events. If necessary, <str<strong>on</strong>g>the</str<strong>on</strong>g> invitati<strong>on</strong> should be extended with <str<strong>on</strong>g>the</str<strong>on</strong>g> remark<br />

that <str<strong>on</strong>g>the</str<strong>on</strong>g> approval <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> supervisor <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> pers<strong>on</strong> invited is presumed.<br />

b) Informative meetings and fur<str<strong>on</strong>g>the</str<strong>on</strong>g>r training events<br />

Representatives <str<strong>on</strong>g>of</str<strong>on</strong>g> business partners and competi<str<strong>on</strong>g>to</str<strong>on</strong>g>rs may be invited <str<strong>on</strong>g>to</str<strong>on</strong>g> informative<br />

meetings and training events provided that it is clear that <str<strong>on</strong>g>the</str<strong>on</strong>g> main purpose <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

event is <str<strong>on</strong>g>the</str<strong>on</strong>g> provisi<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g> informati<strong>on</strong> or training. To ensure transparency, <str<strong>on</strong>g>the</str<strong>on</strong>g> basis <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

<str<strong>on</strong>g>the</str<strong>on</strong>g> event must be sufficiently clear at all times and it must be possible for an<br />

uninvolved third party <str<strong>on</strong>g>to</str<strong>on</strong>g> be able <str<strong>on</strong>g>to</str<strong>on</strong>g> recognise <str<strong>on</strong>g>the</str<strong>on</strong>g> subject and purpose as well as<br />

follow <str<strong>on</strong>g>the</str<strong>on</strong>g> progressi<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> event. Therefore, <str<strong>on</strong>g>the</str<strong>on</strong>g> participants, order <str<strong>on</strong>g>of</str<strong>on</strong>g> events and<br />

issues addressed must be clearly documented.<br />

Venues selecti<strong>on</strong> must be based exclusively <strong>on</strong> objective and logistical criteria and<br />

not <strong>on</strong> <str<strong>on</strong>g>to</str<strong>on</strong>g>urist attracti<strong>on</strong>s. Hospitality, events and travel unrelated <str<strong>on</strong>g>to</str<strong>on</strong>g> business<br />

purposes are not permitted.<br />

The company bears <str<strong>on</strong>g>the</str<strong>on</strong>g> cost <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> event and possibly also <str<strong>on</strong>g>the</str<strong>on</strong>g> hospitality costs<br />

during <str<strong>on</strong>g>the</str<strong>on</strong>g> event. The company may assume <str<strong>on</strong>g>the</str<strong>on</strong>g> necessary travel and<br />

accommodati<strong>on</strong> costs <str<strong>on</strong>g>of</str<strong>on</strong>g> those invited; in such cases, <str<strong>on</strong>g>the</str<strong>on</strong>g> accommodati<strong>on</strong> must not<br />

be unreas<strong>on</strong>ably luxurious and must be proporti<strong>on</strong>ate <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> participants’ standard <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

living.<br />

8


As a general rule, participants are not permitted <str<strong>on</strong>g>to</str<strong>on</strong>g> invite pers<strong>on</strong>al compani<strong>on</strong>s. Any<br />

excepti<strong>on</strong>s are <str<strong>on</strong>g>to</str<strong>on</strong>g> be agreed with <str<strong>on</strong>g>the</str<strong>on</strong>g> resp<strong>on</strong>sible compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer before <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

invitati<strong>on</strong> is extended.<br />

c) Events <str<strong>on</strong>g>of</str<strong>on</strong>g> a generally social nature<br />

Events <str<strong>on</strong>g>of</str<strong>on</strong>g> a generally social nature are, for example, sports events, cultural events,<br />

<str<strong>on</strong>g>the</str<strong>on</strong>g>atre performances and c<strong>on</strong>certs. These also include events for which a certain<br />

number <str<strong>on</strong>g>of</str<strong>on</strong>g> entrance tickets are available because <str<strong>on</strong>g>the</str<strong>on</strong>g> company is sp<strong>on</strong>soring <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

event. Executives from <str<strong>on</strong>g>the</str<strong>on</strong>g> fields <str<strong>on</strong>g>of</str<strong>on</strong>g> politics, business (e.g. business partners and<br />

competi<str<strong>on</strong>g>to</str<strong>on</strong>g>rs), media and culture may be invited <str<strong>on</strong>g>to</str<strong>on</strong>g> encourage <str<strong>on</strong>g>the</str<strong>on</strong>g> informal exchange<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g> informati<strong>on</strong>.<br />

The company bears <str<strong>on</strong>g>the</str<strong>on</strong>g> cost <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> event and possibly also <str<strong>on</strong>g>the</str<strong>on</strong>g> hospitality costs<br />

during <str<strong>on</strong>g>the</str<strong>on</strong>g> event. As a rule, <str<strong>on</strong>g>the</str<strong>on</strong>g> costs <str<strong>on</strong>g>of</str<strong>on</strong>g> travel <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> event and accommodati<strong>on</strong><br />

should be borne by <str<strong>on</strong>g>the</str<strong>on</strong>g> guests <str<strong>on</strong>g>the</str<strong>on</strong>g>mselves.<br />

It is generally permissible for <str<strong>on</strong>g>the</str<strong>on</strong>g> participants <str<strong>on</strong>g>to</str<strong>on</strong>g> invite pers<strong>on</strong>al compani<strong>on</strong>s. The<br />

costs <str<strong>on</strong>g>of</str<strong>on</strong>g> travel <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> event and <str<strong>on</strong>g>the</str<strong>on</strong>g> accommodati<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g>se compani<strong>on</strong>s are <str<strong>on</strong>g>to</str<strong>on</strong>g> be<br />

borne by <str<strong>on</strong>g>the</str<strong>on</strong>g> guests <str<strong>on</strong>g>the</str<strong>on</strong>g>mselves.<br />

In excepti<strong>on</strong>al circumstances, travel and/or accommodati<strong>on</strong> costs for a guest and/or<br />

a pers<strong>on</strong>al compani<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g> a guest may be borne by <str<strong>on</strong>g>the</str<strong>on</strong>g> company; however this must<br />

be agreed with <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer in advance.<br />

8. Abroad<br />

Excepti<strong>on</strong>s <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> aforementi<strong>on</strong>ed principles may be made in countries in which it is<br />

cus<str<strong>on</strong>g>to</str<strong>on</strong>g>mary and courteous <str<strong>on</strong>g>to</str<strong>on</strong>g> give presents. This is subject in each case <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

approval <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer and <str<strong>on</strong>g>the</str<strong>on</strong>g> Board <str<strong>on</strong>g>of</str<strong>on</strong>g> Management or <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

management <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant market unit. However, gifts given with <str<strong>on</strong>g>the</str<strong>on</strong>g> intenti<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

urging a foreign public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficial <str<strong>on</strong>g>to</str<strong>on</strong>g> act in a certain way so that <str<strong>on</strong>g>the</str<strong>on</strong>g> giver or a third party<br />

wins a c<strong>on</strong>tract or gains an unfair advantage are expressly forbidden.<br />

9


9. Committee meetings<br />

All meetings and o<str<strong>on</strong>g>the</str<strong>on</strong>g>r events held by E.ON Group company committees must serve<br />

<str<strong>on</strong>g>to</str<strong>on</strong>g> fur<str<strong>on</strong>g>the</str<strong>on</strong>g>r <str<strong>on</strong>g>the</str<strong>on</strong>g> business purpose <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> company, as set out in its articles <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

associati<strong>on</strong>. To ensure transparency, <str<strong>on</strong>g>the</str<strong>on</strong>g> basis <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> event or meeting must be<br />

sufficiently clear at all times and it must be possible for an uninvolved third party <str<strong>on</strong>g>to</str<strong>on</strong>g><br />

be able <str<strong>on</strong>g>to</str<strong>on</strong>g> recognise <str<strong>on</strong>g>the</str<strong>on</strong>g> subject and purpose as well as follow <str<strong>on</strong>g>the</str<strong>on</strong>g> progressi<strong>on</strong> <str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g><br />

event. Therefore, <str<strong>on</strong>g>the</str<strong>on</strong>g> order <str<strong>on</strong>g>of</str<strong>on</strong>g> events and issues addressed at such events must be<br />

documented in a clear and understandable manner (agenda, minutes, list <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

participants).<br />

As a general rule, committee meetings should be held at ei<str<strong>on</strong>g>the</str<strong>on</strong>g>r <str<strong>on</strong>g>the</str<strong>on</strong>g> company’s<br />

headquarters, an E.ON Group site, or ano<str<strong>on</strong>g>the</str<strong>on</strong>g>r locati<strong>on</strong> determined by <str<strong>on</strong>g>the</str<strong>on</strong>g> chairman<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> committee based <strong>on</strong> o<str<strong>on</strong>g>the</str<strong>on</strong>g>r objective and logistical criteria.<br />

These principles also apply <str<strong>on</strong>g>to</str<strong>on</strong>g> meetings and o<str<strong>on</strong>g>the</str<strong>on</strong>g>r committee events which are not<br />

regulated under company law (e.g. advisory boards).<br />

V. <strong>Basic</strong> principles <str<strong>on</strong>g>of</str<strong>on</strong>g> c<strong>on</strong>duct<br />

- Things you must NOT do:<br />

- You must not mix your private interests with <str<strong>on</strong>g>the</str<strong>on</strong>g> interests <str<strong>on</strong>g>of</str<strong>on</strong>g> E.ON.<br />

- You must not give or accept m<strong>on</strong>etary gifts or n<strong>on</strong>-standard discounts.<br />

.<br />

- You must not grant or accept benefits unless <str<strong>on</strong>g>the</str<strong>on</strong>g> acceptance or granting <str<strong>on</strong>g>of</str<strong>on</strong>g><br />

such benefits in no way creates an impressi<strong>on</strong> that certain behaviour is<br />

expected in return.<br />

- You must not give or accept significant n<strong>on</strong>-m<strong>on</strong>etary gifts or hospitality<br />

without first c<strong>on</strong>sulting your supervisor or <str<strong>on</strong>g>the</str<strong>on</strong>g> compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer resp<strong>on</strong>sible.<br />

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- You must not grant public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficials any benefits o<str<strong>on</strong>g>the</str<strong>on</strong>g>r than <str<strong>on</strong>g>to</str<strong>on</strong>g>ken presents or<br />

basic hospitality (e.g. c<str<strong>on</strong>g>of</str<strong>on</strong>g>fee, beverages, sandwiches, ballpoint pens, notepads<br />

etc.) without first c<strong>on</strong>sulting <str<strong>on</strong>g>the</str<strong>on</strong>g> compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer resp<strong>on</strong>sible.<br />

- Things you should do:<br />

- Notify your supervisor or <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer if a possible c<strong>on</strong>flict<br />

arises between your private interests and <str<strong>on</strong>g>the</str<strong>on</strong>g> interests <str<strong>on</strong>g>of</str<strong>on</strong>g> E.ON.<br />

- Work in such a way that your dealings with business partners and competi<str<strong>on</strong>g>to</str<strong>on</strong>g>rs<br />

as well as public <str<strong>on</strong>g>of</str<strong>on</strong>g>ficials are transparent and can be verified and checked at<br />

any time.<br />

- In relati<strong>on</strong> <str<strong>on</strong>g>to</str<strong>on</strong>g> all benefits granted, make sure you observe <str<strong>on</strong>g>the</str<strong>on</strong>g> limits <str<strong>on</strong>g>of</str<strong>on</strong>g> social<br />

adequacy, i.e. <str<strong>on</strong>g>the</str<strong>on</strong>g> benefit must be usual business practice and its value must<br />

be appropriate with regard <str<strong>on</strong>g>to</str<strong>on</strong>g> <str<strong>on</strong>g>the</str<strong>on</strong>g> normal standard <str<strong>on</strong>g>of</str<strong>on</strong>g> living <str<strong>on</strong>g>of</str<strong>on</strong>g> those involved!<br />

- Inform your supervisor or <str<strong>on</strong>g>the</str<strong>on</strong>g> compliance <str<strong>on</strong>g>of</str<strong>on</strong>g>ficer resp<strong>on</strong>sible about<br />

organisati<strong>on</strong>al structures within <str<strong>on</strong>g>the</str<strong>on</strong>g> Group which might favour corrupti<strong>on</strong>.<br />

- In all cases <str<strong>on</strong>g>of</str<strong>on</strong>g> doubt, c<strong>on</strong>tact your supervisor or <str<strong>on</strong>g>the</str<strong>on</strong>g> relevant compliance<br />

<str<strong>on</strong>g>of</str<strong>on</strong>g>ficer immediately.<br />

11

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