TENDER DOCUMENT

IMPORTANT POINTS FOR THE GUIDANCE TO THE
FIRMS/CONTRACTORS INTENDING TO SUBMIT TENDERS
1.0 Usually the firms/contractors are in the habit of giving too many conditions in their
offer. According to the conditions in the “NOTICE INVITING TENDERS”, the
tenders with conditions are liable for rejection.
The tenderers are therefore,
advised to submit the tenders without their own conditions. In case, they consider
some conditions are necessary they are requested to give clear cut, financial
implications of each of such conditions to facilitate proper comparison of the
tenders.
2.0 The tenderers are required to see that their tenders are in conformity with the
conditions and clauses of the N.I.T. (Notice inviting Tender) and the contract
agreement form, particularly in regard to security deposit, mode of payment for
extra work if any, completion time, guarantee about pipe, valves & others fittings,
water tightness tests, structure stability etc.
3.0 The firms/contractors sometimes ask for advance payment of the value of the pipe,
specials, valves & others through bank against railway receipt. Since this tender is
for a “turn key job” on lump sum basis, such condition of payment would be
principally incorrect and therefore would not be accepted if asked for.
4.0 Some firms/contractors stipulate submission of break up schedule of the payment
after award of the contract. The tenderers are therefore requested to accept the
Break up schedule given in tender document as ANNEXURE “G” .
5.0 The firms/contractors sometimes ask for the refund of security deposit in a manner
and time not in conformity with the provision of the N.I.T. Any such condition of
refund of security deposit shall not be accepted to the department and as such the
tenderers are requested to agree to the condition of the N.I.T. on this behalf.
6.0 It is to clarify that no payment would be made on submission of drawing and design
for civil work and general arrangement drawing for pipe, valves and other fitting.
7.0 The tenderers are advised to keep their offer open for acceptance for a period as
prescribed in the N.I.T. i.e. 120 days from the date of opening of financial Bids.
Executive Engineer
Public Health Engg. Division
Durg (C.G.)
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