1 RC Managers Manual

“Children are more important than the
activities in which they are engaged.
The game is not the thing, the child is.”
Department of Education and Science, August 1991
1

AMENDMENT RECORD
Edition 1 issued Aug 2014
Manual Number:
Amdt
No.
Incorporated by
Name (Print) Name (Signature) Date
1
2
3
4
5
6
7
8
9
10
11
12
To submit an amendment please submit the amendment form located at the end of this
Manual.
3

This Manual has been sponsored by Interface NRM Ltd
Providers of UKAS Accredited Certification for
ISO 9001, ISO 14001 and OHSAS 18001
www.interface-nrm.co.uk
info@interface-nrm.co.uk
01952 288325
5

PREFACE
Sponsor: Club Secretary
Introduction
Managers should forward any comments on this publication through the Club Secretary via email
or written response using the form at the end of this Manual.
The subject matter of this publication may be affected by rule and constitutional changes by RCJFC
and governing bodies. Where an associated publication contradicts any portion of this publication
it is to be taken as the overriding authority.
To avoid frequent repetition of the cumbersome “he or she” and “his or hers”, references to the
male gender are be taken to include females except where it is clearly inappropriate. In the same
vain, to represent the adult responsible for a child the term ‘parent’ is used instead of all the other
connotations it could be.
Associated and Governing Publications
●
●
●
●
Randlay Colts Junior Football Club Constitution
Telford Junior Football League Rules
Shropshire FA Rules
FA Rules
7

Abbreviations
The following abbreviations are used within this Manual:
Abbreviation
Club Sec.
CRC
CSCO
CWO
FA
FRS
KEM
KO
Mini-Soccer
MRF
RCJFC
Shrops FA
SJL
Stirchley Rec
TF
TFJFL
Trg Off
Youth Football
Definition
Club Secretary
Criminal Records Check
Charter Standard Club Coordinator
Club Welfare Officer
The Football Association
Fund Raising Secretary
Kit & Equipment Manager
Kick Off (Match)
Under 7 and Under 8 age Groups
Match Report Form
Randlay Colts Junior Football Club
Shropshire Football Association
Shrewsbury County Junior League
Stirchley Recreation Centre, Grange Avenue, Stirchley, Telford, TF3 1ET,
01952 382730
Transfer Form
Telford Junior Football League
Training Officer
Under 9 to Under 16 age Groups
8

Contents
FOREWARD
MANAGERS MANUAL
Introduction 9
Aim 9
Application 9
Distribution 9
Review 10
Amendments 10
Key Dates in the RCJFC diary¹ 11
Monthly Activities 12
Introduction
Team Managers play a crucial role both in the success of the team and in the Club itself. This
Manual draws together the various process, procedures and expectations of Team Management.
It provides Managers and coaches with a framework for running a team by standardising our
procedures and focusing on the key activities required for the delivery of fun and enjoyment in
football whilst developing skill, technical ability and knowledge both in training and matches.
Aim
The aim of this Manual is to provide Team Managers with policy and direction for the conduct of
managing teams and players in football related activities to help children enjoy and develop as
players and support the FA aims and aspirations of the English game.
This Manual sets out the establishment of a team, routine management through to disbandment.
Application
This Manual applies equally to all Junior Teams within Randlay Colts Junior Football Team.
Distribution
Copies of this Manual are issued to the flowing:
●
●
●
●
●
Chairman
Vice Chairman
Secretary
Team Managers
Welfare Officer(s)
Electronic copies will be made available on the Managers Facebook page and Club Website.
9

Review
This Manual is subject to continuous review and will be withdrawn, reviewed and re-issued prior
to the start of each new season.
Amendments
Amendments will be issued by the Club Secretary.
Copies will be maintained by those persons who this Manual has been issued to.
The Amendment Sheet is to be updated by the Manual Holder to verify updates have been
included.
Any suggestions for improvement to this document are to be submitted to the Club Secretary
using the form at the end of this document.
10

Key Dates in the RCJFC diary¹
Month Activity Lead
May RCJFC AGM Club Chairman
Affiliation of Club to Shrops FA
Club Secretary
Application for Club Indemnity
Club Secretary
Insurance
Jun
Affiliation of Teams to TYJFL²
Club Secretary
Distribution of Player Registrations Registration Secretary
Stirchley Pitch Applications to TWC Club Secretary
Jul
Randlay Colts Summer Tournament Tournament Committee
Formation of Wrekin Run Committee Fund Raising Co-Ordinator
League Formation
New Player Registrations Accepted Registration Secretary
Aug
Club Secretary
New Manager Brief
Coach Co-Ordinator
Club Welfare Officer
Start of TJYFL Season
Sept Formation of the Children’s Christmas
Party Committee.
Social Co-Ordinator
Oct Wrekin Run Fund Raising Secretary
Nov
Dec
Children’s Christmas Party
Xmas Party Committee
Formation of Presentation Committee Club Committee
Charter Standard Health Check
Charter Standard Co-Ordinator
Jan
Formation of Tournament Committee Club Committee
End of Player Registrations or Transfers
Period (31 Jan)
Feb Audit of Team Accounts Treasurer
Mar Club Chartership Health Check (By 31 st ) Charter Standard Health Check
Apr
RCJFC Club Presentations
Presentation Committee
RCJFC Account External Audit
Treasurer
May RCJFC Volunteer Meal
Social Co-Ordinator
TJYFL End of Season / Players De-
Registered (31 May)
¹RCJFC year begins after the AGM and ends at the subsequent AGM
²RCJFC team to register for entry into the TJYFL with the Club Secretary for forthcoming Season
by the 15 th June.
11

Monthly Activities
Month Activity Lead
1 st Sunday after
Monthly League
Meeting
Last day of the
Month
RCJFC Manager
Meeting
Monthly Team
Account Report to
Treasurer
Secretary to Organise.
Representation from each team
required.
Team Manager / Team Treasurer
RCJFC Planning Meetings (usually as part of AOB of Monthly Meeting or will be a meeting in its
own right)
Sub Committees will hold its own meetings separate to those listed above (as required).
12

RANDLAY COLTS JUNIOR FOOTBALL CLUB
Contents
Management Commitment 1-1
Randlay Colts Junior Football Club (RCJFC) 1-2
Constitution and Rules 1-2
RCJFC Organisation 1-3
RCJFC Annual General Meeting (AGM) 1-3
RCJFC Meetings 1-3
RCJFC Websites 1-3
RCJFC Twitter Page 1-4
RCJFC Facebook Page 1-4
RCJFC Youtube Channel 1-4
RCJFC Manager Facebook Page 1-4
RCJFC Pitch Booking Facebook Page 1-4
RCJFC Christmas Party 1-4
RCJFC Summer Tournament 1-5
RCJFC Sponsorship 1-5
Wrekin Run 1-5
RCJFC Insurance 1-6
RCJFC Store 1-6
RCJFC Volunteers 1-7
Volunteer Procedure 1-7
Discipline 1-8
Management Commitment
It’s vital that any team has a committed and dedicated management team to ensure that all
involved in that team (players, parents and volunteers) have a point of contact, stability and
continuity in management. It’s also important that the team and club have appropriate
communication channels which is normally done through the team manager. It’s recognised that
all involved in Randlay Colts are volunteers and football will naturally come after family, work and
other commitments and appreciate the time and effort involved by Team Volunteers to ensure
the success of the team and Randlay Colts.
1-1

Randlay Colts Junior Football Club (RCJFC)
RCJFC was established in 1986 to provide football in the Community for Children. Over the years
it has grown to support teams in nearly every age group (5 – 16) and remains one of the largest
Junior Football Club’s in Telford.
RCJFC is a member of the Telford Junior League and is affiliated to Shropshire FA.
RCJFC is a ‘not for profit’ organisation, all involved in the Club are volunteers who give up many
hours a week in support of teams and the Club. All monies collected and donated to the Club is
re-invested into the best interests of the Club and its Teams. Club finances are audited
independently each year and a report submitted to the committee and TJYFL.
The Club, through its Constitution has established a Committee with defined roles and
responsibilities who are legally responsible to ensure that the Club and its teams operates within
the RCJFC Constitution, Telford League and FA rules as well as associated legal requirements to
the operation of a Community Sports Group and meet any Child Protection requirements. Team
Managers form part of this committee and may have additional roles within the Club.
RCJFC ‘home ground’ is Stirchley Recreation Centre and we are able to recruit players from within
15 miles of the registered address of the club as defined within the constitution.
Constitution and Rules
The Constitution and rules are established by the Club and held by the Club Secretary. These
provide the governing rules of the Club to which all involved at the Club at whatever level must
abide by.
1-2

RCJFC Organisation
Randlay Colts is governed by a Committee with a Chairperson, Secretary and Treasurer. A number
of Secretarial roles are established to aid in the administration of the Club. Team Managers form
part of the Committee and represent their team members on the committee.
An organisation chart is established with appointed personal listed.
RCJFC Annual General Meeting (AGM)
An AGM is held annually after the end of the season. The purpose is to formally end that year’s
committee and re-elect a new one for the forthcoming season.
The constitution describes the AGM further.
RCJFC Meetings
The Club aims to hold a meeting each month.
The aim of this is to primarily aid communication within the Club over League updates, plan and
discuss forthcoming events, team issues and club requirements.
A representative from each team is required at each meeting, preferably the team manager but a
representative may attend if the manager is unavailable.
Club meetings are generally held on the Sunday following the monthly TYJFL meeting (league
meetings are normally held the first Monday each month). The Club Secretary produces a forecast
of meeting at the AGM, meetings and its location are confirmed monthly and at least 1 week prior
to the meeting.
RCJFC Websites
Randlay Colts have established its own website.
www.randlaycoltsjfc.co.uk
Each team has its own page and the website administrator will allocate a login to Team Managers
to have access to their own page to upload information and photo’s as required. Team Managers
can restrict access to their page and issue parents a password to access content if they wish.
Unless published publically by the TYJFL, teams are not to publish their results on this website.
There is a help page on the website and a separate guide is published by RCJFC on the website.
1-3

RCJFC Twitter Page
There is a club Twitter page providing updates on Club activities.
@RandlayColtsJFC
https://twitter.com/RandlayColtsJFC
RCJFC Facebook Page
The Club has a facebook page providing updates on Club activities
https://www.facebook.com/RandlayColtsJuniorFootballClub
RCJFC Youtube Channel
The Club has a youtube channel where videos of club activity can be posted.
Username: RandlayColtsJFC
RCJFC Manager Facebook Page
Randlay FC Managers
The main method of communication between all Managers is the Clubs Facebook page. Invites
will be issued to new Managers upon appointment. Managers without Facebook accounts are
strongly recommended to create an account even if it’s only to have access to this page alone.
RCJFC Pitch Booking Facebook Page
Randlay Colts Pitch Bookings
RCJFC have established a Facebook page for teams to book pitches for matches.
RCJFC Christmas Party
Each year the Club endeavours to hold a Christmas part for its junior teams, is generally aimed at
the U10 age groups but the age limit may change each year depending upon player numbers.
A Christmas party committee is formed in September from the junior teams to plan and organise
the Christmas party.
The party is generally funded in a small part by the Club but costs are largely reclaimed through
ticket sales.
1-4

RCJFC Summer Tournament
RCJFC endeavour to hold a Summer Tournament which is open for all teams to enter. Each team
is usually allowed to enter one team free (this may not always be the case), any additional teams
are required to pay an entry fee.
A Tournament Committee is elected who with assistance from other volunteers organise the
event.
It is expected that each RCJFC team shall fully support the event and providing volunteers
throughout the event and enter at least one team.
RCJFC Sponsorship
Opportunities are open for corporate sponsorship at all levels and elements of the Club, it is the
responsibility of all involved in RCJFC to source funds and Sponsors to support the financial
stability and success of the Club.
Any opportunity or interest expressed by a Company should be referred to the Funding Secretary
asap for Club action.
Wrekin Run
The Wrekin Run is usually held in October each year. Its purpose is to hold an event to enable
teams to raise funds for themselves through player sponsorship.
Despite its name it is not intended or held as a ‘running’ event or as a race. Participants can ascend
as far and as high as they wish on the Wrekin path as fast or slow as they wish.
All RCJFC teams are encouraged to take part to support the event and to raise funds for their
respective teams.
The format is generally as follows:
●
●
●
●
●
All teams meet at the foot of the Wrekin.
Players are checked in at the start point.
Teams are set off in age order (youngest first)
with 2-3 minute gaps in between.
The objective is to reach the top of the Wrekin or
to a pre-designated point in bad or unsuitable
weather.
Participants descend and check in at the finish
line (same point as the start).
Each team is required to provide a volunteer to assist with the event.
1-5

RCJFC Insurance
RCJFC Maintains liability insurance through Shrops FA. A copy of the Certificate can be gained
from the Club Secretary who is also the point of contact over insurance quires.
In general:
LIMIT OF INDEMNITY: £10,000,000 any one accident/occurrence.
Limited in Aggregate for Products Liability
Principal Extensions - Liability arising from:
●
●
●
●
●
●
●
●
●
Third Party Injury
Third Party Property Damage
Libel, Slander, Error & Omissions
Abuse, Negligence
Products (i.e. Food & Drink)
Player-to-Player Liability
Employers Liability
Tournaments (up to 2000 attendees – refer if attendance is higher or if there are
participating clubs from another County FA)
Includes Fund Raising & Social Events
Principal Exclusions - Liability arising from:
●
●
●
●
●
●
●
●
●
Malicious or Criminal acts (including Assault).
Use of any mechanically propelled vehicle, aircraft, hovercraft or water-borne craft.
Product Guarantee.
Damage to any data. e) Medical malpractice.
Property in the charge of or control of the insured.
Pollution or Contamination unless caused by a sudden identifiable unexpected
incident.
Sale of Securities or any shares of a Private Company or Corporation.
Loss arising from hazardous properties or from radioactive or nuclear material.
Bouncy Castles, Inflatables, Hazardous Pursuits, Fireworks.
RCJFC Store
RCJFC have established a store for Randlay Colts merchandise. Please see the Club Secretary for
information.
1-6

RCJFC Volunteers
RCJFC welcomes and positively encourages new volunteers at all levels of the Club and team.
Volunteers are vital to ensure the future of RCJFC.
Volunteers are constantly sort for the following:
Team:
●
●
●
Manager
Coach
Administration
Club:
●
●
●
●
●
●
●
Chairman
Secretary
Treasurer
Club Welfare Officer
Assistant Secretary Roles
All other Roles as defined in the Constitution
Volunteers
In line with our commitment to our Safe Guarding Children Policy, volunteers are required to be
vetted by the Club prior to engagement either by a team or the Club.
Volunteer Procedure
1. When a volunteer is identified that person must complete a Volunteer
application form with the relevant information and submit this to the Club
Secretary along with any supporting documents such as Coaching, CRC or
other relevant qualifications.
2. The Club Secretary will formally acknowledge receipt and contact the
appropriate members of the committee for review and processing.
3. A member of the Committee will contact the applicant to arrange an initial
meeting, the purpose of this is to meet and evaluate the volunteer for the
applied for role and to confirm and answer any questions which either the
Committee or the applicant may have.
4. The Club Welfare Officer is to contact the applicant to arrange completion of
an online CRC application (if not completed prior to application and if there is
a need in the role applied for) in line with our procedure.
5. The Training Officer will arrange any formal volunteer training if required.
6. The Chartership Co-Ordinator is to ensure the volunteer is registered with the
FA and Club and that all Chartership requirements are fulfilled.
1-7

Discipline
7. If there is no specific preference as to the role the volunteer wishes to take,
then the committee will evaluate where the greatest need in the club lies and
offer this and other positions within the Club that they may wish to take it.
8. A volunteer may become involved with supporting and assisting a team whilst
CRC is in process but as a precaution, at that volunteer must be supervised by
another member of the Club whilst in the presence of players.
9. The Club Secretary will confirm with the applicant as to the success on an
application.
10. As required, a mentor within the Club will be appointed to assist the volunteer
in their new role.
In order to administer the Club adequately RCJFC requires an adequate and effective disciplinary
process. All volunteers and committee members are subject to disciplinary proceedings if
constitutional requirements are not met.
Sanctions may range from verbal warning to expulsion from the Club.
The Discipline Policy and Procedure can be found in the Club Constitution and within this Manual
in the Discipline Chapter
1-8

SHROPSHIRE FOOTBALL ASSOCIATION
RCJFC is registered as a Chartered Club through affiliation with Shropshire Football Association
(Shrops FA). They are our local FA contact and are our regional governing body. The Telford Junior
League is affiliated with the Shrops FA.
https://www.shropshirefa.com/
FA courses on a local level are managed through Shrops FA.
All contact with Shrops FA is to be done through the Club Sec. for Club
Administration, CSCO over Chartership requirements, the Trg Off for courses
sponsored by the Club and the CWO for any Welfare issues or complaints.
2-1

2-2

Contents
TELFORD JUNIOR FOOTBALL LEAGUE
TFJFL 3-1
TFJFL Committee 3-1
TFJFL Meetings 3-2
TYJFL Rules 3-2
TYJFL Website 3-2
FA Full Time 3-2
TYJFL Presentations 3-2
TFJFL Fixtures 3-3
Contact with TFJFL 3-3
Team Manager Contact Details 3-3
TFJFL
The Telford Junior Football League (TJYFL) is the league RCJFC is entered into. The league is
affiliated to Shrops FA.
The League runs from the September to May each year. Randlay Colts teams are to register with
the Club for entry into the forthcoming season by Jun 15 th each year using the RCJFC Team
Registration Form.
It is run as a league and depending on the amount of teams entered into may be sub-divided into
divisions.
As of 2012/13 season results of matches are not published for the U9’s and below, this rule will
follow the teams through each season to eventually all age group results will not be published
upto the U13 age group.
Where divisions are established the league evaluates results and selects teams for each division
based on previous performance with the intention to have competitive games at all levels. This
maybe done mid-season to ensure an equality between teams is maintained.
TFJFL Committee
TFJFL has a similar Committee set up as RCJFC with a Chairman, Secretary and Treasurer, other
league appointments are in place such as League Welfare Officer, Development Officer,
Registrations Secretary and Fixtures Secretary
3-1

TFJFL Meetings
RCJFC Secretary attends Monthly meetings on behalf of the Club. Information is passed to Club
Members at the subsequent Club Meeting.
TYJFL Rules
Rules are established by TYJFL for League and Cup Competitions. These are detailed within a
booklet which is distributed by the Club Secretary to teams in August.
Each manager is to ensure it retains a copy of the league rules and is familiar with its requirements.
Infringements of league rules may lead to disciplinary action, such as fines, bans or
disqualification.
TYJFL Website
Telford Junior League Website Link
The website contains forecasted matches (league and Cups), results (competitive leagues only),
match related forms, manager contact details and relevant league news and updates.
To find your team / league ensure the dropdown list for current season is correct and select
dropdown menu relevant to the age group and league you are searching for.
When Cup fixtures and results are published, these can be accessed by the cup / competition
dropdown menu, the Charity Cup fixtures are uploaded as a News item.
The League also posts updates in the News Section.
Team Managers are to check the TFJFL Website frequently for planned matches and news.
FA Full Time
http://full-time.thefa.com/
As this Manual is being put together the TYFJL is planning to join The FA Full Time System. This is
an online administration of the League, Player and Team registrations. This will include the
negating of League Age Reps as Team Managers will be able to text the results direct to the
website allowing instant updating of it.
TYJFL Presentations
Annually at the end of the Season (usually in May), TYJFL hold their presentations. Presentation
dates are published in the league rules booklet.
Presentations are made to group winners (competitive leagues) and Shield, Cup and Plate awards.
3-2

TFJFL Fixtures
Generally forthcoming matches are planned a number of weeks ahead by the leagues’ fixtures
secretary, the length of time varies dependent upon relative stage in the season, number of games
to be played, progress of any Cup games, holidays etc. If a game is not forecasted by the Tuesday
morning of that week then team managers can take it that no game is planned for the forthcoming
Sunday.
Contact with TFJFL
All questions and league clarifications are to be done through the Club Secretary, Managers are
not to contact the league committee members direct.
Team Manager Contact Details
These are uploaded and accessible on the TFJFL Website, any changes in personal contact details
are to be communicated to the Club Sec. who will inform the league to make the appropriate
amendments.
When communicating with other team managers outside of the club, managers are to ensure they
have the most up to date contact number from this list.
3-3

3-4

FA CHARTERSHIP
http://www.thefa.com/my-football/footballvolunteers/Runningaclub/Runningaclub/CharterStandard
The FA Charter Standard programme is a kitemark, which recognises and rewards high quality
levels of provision in club and league football. The kitemark is awarded to clubs and leagues that
are well run, sustainable, which place child protection, quality coaching and safety paramount.
There are three levels of FA Charter Standard Awards for clubs to recognise the different
standards. The entry level is an ‘FA Charter Standard Club’, the next level is an ‘FA Charter
Standard Development Club’ and the most advanced ‘FA Charter Standard Community Club’. Each
advanced level requires additional criteria to be met.
Criteria for achieving the entry level award include having a trained Welfare Officer, CRB checks
for all volunteers, Emergency Aid-trained volunteers linked to each team, Respect programme
sign-up, a Level One coach for each youth team, appropriate club administration in place and a
volunteer co-ordinator.
Randlay Colts achieved FA Charter Standard Club Status in 2014 and hopes to progress to a Charter
Standard Development Club.
4-1

4-2

Contents
SAFEGUARDING CHILDREN
Policies 5-1
Safe Guarding Children 5-1
CRC (Criminal Records Checks) 5-2
CRC Process 5-2
Equality and Equal Opportunities 5-4
Anti-Bullying 5-4
Neglect 5-4
Risk Assessment 5-4
Supervision 5-5
Social Media & Communication 5-5
Policies
RCJFC has established a number of Policies related to Safeguarding Children:
●
●
●
●
Safeguarding Children
Equality and Equal Opportunities
Anti-Bullying
Social Media and Communication
The following Sections summarise our Policies and requirements
Safe Guarding Children
Safeguarding Children is the top priority within RCJFC. We have a responsibility to ensure that
children have the chance to enjoy football in a supportive and child centred and friendly
environment.
Everyone involved in football must recognise that the responsibility to safeguard exists both on
and off the field of play.
RCJFC believes football can have a powerful positive influence on children and young people. That
means everyone involved in the Club/Team must take on the responsibility of looking after those
children who want to play the game.
Safeguarding Children is about doing things the right way; doing things properly. It’s about
allowing children to enjoy the game without abuse of any kind. That means bullying, physical,
emotional or sexual abuse and neglect.
5-1

RCJFC have established a Safeguarding Children Policy and subsequent procedures to which all
volunteers within the club should be familiar with. The FA also has available free of charge
additional guidelines and advice.
Safeguarding Children workshops are provided by the FA; RCJFC encourages all volunteers to
attend these and at least the team coach must hold this qualification. Attendance is organised via
the Clubs Coach and Development Officer. There is also has an FA Online Safeguarding Children
Recertification course once volunteers have completed the course.
If you require any clarification or further advice please speak to our Club Welfare Officer.
CRC (Criminal Records Checks)
In line with FA Chartership and Randlay Colts requirements, all persons in a supervisory role (which
includes managers, coaches, assistant coaches and referees) are required to have completed an
enhanced CRC.
CRC Process
All requiring CRC are to contact a CWO who will email an online link to complete a CRC.
How it works
There are four steps to complete the online application process by an applicant:
1. Registration / Application
2. Verification (Document Check)
3. Payment
4. Notification
1. Registration / Application
Applicants are to register through the online portal
http://www.onlinecrb.tmgcrb.co.uk/
The system automatically sends an email to the applicant inviting them to complete a
Disclosure application
The applicant is to complete the online application and submit it for verification
Select REGISTER from the login screen and enter information required including:
Org PIN: 104269. Secret word: Fly,
Org name: Randlay colts junior football club
5-2

The applicant is to provide their FAN* in the Personal Reference Number field provided.
*please go to http://www.thefa.com/FAN to register with the FA and receive a FAN
number.
Once registered the applicant can then login using the above organisation PIN, the
applicants email address and password created as part of the registration process and
commence the online CRB application. The applicant will be asked for their National
Insurance, Passport and Driving Licence numbers so please ensure these are at hand.
2. Verification
Once online application is complete, the applicant is to then contact a CWO to have the
documents used verified.
3. Payment
The applicant is to log back in to TMG to complete payment (currently £10 which can be
reimbursed by the Club – a receipt is to be printed out and provided to the Treasurer)
The application will not be progressed unless payment is made
Upon payment background checks are conducted and once complete, the CRB will issue
the applicant with a copy of the CRB Disclosure.
4. Notification
The applicant receives a certificate of the CRC check.
The applicant is to notify the CWO the certificate has arrived.
Use of CRB Enhanced Disclosure information by The FA
By completing an online CRB Enhanced Disclosure application the applicant is allowing
The FA to have sight of any criminal record or non-conviction information that is held and
released by the Police via the CRB process. This information may include outstanding
prosecutions and relevant allegations of criminal behaviour. In line with the CRB Code of
Practice, The FA may disclose this information to those involved in making a suitability
decision. The FA may use any or all of this information to help decide on the applicant’s
suitability to be involved with children or vulnerable adults in football.
Is it secure?
Yes. The Online Service is tested, approved, audited and used by several government
departments. Information security management: UKAS accredited, ISO 27001:2005.
Should the applicant require any further information regarding The FA CRB online service
please email FAChecks@TheFA.com or ring 0845 210 8080.
5-3

Equality and Equal Opportunities
OUR COMMITMENT is to confront and eliminate discrimination whether by reason of age, gender,
sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability
or disability and to encourage equal opportunities at all stages and levels.
We have established a Policy to ensure that everyone is treated fairly and with respect and that
our club is equally accessible to all.
Anti-Bullying
OUR COMMITMENT is to provide a caring, friendly and safe environment for all of our members
so they can participate in football in a relaxed and secure atmosphere. Bullying of any kind is
unacceptable at our club. If bullying does occur, all club members or parents should be able to tell
and know that incidents will be dealt with promptly and effectively. We are a TELLING club. This
means that anyone who knows that bullying is happening is expected to tell the club welfare
officer or any committee member.
We have established a Policy and Procedure which sets out the requirements for identification,
handling and resolving bullying.
Neglect
The FA Child Protection Procedures and Practices definition of neglect includes situations in which:
●
●
●
A child’s basic physical needs (e.g. for food, warm clothing) are not met.
Children are consistently left alone and unsupervised.
In the football environment, neglect might also occur if a coach or manager fails to
ensure children or young people are safe, or exposes them to undue extremes of
weather or risk of injury, e.g. through unsafe equipment.
Risk Assessment
At all stages of team management, assessment must be conducted on any actual or potential risks
and prevent or rectify any hazard to prevent harm to any person or child that maybe affected by
the teams activities..
The Club evaluates at a higher level the risks associated with Managers / coaches through CRC
and ongoing evaluation of performance.
Feedback is provided to managers on any risks associated with pitch conditions, weather and any
other aspects which may have a negative effect upon players.
5-4

Supervision
The principles for assessing potential risks remain the same whatever the activity, therefore
Managers and Coaches need to consider these and decide what ratio of adults to children they
consider to be appropriate to ensure their safety.
There should always be two adults and a minimum of one adult to ten children. More adults are
required when working with younger age groups, particular U9s and below.
An adult is anyone over the age of 18. You may have volunteers or even FA Level 1 Coaches who
are not yet 18. They cannot be considered an adult legally, therefore this effects the ratio of adults
to children. However, you can ask parents to be present and support the team in such
circumstances. It is also important to consider the experience of the adults involved. Clearly it is
best practice to have FA Qualified Coaches, however it is likely that there will be a mixture of
qualified and unqualified coaches.
Minimum coaching ratio is 16 players to 1 qualified Level 1 coach.
Two adults must be present at all training and matches.
Social Media & Communication
Alongside the very beneficial aspects of modern communication technologies we have to
recognise that there are also increased risks to children and young people. These risks must be
appropriately managed.
If a team decides that the most effective way of communicating to its players is via a social
networking site, then the team is strongly advised to set up an account in the name of the team
and explicitly for use by parents about football matters e.g. fixtures, cancellations and team
selection. At no time should there be any personal communications, ‘banter’ or comments.
RCJFC are responsible for ensuring all content hosted on their websites, social network areas and
any associated message boards or blogs abide by the Rules and Regulations of The Football
Association.
A Club Welfare Officer should have access to the page to monitor the content.
The page should be protected from public access or viewing if possible e.g. secret or closed.
Children should be advised to always tell an adult they trust about communications that make
them feel uncomfortable or where they’ve been asked not to tell their parent about the
communication.
The FA has developed a series of guidance to encourage best practice when communicating with
and about children and young people; the following range of best practice guidance is available
to you via the downloads area of www.TheFA.com/footballsafe these are:
●
●
Social networking, websites, mobile phones, and email communications
Running a website - Do’s and Don’ts
5-5

● Responsible use of Social Networking sites
● Communicating responsibly with Young Leaders, Coaches and Referees Under 18
● Using Texts and Emails with U18s – Do’s and Don’ts
● Guidance for parents/carers - Responsible use of text, email and social networking
sites
● Guidance for U18s using: Club Webpages, Social Networks, Email and Texts
5-6

YOUTH DEVELOPMENT REVIEW
On 28 May 2012, The FA formally ratified some of the recommendations of the Youth
Development Review. The amendments to the youth game can be found in FA individual guidance
booklets.
These amendments have been developed over two years of research, consultations and listening
to those involved in the youth game, most importantly those that play – the children.
These positive changes have been put in place to improve enjoyment, fun and development of
young players allowing more touches, on a better proportioned pitch with an increase of
involvement in the game as a whole. The changes within The FA’s Youth Development Review will
make youth football better for everyone involved.
The changes were phased in from the 2013/2014 season.
This is about a modern, child-friendly approach to youth football, challenging the win-at-all-costs
mentality that is stifling development and enjoyment for young people. Working together with a
proactive attitude, adults can help develop a better learning environment for young people that
puts their needs at the centre of the process.
http://www.thefa.com/my-football/player/youth-football/youth-development-review
6-1

6-2

6-3

6-4

Contents
ESTABLISHING THE TEAM
Team Name 7-1
Team Management 7-2
Child Protection 7-2
Team Registration 7-2
Selection of Players 7-3
Player Registrations 7-3
Player Subscriptions (Membership Fee) 7-5
Team Accounts 7-5
Team Funds 7-5
Team Sponsorship 7-6
Team Communication 7-6
Parents Meeting 7-7
Team Updates 7-8
Update Sheets 7-8
Social Media Sites 7-8
Online Team Management Websites 7-8
Emails 7-9
Texting 7-9
Meetings 7-9
Players Personal Equipment 7-9
Training Kit 7-9
Match Strip 7-10
Transfer of Registered Players to/from RCJFC 7-11
Player Attendance Policy 7-13
Team Name
Each team shall be called by the Club Name “Randlay Colts”. A suffix shall be adopted to
distinguish teams amongst other RCJFC teams in the same age group. Suffixes shall either relate
to Randlay Colts Club Colours or alternatively be ‘bird’ related a suggested list is below:
Colours:
●
●
●
Blue
White
Royals
Bird Names:
● Eagles ● Falcons
● Swifts ● Magpies
7-1

Team Management
Teams are required to have at least two Adults registered with RCJFC.
Each Team is to have the following:
●
●
●
●
A Manager
A FA level 1 Qualified Coach
Team Treasurer
Team First Aider
The above appointments maybe held by one or more individuals. However there must be at least
two adults involved with the team at all times and present at each training / match. Both adults
are to hold a valid FA CRC and have completed the FA Safeguarding Children Workshop within the
previous three year period.
In addition the team must have the following support staff:
● Nominated Team Referee (except U16’s)
● Linesman (9v9 and 11v11)
Child Protection
In line with RCJFC Policies, all involved in a supervisory role within a team (Managers, Coaches and
Referees) are to have completed a CRC.
Team Managers are to ensure all involved within the team have registered with the Club Secretary
and have completed CRC checks prior to engagement with Children.
RCJFC Welfare Officer is the point of contact for all CRC’s.
Team Registration
The Club Secretary will distribute Team registration forms in May. All RCJFC teams are required to
register with the Club Secretary for entry into for the forthcoming season by 15 th June each year.
Late entry may lead to a fine being levied by TJYFL onto the respective team entering into the
league late.
No team will be accepted for re-registration unless their current team account is in a positive
status or a financial repayment plan has been agreed with the Committee.
7-2

Selection of Players
RCJFC allows the Managers to select their own players within the rules of TJYFL and The FA.
Teams Managers are able to select for their teams from children who fall into the following age
groups / school years:
School Year
Age
Age on 1st 2nd
Format
Group
Aug 31 Option Option
U7's 5v5 7/6 2 1
U8's 5v5 8/7 3 2
U9's 7v7 9 4 N/A
U10's 7v7 10/9 5 4
U11's 9v9 11 6 N/A
U12's 9v9 12/11 7 6
U13's 11v11 13 8 N/A
U14's 11v11 14/13 9 8
U15's 11v11 15/14 10 9
U16's 11v11 16/15 11 10
FA rules prevent children from playing other children 2 years older / younger than themselves.
They also prevent children playing in formats outside their own age groups e.g. school year 3
children (U8) are to play 5v5 and not 7v7.
As a Club we would recommend any new player joins the team whose school year falls in the
upper year, however if space is unavailable then the Manager should discuss with the player and
parents the following options:
●
●
●
●
Offer player to another RCJFC team in the same age group.
The Player continue training, but does not join the team unless a place becomes
available.
Is introduced to another age group Team Manager to discuss if places are available in
that team.
Team Manager assists the Parents to source an alternative team with another Club.
Player Registrations
All players wishing to play for a RCJFC team are required to be registered with Randlay Colts and
with the League prior to playing in any official league match.
Registered players under the RCJFC constitution are termed and considered full members of
RCJFC.
7-3

Registration forms are available from the Club Registrations Secretary. New registration forms are
issued by TJYFL prior to the start of the season (generally around June) and require to be
completed as follows:
●
●
●
●
Both sides of the form completed in full with all relevant details
Passport sized photo.
An attached birth certificate or other form of proof of age and nationality (if the player
has not been registered with the league either at all or for 2 or more seasons
previously).
Registration Fee as detailed in the Club Constitution.
The team manager will need to submit the registration form along with a copy of a medical and
consent form and the registration fee to the Club Registration Secretary.
Forms are generally required to be handed into the club at least 3 weeks prior to the start of the
season (the Registration Secretary will advise on the specific date), during the season,
registrations will be accepted at any time and generally take a full week to process upto the end
of January when new registrations or transferred are only accepted in exceptional circumstances
by the League.
Signed players will be required to pay annual subs as required under the constitution which will
be due in September.
After the Registration Secretary and League have process forms, part 2 of the registration form is
returned to the Team Manager. The Manager is to retain registration forms and present these at
each League and Cup game to validate registration of each player.
Teams may sign upto the following number of players:
Age Group Max Team Size
U7 – U12 14
U13 – U16 18
There are restrictions on registering players born outside of England, international clearance
maybe required. Please confirm requirements with the RCJFC Registrations Secretary.
During the playing season, players may ‘transfer in’ or ‘out’ of the team from/to other Clubs. The
procedure to follow is described in the section entitled “Transfer of Registered Players to/from
RCJFC”
7-4

Player Subscriptions (Membership Fee)
Annual Subscription for Membership of RCJFC is established in the constitution. RCJFC offer a
discount if membership is paid within 3 months of registration (Sept – Dec). A discount may apply
if signing a player in January to reflect the fact it’s likely that half the league/cup season has been
played, Managers discretion is allowed to set this price based on the amount of games remaining.
Only signed players are to pay a membership fee, unsigned (those just attending training or joining
the team post season) are to pay weekly subs unless signed.
RCJFC have established a Standing Order Mandate Form should parents wish to use this method
of payment.
Team Accounts
Each team is to nominate a responsible adult to act as the team treasurer and inform the Club
treasurer as to who they are and contact details.
The Club treasurer holds the overall account for each team but each team manager is responsible
for accounting for all transactions in and out of their account.
To administer its funds it’s recommended each team holds as a minimum the following:
●
●
Receipt Book for purchases (Purchase Vouchers)
Receipt Book for income (Receipt Vouchers)
All income is to be recorded by the team treasurer as to the source where money was collected
from, date and how much.
A suggested spreadsheet (Team Accounts) is provided to aid the team in recording its transactions
should they wish to use it.
The team accountant is responsible for submitting on the last day of each month a financial report
to the Club Treasurer on the transactions occurred on the account during that month including
copies of payment and receipt vouchers.
Under the constitution, each team is required to deposit its funds with the Club Treasurer who in
turn establishes a sub-account for each team. The team manager is allowed to withhold up to
£100 in float money to pay for monthly expenses such as refs fee’s and replacement training
equipment and kit. Should the team manager require a withdrawal from their account then they
are to notify the Club Treasurer and a mutual place and time can be arranged for the transfer of
money.
Team Funds
The team itself is responsible for raising its own funds to support its activity throughout
the year.
Funding for teams generally comes from:
7-5

●
●
Annual subs from registered players
Weekly subs from non-registered players
Additionally teams may raise funds from the following sources:
●
●
●
Corporate sponsorship
Team sponsored events.
Community funding and sponsorship.
The Club will endeavour to organise an event annually (usually the Wrekin Run) where
teams may this activity to raise funds through sponsorship for their team. The team is to
organise additional events as required by that team.
Team Sponsorship
Teams are encouraged to make contact with Corporate Enterprises to gain sponsorship
for their team.
Sponsorship for each team is the responsibility of the Team Manager to gain and to
manage; the Funding Secretary will assist the Team Manager in sourcing or securing
sponsorship if required.
Sponsors are allowed to have Company logo’s on Randlay Colt Strips, however these
must be at a respectable size so as not to diminish the team strip appearance and colour.
Team are not allowed to display on team kit names of sponsors from a licensed business
or related products of public houses, hotels, bars, night clubs, adult shops, and betting
shops.
Sponsors for each team are to be registered with the Funding Co-Ordinator, who can
promote the sponsor on the teams’ behalf at Club level.
Team Sponsors may display promotional banners at RCJFC events such as the annual
tournament. The sponsor’s logo can be displayed on the team’s web-page
If a sponsor requests the teams strip is to reflect the sponsors colour, then this shall be
the teams’ second strip (away strip), the teams main strip (home strip) is to always the
RCJFC colours of Royal Blue / White.
Team Communication
Communication with Parents / Players and their support and their understanding of the teams’
requirements and Managers expectations is vital for any junior team.
A number of communication methods are available to each team and no single one is normally
sufficient, therefore it is recommended that each team uses a variety of methods and identifies
which one(s) are most effective for themselves.
7-6

Reference should be made to the communication section of this manual in relation to safe
guarding children.
Parents Meeting
Communication with Parents and their support and their understanding of the teams’
requirements and Managers expectations is vital for any junior team. It’s recommended
that the team holds a parents meeting prior to commencement of the season.
This will be an opportunity to introduce yourself and any other volunteers helping out
with the team and provide an opportunity to get to know each other.
Suggested subjects include:
●
●
●
●
●
●
●
●
●
●
Introduction
Explain the Club and Team
Methods used to run sessions
Emphasis on competition, fun and development
Managers expectations of the player, coaches and parents
Player attendance
Any child protection issues.
Team Details
• Length of Training / Matches
• Time / Place of training
• General match procedures (player timings, erection of equipment,
respect barrier, spectator and manager area and referee)
• Types of competitions players will be involved in and when
• Explain the league system
• Kit and equipment
• Club subscriptions
• First aid & injury procedures
• Club insurance
• Fund raising schemes
• Social activities for players and adults
• Qualifications of coaches
• Codes of conduct and the respect programme
• Disciplinary procedures
Question and Answer Session
Summarise with key areas emphasising role parent’s play in encouraging their
children in football.
Meetings with parents should not be limited to the just the start of the season, regular
meetings should be conducted as and when needed throughout the year, especially
when managing a younger team.
7-7

If required and almost essential for new teams being established, it may be appropriate
for a Committee Member to initially meet parents and provide an overview on RCJFC at
the first training session, it would also be an opportunity for parents to ask questions
direct to a Committee Member about the Club.
Team Updates
It is recommended that the Manager provides regular updates to parents on the progress
of their player and on the team and its future plans and programmes. Several methods
can be employed and it can be done on a 1-1 basis or as a team update depending upon
the information that needs to be conveyed, a combination of all the below maybe the
best method to communicate to all parents due availability and other factors:
●
●
●
●
●
Printed update sheets distributed via players
Social Media sites
Emails
Texting
Sideline meetings
Update Sheets
Can provide a detailed information to all parents, particularly useful for when
parents do not attend training / matches or when a player has separated parents
when the passage of information may not be effective between parents.
Social Media Sites
Most parents and older players have some form of social media account and it’s
a good source to pass on immediate information, gaining feedback, forecasting
events and posting pictures and videos of the team on.
Any access to social media sites should be strictly controlled and not made public
if at all possible. A member of the committee, preferably a Welfare Officer is to
be allowed access to the site.
RCJFC have established a Social Media Policy to which all managers should be
familiar with.
Online Team Management Websites
There are a range of commercial and free websites that allow team
management, such as www.teamer.net as an example, these normally require
registration by each member, most send out text’s or emails to members as a
form of communication.
7-8

Emails
Email communication can be a useful source to parents, but like social media
sites, emails require the parent / player to have an account and frequent access
to the internet.
Texting
By far the most normal and useful form of communication between parents and
older players. However this may cost the Manager significant money sending
out texts to all parents and players plus the information within is usually quite
brief.
Meetings
Post training and match briefing allow the Manager to verbally communicate
and answer questions from parents and players, however if passing on
important information, the manager should be mindful of who is present and
also if passing information onto parents through players or even other parents
then this may either not reach that person or not all the information may be
passed on.
Players Personal Equipment
All children whether in a match or at training shall wear the following at parents own personal
expense:
●
●
Football boots*
Shin Pads
The team manager shall ensure the goalkeeper wears a set of suitable goalkeeping gloves, ideally
those fitted with finger bendback protection.
The Manager and Coach are to ensure no player is to use equipment or wear anything that may
cause harm to himself or another player.
Players are not to wear jewellery, this includes earrings, rings, nose, lip, eyebrow, tongue or any
other piercing which may cause harm or injury at any time.
* Although not officially banned by the FA, it is encouraged that players do not wear “blade” type boots nor
metal studs, as these can lead to serious injury to the player themselves and other players caught by them during
play. When playing on 3g pitches please refer to the 3G Pitches Section of this Manual for a description on the
appropriate types of footwear.
Training Kit
Where possible, RCJFC will fund or part fund the purchase of the following items for a new team
being established with Randlay Colts.
7-9

●
●
●
●
●
●
Training Balls (1 per player up to the maximum number required for a team)
Ball Carrying Sack
Training Cones
2 Sets of Bibs of different colour totalling the number of players for age group.
1 st Aid Kit
Training Poles & Bag
Each new team should consider the following to aid in training and for matches, additional training
or match equipment are to be purchased by the team (as required).
● Captains Armband
● Whistle
● Red / Yellow Cards
● Stop Watch
● Linesman Flags (9v9 & 11v11)
● Flat Cones
● Additional Training Balls
● Match Ball
● Kit Bag
● Training Goals
● Goal Keeping Gloves
A number of other training equipment is available and each team should evaluate the need,
benefit and appropriateness of any training kit purchased.
Match Strip
It is ultimately the responsibility of the team itself to acquire a match strip for itself. If required,
RCJFC will endeavour to source a strip internally.
There is no specific RCJFC team strip design (i.e.. stripes etc), teams are allowed to choose their
own team strip designs as long as they meet the constitution requirements of colour which is
Royal Blue and White. Shirts must have the RCJFC badge and team numbers. It is advisable to
purchase long sleeved shirts, as this will add extra protection and warmth to children, particularly
over the main football season.
Player’s names are not allowed to be on Shirts.
Sponsors are allowed to display their logo’s or names on team shirts, however teams are not
allowed to display on team kit names of sponsors from a licensed business or related products of
public houses, hotels, bars, night clubs, adult shops, and betting shops.
Alternative strips (commonly referred to as away strips) may be purchased by the team in an
alternative colour, however these should only be worn when a clash colours occur with the home
team.
Goalkeepers are to wear colours which distinguish themselves from other players and the referee.
7-10

Players are allowed to wear ‘Skins’, these are to be the same colour as the main colour of the
outer garment than it’s under.
Tape can be used to hold up socks but any tape used is to be the same colour as the sock.
Team captains are to wear an armband to identify themselves on the pitch.
The referee may not allow a player onto the field of player who’s kit does not comply to FA or
League rules or guidance.
It is against League rules for any team to play in black.
Transfer of Registered Players to/from RCJFC
Should there be a need to transfer a player between teams/clubs then the procedure is defined
by the TJYFL and transfer forms (TF) are available on the League Website for download.
A player can only transfer between teams in the age group they are registered in, i.e. a player
registered for U11’s can only play for an U11 team.
A minimum of 1 week is required to transfer a player between Clubs and the player will therefore
will be ineligible to play for either team during the process.
The league will only accept player transfers after 31 Jan under exceptional circumstances.
Transfer of a Player into RCJFC:
Teams are to use the Player transfer form (TF), available on the TYJFL
Responsibility
RCJFC Team Manager
RCJFC Registration
Secretary
Holding Club Secretary
League Registration
Secretary
RCJFC Registration
Secretary
RCJFC Manager
Process
Parent and Player to complete and sign Section 2 of the TF.
Collect the appropriate Registration Fee set out in the Club
Constitution from the Parent.
The TF and registration fee are handed into RCJFC
Registrations Secretary.
Completes Section 1 of the form and updates RCJFC Members
List.
Hands the form to the Secretary of the Club who current
holds the Player.
Signs the TF and hands the form with the current player
registration form to the League Registrations Secretary
Transfers player to RCJFC
Notifies RCJFC Registration Secretary that the transfer is
complete.
Collects New Registration Form from League Registration
Secretary
Informs RCJFC Manager that the transfer is complete
Collects New Registration Form from RCJFC Registration
Secretary
Informs Player / Parent that transfer is complete
7-11

Transfer of a Player out of RCJFC
New Club
Responsibility
RCJFC Team Manager
RCJFC Registration
Secretary
League Registration
Secretary
Process
Parent and Player to complete and sign Section 2 of the TF.
Completes Section 1 and submits the TF to RCJFC Registration
Secretary.
Hands in the Players Registration Form to RCJFC Registration
Secretary.
Ensures that there all kit has been returned to the team and
club and that there are no outstanding financial issues.
Completes Section 3 of the form and updates RCJFC Members
List.
Hands the TF and Player Registration Form to the League
Registration Secretary
Transfers player out of RCJFC
Transfer of a Player between RCJFC Teams
No Manager is to approach another RCJFC player or parent (in or out of season) and encourage
transferring teams to their own, this is classed as ‘poaching’ and is not only underhand but is
also against TFJFL rules. If a player or parent approaches another RCJFC Manager and requests a
transfer then the Club Secretary is to be informed in all cases.
Responsibility
RCJFC New Team Manager
RCJFC New Team Manager
RCJFC Old Team Manager
RCJFC Registration Secretary
League Registration
Secretary
RCJFC Registration Secretary
New RCJFC Manager
Process
Club Secretary is notified of a request to transfer between teams.
Parent and Player to complete and sign Section 2 of the TF.
Ensures all kit held by the new player is returned to the old team
The TF is handed into RCJFC Registrations Secretary.
Hands in the Players Registration Form to RCJFC Registration
Secretary.
Completes Section 1 and 3 of the form and updates RCJFC
Members List.
Hands in the TF and Player Registration Form to the League
Registration Secretary
Transfers player between RCJFC teams
Notifies RCJFC Registration Secretary that the transfer is complete.
Collects New Registration Form from League Registration Secretary
Notifies the New RCJFC manager transfer is complete
Collects New Registration Form from RCJFC Registration Secretary
Informs Player / Parent that transfer is complete
7-12

Player Attendance Policy
A player not attending training or matches for 3 consecutive weeks without notice or good reason
shall at the discretion of the team manager forfeit their place in the team or be refused training.
Team Managers may formulate their own attendance and playing policy as long as it is
implemented fairly and across all team players and this has been communicated to players and
parents
7-13

7-14

Contents
TEAM TRAINING
Training 8-1
Players (Non-Signed) 8-2
Players Gender 8-2
Training Ground 8-2
Pitch Care 8-2
Risk Assessment 8-3
Training 8-3
Training Equipment 8-3
Goals 8-3
Training Sessions 8-3
Training Plan 8-4
Training
Each team shall define its own day and length of training it’s important to consider the age and
ability of players when deciding team training length and time to ensure that training is
appropriate to the players taking part. Children are liable for overuse injuries particularly when
training and playing in matches happen over the same weekend and so when planning training
consideration of this should also be included.
Training is to be always conducted by a qualified football
coach (minimum level 1).
Training sessions should be planned and based upon the FA
‘four corners’ model. (Technical, Psychological, Physical and
Social). To retain player interest, training should be fun and
entertaining whilst being challenging and aimed to develop
player confidence, knowledge and skill.
Each training session should include a warm up and down sessions as well as the structured
training itself.
Not only is it a Chartership requirement, but it is also good practice to maintain a register of
players attending training. This can serve a number of purposes:
●
●
●
Record of players attending training.
Record of session themes for future planning purposes.
Record of reasons of player non-attendance i.e. illness, holiday etc.
RCJFC have established a basic training register which each team may use.
8-1

A RCJFC training plan is established and can be used by coaches for planning training sessions.
Players (Non-Signed)
Teams are encouraged to offer and train as many children within the RCJFC ration of 16:1,
including players who are not registered as a member of RCJFC
Unsigned players under the constitution are considered and termed as non-members of RCJFC
and are therefore not subject to annual subs, but are liable to and expected to pay the team
weekly subs at the rate defined in the constitution (currently £2.50) as and when they attend
training or matches.
A medical and consent form is required to be completed and signed by parents / guardians and
retained by the team manager.
An unsigned player cannot play in a TJYFL league or cup game, however if selected by the team
manager they may play in friendlies and tournaments if eligible.
Players registered to another club are not permitted to train with or play for RCJFC until that player
has been formally de-registered from the holding Club.
Players Gender
RCJFC operates and fully supports equality and has established a document Policy to support this.
In principle, RCJFC operates a mixed team policy, males and female children may join any team
up to the age of 13, when it is a FA requirement that players will only play in single sex leagues
from then onwards.
Training Ground
RCJFC pays TWC for each team to use of the Stirchley Recreation Fields for training. If a team
wishes to train elsewhere (including the gym) then this shall not be subsidised or paid for by RCJFC,
the team will bear these costs themselves in full, the exception to this is the Mini Colts who the
Club funds for the use of the gym for 1 hour throughout the year.
Pitch Care
Team are unable to play without pitches, it is therefore imperative that teams care for
the pitches we use.
Where possible teams are not to train on marked out pitches, but find an alternative area
off pitch. It is recognised though by the Club that teams wish to and need to practice on
pitches whether that is to make use of set goals, practice set pieces, or training matches.
The Club may at times prohibit teams from training on pitches due to pitch conditions or
other factors. Teams are to respect this and stay off and away from pitches.
8-2

Risk Assessment
Training
As with all activities, a suitable dynamic risk assessment should be conducted for each
training session which will be based upon:
●
●
●
Prevailing weather conditions
Ground conditions
Players fitness (Individual and as a group)
Training Equipment
Where it is assessed that the conditions present a risk, then the training should not be
conducted or should be adapted to mitigate any risks.
All training equipment should be examined before use for suitability and safety, no
equipment should be used that is either damaged or could cause harm to a child
additionally training equipment should be used in a way that will not cause harm or
injury.
Goals
Goals usually are the most significant risk and are to be anchored and set up in a way to
prevent injury and are to be checked prior to use. A more detailed guide is included
within this Manual.
Training Sessions
Coaches should plan each session. To assist Coaches there is a training plan template within this
manual.
To assist club coaches RCJFC has purchased the FA Grassroots Future Game Manuals.
These are held by the Club Secretary and can be loaned to Coaches on a short time basis.
8-3

Training / Session Plan
For each training session the coach is to establish a training / session plan. RCJFC has
established a template to which coaches can use.
8-4

Contents
MATCHES
Types of Matches 9-2
League Matches 9-2
Cup Matches (Competitive Leagues) 9-2
Shield / Plate and Cup Games (Non-Competitive Leagues) 9-2
Friendly Matches 9-3
Tournament Matches 9-3
Publicising Results 9-3
Organising Matches 9-3
Home Matches 9-3
Away Matches 9-6
Reversal of Fixture 9-6
Postponement of Match 9-6
General 9-6
Weather Related 9-7
Match Day Postponement 9-7
Adult Supervision 9-7
Players 9-7
Playing Time (Guidance) 9-7
First Aid 9-8
Match Communications 9-8
Match Equipment 9-9
Goals 9-9
Respect Barriers 9-9
Match Ball / Duration / Squad Size 9-10
Substitutions 9-10
Respect 9-11
Team Captain 9-11
Referee 9-11
Referee Fees 9-11
Referee Training 9-12
Pitch Inspections 9-12
Pre-Match Day - Inspection 9-12
Match Day - Pre-Inspection 9-12
Decisions 9-13
Cancelling / Delaying Kick Off 9-14
Match Disciplinary Action 9-14
Half Time 9-15
Man of the Match Awards 9-15
Goal Scorer Rewards 9-15
Match Report Forms (MRF) 9-15
Match Complaints / Incidents 9-15
Pitch Care 9-16
End of Match Penalty Shoot Outs 9-16
9-1

Types of Matches
League Matches
Matches run from Sept – May and are planned and forecasted by the League fixtures
Secretary.
Each team can find a forecast of its League matches on the TJFYL website. The TFJFC
Section describes this in more detail.
Only registered players may play in these games.
Cup Matches (Competitive Leagues)
The following Cup Games are played for each competitive League and are listed in priority
order:
●
●
●
Charity Cup
League Cup
Minton Cup
All Cups are played over the League period and only registered players may play in these
games.
Charity Cup
The TFJFL and Shrewsbury County Junior League combine to play each other
through a series of random draws and knock out rounds within each age group.
Contact details for SJL are normally posted on the TFJFC website.
League Cup
All teams of the same age group play through a number of knock out rounds to
win the League Cup
Minton Cup
Those teams who do not reach the semi-finals of the League Cup are entered
into the Minton Cup and go through a number of knock out rounds to the final.
Shield / Plate and Cup Games (Non-Competitive
Leagues)
The League is authorised to put on up to three competitive competitions, these are
normally in the form of Shield, Plate and Cup competitions. Results are still not publicised
apart from annotating who the winners of particular matches are and who is through to
the next round(s).
9-2

Friendly Matches
Organised at a local level between teams generally during “free weekends” of the league
season or pre-season over the summer.
Tournament Matches
Tournament matches are generally short matches and run as a round robin between
participating teams. The format and length is controlled by the hosting Club.
Tournaments are covered elsewhere within this manual.
Entry is via application to the respective organising Organisation.
There are a number of online sources that list Junior Tournaments, the most popular is
www.reddishvulcans.com/uk_tournament_database.asp
Publicising Results
It is against FA rules to publically publish results of non-competitive games. This includes the Club
Website, facebook and twitterfeed; the rule also applies to personal social media.
Organising Matches
All home games are to be played at Stirchley Recreation Centre unless previously agreed
otherwise with the Club Committee.
Most TYJFL matches are played Sunday mornings (10 – 12:30) and this is accepted as the general
rule, however there are times and circumstances when this is not possible, therefore it’s
important to liaise with the opposing teams Manager if you wish to arrange an afternoon kick off
for either a home or an away match prior to arrangement being confirmed.
Team Manager contact details are posted on the TYJFL website and the Club Secretary will need
to be advised if team contact details change so that the league can be advised.
Home Matches
Pitches are paid for by RCJFC but only for League and Cup matches. Any friendly matches
arranged the team are to bear the costs of the pitch hire in full themselves.
If playing a home match, it is the home team Managers responsibility to arrange:
●
●
●
The Pitch
Relevant Pitch/Match Equipment
The Referee
The Club has a facebook page to book pitches, this will generally be set up prior to the
start of the season and you will need to contact the club fixtures secretary to arrange an
invite into the page.
9-3

The FB page will have a number of posts stating dates to book pitches on.
When booking a pitch on the FB page please enter the following details
● Team details e.g “U11 Whites”
● Pitch Number e.g. “Pitch 8”
● Requested kick off time e.g. “10:00”
● Reason e.g. “League, Cup or Friendly game”
You post should be entered as below:
“U11 Whites, Pitch 8, 10:00, League game”
A map of pitches for that season will be posted on the FB pitch booking page for reference
and is contained in the Managers Pack.
Depending on the number of pitches and teams using that pitch, you maybe partnered
with another team to ‘share’ a pitch, it is advisable between the teams using the same
pitch to agree kick off times with each other team to avoid confusion and double booking,
it also helps in utilising referees who can roll onto the next match if requested.
9-4

Pre-Match
RCJFC HOME MATCH PROCEDURE
Responsibility Process Timing
Confirm availability of
Referee and Match timings
Book pitch on RC Pitch
booking FB page
RCJFC Team
Prior to Wednesday
Inform away Manager of
Manager
before the game
time of match, location and
team colours.
Informs Parents on match
timings
RCJFC
Fixtures
Secretary
Confirms pitches with
Stirchley Rec
Pitch Inspection
RCJFC Team
Manager
Sign for Pitch in Stirchley
Reception
Pre-Match
(Matchday)
Collect Equipment from
RCJFC Store
Sets up Pitch
Both Team
Managers
Teams arrive & warm up
Referee
Pre-match handshakes and
registration checks
Match Referee Kick Off / Full Time
Team Penalties (Optional)
Take down Pitch Equipment
Return Equipment to RCJFC
Post- RCJFC Team Store
Match Manager Report to League on Match
Results
Submit Match form to the
league
Thursday before the
game
At least 1 hour before
expected Away team
arrival
1 hour before KO
½ hour before KO
5 mins before KO
Immediately Post Match
Prior to 18:00 on
Matchday
Prior to the following
Sunday
9-5

Away Matches
The away Manager should contact the RCJFC Manager by the Thursday prior to the match
to confirm details of the forthcoming game, if the away team Manager has not made
contact then the RCJFC Manager needs to endeavour to contact the away Manager asap.
If contact has not been made by Friday then refer the problem to RCJFC Secretary.
Once match timings and location have been confirmed, then this should be
communicated out to parents and players asap.
RCJFC AWAY MATCH PROCEDURE
Responsibility Process Timing
Away Team Contact RCJFC Manager and
Pre-Match
Manager confirm match details Thursday prior to
RCJFC
Informs parents and player the Match
Manager of match details
RCJFC
Pre-Match Manager
Teams arrive & warm up ½ hour before KO
(Matchday) Both Team Pre-match handshakes and
Managers registration checks
5 mins before KO
Match Referee Kick Off / Full Time
Team Penalties (Optional)
Immediately Post
Match
Post-
Match
Away Team
Manager
Report to League on Match
Results
Prior to 18:00 on
Matchday
Submit Match form to the
league
Prior to the
following Sunday
Reversal of Fixture
Once five days notification has been given of the forthcoming fixture, where the home
teams pitch is considered unfit and the away teams pitch is available and fit for use by
7pm on the Thursday prior to the commencement of the scheduled fixture, the fixture
will be reversed. The original home team will take responsibility for the organisation of
the referee.
Postponement of Match
Where a match is postponed for whatever reason, the Team Manager must inform the
Club Secretary immediately and also Stirchley Recreation Centre Reception to cancel the
pitch to prevent a charge.
General
Notice of postponement of any match due to exceptional circumstances, that is
anything other than weather related, must be given in writing (giving full
explanation, naming players available, unavailable and their reason). This is to
9-6

e endorsed by the Club Secretary. The notification must be received by the
League no later than five days after the date of fixture.
Weather Related
Adult Supervision
Conditions to postpone a match due to weather is described further in the Pitch
Inspection Section.
Match Day Postponement
If the game has started and you realise quickly that you have made an error of
judgment and there are signs that the players are not happy or worse showing
signs of distress due to the weather conditions (which can happen very quickly
with the younger age-groups). At the first break in play call the referee/s over
and ask them to postpone the game on welfare grounds due to the deteriorating
weather conditions and the players inability to cope with those conditions, make
sure all the children are sent immediately to cover and warmth (even if this is
parents cars or nearby trees), it’s never too late to stop a game where a players
welfare is at stake. It may be necessary once the players are extracted from the
weather elements to take time to talk to parents/supporters and explain your
reasons for your decision, if that decision was based on the welfare of the
children.
All teams must be supervised by at least two responsible adults who are registered members of
RCJFC and both of whom hold a valid FA CRC and has completed the FA Safeguarding Children
Workshop within the previous three year period. At least one of these adults shall have completed
the FA Safeguarding Children’s Workshop within the previous three year period. At least one of
the responsible adults shall have completed the FA Level one coaching course.
Players
Playing Time (Guidance)
The club has a philosophy of “Equal Playing Time”, this applies over the season and not
to one match. As a guide, Managers may want to consider allowing weaker players to
have extended playing time in the less competitive games whereas the more gifted and
stronger players are fielded against other teams where the result may either have a
derogatory effect or be a critical game for the team.
“Equal Playing Time” inevitably forces a manager to make changes when they don’t want
to. Therefore, for the younger age groups in particular, substitutions have to be thought
out before the game starts. A manager should consider not starting with the strongest
team and end with the weakest as this can create bad feeling if the team loses the lead
in the final minutes. There will be occasions when “Equal Playing Time” is inappropriate
9-7

First Aid
and managers should abide with the spirit of this rule rather than without exception. The
only exceptions to this are in cases of injury, disciplinary or Code of Conduct issues.
U7 to U10 – Mini-soccer
Playing time on match days should be approximately equal for all players. A player’s
development should come above any other consideration as well as opportunity and
fairness to all players, these should be considered over and above winning the game.
9v9 – U11-U12
(In line with FA Guidelines) up to the Age of 12 all players should play a minimum of 50%
of the match in every game where they are selected for a match-day squad.
11v11 (Age 13 upwards)
Any players should play an absolute minimum of 15 minutes in every game where they
are selected for a match day squad (FA guideline actually currently suggests a minimum
of 5-10 mins 2012-13). We would hope that most registered players however are
receiving at least 50% of game-time. Coaches and Managers necessarily consider a wide
range of factors in their match day selections.
At least one of the responsible adults shall have completed the FA Emergency 1 st Aid curse within
the last three years.
The teams’ First Aid kit is to be available for each match.
RCJFC has established documented Procedures and Policies for emergencies and match officials
should be fully aware of these.
Match Communications
Notify parents in as far as in advance as possible over fixtures and timings, as part of the preseason
meeting with parents advise them all of your usual home team kick off timings and that
players need to be on the field ready for each match at least 30 mins prior to kick off (you may
want to extend this if you wish).
At Club level, matches are not confirmed until Thursday of each week, however as soon as pitch
and ref’s are booked you should be advising your parents of match details asap. The method
Managers do this is down to each team, generally texting information or uploading to a website /
social media site maybe an option provided all have access to this and are aware that changes are
made.
It’s important to remember and remind parents that communication over matches is two way and
the to emphasise with parents that player non-availability needs to be communicated to the
Manager asap and several weeks in advance (where possible) so that the Manager can evaluate
9-8

if there are enough players to play the match and any logistical or tactical changes that need to
be conducted.
Other information to be considered when communicating to parents over matches is an accurate
location including postcode and possibly directions, any central meeting points to travel to
matches together or car share and any team strip changes.
The FA recommends that texting is not used as the primary method of communication between
adults and child/young people in football, communication should be done through the parent.
Match Equipment
The following equipment is required for each game:
●
●
●
●
●
●
Goals (of appropriate size for the game)
Goal Nets
Respect Barrier
Cones for the Technical Area
Flag Poles
Match Ball & Spare
Goals
Goal safety is paramount when setting up goals and Managers are to ensure goals are set
up and secured appropriately, please refer to the Goal Post Safety section within this
manual.
RCJFC uses a variety of goal types dependent upon the size of goals being used. Mini-
Soccer (5v5 and 7v7 goals) are portable goals and kept in the RCJFC store. Youth goals
are permanent and only require netting to be attached. Nets are kept in the RCJFC Store
Goal nets must be used.
Respect Barriers
The FA respect designated Spectators’ areas were introduced in 2008 as a response to
concern at some touchline spectator behaviour – particularly in youth football. The area
9-9

draws the line which spectators should not cross. It deters them from standing on the
touchline or infringing onto the pitch and creates a clearer distinction between those
who are there to spectate and those with a responsibility to coach and manage. As a
consequence, the experience of match officials and players has improved.
The arrangement is to mark out a designated Spectators’ Area on the opposite side of
the pitch to club officials (manager/coaches etc) for spectators to stand behind. This
allows the manager/coaches of both teams to stand on the other side of the pitch,
meaning players can better distinguish the advice from their team officials. The
designated Spectators’ Area should ideally start three yards (two metres) from the
touchline. The area should run the full length of the pitch. No spectators should be
watching from behind the goal as this is not a designated spectator area.
FA Respect barrier sets are available for both small sided and full size games, such as The
FA 120m Set which compromises of:-
●
●
●
●
●
11 x Logoposts
2 X Heavy Duty ground pegs
1 x Re-wind reel with 125m barriers
cord
1 x Easy to read and waterproof set up
instructions
1 x Shoulder carry bag
Match Ball / Duration / Squad Size
It is generally advisable for a team to purchase a good quality match ball.
Dependent upon age group different size balls are used.
Age Group Under 7/8 9 10 11 12 13 14 15 16
Match Ball Size 3 3 4 4 4 4 4 5 5
Playing Time 40 50 50 60 60 70 70 80 80
Match day Squad Size 10 14 14 14 16 16 16 16 16
All matches shall have a duration as set out above unless a shorter time (not less than
80% of the original minutes) is mutually agreed by the two teams in consultation with
the referee prior to the commencement of the match, and in any event shall be of equal
halves.
Substitutions
All age groups are allowed roll on – roll off subs, there is no limit on the number of substitutions
that can be made during a game. A player who has been replaced may return to the field of player
at any time. Entry to the field of play will only be allowed during a stoppage in play.
9-10

Respect
The FA and RCJFC Respect and Code of Conducts shall be enforced at all times. Additionally prior
to the start of the match, the teams and participating officials shall conduct the ‘Respect’
handshake and offer three cheers and handshakes to the opposing team after the match.
Team Captain
A Team Captain is to be designated and wear a captain’s armband. It is generally recommended
at U11 and below team captain is shared around the team and all players enjoy at least one game
as the team captain. As players get older a more regular and consistent captain maybe required.
Referee
The referee has overall responsibility for the match, no manager or spectator may influence or
interfere with the game or its result.
A qualified referee should be used at all times wherever possible.
It is the Team Managers responsibility to source a Ref for each home game. Exceptions to this are
as follows:
●
●
U16s referee will be organised by the TFJFL Referee Secretary
Semi and Cup Final referees will be organised by the TFJFL Referee Secretary
The Club Referee Secretary has contact details of Referees qualified to officiate Junior Football
and Mini-Soccer and those affiliated to RCJFC.
Teams may establish their own referee from either the pool of parents or own Management
Team. Anyone officiating as a Referee are to referee in an unbiased manner and not direct or
manage their own team whilst in that role.
It is recommended that all persons acting as a Referee are to be qualified with the respective
Course:
● Mini-Soccer Referee Course (5v5 and 7v7)
● Basic Referee Course (All age groups)
Referee Fees
It is up to the referee if they will charge for their services and any associated expenses.
Teams are to pay for referees from team funds on the day of the match.
Referee fees are dependent on which age group and the referee themselves. Below is a
guideline for fees as set out by TFJFL. If you have a league appointed referee please pay
the league specified fee for your league and age group.
● U12 and below = £10 - £12
9-11

● U13 – U15 = £15
● U16 = £20
Referee Training
The FA have established a specific course for refereeing games for players U10 and below
and a full referee course for U11 and above. Where a referee is sourced from within a
team but they are willing to referee other RCJFC teams and where financially feasible,
RCJFC will fund the cost of the referee course otherwise courses are to be paid for from
team funds.
Pitch Inspections
FA rules are that only referees can make a decision to postpone a match due to pitch conditions,
however at Junior Football Level (U15’s and below) it is generally accepted that it can be the home
team managers decision, this is not an official rule or league recommendation. In any event
communication between the two team managers and the ref usually brings an amicable solution.
For advice in respect of pitch inspections, please be advised of the following that would be
considered best practice & should be adopted wherever possible.
The key is to be proactive and not judge or leave judgement minutes before the kick-off. Some
parents may well travel a significant distance to attend a game and therefore where-ever possible
judgement on pitch conditions should be made in as reasonably practicable amount of time prior
to the match.
Pre-Match Day - Inspection
It is good practice to assess pitch condition days before the arranged kick off, this to
initially evaluate basic pitch conditions are adequate for the forthcoming match.
Consideration should be given to:
●
●
●
●
●
Firmness of ground
Water saturation
Pitch marking
Goal serviceability and safety
Access & Egress to the pitch
If there are any concerns then these should be addressed immediately to
Match Day - Pre-Inspection
As early as possible (a minimum 1 hour before kick-off) the pitch should be inspected for
serviceability.
To call off or confirm a match where there are could either be a conflict of interest or
could cause contention, it is recommended that a minimum if two people (ideally one or
9-12

more of the following: the referee, opposition member or another RCJFC team member
with a vested interest of that pitch or an adult from of your own team) conduct the
inspection.
Inspect all areas of the field of play but pay specific attention to areas of high traffic ie:
goal/penalty areas and the central third of the pitch. Look to see that the playing surface
is safe and/or playable.
Decisions
Above all other considerations listed below, Managers must place the well-being and
safety of each player above all other considerations. We also must ensure the games are
fun, playing in inclement weather or in poor pitch conditions will only result in loss of
interest and dissatisfaction from parents and players alike.
If there is any doubt about whether to play the game or not – postpone the game! It is
better to postpone the game & be wrong, than play the game & be wrong!
Matches should be considered for postponement if:
●
●
●
●
The pitch is frozen/icy, specifically if there ruts from previous games that
would be dangerous ie: they could cause twisted ankles etc if stepped into
and/or could cause cuts to legs/arms if slid over
The pitch is waterlogged (assess if a ball runs feely and/or bounce true ie: does
it gets get stuck in puddles/not bounce back up having hit the ground).
If the pitch is covered in snow, (assess if the pitch markings visible and/or does
the ball run feely and/or bounce true ie: are the lines covered in snow and /or
does the ball get stuck in the snow or gather snow onto it as it rolls/not
bounce back up having hit the ground
If then pitch is baked hard, specifically are there ruts from previous games
that would be dangerous ie: they could cause twisted ankles etc if stepped
into and/or could cause cuts to legs/arms if slid over
Take your time to assess the current weather conditions & be fully aware of the local
forecast for the next few hours
As an example, the pitch is close to being waterlogged & heavy rain is falling & will
continue to do so… will you be able to finish the game if you were to start it?
If a delay to kick off is possible, consider this if it means the game can take place ie: if kick
off is 10.00am but a delay to 10.30am to allow the temperature to rise will allow to pitch
to become safe then consider this (be mindful though of games that might follow yours…
this might not be an option available to you). This is especially pertinent in respect of fogbound
pitches; a small delay could allow the game to take place safely
9-13

Having said that, frozen or icy pitches will not become playable in a short space of time…
they will need a substantial increase in the temperature to unfreeze – if the weather
forecast doesn’t support this happening, postpone the game
If snow can be removed from the pitch and/or lines in time, consider this as an option.
That said; still ensure that the remaining snow (if any) doesn’t prevent the ball from
rolling true etc (as above) & that the ball can be seen!
A different coloured ball (yellow/orange) should be used in this circumstance as a white
ball will not be visible (if available).
Consideration should also be given to exposing players to weather, should you choose to
go ahead with the match, shortening warm up time maybe appropriate or cancelling end
of match penalty shoot outs maybe an another option.
Cancelling / Delaying Kick Off
If there is no call for concern, there is generally no need to confirm the match conditions
however where it is questionable if the Match may go ahead, early communication to all
interested parties is essential to ensure that as minimal inconvenience is caused and
alternative arrangements can be made.
Should a game be cancelled or delayed, the following should be informed in the order
shown asap:
●
●
●
●
●
Opposition Manager (if not already consulted)
Referee & Officials (if not already consulted)
Teams own Parents / Players
Club Secretary
TYJFL
Where a game is cancelled or delayed a representative from the team should be on the
pitch at the original start time incase any official / parent / player has not received
notification.
Match Disciplinary Action
Referees may issue Yellow & Red cards at all ages. Appropriate disciplinary action maybe taken by
Shrops FA for sending off offences and will be communicated to RCJFC Secretary who will notify
the team and players parents directly.
No player under 18 are allowed to be fined, however when fines are issued by Shrops FA for
actions by a player, these fines are levied against the team and deducted from team funds by the
Club Treasurer.
All match disciplinary is to be reported to the Club Secretary within 5 days of the incident.
9-14

Half Time
Half time interval shall be at variable minute’s duration, but shall not exceed fifteen minutes.
Man of the Match Awards
Some Managers like to award a “Man of the Match” at each game, Managers should ensure the
award is spread equally around the team each week during the season. Managers may want to
change this award to Parents Man of the Match and nominate a parent each week to award the
trophy, this usually takes the pressure off the Manager, allows the Manager to concentrate and
focus on the game and avoids parents perception of any bias towards any player.
This often matters more to the children than the result so can be used to reward children who
worked well in training or did what they were asked to do in a game.
Goal Scorer Rewards
Generally parents (and some Managers) will want to reward their players for scoring
goals, Managers should discourage this type of reward as this potentially encourages
selfishness and the attitude that the goal scorer is more important than teamwork,
defending, making an important tackle or pass or goalkeeping.
Match Report Forms (MRF)
A MRF is to be completed and submitted to the TFJFL Representative within the prescribed
timeline set within the league rules.
MRF’s are to be completed in black ink and all in capitals, it is the home teams’ responsibility to
raise and send to the report in. Both teams complete the form listing players who have took part
in the match, results and any comments. The referee is to also compete a section marking teams
on respect scores.
Match Complaints / Incidents
Should a RCJFC Manager feel the need to make a formal complaint or record an incident against
either the Ref or the opposing team or the opposing team have notified the team a complaint is
to be levied, then in addition to the relevant sections completed on the MRF a RCJFC Match
Incident Form is to be completed by the Team Manager and any other witnesses asap after the
incident (The Team Manager should have spare Incident Forms as part of their Match Day pack to
hand to witnesses immediately after the incident).
The RCJFC Welfare Officer, Club Chairman and Secretary are to be informed of the incident /
complaint asap after the Match. The incident form is to be submitted with any other witness
statements or evidence to the RCJFC Welfare Officer.
Depending upon the severity of the complaint / incident, resolution shall be endeavoured to be
resolved between the two clubs or if required escalated and reported to TYJFL.
9-15

Pitch Care
Teams should expect the pitches to be in good care and playable (weather conditions excluded).
From time to time either through vandalism or neglect pitches or parts of it are damaged and
maybe unplayable. All incidents of this type are to be reported to the Stirchley Rec for home
pitches or the referee at away matches.
Managers are to ensure pitches are clear of any litter post match.
End of Match Penalty Shoot Outs
It is generally customary post match to conduct a penalty shootout between the two teams.
This can serve a number of purposes.
●
●
●
Allows all players the opportunity to score.
Match result is almost immediately forgotten or not focused on.
Acts as an additional competition to focus on.
Teams should consider any other team waiting for use of the pitch prior to agreeing to conduct a
penalty shootout.
9-16

FA RESPECT PROGRAMME
Respect is the collective responsibility of everyone involved in football to create a fair, safe and
enjoyable environment in which the game can take place.
Respect is The FA’s programme to address unacceptable behaviour in football – on and off the
pitch. On average, 7,000 referees quit football every year because of the abuse they receive from
players and from the sidelines. Lots of children also quit football because of the attitude and
actions of over-enthusiastic and pushy parents.
In response, The FA’s Respect programme provides a series of tools for leagues, clubs, coaches,
Referees, players and parents from grassroots to elite football to ensure a safe, positive
environment in which to enjoy the game.
These tools include agreed codes of conduct, in-service training for Referees, Respect club packs,
spectator sideline barriers funded by the Football Foundation and ensuring Team Manager work
with referees to manage player and spectator behaviour.
The FA has also launched a free online Respect Parent Guide to highlight examples of poor
behaviour and, more importantly, how it can be improved.
http://www.thefa.com/respectguide/
http://www.thesportzhub.co.uk/respect-boards-for-clubs/
http://www.thefa.com/my-football/player/respect
10-1

10-2

HEALTH AND SAFETY
Contents
Goal Post Safety 11-1
Team First Aider 11-2
Emergency Procedure 11-2
Player Injury 11-3
Walking Wounded 11-3
Immobilised 11-3
Stirchley Rec Emergency Access 11-4
Incident Form 11-4
3g Pitches - Footwear 11-4
Goal Post Safety
It is a Managers duty of care to ensure that the goals used for training and matches is safe to use
and will not cause injury or harm to a player or volunteer.
Several serious injuries and unfortunately fatalities have occurred in recent years at grassroots
level as a result of unsafe or incorrect use of goalposts. Safety is always of paramount importance
and everyone in football must play their part to prevent similar incidents occurring in the future:
●
For safety reasons goalposts of any size (including those which are portable and not
installed permanently at a pitch or practice field) must always be anchored securely to
the ground or have a weighted back bar.
• Portable goalposts must be secured as per the manufacturer’s instructions;
this is also a requirement for the Laws of the Game.
• Under no circumstances should children or adults be allowed to climb on,
swing or play with the structure of the goalposts;
• Particular attention is drawn to the fact that if not properly assembled and
secured, portable goalposts may overturn; and
• Regular inspections of goalposts must be carried out to check that they are
properly maintained.
Portable goalposts should not be left in place after use. They should be either dismantled or
removed to a place of secure storage, or placed together and suitable fixings applied to prevent
unauthorised use at any time.
The use of metal cup hooks on any part of a goal frame was banned from the commencement of
season 2007-08 and match officials have been instructed not to commence matches where such
11-1

net fixings are evident for safety reasons. Nets may be secured by plastic fixings, arrow head
shaped plastic hooks or tape and not by metal cup hooks. Any metal cup hooks should be removed
and replaced. New goalposts should not be purchased if they include metal cup hooks.
Goalposts which are “homemade” or which have been altered from their original size or
construction should not be used under any circumstances as they potentially pose a serious safety
risk
Team First Aider
A minimum of one qualified First Aider is required for each team, this is a RCJFC and Chartership
requirement.
The FA First Aid course forms part of the Level 1 coaching course, equivalent first aid qualifications
will be accepted e.g. an ‘in date’ HSE accredited qualification or if after September 30 th , an Ofqual
accredited Emergency First Aid qualification.
SUGGESTED MINIMUM CONTENTS OF A TEAM 1 st AID KIT
Mini Sports First Aid Kit Specifications
● 10 x Adhesive Plasters
● 2 x Medium First Aid Dressing
● 6 x Wipes
● 1 x Blunt/Blunt Scissors
● 4 x Big Plasters 7.5cm x 10cm
● 1 x Foil Heat Blanket
● 1 x Instant Ice Pack
● 1 x Crepe Bandage 7.5cm x 4.5m
● 1 x Yellow Disposable Bag
● 1 x Pack of 5 Sterile Non Woven Swabs 10cm x 10cm
● 2 x Med/Large Pairs of Disposable Gloves
A suggested team first aid kit is below:
http://www.firstaid.co.uk/Sports-First-Aid-Kit-Mini-PKI800/
Emergency Procedure
Every precaution should be taken to prevent injury or harm to either a player, volunteer or
spectator.
A qualified first aider MUST always be present at training and matches and the team should at all
times have a sufficiently stocked 1 st Aid Kit present and mobile phone.
In the event of an incident of a medical nature, the teams 1 st Aider should evaluate the problem
and treat within the training and competency they have.
11-2

Player Injury
Invariably injuries will occur whilst either at training or on the pitch during a match, the vast
majority of these will be minor knocks and scrapes to which the child will recover fully from within
a few seconds with no treatment.
Should a child appear to be significantly distressed or the injury is likely to take up some time to
treat then the child is to be taken to the sideline for treatment (where practical) to allow
continuation of the match or training.
Should medical assistance be required it is likely that the ‘casualty’ will be in one of two categories:
●
●
Walking ‘Wounded’
Immobilised
Walking Wounded
In most cases a casualty will be assessed to be fit enough to make their way either off the
pitches, either by themselves or with some assistance from an adult. Where children are
injured and there is no representation from their parent or guardian present, every
attempt should be made to contact them to advise them of the situation and discuss the
next course of action.
It may be the case that a child may need hospital treatment or some form of “1 st
responder” treatment, in this case every arrangement should be made to ensure the child
is medically treated.
Non-Emergency - The parent should be advised and the responsibility left upto them to
arrange medical treatment.
Emergency – Arrangements should be made for the child to be taken to a suitable
location (Stirchley Recreation Car Park) and emergency services informed to meet the
casualty there for assessment and / or transportation to hospital.
Immobilised
Should an occasion arise where a player is incapacitated for whatever reason and an
ambulance be required, then access to the field for an ambulance should be ensured.
If in any doubt if a child should be moved due to the nature of their injury, then the best
advice would be not to move them at all. If appropriate then the game or training should
be immediately postponed or cancelled (this will be a refs decision).
An ambulance is to be called (Stirchley Rec notified of the incidence immediately if at
home), the ambulance should be given directions to access the field (through the back
gate at Stirchley).
11-3

Stirchley Rec Emergency Access
A person should be nominated (preferably someone with a car in the car park
for speed) to collect the key to the back gate to the fields to open this to allow
access for an ambulance.
Incident Form
Where a player is injured requiring attention from a first aider or emergency
services, or where there is a need to inform a parent of an incident, then a
incident form is to be completed and submitted to the Club Welfare Officer. The
Club Welfare officer will retain records relating to accidents as well as act as the
point of contact for any external services such as doctors or insurance enquiries.
3g Pitches - Footwear
Acceptable: The use of plastic screw-in and moulded studs are normally considered acceptable.
Unacceptable: The use of flat soled training shoes and astro trainers should be discouraged, and
ideally prohibited, as they flatten the pile of the carpet and increase the rate of compaction of the
infill. A number of manufacturers and site operators have also decided that the use of blades on
3G Football Turf surfaces is not to be recommended.
11-4

MANAGER AND COACH TRAINING AND DEVELOPMENT
Contents
Background 12-1
Mentors 12-1
Coach Mentors 12-1
Training 12-1
FA Coaching Club 12-2
Background
As a Club we want to ensure Managers and Coaches are fully competent and informed of their
duties and responsibilities to carry them out in a professional and effective manner. Additionally
RCJFC encourages personal development of coaches to enhance our player experience and
provide additional resources and competence within our volunteers.
To that effect, pre-season RCJFC will provide a training session for all Managers and Coaches on
the expectations and requirements of the roles and the Club. Additionally it’ll cover the
procedures to follow internally to manage a team and external requirements such as League or
FA.
Mentors
New Managers in their first season will be allocated a Mentor within the Club, this’ll generally be
a senior manager or volunteer with sufficient experience and knowledge to provide support and
advice to a new manager on the administration of their team.
Training
Coach Mentors
RCJFC has established at least one Adult Mentor. Upon request to the Training Officer (by
a coach), Mentors will observe one or training sessions and provide impartial advice and
support to enable personal develop of their coaching skills and knowledge.
Coaching courses to achieve Level 1 in Coaching is available by The FA. The Training Officer will
organise these on behalf of the Club.
The club will sponsor one level 1 coach per team, where there is a need and the Club has sufficient
funds it may subsidise in part or in full a 2 nd coach per team or a coach to attend a level 2 course,
however this will be on a case by case basis and not the norm.
CPD courses are regularly held by Shrops FA and coaches are strongly encouraged to attend these.
12-1

FA Coaching Club
FA Licenced Coaching Club Website
The scheme aims to raise standards in coaching across the game by
ensuring that coaches keep their training and qualifications up to date. The
FA Licensed Coaches’ Club forms a key part of The FA’s Youth Development
Review and Coaching Strategy.
In today’s ever evolving game, it is essential that coaches at all levels of the
game keep up to speed with new coaching techniques and advice.
The FA Licensed Coaches’ Club will require that coaches meet the following criteria in order to
join:-
●
●
●
●
Min Level One coaching qualification
Emergency Aid certificate
FA Safeguarding children certificate
FA CRB check (if coaching children)
Once they are licensed to coach, coaches will need to ensure they commit to a certain level of
training every year in order to retain their licence:-
●
●
●
●
Level One - 3 hours per year
Level Two - 5 hours per year
Level Three / UEFA B - 5 hours per year
UEFA A & Pro Licence - 5 hours per year
This training can be made up in a number of ways, such as by taking additional qualifications,
completing an online course or attending a local CPD event. In order to encourage coaches to join
and get their coaching licence, coaches will receive a number of benefits from the scheme:-
●
●
●
●
●
●
●
●
Access to a new website with online resources, session plans, interviews and coaching
news.
Free England tickets (ballot entry for all home matches for every England team).
Discounts on FA Learning courses.
Access to accredited local training events.
FA Photo Coaching Licence.
Option to purchase insurance.
Option to subscribe to The FA’s coaching magazine.
Option to subscribe to UEFA’s coaching tool, TaxtX.
12-2

Contents
5V5 RULES
The Football Association Laws for Mini-Soccer 13-1
Laws of Mini-Soccer (5v5) 13-2
Law 1 - Playing Area 13-2
Law 2 - The Ball 13-2
Law 3 – Number of Players 13-3
Law 4 - Playing Equipment 13-3
Law 5 - Referees 13-3
Law 6 - Assistant Referee 13-3
Law 7 - Duration of the Game 13-4
Law 8 - Start and Restart of Play 13-4
Law 9 - Ball In and Out of Play 13-4
Law 10 - Method of Scoring 13-4
Law 11 - Offside 13-4
Law 12 - Fouls and Misconduct 13-4
Law 13 - Free Kicks 13-5
Law 14 - Penalty Kicks 13-5
Law 15 - Throw-in 13-5
Law 16 - Goal Kick 13-5
Law 17 - Corner Kicks 13-6
The Football Association Laws for Mini-Soccer
This guide provides the Laws for Under 7 and Under 8 versions of the game, with children playing
a maximum of 5v5.
Please remember:
Under 7’s or Under 8’s are not permitted to play in leagues where results are collected or
published or winner trophies are presented, this is deemed to be detrimental to the development
of the player and the game and will not be sanctioned.
From season 2013/14, Under 7’s and Under 8’s can play in a maximum of three trophy events
during the season, lasting a maximum of two weeks each. These are short-term experiences
helping children learn about winning and losing in an appropriate environment. The winners of
these events can be published and trophies can be presented.
Except where other provision, in these Laws are made, the Laws of Association Football apply.
Each Law is numbered to correspond with the appropriate Law of the Game. These Laws are
mandatory unless special permission is granted by The Football Association.
13-1

Laws of Mini-Soccer (5v5)
Law 1 - Playing Area
Halfway Line
The field of play is divided into two halves by a halfway line. The centre mark is indicated
at the mid-point of the halfway line. This is also used as the retreat line when restarting
play with a goal kick.
Goal Size
The distance between the posts is 12ft and the distance between the lower edge of the
cross bar and the ground is 6ft.
Law 2 - The Ball
The ball should be size 3 for U7 and U8
It should be safe and made of leather or another suitable material
13-2

Law 3 – Number of Players
Maximum number per team, including goalkeeper
Under 7 and Under 8
5v5
A match may not START if either team consists of fewer than four players. The minimum
number of players in a team required for a match to CONTINUE is also four. Matches can
begin with 5v4 but the importance and ethos of Mini-Soccer should be upheld wherever
possible and the development of the children should come before the score line.
Players must play with and against players only from their own age range, as per Football
Association and Competition rules.
Each team must not have a squad greater than double the size of the team per age.
Any number of substitutes, without being named, may be used at any time with the
permission of the referee. A player who has been replaced may return to the playing area
as a substitute for another player.
All team members should receive equal playing time where possible, with a best practice
recommendation of at least 50% per player for each game.
Law 4 - Playing Equipment
Players must wear shin guards and goalkeepers must wear a distinguishing playing strip.
Shin guards must be covered entirely by the socks.
Players must wear the appropriate clothing dependant on the weather.
Correct footwear must be worn for the surface of the pitch e.g. no metal studs on artificial
grass pitches.
Law 5 - Referees
The Authority of the Referee
Each match is controlled by a referee who has full authority to enforce the Laws for Mini-
Soccer in connection with the match to which they have been appointed.
Furthermore, referees should also recognise their role is to facilitate learning of the
players, for example, allow young children to take a second attempt at a throw-in if the
first is not within the Laws.
Law 6 - Assistant Referee
Assistant referees are not required.
13-3

Law 7 - Duration of the Game
In any one day, no player shall play more than 40 minutes. It is the responsibility of the
parent/carer or organisation to ensure the child does not exceed this. Each
league/competition will determine its own playing time within the maximum time
permitted however the maximum duration will be two halves of 20 minutes.
It is permitted during development matches that the periods of play can be split into
equal quarters.
The half time interval must not exceed 5 minutes.
Please refer to the Standard Code of Rules for Youth Competitions.
Law 8 - Start and Restart of Play
Procedure
A kick-off is taken at the centre of the playing area to start the game and after a goal has
been scored.
Opponents must be 5 yards away from the ball and in their own half of the field. The ball
must be played forward. In Mini-Soccer a goal cannot be scored directly from a start or
restart of play.
Special Circumstances
A dropped ball to restart the match, after play has been temporarily stopped inside the
penalty area, takes place on the penalty area line parallel to the goal line at the point
nearest to where the ball was located when the play stopped. No goal can be scored
direct from a dropped ball.
Law 9 - Ball In and Out of Play
Normal rules apply, as per Laws of Association Football.
Law 10 - Method of Scoring
Normal rules apply, as per Laws of Association Football.
Law 11 - Offside
There is no offside.
Law 12 - Fouls and Misconduct
Normal rules apply, as per Laws of Association Football.
However, in Mini-Soccer all free kicks are direct.
13-4

A free kick is awarded to the opposing team if the goalkeeper:
●
●
●
●
Takes more than 6 seconds to release the ball from his/her hands
Touches the ball again with his/her hands after it has been released from
his/her possession and has not touched any other player
Touches the ball with his/her hands after it has been deliberately kicked to
him/her by a team mate
Touches the ball with his/her hands after he/she has received it directly from
a throw in taken by a team mate
For all these offences, the free kick should be taken from the penalty area line, parallel
with the goal line, at the nearest point to the offence.
Law 13 - Free Kicks
For all free kicks opponents must be 5 yards from the ball.
Law 14 - Penalty Kicks
Normal rules apply, as per Laws of Association Football.
Position of the Ball and the Players
All players except the defending goalkeeper and kicker must be outside the penalty area
and at least 5 yards from the penalty mark.
The ball must be kicked forward.
Law 15 - Throw-in
Normal rules apply, as per Laws of Association Football.
In addition, U7 and U8 children are permitted to roll the ball underarm with one or both
hands into the field of play.
The role of the referee is to also allow young players to learn the game. This may involve
letting players take throw-ins again, if incorrect technique is used. The referee should
ensure the same player attempts a second time, with guidance and help from the match
official.
Law 16 - Goal Kick
A player of the defending team kicks the ball from any point within the penalty area.
Opponents must retreat to their own half until the ball is in play. The defending team
does not have to wait for the opposition to retreat and has the option to restart the game
before should they choose to.
The ball is in play when it is kicked directly out the penalty area.
13-5

Law 17 - Corner Kicks
The opposing players must remain at least 5yards from the ball until it is in play.
The kicker may not touch the ball again until it has touched another player. If he/she
does, a free kick is awarded against them.
The ball is in play immediately when it enters the field of play.
13-6

Contents
7V7 RULES
The Football Association Laws for Mini-Soccer (7v7) 14-1
Law 1- Playing Area 14-2
Law 2 - The Ball 14-2
Law 3 - Number of Players 14-3
Law 4 - Playing Equipment 14-3
Law 5 - Referees 14-3
Law 6 - Assistant Referee 14-4
Law 7 - Duration of the Game 14-4
Law 8 - Start and Restart of Play 14-4
Law 9 - Ball In and Out of Play 14-4
Law 10 - Method of Scoring 14-4
Law 11 - Offside 14-4
Law 12 - Fouls and Misconduct 14-5
Law 13 - Free Kicks 14-5
Law 14 - Penalty Kicks 14-5
Law 15 - Throw-in 14-5
Law 16 - Goal Kick 14-6
Law 17 - Corner Kicks 14-6
The Football Association Laws for Mini-Soccer (7v7)
This guide provides the Laws for Under 9 and Under 10 versions of the game, with children playing
a maximum of 7v7.
Please remember:
●
●
From season 2013/14 Under 9’s are not permitted to play in leagues where results are
collected or published or winner trophies are presented, this is deemed to be
detrimental to the development of the player and the game and will not be sanctioned.
Under 9’s can play in a maximum of three trophy events during the season, lasting a
maximum of four weeks each. These are short-term experiences helping children learn
about winning and losing in an appropriate environment. The winners of these events
can be published and trophies can be presented.
From season 2014/15 the above two paragraphs a) and b) will refer to U10’s also – no league
tables to be published and the option of three trophy events over a maximum of four weeks,
spread during the season.
14-1

Except where other provision, in these Laws are made, the Laws of Association Football apply.
Each Law is numbered to correspond with the appropriate Law of the Game. These Laws are
mandatory unless special permission is granted by The Football Association.
Law 1- Playing Area
Halfway Line
The field of play is divided into two halves by a halfway line. The centre mark is indicated
at the mid-point of the halfway line. This is also used as the retreat line when restarting
play with a goal kick.
Goal Size
The distance between the posts is 12ft and the distance between the lower edge of the
cross bar and the ground is 6ft.
Law 2 - The Ball
●
●
●
The ball should be size 3 for U9
The ball should be size 4 for U10
It should be safe and made of leather or another suitable material
14-2

Law 3 - Number of Players
Maximum number per team, including goalkeeper
Under 9 and Under 10
7v7
The above table indicates the maximum number of players per team at that age group.
If the competition would like to have smaller numbers, e.g. 4v4 at U9 or U10, this is
allowed within this framework.
A match may not START if either team consists of fewer than five players. The minimum
number of players in a team required for a match to CONTINUE is also five. Matches can
begin with 7v6 but the importance and ethos of Mini-Soccer should be upheld wherever
possible and the development of the children should come before the score line.
Players must play with and against players only from their own age range, as per Football
Association and Competition rules.
Each team must not have a squad greater than double the size of the team per age.
Any number of substitutes, without being named, may be used at any time with the
permission of the referee. A player who has been replaced may return to the playing area
as a substitute for another player.
All team members should receive equal playing time where possible, with a best practice
recommendation of at least 50% per player for each game.
Law 4 - Playing Equipment
Players must wear shin guards and goalkeepers must wear a distinguishing playing strip.
Shin guards must be covered entirely by the socks.
Players must wear the appropriate clothing dependant on the weather.
Correct footwear must be worn for the surface of the pitch e.g. no metal studs on artificial
grass pitches.
Law 5 - Referees
The Authority of the Referee
Each match is controlled by a referee who has full authority to enforce the Laws for Mini-
Soccer in connection with the match to which they have been appointed.
Furthermore, referees should also recognise their role is to facilitate learning of the
players, for example, allow young children to take a second attempt at a throw-in if the
first is not within the Laws.
14-3

Law 6 - Assistant Referee
Assistant referees are not required.
Law 7 - Duration of the Game
In any one day, no player shall play more than 60 minutes. It is the responsibility of the
parent/carer or organisation to ensure the child does not exceed this. Each
league/competition will determine its own playing time within the maximum time
permitted however the maximum duration will be two halves of 25 minutes.
It is permitted during development matches that the periods of play can be split into
equal quarters.
The half time interval must not exceed 5 minutes.
Please refer to the Standard Code of Rules for Youth Competitions.
Law 8 - Start and Restart of Play
Procedure
A kick-off is taken at the centre of the playing area to start the game and after a goal has
been scored.
Opponents must be 5 yards away from the ball and in their own half of the field. The ball
must be played forward. In Mini-Soccer a goal cannot be scored directly from a start or
restart of play.
Special Circumstances
A dropped ball to restart the match, after play has been temporarily stopped inside the
penalty area, takes place on the penalty area line parallel to the goal line at the point
nearest to where the ball was located when the play stopped. No goal can be scored
direct from a dropped ball.
Law 9 - Ball In and Out of Play
Normal rules apply, as per Laws of Association Football.
Law 10 - Method of Scoring
Normal rules apply, as per Laws of Association Football.
Law 11 - Offside
There is no offside.
14-4

Law 12 - Fouls and Misconduct
Normal rules apply, as per Laws of Association Football.
However, in Mini-Soccer all free kicks are direct.
A free kick is awarded to the opposing team if the goalkeeper:
●
●
●
●
Takes more than 6 seconds to release the ball from his/her hands
Touches the ball again with his/her hands after it has been released from
his/her possession and has not touched any other player
Touches the ball with his/her hands after it has been deliberately kicked to
him/her by a team mate
Touches the ball with his/her hands after he/she has received it directly from
a throw in taken by a team mate
For all these offences, the free kick should be taken from the penalty area line, parallel
with the goal line, at the nearest point to the offence.
Law 13 - Free Kicks
For all free kicks opponents must be 5 yards from the ball.
Law 14 - Penalty Kicks
Normal rules apply, as per Laws of Association Football.
Position of the Ball and the Players
All players except the defending goalkeeper and kicker must be outside the penalty area
and at least 5 yards from the penalty mark.
The ball must be kicked forward.
Law 15 - Throw-in
Normal rules apply, as per Laws of Association Football.
The role of the referee is to also allow young players to learn the game. This may involve
letting players take throw-ins again, if incorrect technique is used. The referee should
ensure the same player attempts a second time, with guidance and help from the match
official.
14-5

Law 16 - Goal Kick
Procedure
A player of the defending team kicks the ball from any point within the penalty area.
Opponents must retreat to their own half until the ball is in play. The defending team
does not have to wait for the opposition to retreat and has the option to restart the game
before should they choose to.
The ball is in play when it is kicked directly out the penalty area.
Law 17 - Corner Kicks
The opposing players must remain at least 5yards from the ball until it is in play.
The kicker may not touch the ball again until it has touched another player. If he/she
does, a free kick is awarded against them.
14-6

Contents
9V9 RULES
The Football Association Laws for 9v9 Football 15-1
Law 1 - Playing Area 15-2
Law 2 - The Ball 15-2
Law 3 - Number of Players 15-2
Law 4 - Playing Equipment 15-3
Law 5 - Referees 15-3
Law 6 - Assistant Referee 15-3
Law 7 - Duration of the Game 15-4
Law 8 - Start and Restart of Play 15-4
Law 9 - Ball In and Out of Play 15-4
Law 10 - Method of Scoring 15-4
Law 11 - Offside 15-4
Law 12 - Fouls and Misconduct 15-4
Law 13 - Free Kicks 15-4
Law 14 - Penalty Kicks 15-5
Law 15 - Throw-in 15-5
Law 16 - Goal Kick 15-5
Law 17 - Corner Kicks 15-5
The Football Association Laws for 9v9 Football
This guide provides the Laws for Under 11 and Under 12 versions of the game, with children
playing a maximum of 9v9. These Laws are also appropriate for other age groups playing 9v9
football.
Please remember:
●
●
From season 2015/16 Under 11’s are not permitted to play in leagues where results
are collected or published or winner trophies are presented, this is deemed to be
detrimental to the development of the player and the game and will not be sanctioned.
Under 11’s can play in a maximum of three trophy events during the season, lasting a
maximum of six weeks each. These are short-term experiences helping children learn
about winning and losing in an appropriate environment. The winners of these events
can be published and trophies can be presented.
Except where other provision, in these Laws are made, the Laws of Association Football apply.
Each Law is numbered to correspond with the appropriate Law of the Game. These Laws are
mandatory unless special permission is granted by The Football Association.
15-1

Law 1 - Playing Area
Halfway Line
The field of play is divided into two halves by a halfway line. The centre mark is indicated
at the mid-point of the halfway line.
Goal Size
The distance between the posts is either 16ft or 21ft and the distance between the lower
edge of the cross bar and the ground is 7ft.
Law 2 - The Ball
●
●
The ball should be size 4 for U11 – U12
It should be safe and made of leather or another suitable material
Law 3 - Number of Players
Maximum number per team, including goalkeeper
Under 11 and Under 12
9v9
The above table indicates the maximum number of players per team at that age group.
If the competition would like to have smaller numbers, e.g. 7v7 at U11 or U12, this is
allowed within this framework.
A match may not START if either team consists of fewer than six players. The minimum
number of players in a team required for a match to CONTINUE is also six. Should a team
fall below this, normal rules apply, as per Laws of Association Football.
15-2

Players must play with and against players only from their own age range, as per Football
Association and Competition rules.
Each team must not have a squad greater than double the size of the team per age.
Any number of substitutes may be used at any time with the permission of the referee.
A player who has been replaced may return to the playing area as a substitute for another
player.
All team members should receive equal playing time where possible, with a best practice
recommendation of at least 50% per player for each game.
For all other substitution rules, normal rules apply, as per Laws of Association Football.
Law 4 - Playing Equipment
Players must wear shin guards and goalkeepers must wear a distinguishing playing strip.
Shin guards must be covered entirely by the socks.
Players must wear the appropriate clothing dependant on the weather.
Correct footwear must be worn for the surface of the pitch e.g. no metal studs on artificial
grass pitches.
Law 5 - Referees
The Authority of the Referee
Each match is controlled by a referee who has full authority to enforce the Laws for 9v9
Football in connection with the match to which they have been appointed.
The powers and duties of the referee are as normal rules apply, as per Laws of Association
Football.
Law 6 - Assistant Referee
Two assistant referees may be appointed whose duties, subject to the decision of the
referee, are to indicate:
●
●
●
●
●
●
●
When the whole of the ball leaves the field of play
Which team is entitled to a corner kick, goal kick or throw-in
When a player may be penalised for being in an offside position
When a substitution is requested
When misconduct or any other incident occurs out of the view of the referee
When offences have been committed whenever the assistant referees have a
better view than the referee (this includes, in certain circumstances, offences
committed in the penalty area)
Whether, at penalty kicks, the goalkeeper moves off the goal line before the
ball is kicked and if the ball crosses the line
15-3

Law 7 - Duration of the Game
In any one day, no player shall play more than 100 minutes. It is the responsibility of the
parent/carer or organisation to ensure the child does not exceed this. Each
league/competition will determine its own playing time within the maximum time
permitted however the maximum duration will be two halves of 30 minutes.
It is permitted during development matches that the periods of play can be split into
equal quarters.
The half time interval must not exceed 15 minutes.
Please refer to the Standard Code of Rules for Youth Competitions.
Law 8 - Start and Restart of Play
Procedure
A kick-off is taken at the centre of the playing area to start the game and after a goal has
been scored.
Opponents must be 7 yards away from the ball and in their own half of the field. The ball
must be played forward.
Normal rules apply, as per Laws of Association Football.
Law 9 - Ball In and Out of Play
Normal rules apply, as per Laws of Association Football.
Law 10 - Method of Scoring
Normal rules apply, as per Laws of Association Football.
Law 11 - Offside
Normal rules apply, as per Laws of Association Football.
Law 12 - Fouls and Misconduct
Normal rules apply, as per Laws of Association Football.
Law 13 - Free Kicks
For all free kicks opponents must be 10 yards from the ball.
Normal rules apply, as per Laws of Association Football.
15-4

Law 14 - Penalty Kicks
Position of the Ball and the Players:
All players except the defending goalkeeper and kicker must be outside the penalty area
and at least 7 yards from the penalty mark.
All other normal rules apply, as per Laws of Association Football.
Law 15 - Throw-in
Normal rules apply, as per Laws of Association Football.
Law 16 - Goal Kick
Normal rules apply, as per Laws of Association Football.
Law 17 - Corner Kicks
Normal rules apply, as per Laws of Association Football
15-5

15-6

Contents
11 V 11 RULES
The Football Association Laws for 11v11 Football 16-1
Pitch Sizes 16-1
U13/14 16-1
U15/16 16-2
Playing Time 16-2
The Football Association Laws for 11v11 Football
11 v 11 at Junior Football level follows the same rules as adult 11 v 11 except for:
● Pitch Size are different for U13/14 & U15/16
● Goal Sizes are different for U13/14 & U15/16
● Roll on roll of Substitutions are allowed
● Playing times are different
Pitch Sizes
U13/14
16-1

U15/16
Playing Time
Playing times are
● U12 – 60 Mins
● U13/14 – 70 Mins
● U15/16 – 80 Mins
16-2

ALTERNATIVE PITCH MARKING / LAYOUT
Contents
General 17-1
9v9 in an Adult Pitch – Option 1 17-1
9v9 in an Adult Pitch – Option 2 17-2
5v5 in a 7v7 Pitch 17-2
General
There may be occasions that alternative pitches will need to be marked out to facilitate a game.
Junior pitch sizes are established to be able to incorporate another pitch if required.
Temporary marking of these pitches maybe done through line marking with spray paint or flat
markers.
9v9 in an Adult Pitch – Option 1
17-1

9v9 in an Adult Pitch – Option 2
5v5 in a 7v7 Pitch
17-2

Contents
RCJFC ANNUAL PRESENTATIONS
General 18-1
Presentation Committee 18-2
Tickets 18-2
Team Slide Shows 18-2
U16’s Final Presentation 18-2
Player Awards 18-2
Each Player: 18-2
Individual Trophy. 18-2
Special Awards (One Player per Team) 18-3
Most Improved Player. 18-3
Spectators` Player. 18-3
Sportsman. 18-3
Players’ Player 18-3
Special Awards - Under 11’s and above only: 18-3
Spectators Personality Award. 18-3
Clubman. 18-3
Special Awards - Player 18-3
Lifetime Award: 18-3
Other Awards: 18-4
Team Flowers 18-4
Team Individual Award 18-4
Club Person of the Year 18-4
Team of the Year Trophy (Under 11’s and above) 18-4
Team of the Year Trophy (Under 10’s and below) 18-4
General
Annually, usually in May after the current season has ended,
RCJFC hold presentations for its players. Presentations are made
for each team and the players that are signed for each team.
Due to the number of teams, the presentations are normally split
into two age groups (Under 10 and below and Under 11 and
above), this may change on each year dependent upon number of
teams or other factors such as Cup games or availability.
Presentations require assistance and commitment from all teams
to ensure a successful and enjoyable night for the players
18-1

Presentation Committee
Each year a new Presentation Committee is formed which will have the responsibility to plan and
organise the presentations. Roles and responsibilities will be defined each year according to
members and requirements of each presentation.
Tickets
The RCJFC treasurer will allocate an initial quota of tickets based upon number of players in that
team and the capacity of the venue.
Ticket prices are set each year for adults and children (5-16), players will always have free entry.
Tickets are to be sold by team managers and money collected given to the RCJFC Treasurer.
Any additional ticket requirements are to be requested through the Treasurer.
Each Team Manager will be allowed free tickets for themselves, partner and children. Team
coaches and assistants will not be entitled to free tickets. If a team wishes to allow free entry for
its assistants then these tickets shall be purchased out of team funds.
Team Slide Shows
Each team is to prepare a slide show which will be shown in the background whilst team
presentations and individual awards are being made. No team (less U16s) are to have
presentations to music.
U16’s Final Presentation
In recognition of this being their final presentation, U16 teams will be allowed to show a 10 minute
presentation set to music if it wishes.
Player Awards
At the conclusion of each season, the Club shall hold its Presentation Night, at which the following
trophies shall be presented:
Each Player:
Individual Trophy.
Awarded to each player who has represented Randlay Colts during the season.
18-2

Special Awards (One Player per Team)
Most Improved Player.
The Player, who in the opinion of the Team Manager, who has improved the
most significantly over that year.
Spectators` Player.
The Player who in the opinion of the Teams Spectators has made the most
contribution and influence to the Team during that year.
Sportsman.
The Player, who in the opinion of the Team Manager whose performance that
year most embodies the spirit of sportsmanship and achievement and who
shows a great attitude, dedication and contributes to the team on and off the
field.
Players’ Player
The Player, judged by their own Team Players is the best player of that year.
Special Awards - Under 11’s and above only:
Spectators Personality Award.
The Player, who in the opinion of the Teams Spectators has made the greatest
impression that year.
Clubman.
The Player, who in the opinion of the Team Manager has made the most
contribution to the Team and Club both on and off the field of play.
Special Awards - Player
Lifetime Award:
Presented to a Player who has played for Randlay Colts from the junior level in
every season until U16’s.
A player not eligible, may be considered for this award by the committee under
exceptional circumstances, such as the age group the team was formed or has
been disbanded and player contributions to the team / club.
18-3

ROLES AND RESPONSIBILITIES
Contents
Club President 19-1
Committee Roles 19-2
RCJFC Chairperson 19-2
RCJFC Vice Chairperson 19-2
RCJFC Secretary 19-3
RCJFC Treasurer 19-3
Club Welfare Officer(s) 19-4
Charter Standard Club Co-Ordinator (CSCO) 19-4
Team Manager 19-5
Fund Raising Secretary (FRS) 19-5
Training Officer (Trg Off) 19-6
Volunteer Positions (Non Committee Positions) 19-6
Coaches 19-6
Kit & Equipment Manager (KEM) 19-7
Club Coach Mentor 19-7
Webmaster 19-7
Social Media Administrator 19-7
Club President
The President is primarily an honorary position within the club and acts as the club’s
representative at all internal and external functions.
He/she will:
●
●
●
●
●
Be a member of the committee and contribute to policy creation.
Provide advice and assistance to any of the officers of the committee as
required.
Provide liaison and communication between the various sections of the club.
Act as a member of any sub-committee if required, and if such a request is
deemed suitable.
Contribute to the general standard of the club and provide an understanding
of the ethos and codes of conduct required.
19-1

Committee Roles
RCJFC Chairperson
The Chairperson is responsible for the ultimate achievement of the strategic ambitions
of the club as well as the overall management of its operational activities.
He/she will:
●
●
●
●
●
●
●
●
●
Chair meetings and act as senior club officer throughout the year, by making
decisions whenever the need arises, in consultation with other club officers
when appropriate.
Attend meetings in a neutral and uncommitted capacity and enable the group
to have a meaningful discussion with a neutral person in the chair.
Provide direction for the club by effective leadership and management.
Monitor and evaluate the progress of agreed actions – both short term and
strategic.
Ensure that succession and forward planning are integral and ongoing in the
club.
Constitute and resource any special working groups and ensure that their
activities are reported to the Executive.
Manage other Club Officers to ensure the delivery of their responsibilities.
The Chairman must also set the agenda for meetings and ensure it is in line
with the club policies and requirements.
Ensure that the safety statement is reviewed regularly and its operation
monitored.
RCJFC Vice Chairperson
The Club Vice-Chairperson will act as the Chairperson where situations arise that the
Chair cannot fulfil their duties due to absence or has been delegated to oversee subcommittees
or tasks.
He/she will:
●
●
●
Chair committee meetings/AGM in absence of Chairperson.
Oversee the establishment of new teams.
Ensure teams remain financially viable.
19-2

RCJFC Secretary
The Secretary’s main purpose of this job is that of principal administrator for the club.
The Club Secretary carries out or delegates all the administrative duties that enable the
club and its members to function effectively. The Club Secretary is a pivotal role within
the club, with a close involvement in the general running of the club. The secretary and
their assistant provide the main point of contact for people within and outside the club
on just about every aspect of the club’s activities.
He/she will:
●
●
●
●
●
●
●
●
●
●
●
Responsible for the day to day business and administration of the club.
Maintain records of all members and former members of the club.
Provide such club details as required by the FA/League
Manage and ensure action on club correspondence including legal and
insurance matters.
Organise AGM, Executive Committee and club meetings.
Responsible for the accurate record keeping and circulation of the minutes
from meetings.
Record and deal with disciplinary matters.
Ensure all relevant forms and publications are with the responsible club
officers and make the system available to members.
Attend such meetings as required by the Executive Committee.
Committee Meetings are recorded and actioned.
Any Accident Reports, Hazard or Incident Reports are retained as club records
and reported outside the club as decided by the Committee.
RCJFC Treasurer
The Club Treasurer is the Chief financial manager of the club who maintains the integrity
and accurate recording of the club’s financial position.
He/she will:
●
●
●
●
●
●
●
●
●
●
●
Responsible for the management of the club finances in accordance with the
decisions of the executive committee.
Recommend action on financial matters to the committee.
Collect subscriptions and all money due to the club.
Pay bills on behalf of club and record the information.
Keep up to date records of all financial transactions.
Ensure all cash and cheques are promptly lodged to club’s account(s).
Ensure funds are spent properly.
Report regularly to the committee on the financial position of the club.
Prepare and present accounts for the end-of-year financial report and audit.
Financial planning including producing an annual budget and monitoring it
throughout the year.
Ensure club pays all affiliation and competition fees.
19-3

Club Welfare Officer(s)
The Club Child Welfare Officer is appointed by the club to implement the directions of
the County and League Child Welfare Officers and to follow the policy of the FA.
He/she will:
●
●
●
●
●
●
●
Act at all times in the best interests of Players.
Be fully familiar with the provisions of the Code and Policy and with such
further information and requirements as may be provided or put in place by
the FA.
Communicate with the appropriate League and County Child Welfare Officer
when it necessary to do so on any matter in relation to Players on which the
advice or directions of the FA are required.
Receive from the League and County Child Welfare Officer advise, information
and directions from the FA concerning Players and act accordingly.
Inform the club of requirements made by the FA concerning Players.
Ensure that they are in a position to respond accurately and promptly to
queries as to the welfare of Players in the club generally or in relation to any
specific incident which may occur.
Be the contact person in the club for the Statutory Authorities regarding the
welfare of Players who are members of the club.
Charter Standard Club Co-Ordinator (CSCO)
The CSCO is responsible for the retention, training, organisation, recruitment and welfare
of a sufficient number of volunteers for the club to operate effectively on a weekly and
ongoing basis to meet Charter Requirements.
He/she will:
●
●
●
●
●
●
●
Provide a focal point for volunteers and volunteering within the club.
Facilitate the recruitment, retention, recognition, and reward of volunteers
within the club.
Determine each year the various tasks that are need for the club to operate
efficiently and effectively and match volunteer skills and interests to those
positions.
Ensure that new volunteers are welcomed appropriately and are clear on their
role/responsibilities including whom to approach if any difficulties are
encountered. Each year arrange orientation and appropriate briefings for
each volunteer.
Issue documentation that clearly sets out each volunteer’s role and
commitments; make any adjustments as necessary.
Ensure individual volunteers are given appropriate support and guidance to
maintain their enthusiasm.
Identify means of recognising and rewarding volunteers.
19-4

●
●
●
●
●
●
Attend club events, matches, and social evenings to promote and encourage
new volunteers.
Ensuring Club compliance to Charter Standard requirements.
Liaison with the CWO to ensure volunteers complete CRC.
Liaison with the Trg Off to ensure the Club maintains its minimal requirement
of trained personnel.
Conducting the annual Charter Standard health check.
Liaison with Shropshire FA over Chartership requirements.
Team Manager
The Team Manager is to ensure players enjoy and participate in football within a
structured and safe environment and that all the requirements of the Club, League,
County and FA are met and adhered to in respect of the team.
He/she will:
●
●
Liaising with parents and carers over training and matches and player
development.
Weekly:
• Responsible for Team Selection.
• Organisation of the programme for coaching / training of the team.
• Team kit and equipment serviceability.
• Ensure the Team First Aid kit is maintained and is available for Training
and Matches.
• Reporting of Match results to the League.
●
Monthly:
• Ensure team accounts are submitted to the Club Treasurer
• Attending Club Meeting
Fund Raising Secretary (FRS)
The FRS is responsible for raising of Club funds outside of those prescribed within the
constitution (subscriptions & registration fees), the FRS will be the focal point within the
Club for all grant and financial applications and sourcing new revenue streams.
He/she will:
●
●
Apply for grants / sponsorship or other forms of financial assistance from
organisations such as Sport England/ Football Foundation, Local Authorities
or commercial companies
Coordinating fund-raising events, possibly two major events a year
19-5

●
●
●
●
●
●
●
Ensuring events and activities are properly licensed with local authorities
Promoting fund-raising activities in press
Ensuring that funds are properly accounted for and information is passed on
to the Treasurer
To identify sponsorship opportunities and liaise with current club sponsors to
secure future funds.
Operate the RCJFC Shop and ensure adequate merchandise is available.
Identifying, applying and securing grants from local or national agencies.
Operation of the ‘Club Mark’ scheme www.clubmark.org.uk
Training Officer (Trg Off)
The Trg Off is responsible for the retention, training, organisation, recruitment and
welfare of a sufficient number of volunteers for the club to operate effectively on a
weekly and ongoing basis to meet Charter Requirements.
He/she will:
● Arrange and book new volunteers onto applicable courses e.g. Level 1
coaching, Safeguarding Children Workshops and First Aid courses.
● The monitoring of coaches qualifications and ensuring coaches complete
refresher training prior to expiration of their safeguarding children and first
aid qualifications.
● Providing support and advice to coaches for delivering effective training and
coaching techniques.
● Promoting the FA Licenced Coaching Club.
Volunteer Positions (Non Committee Positions)
Coaches
He/she will be responsible for the following tasks:
●
●
●
●
●
●
●
●
●
●
●
Preparing the team for matches.
Planning and preparing for training sessions and activities.
Ensuring all players get equal opportunity to take part in all club/team
activities.
Setting the right example for players on and off the field.
Educating players in the ethos of football and the values of being a true
sportsman.
Be fair in the treatment of all players at all times.
Conforming to all club and/or FA policies on young children in sport.
Attending coaching courses.
Ensuring all activities are safe and supervised at all times.
Goals and equipment used meet H&S requirements.
Medical kits are immediately available for both training and matches.
19-6

Kit & Equipment Manager (KEM)
The KEM is to centralise and co-ordinate the supply of playing kit and equipment to each
of the teams and age groups within the club. The Kit & Equipment manager must ensure
that the club’s “image” is maintained in respect to kit colour scheme and design, whilst
ensuring that all budgetary demands are met subject to the club’s income from any
sponsorship (or otherwise) each season.
He/she will:
●
●
●
●
Be responsible for the serviceability and accountability of all Club equipment
assets.
Source and negotiate manufacturers/suppliers of appropriate kit in advance
of the coming season to secure most competitive pricing;
Distribute new kit to the appropriate managers;
Recycle existing kit to younger teams if appropriate.
Club Coach Mentor
Providing support to other Football Coaches in a mentoring capacity.
The Coach Mentor is to support those who wish to develop their coaching skills, to
understand the role of the Coach, to develop the interpersonal skills required to become
an effective mentor as well as developing reflection as a learning tool. It supports
participants to develop skills in a safe and positive environment.
He/she will:
●
●
●
Exploring strategies for mentoring and coaching
Conducting assessment, feedback, and goal setting
Exploring CPD and reflective Action Planning opportunities for Coaches to
consider their future development
Webmaster
The Webmaster will be the focal point for the Club website and the content within it.
He/she will:
●
●
●
Ensure the Club website is maintained and updated
Teams have access to their own team pages.
Review content on the webpage to ensure it complies to FA guidelines
Social Media Administrator
This person will oversee the content of posts made on RCJFC social media sites in
accordance with RCJFC media policy.
19-7

19-8

RCJFC COMPLAINTS POLICY AND PROCEDURE
Policy
All complaints received by Randlay Colts will be taken seriously and will be dealt with fairly,
without biased to all parties and within a reasonable timeframe.
Complaints maybe received either direct to a Team Manager (or their representative) or direct to
a committee member.
Team Managers have the authority to resolve the complaint which relate to their team
immediately at source with the acceptance of a resolution of all parties at that time. Should a
team manager feel that the nature of the complaint is too severe to resolve themselves then the
complaint is to be passed to a committee member.
Complaints made to a committee member are generally of a more serious nature and normally
require investigation and discussions between all parties for a satisfactory outcome.
Procedure
Complaints against Randlay Colts players or members are wherever possible to be reported to
the Randlay Colts Team Manager as soon possible after the incident occurs.
The Team Manager is to wherever possible to try to resolve the complaint between parties and
at team level. Where this is not possible the complaint is to be reported to the Club Secretary for
action.
Where a complaint is submitted to the Club (via the Club Secretary) by a Team Manager or other
party, then the Secretary is to formally acknowledge this asap to the complainer.
The Club Secretary will inform the CWO and Club Chairperson asap. The compliant is to be taken
up by the CWO for investigation.
The Grievance procedure defined within this document and the Club Constitution is to be
followed.
20-1

20-2

RCJFC DISCIPLINARY POLICY & PROCEDURE
Policy
This Policy is established in support of the Grievance procedure documented within the RCJFC
Constitution.
Complaints regarding the behaviour of Club Members (players, Managers, Committee Members
and Parents/Spectators), howsoever arising, shall be submitted to the Club Secretary in writing.
Such complaints may relate to any act, involving football activities or otherwise, which might bring
the Club into disrepute. The Club Secretary will bring each complaint to the attention of the
Management Committee.
Any cautions or dismissals in a match for field offences must be reported by the Team Manager
(or their deputy) to the Club Secretary within 5 days of the match and details must be included on
the match report. These offences will be dealt with in accordance with the Rules and Regulations
of The Football Association and the Shropshire County F.A. Serious cases of mis-conduct on the
field of play or other incidents which result in a charge being levied by the Shropshire County F.A.
will be reported by the Club Secretary direct to the Committee.
Infringement of Club Rules, misconduct and/or misbehaviour by players shall normally be dealt
with by the Manager of the particular team concerned. If necessary, the Manager can call for the
Disciplinary Committee to deal with any offences he feels requires that level of involvement.
The following offences must be dealt with by the Disciplinary Committee:
All dismissals, offences/complaints against Managers, Assistant Managers, Club Officials and/or
spectators and, any violent or dangerous conduct by any person covered under this constitution.
Procedure
Disciplinary hearings should be held as soon as possible , but at least, within 28 days of
notification of the offence. Any person failing to attend a disciplinary hearing or failing to respond
to correspondence on a disciplinary matter, shall be dealt with in his/her absence by the
Disciplinary Committee and notified of the decision.
Five representatives of the club to be nominated by the welfare officer to form a disciplinary
committee which shall determine all matters, except appeals, relating to the grievance procedure,
this procedure should be chaired and controlled by the welfare officer.
A minimum of three of these representatives must be present when dealing with matters relating
to the procedure.
21-1

The Committee shall have the power to suspend temporarily from membership any Club Member
pending further investigations or enquiries. This suspension is to facilitate the investigation and is
without prejudice to the outcome of the investigation.
Any Club Member believed to have infringed any of the Club’s Rules or Codes of Conduct or of the
Rules and Codes of Conduct of the TYFJL League, or Shrops FA, or who has been accused of any
misconduct, including misconduct on the field of play, shall be invited to comment, in writing,
within seven days following a request to do so by the Club Secretary setting out the allegation.
The Committee shall consider any reply at the next available opportunity. Such consideration may
take place by telephone call or via email. If the Committee is not satisfied by the response of the
Club Member it shall set up a Disciplinary Committee of five Members, none of whom have any
direct interest in the matter.
The Disciplinary Committee will make such further enquiries as it thinks fit and will offer a
reasonable opportunity to the Club Member concerned together with another person, if so
desired, to meet with it and answer the allegations. In the case of the Club Member being under
the age of 18 he/she must be accompanied by a parent or guardian or by the Club’s Welfare
Officer.
The Disciplinary Committee will hear such witnesses as are reasonably produced.
The Disciplinary Committee will make such procedural provisions as necessary for the just and
efficient consideration of the case.
The Disciplinary Committee may take one or more of the following actions:
●
●
●
●
●
Note the offence but take no further action;
Warn the Club Member concerned as to future conduct but no further action;
Suspend or disqualify the Club Member from competition, coaching and/or
administration for some definite or indefinite period;
Impose a reasonable financial sanction and/or require the Club Member to meet any
related losses or pay any fines that the Club has paid;
Terminate the membership or such other penalty as the Disciplinary Committee
considers appropriate.
Any decision made by the Disciplinary Committee must be reported in writing to the offender
within 7 days of such decision and a copy issued to the Secretary of the Club.
Appeals against any decision by the Disciplinary Committee must be made in writing to the
Secretary of the Club within 7 days of receipt of written notification of said decision.
Appeals will be heard by the Appeals Committee, as defined within the constitution, as soon as
possible after receipt.
No one who has had any involvement in the original decision will be allowed to attend the appeal
hearing apart from a nominated representative who will present the reasons for their decision.
The decision of the Appeals Committee will be final and binding
21-2

RCJFC FORMS
Contents
Team Monthly Account Sheet 22-3
RCJFC VOLUNTEER APPLICATION FORM 22-5
TRAINING SESSION PLANNER 22-7
STANDING ORDER MANDATE 22-11
RCJFC MANAGERS MANUAL CHANGES 22-13
A4 sized copies of forms can be found in the Files Section of the Club Managers Facebook Page.
22-1

22-2

AMOUN
T
Team Monthly Account Sheet
DESCRIPTION
Cash in Hand
Money to Treasurer
= Total for the Month
DATE
AMOUNT
DESCRIPTION
NAME
MONTH
DATE
22-3

22-4

RCJFC VOLUNTEER APPLICATION FORM
Randlay Colts JFC has a duty of care over its players to ensure it knows who is involved within each
team and who is interacting with our players, therefore it is mandatory that all Club & team volunteers
are registered with the club.
Please complete the following information:
Name of Applicant
Team
Position Applied For
Address
Mobile / Contact Number
email
*FAN Number
Date of Birth
*please go to http://www.thefa.com/FAN to register with the FA and receive your FAN number.
Your application will be reviewed by the Committee and a Committee member will be in touch with
you asap.
Details will be passed onto our Child Welfare Officer who may contact you to conduct a Criminal
Records Check in line with our own and FA Child Protection Policy.
Please complete the above information in full and hand to the Club Secretary or email
info@randlaycoltsjfc.co.uk
Contact information (name, email, phone number) maybe put in the public domain (e.g.
our website), please tick this box is you do not consent.
22-5

22-6

TRAINING SESSION PLANNER
Session Theme:
Date:
Equipment Needed:
Warm Up:
Session Aim:
Session Time:
Session Layout:
Session Plan:
Progression / Notes
22-7

TRAINING SESSION PLANNER
Main Session:
Session Aim:
Session Time:
Session Layout:
Session Plan:
Progression / Notes:
22-8

TRAINING SESSION PLANNER
Extra Session:
Session Aim:
Session Time:
Session Layout:
Session Plan:
Progression / Notes:
22-9

TRAINING SESSION PLANNER
Review:
Who attended the Session:
Name Name
22-10

Randlay Colts Junior Football Club
STANDING ORDER MANDATE
Name of Bank…………………………………………………………………………………………………………………………………
New Instruction
ACCOUNT TO BE DEBITED
ACCOUNT
NAME
BRANCH
ADDRESS
ACCOUNT
NAME
BRANCH
ADDRESS
BENEFICIARY
RANDLAY COLTS FOOTBALL CLUB
16 Sherwood Square, Telford
Shopping Centre, Telford,
TF3 4AN
ACC. NO. ACC. NO. 2 1 1 0 4 6 3 2
REFERENCE
HSBC BANK PLC
SORT CODE SORT CODE 4 0 4 4 5 0
PAYMENT DETAILS
AMOUNT OF EACH PAYMENT £ DATE OF FIRST PAYMENT 14
AMOUNT OF EACH PAYMENT IN WORDS
TO BE PAID:
WEEKLY.
MONTHLY.
DAY PAYMENT IS TO BE MADE
DATE PAYMENT IS DUE EACH MONTH
M TU W TH F
DATE OF LAST PAYMENT
CUSTOMER SIGNATURE(S) ………………………………….………… DATE ……………………………………………………
CONTACT TELEPHONE NO: ………………………………………………….
All boxes must be completed in order for the standing order to be processed
Please return THIS FORM to your Team Manager along with the Players Registration form or to
your Bank for processing.
22-11

22-12

RCJFC MANAGERS MANUAL CHANGES
Please submit this form if you wish to put in a request for change to this document. All
submissions are to go to the document sponsor.
Chapter
Page
Requested Change:
Submitted by:
22-13

Continued (if required)
22-14

TABLE OF CONTENTS
Amendment Record 3
Preface 7
Introduction 7
Associated and Governing Publications 7
Abbreviations 8
Foreward 9
Managers Manual 9
Contents 9
Introduction 9
Aim 9
Application 9
Distribution 9
Review 10
Amendments 10
Key Dates in the RCJFC diary¹ 11
Monthly Activities 12
Chapter 1 1-1
Randlay Colts Junior Football Club 1-1
Contents 1-1
Management Commitment 1-1
Randlay Colts Junior Football Club (RCJFC) 1-2
Constitution and Rules 1-2
RCJFC Organisation 1-3
RCJFC Annual General Meeting (AGM) 1-3
RCJFC Meetings 1-3
RCJFC Websites 1-3
RCJFC Twitter Page 1-4
RCJFC Facebook Page 1-4
RCJFC Youtube Channel 1-4
RCJFC Manager Facebook Page 1-4
RCJFC Pitch Booking Facebook Page 1-4
RCJFC Christmas Party 1-4
RCJFC Summer Tournament 1-5
RCJFC Sponsorship 1-5
Wrekin Run 1-5
RCJFC Insurance 1-6
RCJFC Store 1-6
RCJFC Volunteers 1-7
Volunteer Procedure 1-7
Discipline 1-8
23-1

Chapter 2 2-1
Shropshire Football Association 2-1
Chapter 3 3-1
Telford Junior Football League 3-1
Contents 3-1
TFJFL 3-1
TFJFL Committee 3-1
TFJFL Meetings 3-2
TYJFL Rules 3-2
TYJFL Website 3-2
FA Full Time 3-2
TYJFL Presentations 3-2
TFJFL Fixtures 3-3
Contact with TFJFL 3-3
Team Manager Contact Details 3-3
Chapter 4 4-1
FA Chartership 4-1
Chapter 5 5-1
Safeguarding Children 5-1
Contents 5-1
Policies 5-1
Safe Guarding Children 5-1
CRC (Criminal Records Checks) 5-2
CRC Process 5-2
Equality and Equal Opportunities 5-4
Anti-Bullying 5-4
Neglect 5-4
Risk Assessment 5-4
Supervision 5-5
Social Media & Communication 5-5
Chapter 6 6-1
Youth Development Review 6-1
Chapter 7 7-1
Establishing The Team 7-1
Contents 7-1
Team Name 7-1
Team Management 7-2
Child Protection 7-2
Team Registration 7-2
Selection of Players 7-3
Player Registrations 7-3
Player Subscriptions (Membership Fee) 7-5
Team Accounts 7-5
Team Funds 7-5
23-2

Team Sponsorship 7-6
Team Communication 7-6
Parents Meeting 7-7
Team Updates 7-8
Players Personal Equipment 7-9
Training Kit 7-9
Match Strip 7-10
Transfer of Registered Players to/from RCJFC 7-11
Player Attendance Policy 7-13
Chapter 8 8-1
Team Training 8-1
Contents 8-1
Training 8-1
Players (Non-Signed) 8-2
Players Gender 8-2
Training Ground 8-2
Pitch Care 8-2
Risk Assessment 8-3
Training 8-3
Training Equipment 8-3
Goals 8-3
Training Sessions 8-3
Training / Session Plan 8-4
Chapter 9 9-1
Matches 9-1
Contents 9-1
Types of Matches 9-2
League Matches 9-2
Cup Matches (Competitive Leagues) 9-2
Shield / Plate and Cup Games (Non-Competitive Leagues) 9-2
Friendly Matches 9-3
Tournament Matches 9-3
Publicising Results 9-3
Organising Matches 9-3
Home Matches 9-3
Away Matches 9-6
Reversal of Fixture 9-6
Postponement of Match 9-6
Adult Supervision 9-7
Players 9-7
Playing Time (Guidance) 9-7
First Aid 9-8
Match Communications 9-8
Match Equipment 9-9
Goals 9-9
23-3

Respect Barriers 9-9
Match Ball / Duration / Squad Size 9-10
Substitutions 9-10
Respect 9-11
Team Captain 9-11
Referee 9-11
Referee Fees 9-11
Referee Training 9-12
Pitch Inspections 9-12
Pre-Match Day - Inspection 9-12
Match Day - Pre-Inspection 9-12
Decisions 9-13
Cancelling / Delaying Kick Off 9-14
Match Disciplinary Action 9-14
Half Time 9-15
Man of the Match Awards 9-15
Goal Scorer Rewards 9-15
Match Report Forms (MRF) 9-15
Match Complaints / Incidents 9-15
Pitch Care 9-16
End of Match Penalty Shoot Outs 9-16
Chapter 10 10-1
FA Respect Programme 10-1
Chapter 11 11-1
Health and Safety 11-1
Contents 11-1
Goal Post Safety 11-1
Team First Aider 11-2
Emergency Procedure 11-2
Player Injury 11-3
Walking Wounded 11-3
Immobilised 11-3
3g Pitches - Footwear 11-4
Chapter 12 12-1
Manager and Coach Training and Development 12-1
Contents 12-1
Background 12-1
Mentors 12-1
Coach Mentors 12-1
Training 12-1
FA Coaching Club 12-2
Chapter 13 13-1
5v5 Rules 13-1
Contents 13-1
23-4

The Football Association Laws for Mini-Soccer 13-1
Laws of Mini-Soccer (5v5) 13-2
Law 1 - Playing Area 13-2
Law 2 - The Ball 13-2
Law 3 – Number of Players 13-3
Law 4 - Playing Equipment 13-3
Law 5 - Referees 13-3
Law 6 - Assistant Referee 13-3
Law 7 - Duration of the Game 13-4
Law 8 - Start and Restart of Play 13-4
Law 9 - Ball In and Out of Play 13-4
Law 10 - Method of Scoring 13-4
Law 11 - Offside 13-4
Law 12 - Fouls and Misconduct 13-4
Law 13 - Free Kicks 13-5
Law 14 - Penalty Kicks 13-5
Law 15 - Throw-in 13-5
Law 16 - Goal Kick 13-5
Law 17 - Corner Kicks 13-6
Chapter 14 14-1
7v7 Rules 14-1
Contents 14-1
The Football Association Laws for Mini-Soccer (7v7) 14-1
Law 1- Playing Area 14-2
Law 2 - The Ball 14-2
Law 3 - Number of Players 14-3
Law 4 - Playing Equipment 14-3
Law 5 - Referees 14-3
Law 6 - Assistant Referee 14-4
Law 7 - Duration of the Game 14-4
Law 8 - Start and Restart of Play 14-4
Law 9 - Ball In and Out of Play 14-4
Law 10 - Method of Scoring 14-4
Law 11 - Offside 14-4
Law 12 - Fouls and Misconduct 14-5
Law 13 - Free Kicks 14-5
Law 14 - Penalty Kicks 14-5
Law 15 - Throw-in 14-5
Law 16 - Goal Kick 14-6
Law 17 - Corner Kicks 14-6
Chapter 15 15-1
9v9 Rules 15-1
Contents 15-1
The Football Association Laws for 9v9 Football 15-1
Law 1 - Playing Area 15-2
23-5

Law 2 - The Ball 15-2
Law 3 - Number of Players 15-2
Law 4 - Playing Equipment 15-3
Law 5 - Referees 15-3
Law 6 - Assistant Referee 15-3
Law 7 - Duration of the Game 15-4
Law 8 - Start and Restart of Play 15-4
Law 9 - Ball In and Out of Play 15-4
Law 10 - Method of Scoring 15-4
Law 11 - Offside 15-4
Law 12 - Fouls and Misconduct 15-4
Law 13 - Free Kicks 15-4
Law 14 - Penalty Kicks 15-5
Law 15 - Throw-in 15-5
Law 16 - Goal Kick 15-5
Law 17 - Corner Kicks 15-5
Chapter 16 16-1
11 v 11 Rules 16-1
Contents 16-1
The Football Association Laws for 11v11 Football 16-1
Pitch Sizes 16-1
U13/14 16-1
U15/16 16-2
Playing Time 16-2
Chapter 17 17-1
Alternative Pitch Marking / Layout 17-1
Contents 17-1
General 17-1
9v9 in an Adult Pitch – Option 1 17-1
9v9 in an Adult Pitch – Option 2 17-2
5v5 in a 7v7 Pitch 17-2
Chapter 18 18-1
RCJFC Annual Presentations 18-1
Contents 18-1
General 18-1
Presentation Committee 18-2
Tickets 18-2
Team Slide Shows 18-2
U16’s Final Presentation 18-2
Player Awards 18-2
Each Player: 18-2
Special Awards (One Player per Team) 18-3
Special Awards - Under 11’s and above only: 18-3
Special Awards - Player 18-3
Other Awards: 18-4
23-6

Team of the Year Trophy (Under 11’s and above) 18-4
Team of the Year Trophy (Under 10’s and below) 18-4
Chapter 19 19-1
Roles and Responsibilities 19-1
Contents 19-1
Club President 19-1
Committee Roles 19-2
RCJFC Chairperson 19-2
RCJFC Vice Chairperson 19-2
RCJFC Secretary 19-3
RCJFC Treasurer 19-3
Club Welfare Officer(s) 19-4
Charter Standard Club Co-Ordinator (CSCO) 19-4
Team Manager 19-5
Fund Raising Secretary (FRS) 19-5
Training Officer (Trg Off) 19-6
Volunteer Positions (Non Committee Positions) 19-6
Coaches 19-6
Kit & Equipment Manager (KEM) 19-7
Club Coach Mentor 19-7
Webmaster 19-7
Social Media Administrator 19-7
Chapter 20 20-1
RCJFC Complaints Policy and Procedure 20-1
Policy 20-1
Procedure 20-1
Chapter 21 21-1
RCJFC Disciplinary Policy & Procedure 21-1
Policy 21-1
Procedure 21-1
Chapter 22 22-1
RCJFC Forms 22-1
Contents 22-1
Team Monthly Account Sheet 22-3
RCJFC VOLUNTEER APPLICATION FORM 22-5
TRAINING SESSION PLANNER 22-7
STANDING ORDER MANDATE 22-11
RCJFC MANAGERS MANUAL CHANGES 22-13
Chapter 23 23-1
Table of Contents 23-1
23-7