WHO INFORMATION SERIES ON SCHOOL HEALTH ... - PAHO/WHO

6.4 Reporting progress and achievements
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Promoting Physical Activity in Schools
The final step in the evaluation process is to publish an evaluation report. Any evaluation is useful and complete
only when its results are reported and communicated to those who need and can use them, including those
involved in planning and managing the interventions. The evaluation report can be an excellent advocacy
tool for influencing policy makers and other partners. It can defend intervention programmes and help justify
necessary resources. Moreover, the probability of implementing the recommended actions made in the
evaluation report highly increases if the evaluation report is shared.
Before writing an evaluation report, schools should decide how the programme data should be shared with
others. The evaluation report could be published quarterly, semi-annually or annually, can list details or simply
provide a summary of actions and results. Depending upon the administrative setting, reporting could also
be done orally together with the written report.
Measuring students’ achievement in physical education and fitness requires a comprehensive assessment
of their knowledge, motor and behavioural skills related to physical activity. The evaluation report should be
designed in such a way that it is easy to understand and interesting to read. A report should be concise, direct
and to the point and thus more likely to be valued and to be used. While preparing the report confidential
issues should be dealt with caution and with sensitivity.
The following different topics should be included as part of the report:
• A summary or abstract
• Purpose of physical activity programmes
• Description of the programmes
• Methods of the evaluation used
• Major findings of the evaluation
• Conclusions and recommendations
WHO Information Series on School Health