Online

NYSSA Online Magazine
Phase III Documentation Guide
by Dave Perkins, NYSSA Trail Coordinator
If your club did not receive a copy of the Phase III Documentation Guide from the local sponsor, one may be
downloaded by going to http://nysparks.state.ny.us/recreation/snowmobiles/ and clicking on Grant Information along
the left side of the page.
The Phase III Documentation Guide was released recently by OPRHP. The Document contains all the information
needed to complete end of season paperwork that is due to OPRHP no later than May 31st, 2010.
There are some points of information that clubs need to be aware of.
• It is mandatory that clubs must submit all Attachment E forms,
with at least one form submitted for each groomer. Even if the
groomer was not used, an Attachment E must be submitted for it and
state that the groomer was not used during the 2010 season.
• When grooming, starting and ending junction numbers must be
entered on Attachment E for each grooming trip.
• When claiming equipment usage, any and all labor is entered
on Attachment B. In the past few years equipment usage rates included
labor. That is not the case this year. Usage rates listed for equipment (except groomers) do NOT include labor.
Again, all labor is entered on Attachment B.
• As in past years, do not claim any sales tax from any expenditures.
• Attachment E shows a column to list the groomer operator’s first and last name. In previous years this was
not done.
• When using Attachment C, first and last name of operator must be entered.
• A copy of the lease agreement for all storage facilities must be submitted to the local sponsor and to OPRHP.
Equipment storage and building costs cannot exceed $3500.
• There is no longer an Attachment F. All fuel usage is included in equipment or grooming rates.
• If claiming payments or amortization for a groomer, Attachment E for that groomer is used to show fuel, labor
and all maintenance work done on that groomer.
The following are additions to the list of items that cannot be claimed on trails fund documentation:
Insurance (except for fire, theft, & liability on TME owned equipment listed on Appendix B of the Phase II Application,
and workers‘ compensation for trail work/work parties).
Bulk fuel purchases (fuel will already be reimbursed in the usage rate).
Signs for TME trails or clubhouses.
Graphics, decals, custom paint jobs on equipment.
Chainsaw safety classes (including instructor reimbursement, travel, TME members‘ attendance). Funding has
been provided to DEC to put on free classes. Consult your local DEC office for a schedule of classes available.
TME equipment storage and building costs that exceed $3,500.00.
Contact NYSSA: PO Box 612, Long Lake, NY 12847-0612 * EMAIL - nyssaoffice@nysnowmobiler.com January, 2010 - Page 16
TOLL FREE: (888) 624-3849 * FAX: (518) 624-2441 * www.nysnowmobiler.com