EXHIBITION INVESTMENT OPPORTUNITIES
EXHIBITION INVESTMENT OPPORTUNITIES - SPARC ...
EXHIBITION INVESTMENT OPPORTUNITIES - SPARC ...
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<strong>EXHIBITION</strong> <strong>INVESTMENT</strong> <strong>OPPORTUNITIES</strong><br />
Tuesday 4 – Thursday 6 June 2013<br />
Overseas Passenger Terminal | Circular Quay | Sydney Australia<br />
www.sparcevent.org<br />
Image of Sydney Opera House taken during Vivid Sydney from Overseas Passenger Terminal—the venue for SPARC 2013<br />
Principal Sponsors
SPARC offers a unique opportunity to bring<br />
the latest lighting technology to customers<br />
and other stakeholders in the lighting industry<br />
at the Overseas Passenger Terminal in Sydney,<br />
Australia. The venue commands magnificent<br />
views of the Sydney Opera House, Sydney<br />
Harbour Bridge and Sydney Harbour.<br />
The promotion of the event is aimed at attracting<br />
the leading lighting designers, lighting<br />
engineers, architects, interior designers,<br />
developers and end users into a festival of<br />
lighting. The attractions of premium speakers<br />
from around the world and evening extravaganzas,<br />
happening during Vivid Sydney, will<br />
make for a true lighting gala event.<br />
Companies wishing to display products which<br />
meet the criteria (released to market within<br />
18 months of the event) should apply as soon<br />
as possible as space is limited.<br />
For more information please contact:<br />
E. organiser@sparcevent.org<br />
F. +61 2 6162 3488<br />
Venue: Customs Hall, Overseas Passenger<br />
Terminal, Circular Quay, Sydney<br />
From 15:00-19:00 on Tuesday 4 June, indoor<br />
lighting displays will open for guests to<br />
see, touch and experience the very latest in<br />
lighting technology. This will be followed by<br />
an Opening Ceremony at the Overseas Passenger<br />
Terminal, looking across Circular<br />
Quay to the spectacular Sydney Opera<br />
House.<br />
On Wednesday 5 June, the lighting displays<br />
will open for visitors from 12:00 to 21:00.<br />
An educational seminar program featuring<br />
invited international and local speakers from<br />
different aspects of the lighting world will<br />
run during the display opening hours, adding<br />
value for all visitors.<br />
On Thursday 6 June, the lighting displays<br />
will open at 10:00 and run concurrently with<br />
the educational seminar program til 16:00.<br />
SPARC International Lighting Event<br />
will<br />
close with a sensational Gala Dinner at Sydney<br />
Town Hall on Thursday 6 June.<br />
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The SPARC Display Package Rate is<br />
AUD$8,000 per display space (incl GST) - or<br />
AUD$7,500 if selecting a discounted pod. The<br />
following is included in your display package:<br />
50 admission tickets for customers/guests<br />
Full digital presence at www.sparcevent.org<br />
Full listing in the official SPARC CATALOGUE<br />
3m x 3m display space<br />
Octanorm Stand Package<br />
Please note: Exhibitors will be quoted and<br />
charged separately for any transport requirements.<br />
Signage<br />
One company sign per aisle frontage is<br />
included along with a stand number.<br />
Computer-cut vinyl, standard style lettering<br />
(maximum of 30 letters – Pty Ltd<br />
etc. deleted).<br />
Lighting<br />
Lighting inclusions will be advised at a<br />
later date.<br />
Power<br />
1 x power point per stand. Each point<br />
has a maximum loading of 1200 Watts<br />
(5 amps).<br />
Walls<br />
White melamine infill panels with polished<br />
aluminium frame. The Octanorm stand<br />
system offers a unique clean white laminate<br />
and polished aluminium appearance.<br />
Fascia<br />
Polished aluminium fascia, 30cm deep on<br />
all aisle frontages. Available in a choice of<br />
4 standard infill colours.<br />
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The exhibition will be held at the Overseas Passenger Terminal, Circular Quay, Sydney with<br />
magnificent views of Sydney Opera House, Sydney Harbour Bridge and Sydney Harbour.<br />
The venue has excellent vehicular access for exhibitors via a ramp from Hickson<br />
Road (shown by red line) . Note that at the time of preparing this document no<br />
ship is scheduled to be docked during SPARC 2013.<br />
SPARC 2013 will incorporate approximately<br />
72 display pods of 3x3 metres. Each exhibitor<br />
is restricted to one pod (for Australian companies<br />
determined by an Australian Business<br />
Number).<br />
Exhibitors will be allocated a unique Display<br />
Queue Number according to time of receipt of<br />
a deposit of AUD$4,000 and acceptance of<br />
the Terms and Conditions for Participating in<br />
Display. In due course you will be eligible to<br />
select a Display Pod according to your position<br />
in the queue determined by your Display<br />
Queue Number.<br />
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SPARC International Lighting Event 2013<br />
TERMS AND CONDITIONS FOR PARTICIPATION IN DISPLAY<br />
1. ACCEPTANCE OF TERMS AND PAYMENT OF FEES<br />
By signing and returning these terms and conditions the signatory is accepting the terms of participation and responsibility for the<br />
payment of display fees. The signatory is also liable for their display personnel’s compliance with the terms of participation.<br />
2. CONFIRMATION<br />
One of the objectives or SPARC is to showcase the latest lighting technology. Products displayed should have been released to the<br />
market within 18 months of the commencement of the event. We ask you to design your display with this objective in mind. Acceptance<br />
of exhibitors is at the discretion of the organisers and the organisers retain the right to have full control over approval of<br />
exhibitors. A legal claim to approval does not exist. After payment by the exhibitor, a tax receipt along with a written confirmation<br />
of acceptance will be issued. With this written confirmation the exhibitor and the organiser have entered into a contract.<br />
3. DISPLAY AREA ASSIGNMENT<br />
Display pods are allocated on a preferential basis according to receipt of Initial Payment. Exhibitors at the inaugural SPARC 2011<br />
paying a deposit before 31 October 2012 receive first choice of display pods. In the event of any dispute, allocation of space shall<br />
be referred to the Displays Director whose decision shall be final. The organiser reserves the right to adjust the size, shape and<br />
location of the display space to the extent to which special circumstances create a substantial interest in such adjustments for the<br />
organiser. The exhibitor shall receive immediate notice of such measures, and the organiser will use best endeavours to assign an<br />
equivalent display space to the exhibitor. The exhibitor shall also accept changes to the arrangements of the surrounding display<br />
spaces, the entrances and exits of the display space as well as changes to the display floor plan that may have occurred between<br />
the time of registration and the commencement of the event. Claims based on such changes shall be excluded. The exhibitor shall<br />
not exchange their assigned display space with other exhibitors or let the assigned display space either in part or in its entirety to<br />
third parties without the organiser’s prior written approval.<br />
4. PAYMENT TERMS<br />
The exhibitor will be issued with a GST invoice for display space. All invoices submitted by the organiser must be paid on the due<br />
date indicated in the invoice. The organiser reserves the right to dispose of the display space if any valid invoice is not paid or not<br />
paid in full, or if the rent is not paid in time. The exhibitor has no claim to the use of a display area which has been re-assigned due<br />
to the exhibitor’s default of payment. The conditions stipulated in section 6 of the terms of participation also apply to the costs<br />
here.<br />
5. SUB-EXHIBITORS<br />
The exhibitor’s rights are not transferable to third parties (companies or persons). Exhibitors shall not turn over the entire assigned<br />
display area or part thereof to third parties either against consideration or free of charge without prior written consent by<br />
the organiser. Expenses arise for each sub-exhibitor. Sub-exhibitors are all companies or persons representing their business in a<br />
display space in addition to the main exhibitor. The main exhibitor is liable to the organiser for all incurred costs associated with<br />
the main and sub-exhibitors. The organiser reserves the right to cancel the contract with the exhibitor without notice and have<br />
the display space cleared at the expense of the exhibiting tenant, in case the exhibitor sublets display space to third parties without<br />
prior approval. Having overstepped their authority, the exhibiting tenant forfeits all rights based on unlawful and capricious<br />
activity. In such a case, damage claims by the exhibiting tenant are excluded.<br />
6. WITHDRAWAL FROM THE REGISTRATION<br />
A registered exhibitor is not entitled to cancel or rescind the contract with the organiser. In case the exhibitor cancels participation<br />
in the event, and provided the organiser is able to lease the display space to another party, the organiser is entitled to rightfully<br />
charge the original lessee a flat fee to cover expenses in the amount of 25% of the agreed rent for the display space. In case the<br />
organiser must accept a lesser than the originally agreed amount when letting the display space to another party, the original lessee<br />
is also liable for this monetary damage independent of other charges. For the sake of a better optical effect, the organiser may<br />
assign a relinquished booth space to another exhibitor without achieving a financial gain. Such assignment shall not imply a new<br />
tenancy.<br />
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7. INSURANCE AND SECURITY<br />
The exhibitor shall be responsible for assessing their own position regarding public liability risk. Please request endorsement from<br />
the underwriters of your company’s insurance policy. We recommend that you also extend coverage to include the property you<br />
intend having on-site in particular losses due to damages, theft, etc. Whilst security will be provided and the utmost care taken,<br />
Lighting Council Australia, IESANZ and Harbour Masters Pty Ltd, cannot and will not accept responsibility for exhibitors’ property.<br />
The Overseas Passenger Terminal will be securely locked outside of display hours. It is important for you to note, however, that no<br />
responsibility is taken by the organisers or the venue for stolen, lost or damaged property.<br />
8. OFFICIAL REGULATORY DOCUMENTS AND FORMS<br />
The exhibitor shall take care of the necessary documents and permits in a timely manner. This pertains to forms and permits for<br />
the construction of the booth and exhibits as well as the advertising material, customs and operating permits in addition to visas<br />
and work permits.<br />
9. CAVEATS AND RESERVATIONS<br />
The organiser reserves the right to cut the exhibition or shorten, close, relocate or cancel the exhibition or an event either in part<br />
or in its entirety based on significant grounds (e.g. force majeure events, labour disputes, etc.). In case the organiser has reason to<br />
doubt the economic soundness of the event, the organiser further reserves the right to withdraw from organising the exhibition at<br />
their own discretion, while exercising due care and diligence to satisfy the valid interests of the exhibitors. The organiser’s respective<br />
letter of cancellation relieves the parties of the contractual obligations. The parties shall not derive any rights to damages or<br />
compensation for already incurred expenses from the truncation, shutdown or cancellation of the exhibition or event. The above<br />
notwithstanding, the organiser shall refund all payments made by exhibitors for not yet performed services at the time of the cancellation.<br />
In case the exhibition or event is rescheduled, this contract shall be valid for the newly scheduled event, unless the exhibitor<br />
objects to it in writing within one week. The truncation of the exhibition or event shall not reduce the agreed payment obligations.<br />
10. TERMS OF USE<br />
The exhibitor shall strictly comply with the terms and conditions of use and the regulations for commercial tenants. Overnight<br />
stays in the display space are prohibited. The exhibitor shall be mindful of other event participants, shall not break the rules of<br />
acceptable conduct and shall not misuse the event to disseminate ideologies or pursue any other agenda. The exhibitor shall not<br />
create a nuisance by way of extreme use of floor space or broadcast offensive material or transmit loud audio material. The exhibitor<br />
shall not erect any part of the display outside the allocated display area.<br />
11. BOOTH CONSTRUCTION<br />
Well in time before planning the display space, the exhibitor shall obtain information on the structural conditions of the assigned<br />
exhibition space (columns, fire protection devices, etc.) from the organiser. The booth construction must be completed on the last<br />
construction day at the time mentioned in the exhibitor manual to leave sufficient time for the proper cleaning before the display<br />
opens. In case exhibition space is not occupied at 3.00pm on the opening day, the space is otherwise assigned to maintain a pleasing<br />
overall exhibition environment. The organiser can either assign the unoccupied space to another exhibitor or in other ways fill<br />
or decorate the unoccupied exhibition space. In such a case, the (absent) renter/exhibitor shall carry the rent and the already incurred<br />
costs. The renter/exhibitor is also liable for the costs of designing or decorating the unoccupied space. In such cases, damage<br />
claims by the renter are excluded.<br />
12. OPERATING THE DISPLAY SPACE<br />
The exhibitor s personnel must be present at the display throughout the event as well as during the bump in and bump out times<br />
of the exhibition. If the exhibitor does not fulfil this obligation and/or leaves the assigned display space unoccupied the organiser<br />
reserves the right to close this display space, decorate it or rent the space to someone else.<br />
13. BOOTH DISASSEMBLY<br />
The exhibitor shall not remove their exhibits from the display space before 7.00pm on the final day of the event. Should the exhibitor<br />
be in contravention of this provision they will receive no preferential treatment or privileges accorded to exhibitors in terms<br />
of space allocation at the next SPARC International Lighting Event. Furthermore, the exhibitor shall return the assigned display<br />
space in its original condition. The exhibitor shall completely remove all spent materials, without damage to the floor or space.<br />
Otherwise, the organiser shall have the right to have the removal/repair work done at the expense of the exhibitor. In case any<br />
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materials or merchandise is not removed on the date set for the bump out, the organiser reserves the right to remove the remaining<br />
items and place them into storage with a freight forwarder at the expense of the exhibitor and under exclusion of liability for<br />
loss or damages of any kind.<br />
14. CATALOGUE LISTING & CATALOGUE ADVERTISEMENT<br />
The exhibitor shall submit to the trade show organiser all information for the obligatory catalogue listing. The organiser shall instruct<br />
the exhibitor in a timely fashion how to create and submit the individual catalogue entry. The organiser does not guarantee<br />
the accuracy or completeness of the listing entry. The exhibitor is solely responsible for the timely submission of the reserved entry<br />
in the specified format and in particular for the admissibility of the submitted advert in terms of the applicable competition<br />
protection act.<br />
15. EXHIBITOR PASS<br />
If the exhibitor needs additional passes they shall inform the organiser who will then advise if any additional charges are applicable.<br />
The exhibitor passes are non-transferable.<br />
16. ADVERTISING<br />
The exhibitor may only advertise the exhibited merchandise using their assigned display space exclusively. Trade show advertising<br />
outside the rented display space is only permitted with prior approval by the organiser or as separately arranged advertising campaigns.<br />
Exhibitors shall use moving optical displays and acoustic advertising media or product presentations only to the extent to<br />
which they do not annoy neighbours or drown out the public announcement system.<br />
17. TAKING PHOTOS AND OTHER IMAGE RECORDING<br />
Only persons authorised by the organiser or eligible persons with the appropriate permit may shoot videos or photographs or create<br />
drawings and videos inside the display space. Creating photographic or other images of other display spaces is prohibited. The<br />
organiser reserves the right to confiscate recorded image materials created in violation of this restriction. The organiser reserves<br />
the right to obtain photographs, drawings, movies and videos of displays and displayed merchandise and to use this material for<br />
advertising purposes or general press releases.<br />
18. ANTI-PIRACY PROGRAM<br />
The exhibitor shall honour the intellectual property rights of others. In case the exhibitor is properly advised that their display or<br />
offer of products or services or a promotion or other action violates the property rights of third parties, the exhibitor declares in<br />
advance their willingness to remove those items from the display space.<br />
19. GUARANTEE<br />
Defects, such as a defective exhibition booth or display space, shall be reported to the organiser in writing immediately after taking<br />
ownership of it. Such reporting must be on the last day of constructing the exhibit at the latest, to give the organiser the opportunity<br />
to remedy the defect. Later claims for defects shall not be considered, and the organiser shall not be liable for those<br />
claimed damages.<br />
20. STATUTE OF LIMITATION, CUT OFF PERIOD<br />
All claims of exhibitors against the trade show organiser in the context with display space rentals and all relating legal relationships<br />
are subject to a limitation period of twelve (12) months. The limitation period starts with the beginning of the year following<br />
the year in which the damages were incurred. Objections to invoices must be submitted in writing within the set cut-off period of<br />
fourteen (14) days.<br />
21. ORAL AGREEMENTS<br />
Any and all oral agreements, including permits given to individuals and special arrangements, go into effect only after written confirmation<br />
by the organiser.<br />
22. SALVATORY CLAUSE<br />
In case one or several individual provisions in this contract turn out to be void, the remaining provisions and the remainder of the<br />
contract, respectively, remain in force. In such a case, an invalid provision shall be replaced by a new provision, which as closely as<br />
possible reflects the original economic purpose of the contracting parties. For all else the organiser assumes liability only in case<br />
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they or their representatives or auxiliary personnel have caused damages intentionally or the damages are the result of gross negligence<br />
the organiser’s liability for damages resulting from negligence is limited to foreseeable typical damages. The legal nature<br />
of a damage claim notwithstanding, the organiser excludes any and all liabilities other than and beyond the liabilities explicitly<br />
assumed under the conditions stated above. A claim to a reduction of the agreed payment obligations shall only exist in case the<br />
display space has been proven defective and the organiser has failed to remedy these defects or the organiser has not attempted<br />
to remedy the defects even though a reasonable grace period was set.<br />
23. Payment terms<br />
Initial Payment: AUD$4,000<br />
Instalment Two: AUD$4,000 (or $3,500 for a discounted pod) due 14 December 2012<br />
Note: An invoice for the Initial Payment will be issued as soon as practicable after receipt of this form.<br />
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DISPLAY POD BOOKING AND DEPOSIT PAYMENT<br />
AND<br />
ACCEPTANCE OF TERMS AND CONDITIONS FOR PARTICIPATION IN DISPLAY<br />
Important information<br />
1. Each company is eligible for one display pod (for Australian companies determined by a unique ABN).<br />
2. A small handful of display pods have a pillar obstructing part of the entrance and/or a lower ceiling height. These<br />
pods will attract a $500 reduction in cost. Your choice of these two different categories of display pod may be made<br />
later when selecting your pod location and will be subject to availability.<br />
3. The total cost of a display pod is AUD$8,000 for a regular pod, or AUD$7,500 for a discounted pod (GST included).<br />
4. Only companies from whom a deposit of AUD$4,000 and signed acceptance of Terms and Conditions are received<br />
will be allocated a Display Queue Number and be eligible to choose a display pod.<br />
5. The balance of AUD$4,000 (or AUD$3,500 if a discounted pod is chosen) is due on 14 December 2012.<br />
Name of company: ………………………………………………………………………………………………………………...<br />
Name of company’s authorised representative: ………………………………………………………………………………...<br />
Signature of authorised representative:…………………………………………………………………………………………..<br />
Contact email:…………………………………………………………..Tel:............................................<br />
Please return completed form to sparc@lightingcouncil.com.au (preferred); or<br />
fax +61 2 61623457; or<br />
PO Box 7077, Yarralumla, ACT, 2600 Australia.<br />
Deposit payment AUD$4,000 (includes GST)<br />
Cheque (Australian companies only)<br />
Cheque payable to Lighting Council Australia Ltd. Send to PO Box 7077, Yarralumla, ACT 2600.<br />
Direct Deposit<br />
Bank:<br />
Westpac<br />
Account Name: Lighting Council Australia<br />
BSB: 032-719<br />
Account Number: 425655<br />
Please forward a remittance advice.<br />
Credit Card<br />
Card Type:<br />
Card No:<br />
Expiry Date:<br />
Card Holder:<br />
Amount:<br />
Signature:<br />
Visa or Master Card<br />
_________/_________/_________/________<br />
____/____<br />
__________________________________<br />
AUD$ ____________<br />
______________________________<br />
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