COUNCIL AGENDA

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The General Manager called for nominations for the position of Vice-Chair. All nominations require a seconder to be recorded for consideration. Moved by Karen Farmilo Seconded by Krista King THAT Margot Nicolson be appointed Vice-Chair. Moved by Ed Christie Seconded by Ryan Gardhouse THAT Joe Saunders be appointed Vice-Chair. Margot Nicolson accepted the nomination. There were no further nominations. Board member Christie clarified that a nominee could vote for his or herself. General Manager Nicholson called for the vote for the position of Vice Chair to Margot Nicholson. By show of hands, Margot Nicolson received majority vote and was appointed to the position of Vice Chair. Ms. Karen Farmilo assumed the position of Chair and thanked General Manager Sue Nicholson for chairing the meeting during the election of officers. Portfolio Chairs Finance Committee (future / capital expenditures) – Ryan Gardhouse & Cameron Trott, Ed Christie agreed to assist. Promotion & Marketing – Karen Farmilo-Chair, the Board recommended that Joe Saunders’ assistance be sought. Maintenance – Ed Christie-Chair, Ryan Gardhouse agreed to assist. Communications – the Board nominated Joe Saunders- Chair and Bob Cook assists. Decorating – Krista King agreed to Chair. Administration – Ryan Gardhouse agreed to Chair. Chair Farmilo advised that Mr. Douglas Snider is willing to assist in all aspects of the successful operations of the Downtown BIA. Board member Krista King noted that Mr. Scott Hunermund has also expressed an interest in assisting the Board. COMMITTEE REPORTS Annual General Meeting Date – the Board agreed to hold its Annual General meeting on Wednesday, March 2 nd at 6:00 p.m. After an extensive discussion, the Board requested that the BIA Manager seeks 3 quotations for catering of a light supper for the event. BIA Representatives on Boards and Committees The Chair advised that each of the following committees/agencies require a representative February 10, 2011Downtown Collingwood BIA Board of Management Minutes Page 3 of 6 20 of 65
from the BIA Boards: Heritage Advisory Committee – Ed Christie volunteered to sit on the Heritage Advisory Committee. Collingwood Elvis Municipal Services Board – the BIA General Manager advised that Joe Saunders had expressed an interest and that the meeting schedule suited him. The Board agreed to ask Joe Saunders to be the representative on this Board. Economic Development Board – Margot Nicolson volunteered to sit on the Economic Development Services Board and noted that she already sits on the Downtown Revitalization Management Committee. Chamber of Commerce – the Chair offered to speak with the Manager of the Chamber of Commerce, Ms. Trish Irwin to initiate discussions of having cross representation on the two Boards. The Chamber representative would be requested to provide reports to the BIA Board. Chief Administrative Officer (CAO) Kimberley Wingrove joined the meeting at 8:22 a.m. Council representative on the BIA – the CAO advised that Council will be making its decision shortly as to which Councillor would be appointed to the BIA Board. CAO Wingrove explained that once the Council representative is appointed to the Board, their role will be to act as a liaison between the Board and Council to bring the Boards’ concerns forward. 2011 Budget - CAO Wingrove spoke about the budget and noted the process used in the past. The CAO committed to bring forward details of the BIA’s 2011 budget to Council in early March in order that it be included in the final version of town budget submitted for council approval. The CAO advised that in future, the BIA budget needs to be submitted earlier. Parking – the Board discussed the budget as it relates to parking revenue and expenses. The Board requested clarification of the proposed budget. The CAO addressed some of the Board’s concerns, however, will direct the outstanding matters to the appropriate staff (revenue transfer, replacing money utilized for the purchase of the Simcoe Street properties, establishing a reserve fund for future parking expansion). CAO Wingrove advised that Council has supported a request for a staff report as proposed by Councillor Hull, to provide a framework on how to move forward with a potential public / private partnership for tiered parking and other mixed uses be considered for the Downtown core. The construction of such structure was recommended to begin no later than 2013, in the 2009 Parking Strategy that was prepared by the BA Group. The Board agreed that with the ongoing construction at the Shipyards and the anticipation that the construction of the development at the north-west corner of the intersection of Hurontario and Hume Streets will begin in the near future, that the stage is set for a positive future for the downtown. The revitalization of the Downtown Core will require additional parking spaces to service current and future needs. The Board suggested Collingwood considers implementing a Community Development Levy similar to such utilized in other Ontario municipalities. The levy is applied to future developments external of the Downtown Core. The funds generated by the levy would be utilized to assist the Downtown Core. February 10, 2011Downtown Collingwood BIA Board of Management Minutes Page 4 of 6 21 of 65
Page 1 and 2: TOWN OF COLLINGWOOD COUNCIL AGENDA
Page 3 and 4: 15. OTHER BUSINESS 16. CONFIRMATORY
Page 5 and 6: BUSINESS ARISING FROM THE PREVIOUS
Page 7 and 8: THAT Council herein direct staff to
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Page 13 and 14: Town of Collingwood Downtown Revita
Page 15 and 16: 24 Hours in Downtown & A “Walk-Ab
Page 17 and 18: ADJOURNMENT Moved by Curtis Chauvin
Page 19: ADOPTION OF THE MINUTES Moved by Ed
Page 23 and 24: ADJOURNMENT Moved by Ed Christie TH
Page 25 and 26: This property was declared surplus
Page 27 and 28: REPORT #: P2011-08 DATE: February 2
Page 29 and 30: Economic Yes No Explain: 5. Is fund
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Page 65: BY-LAW No. 2011-028 OF THE CORPORAT

COUNCIL AGENDA

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