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Limited Bidding Document shall be excluded from the rates quoted by the firms of Rajasthan and the element of Central Sales Tax (CST) shall be included in the rates of firms from outside Rajasthan for financial bid evaluation purpose. 14) Negotiations : No negotiations shall be held 15) Procuring entity’s right to accept or reject any or all bids: The Procuring entity reserves the right to accept or reject any bid, and to annul (cancel) the bidding process and reject all bids at any time prior to award of contract, without thereby incurring any liability to the bidders. 16) Agreement and Performace Security Deposit : Successful bidder will have to execute an agreement on a Non-Judicial Stamp of Rs. 500/- within a period of 3 days of receipt of order and deposit performance security (in the form of Cash/DD/Bankers Cheque/NSCs) equal to 5% of the value of stores prior to signing of agreement as per the format provided by the department. Performance security shall be valid for a period of 60 days from the date of order. 17) Disqualification: Procuring entity may at its sole discretion and at any time during the processing of bids, disqualify any bidder/ bid from the bid process if the bidder:- a) the bidder is not qualified in terms of Qualification/ Eligibility Criteria; b) the bid materially departs from the requirements specified in the bidding document or it contains false information; c) the bidder submitting the bid, his agent or any one acting on his behalf, gave or agreed to give, to any officer or employee of the procuring entity or other governmental authority a gratification in any form, or any other thing of value, so as to unduly influence the procurement process; d) a bidder, in the opinion of the procuring entity, has a conflict of interest materially affecting fair competition. Page 12 of 20
Limited Bidding Document CHAPTER-6 GENERALTERMS AND CONDITIONS OF TENDER & CONTRACT Bidders should read these conditions carefully and comply strictly while submitting their bids. Definition: For the purpose of clarity, the following words and expressions shall have the meanings hereby assigned to them: - a) “Contract” means the Agreement entered into between the Purchaser and the successful/ selected bidder, together with the Contract Documents referred to therein, including all attachments, appendices, and all documents incorporated by reference therein. b) “Contract Documents” means the documents listed in the Agreement, including any amendments thereto. c) “Contract Price” means the price payable to the successful/ selected bidder as specified in the Agreement, subject to such additions and adjustments thereto or deductions there from, as may be made pursuant to the Contract. d) “Day” means a calendar day. e) “Delivery” means the transfer of the Goods from the successful/ selected bidder to the Purchaser in accordance with the terms and conditions set forth in the Contract. f) “Completion” means the fulfilment of the related services by the successful/ selected bidder in accordance with the terms and conditions set forth in the Contract. g) “Goods” means all of the commodities, raw material, machinery and equipment, and/or other materials that the successful/ selected bidder is required to supply to the Purchaser under the Contract. h) “Purchaser” means the entity purchasing the Goods and related services, as specified in the bidding document. i) “Related Services” means the services incidental to the supply of the goods, such as insurance, installation, training and initial maintenance and other similar obligations of the successful/ selected bidder under the Contract. j) “Subcontractor” means any natural person, private or government entity, or a combination of the above, including its legal successors or permitted assigns, to whom any part of the Goods to be supplied or execution of any part of the related services is subcontracted by the successful/ selected bidder. k) “Supplier/ Successful or Selected bidder” means the person, private or government entity, or a combination of the above, whose bid to perform the Contract has been accepted by the Purchaser and is named as such in the Agreement, and includes the legal successors or permitted assigns of the successful/ selected bidder. l) “The Site,” where applicable, means the designated project place(s) named in the bidding document. 1) Delivery & Installation: Delivery will be made at DoIT & C within 3 Days from the date of purchase order. 2) Recoveries from Supplier/ Selected Bidder: a) Recoveries of liquidated damages, short supply, breakage, rejected articles shall ordinary be made from bills. b) Amount may also be withheld to the extent of short supply, breakages, and rejected articles and in case of failure in satisfactory replacement by the supplier along with amount of liquidated damages shall be recovered from his dues and security deposit available with the department. c) In case, recovery is not possible recourse will be taken under Rajasthan PDR Act or any other law in force. 3) Taxes & Duties a) The income tax, service tax, value added tax, etc., if applicable, shall be deducted at source from the payment to the Supplier/ Selected Bidder as per the law in force at the time of execution of contract. b) The entry tax, if applicable shall be deducted at source and deposited in the government treasury in proper revenue receipt head of account. c) For goods supplied from outside India, the successful/ selected bidder shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed outside the country. d) For goods supplied from within India, the successful/ selected bidder shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted Goods to the Purchaser. e) Revision in VAT and Service Tax shall be on account of the procuring entity if it has been asked for separately in the financial bid and is not taken into account for the purpose of comparison of bids. If, however, they have not been asked for separately, any benefit or additional cost will be on account of the bidder. Revision of any other tax or duty shall be on account of the bidder. Page 13 of 20
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