Statutory Services Provided by STPI

Statutory Services Provided by STPI

Statutory Services Provided by STPI 

Approvals / Certification /NOC /Permission 

1. Letter of STP Registration Approval. 

2. Post Registration process 

1. Legal Undertaking 

2. Green Card 

3. Attestation of Floor Plan 

4. Endorsement of Capital Goods 

5. NOC for CPBW license 

3. Renewal of Green Card 

4. Import Certificate. 

5. Excise Exemption Certificate 

6. SOFTEX FORM Certification 

7. FORM B Certification for Onsite 

8. Change of Company Name 

9. Change of Location

Statutory Services Provided by STPI 

10. Expansion of Unit 

11. De-bonding of Area 

12. De-bonding of Capital Equipment 

13. Re-export of Capital Equipment 

14. Transfer of Capital Goods 

15. Enhancement of Capital Goods 

16. DTA Sales Permission 

17. CST Reimbursement 

18. Renewal of CPBW license 

19. Shifting of Capital Goods 

20. Donation of Capital Goods 

21. Sub-contracting permission 

22. Merger Acquisition / amalgamation 

23. Renewal of Letter of Permission (LOP) 

24. Exit / Cancellation

Documents Required to take STPI Registration 

Covering Letter. 

Application Form in Triplicate. Email address should be mentioned in the Application 

For Pvt./Public Ltd Copy of Memorandum and Articles of Association. 

For Partnership Firm, Copy of Partnership Deed 

Board Resolution Copy 

PAN No. Copy 

IE Code Copy 

Banker Certificate 

RBI Permission in case of Foreign Equity 

Form 32 Stating List of Directors & Form 18 for Regd. Office Address 

Project Report 

Export Order in Hand/Pipeline/MOU 

Copy of lease Agreement/Proof of Premises 

Details of Director with Residential address, Phone No., Mobile No. Email id. 

Application Processing Fees and Services Charges for Three Years

Check List for Application form 

Application form in triplicate. 

Application form is duly filled and initial on all pages and full signature 

of the Authorized Signatory and stamp on the last page

Check List for Memorandum and Articles of Association 

Computer Software/IT Enable Services is included in item of manufacture. 

Authorized Share Capital mentioned in MOA is as mentioned in the Application form 

List of Directors is as per Copy Submitted with Application form

Check List for Partnership Deed 

Name and Signature of Partners in Partnership Deed are as per the 

list of Partner submitted with the Application form.

Check List for Board Resolution Copy 

Name/Names of Director in as per the List of Directors,Form 32 and MOA 

Name of the authorized person mentioned in the Board resolutions copy is same 

as per the names in the application form

Check List for PAN No. Copy 

Availability of signature and Stamp of Income Tax Department

Check List for IEC Code Copy 

Availability of signature and Stamp of DGFT 

Availability of PAN No in IEC code Copy

Check List for FORM 32 

Names of Directors are as per the MOA 

Names of Directors are as per the list of Directors submitted with the Application form

Check List for Banker Certificate 

Availability of signature and Stamp of Banker on Bank Certificate 

Bank Certificate is on the Letter Head of the Bank with Local Address

Check List for Project Report 

Company background 

Area of Expertise 

Key Personnel 

Export Performance for last three years(In case of existing Company) 

Export order in hand/pipeline

Check List for Export Order 

Contract signed by both the parties 

Project Description 

Payment Details 

Validity of Contract

Check List for Proof of Premises 

A Leave and License Agreement 

Lease Period (Minimum one year) 

Area of Premises 

Address of Premises is as per the Application 

B Sale Deed 

Area of Premises 

Address of premises is as per the Application

Receipt of 

Application 

Form 

Issue 

Approval 

Letter 

Scrutinize 

Enclosures 

Y 

Inward the 

application 

form 

Process 

Application 

N 

Return the Application for 

1 Changes 

2 Documents 

Flow Chart for Application 

Processing 

Receipt Acknowledge 

In standard format 

From STP Unit 

Prepare Legal 

Undertaking (LUT) 

Print 

1.Case Sheet 

2. Export 

Obligation Sheet 

Legal Agreement 

Is signed by STP Unit 

& Director 

Put up to 

Immediate 

N 

Issue Following Documents to the 

STP Unit 

superior 

Y 

Put up to Director 

for approval 

N 

Return to the 

EXIM staff for 

suitable changes 

a. True Copy of LUT (3 Copies) 

b. List of Plant and Machinery(3 Copies) 

c. Green Card 

Y

Verification - Import Certificate Application 

v Documents Required 

• A request Letter and copy of shipping/Commercial Invoice 

v Verification 

u In Company File 

• Validity of Custom Bonding License Copy 

u In Commercial invoice 

• Name and Location of STP unit 

• Name and address of Supplier and country of origin 

• Invoice No. and Date 

• Description of goods 

• Quantity of Items 

• Value of Invoice 

• New Equipment/Used Equipment 

• Incoterms (CIF or FOB) 

• Type of Import: (Purchase/Loan/FOC/Lease/High Seas Sales/ Bond to Bond 

• Signed and Stamp on Shipping/Commercial Invoice Contd ….


v Type of Import i.e. Purchase/Loan/FOC/Lease/High Seas Sales / Bond to 

Bond 

v 

v 

v 

If Equipment is to be imported on Loan basis, the Invoice should clearly 

state that “ Material are sent on Loan Basis for Project purpose for a 

period of _____” and “The value is for customs Purpose only”(If the 

Importation is on loan basis, the maximum period of Loan is 24 Month) 

If the equipment is imported on Free of Charges(FOC), the invoice 

should clearly state the “Material are sent on Free of Charges Basis” and 

“The value is for Customs purpose only” 

If the equipment is coming on High Seas Sales basis, a copy of valid 

High Seas Sales agreement needs to be submitted. 

Continue…


v In Case of import of Second Hand Capital Goods check the 

following 

v 

v 

If second hand capital goods to be imported is less than seven years old, 

a self declaration has to be accompanied with the request of import 

Certificate. 

In case Bond to Bond transfer the invoice should indicate that the term 

transfer is Bond to Bond.

Receipt of 

Application 

Scrutinize 

Enclosures 

Inward the 

application 

Process 

Application 

Print 

Y 

1.Office Note 

2.Import Certificate 

N 


1 Changes 

2 Documents 

Flow Chart for Import 

Certificate 

Issue Original Import 

Certificate to the STP 

Unit 

File Office Copy with 

office Note 

Send Xerox Copy of 

Import Certificate to 

Deputy commissioner of 

Customs, (100% EOU) 

Put up for 

approval 

N 

Return to the 



Y

Verification – Excise Exemption Application 

v Documents Required 

• A request Letter and copy of Proforma Invoice 

v Verification 

u In Company File 


u In Proforma invoice 


• Name and address of Supplier 

• Goods are Falling under which category 

• Invoice No. and Date 

• Description of goods 

• Quantity of Items 

• Value of Invoice (in Rupees) 

• Rate of Excise Duty 

• Signed and Stamp on Proforma Invoice

Receipt of 

Application 

Scrutinize 

Enclosures 

Inward the 

application 

Process 

Application 

Print 

Excise Exemption 

Certificate 

Y 

N 


1 Changes 

2 Documents 

Flow Chart for Excise 

Exemption 

Issue Original Copy of 


Certificate to the STP 

Member 

File Office Copy 



Certificate to Deputy 

commissioner of 


Put up for 

approval 

N 

Return to the 



Y

u Documents Required 

• Softex forms in Triplicate 

• Contract Copy/Agreement/ Purchase Order 

• Invoices in Triplicate 

• Datacom Connectivity Copy 

Verification - Softex Forms Certification 

• Verification 

A Softex form B(1) Contract / Agreement 

• Import Export Code (IEC) Name and Address of STP Unit & Foreign Client 

• Address of STP Location Signature of both parties with Date of Contract 

• Client Name and Address Description of the project 

• Authorized Dealer Name, Address and Code No. Validity Period & Payment Terms 

Royalty and Discount terms 

B(2) Purchase Order C Invoice 

• Name and Address of STP Unit & Foreign Client Invoice Value with Contract Value 

• Signature of both parties with Date of Contract Description of Item as per the contract 

• Description of the project Date of Invoice with respect to validity of Contract 

• Validity Period 

• Payment Terms D Data Communication 

• Royalty and Discount terms Name & Location of STP Unit as per records

Receipt of 

Softex Form 

Scrutinize 

Enclosures 

Inward the 

Softex Form 

Process of 

Softex Form 

Allot RBI 

Number to 

Softex Form 

Put up for 

approval 

Y 

N 

N 


1 Changes 

2 Documents 

Return to the 



Flow Chart for Softex Processing 

Prepare Covering 

Letter in Triplicate 

Prepare 3 Sets of Softex 

Forms 

Issue 

(1) Duplicate Copy to STP 

Unit 

(2) Original Copy to RBI 

(3)Triplicate in company File 

Y

Verification–Form ‘A’ Certification Verification - FORM ‘B’ Certification 

u Documents Required Documents Required 

• Form A Form B in Duplicate 

Form A in one Copy 

Verification 

Form ‘A’ duly filled in Format 

FIRC copy 

Contract Copy/Agreement/ Purchase Order 

Verification 

A 

Contract 

Name and Address of STP Member and Foreign Client 

Signature of both the parties and Date of Contract 

Description of the project 

Validity Period 

Payment Terms 

Royalty and Discount terms 

B FORM B 

FIRC No and Date with Form B 

Letter Stating onsite Personnel are on the payroll of STP unit 

Address of STP Location 

Client Name and Address 

Value as per the Contract

Receipt of 

Form B 

Scrutinize 

Enclosures 

Inward the 

FORM B 

Process of 

Form B 

Put up 

Y 

for approval 

N 

N 


1 Changes 

2 Documents 

Return to the 



Flow Chart for Form B Processing 

Prepare Covering 

Letter in Duplicate 

Prepare 2 Sets of Form B 

Issue 

(1)One Copy to STP Unit 

(2)Maintain One Copy to File 

Y

Verification – Change of Company Name 


• A request Letter accompanied with original green card (if Green 

Card issued) 

• Copy of ROC 

u Verification 

• Custom Bonding License Copy 

• New Name of the Company with respect to 

Registrar of Companies (ROC)

Receipt of 

Application 

Scrutinize 

Enclosures 

Inward the 

application 

Process 

Application 

Print 

Y 

2.NOC for Change of 

Company Name 

N 


1 Changes 

2 Documents 

Flow Chart for Change of 

Company Name 


Change of Company 

Name to the STP Unit 



Change of Company 

Name to Deputy 



Return to the 



Put up 

for approval 

Y 

N

Verification – Change of Location 


• A request Letter 

• original green card 

• Copy of Lease Agreement / Sale Deed and Ground Plan 


• Custom Bonding License Copy 

• Address of New Location is as per the Lease Agreement / 

Sale Deed 

• Period of Lease Agreement

Receipt of 

Application 

Scrutinize 

Enclosures 

Inward the 

application 

Process 

Application 

Print 

2.NOC for Change of 

Location 

Y 

N 


1 Changes 

2 Documents 

Flow Chart for Change of 

Location 


Change of Location & 

attested Floor plan to 

the STP unit 



Change of Change of 

Location to Deputy 



Return to the 



Put up 

for approval 

N 

Y

Verification – Expansion of STP unit 


• A request Letter accompanied with original green card 

• Copy of Lease Agreement / Sale Deed and Ground Plan 



• Address of Expanded Area is as per the Lease Agreement / 

Sale Deed 

• Period of Lease Agreement

Receipt of 

Application 

Scrutinize 

Enclosures 

Y 

Inward the 

application 

Process 

Application 

N 


1 Changes 

2 Documents 

Flow Chart for 

Expansion of STP Unit 


Expansion of STP 

Unit and amended 

Green card to the STP 

Member 



Expansion of STP unit 

to Deputy commissioner 

of Customs, (100% 

EOU) 

Print 

2.NOC for Expansion 

of STP Unit 

Return to the 



Put up 

for approval 

Y 

N

Verification – De-bonding of Capital Goods and Area 

v For Capital Goods 



• Import Certificate Copy for Imported goods 

• Excise Exemption Copy for Indigenous goods 

• Copy of Bill of Entry 


• Signature and Stamp of the Authorized Person 

• Fulfillment of Export Obligation (E.O.) 

v For Premises 




• Validity of Bonding License 

• Fulfillment of Export Obligation

Receipt of 

Application 

Scrutinize 

Enclosures 

Inward the 

application 

Process NOC for 

De-bonding of 

Capital Goods 

Print 

Y 

NOC for De-bonding of 

Capital Goods 

N 


1 Changes 

2 Documents 

Flow Chart for De-bonding 

of Capital Goods 


De-bonding of CG to 

the STP unit 


Send Xerox Copy of Debonding 

of CG to 



Return to the 



Put up 

for approval 

Y 

N

Receipt of 

Application 

Scrutinize 

Enclosures 

Y 

Inward the 

application 

Process NOC for 

Partial Debonding 

of Unit 

N 


1 Changes 

2 Documents 

Flow Chart for Partial 

De-bonding of Unit 


Partial De-bonding of 

Unit to the STP unit 



Partial De-bonding of 

Unit to Deputy 



Print 

NOC for Partial 

De-bonding of Unit 

Return to the 



Put up 

for approval 

Y 

N

Verification - Re-export of Capital Goods 



• Re-export Invoice in three copies 

• Copy of Import Certificate and attested invoice 

• Bill of Entry 

• NOC from original supplier 



• Reason for Re-export 


• Name and Location of Foreign Supplier/Client where the capital goods is to be 

Re-exported. 

• Signature and Company Stamp on shifting Invoice 

• Description of Item,Value and Qty with respect to original Import

Receipt of 

Application 

Scrutinize 

Enclosures 

Inward the 

application 

Process NOC 

For Re-export 

of CG 

Print 

Y 

1.Office Note 

N 

2.NOC for Re-export of CG 


1 Changes 

2 Documents 

Flow Chart for Re-Export 



Re-export of CG to 

the STP Unit 


office Note 

Send Xerox Copy of Reexport 

of CG to Deputy 



Return to the 



Put up for 

approval 

N 

Y

Verification - Transfer / Shifting of Capital Goods 



• Shifting Invoice in two copies 

• Copy of Import Certificate and attested invoice/Excise Exemption 

• Bill of Entry 



• Name and Location of STP unit/100% EOU where the capital 

goods is to be transferred. 

• Signature and Company Stamp on shifting Invoice

Receipt of 

Application 

Scrutinize 

Enclosures 

Inward the 

application 

Process NOC 

For Transfer/ 

Shifting of 

Capital Goods 

Print 

Y 

1.Office Note 

N 

2.NOC for Transfer of CG 


1 Changes 

2 Documents 

Flow Chart for Transfer 



Transfer of CG to the 

STP Member 


office Note 


Transfer of CG to Deputy 



Return to the 



Put up 

for approval 

Y 

N



• Past performance report 

• Imports Details 

• CG Projections 

• Additional Export Projections 

• Bond Register Copy 


Verification - CG Enhancement 

• Validity of Custom Bonding License 

• Export Performance with respect to Softex and Monthly/Quarterly Reports 

• Import Details with import Certificate issued and also with Bond Register

Receipt of 

Application 

Scrutinize 

Enclosures 

Inward the 

application 

Process 

Permission for 

CG 

Enhancement 

Print 

Y 

(1) Office Note 

N 

(2) Permission for CG Enhancement 


1 Changes 

2 Documents 

Flow Chart for CG 

Enhancement 


CG Enhancement 

Permission to the STP 

Member 


office Note 

Send Xerox Copy of CG 

Enhancement 

permission copy to 



Return to the 



Put up 

for approval 

Y 

N


• Application in prescribed format 

• Contract Copy/Purchase Order 

• Copy of FIRC / Banker Certificate 


Verification - DTA Sales Permission 


• Validity of Custom Bonding License 

• Name and Address of Customer 

• The unit has achieved positive NFE 

• Classification of Item is as per the Approval Letter 

• Signature and Stamp on the Contract Copy/Purchase Order 

• Value of sales is within the entitlement limit 

• Validity of DTA sales is as per the Year of Export permissible

Receipt of 

Application 

Scrutinize 

Enclosures 

Y 

Inward the 

application 

Process 

Permission for 

DTA sales 

N 


1 Changes 

2 Documents 


DTA Sales 

Permission to the 

STP unit 


Flow Chart for DTA Sales 

Print 

(1) Office Note 

(2) Permission for DTA Sales 

Return to the 



Put up 

for approval 

N 

Y

Documents Required for Renewal of CPBW License NOC 

1 A request letter for permission 

2 Lease Deed/ Sale Deed of the Premises 

3 

4 

5 

Floor Plan of the Premises(3Copies with sign & stamp) 

Copy of CPBW License in case of Renewal 

NOC from Land Lord (Stating that there is no objection for Custom Bonding) 

VERIFICATION 

1 

2 

3 

4 

5 

Is this for obtaining Initial / First Bonded warehouse License verified as per 

Data Base? 

(i)Unit Address as per LOP and Lease Deed is matching? 

(ii)Validity of Lease Deed 

(iii)Total Area of the Premises 

Is Floor plan is ear marked and attested by authorized person? 

Validity of Existing Customs Bonding License, If any? 

Is the unit regularly submitting the Annual / Quarterly/ Monthly Performance 

Reports Verified as per Data Base?

Receipt of 

application 

Return to Company for 

completion of the 

application / enclosures 

NO 

Scrutiny of 

documents 

& 

enclosures 

YES 


Flow Chart for Renewal of 

CPBW License NOC 

Inward the 

application 

Process the application 

Inline with check List & 

Enter details into database 

Return back to 

EXIM staff 

for changes 

Print 

No Objection Letter for 

Customs Bonding 

& 

Office Copy 

YES 

NO 

Verification 

by Group 

heads 

NO 

YES 

Permission 

by Authorised 

Signatory 

YES 

1.Issue NOC for Bonding the 

Premises. 

2. Filing of office copy in respective 

Unit file 

3. Copy to the Asst. Comm. of 

Customs Dept.

Documents Required for Renewal of Green Card 

1 

A request letter for permission 

2 

3 

Application in prescribed format duly signed by Authorized Signatory 

Original Green Card required if applied for Renewal 

4 

Copy of CPBW License 

VERIFICATION 

1 

2 

3 

Application is duly filled or not 

Validity of Customs Bonding License 



Receipt of 

application 




NO 

Scrutiny of 

documents 

& 

enclosures 

Inward the 

application 

YES 


Flow Chart for Renewal of 

Green Card 





EXIM staff 

for changes 

Print 

Office Note, Covering 

Letter and Write Details 

and Validity period on 

Green Card 

NO 

Verification 


heads 

NO 

YES 

Permission 


Signatory 

YES 

1. Issue Green Card and Covering 

Letter to Unit. 


Unit file

DOCUMENTS REQUIRED Inter Unit Transfer For Consignor / Consignee 

1 

2 

3 

4 

5 

6 

Application in prescribed format in case of Consignee (Import Application format)/ A 

Request letter with details of Equipment and both the Addresses in case of Consignor 

Copy of Shifting invoices in Triplicate 

[More than one invoice copy annexure should be attached.] 

[Both the Addresses and CPBW License No’s & Validity should be mentioned] 

Copy of Import Certificate in case of Imported Goods. 

Copy of the BOE’s in case of Imported Goods / Copy of CT-3 Forms in case of Indigenous 

goods 

Permission letter from other STP / EOUs / SEZ in case of Consignor 

Whether it is Permanent / Temporary Transfer (Please indicate) 

VERIFICATION 

1 

2 

3 

4 

5 

Validity of Customs Bonding License of both consignee & consignor verified as mentioned 

in Shifting Invoice 

Is Shipping Address mentioned correctly in the Shifting Invoice 

Checking the All IC, BOE / CT-3, ARE-3 forms & Value of Capital Goods as per the 

Shifting Invoice / Annexure Enclosed 

Transferred Permanently / Temporarily 

Is the unit regularly submitting the Annual / Quarterly/ Monthly Performance Reports 

Verified as per Data Base?

Receipt of 

application 

FLOW CHART 




NO 

Scrutiny of 

documents 

& 

enclosures 

Inward the 

application 

YES 

Flow Chart for IUT for 

Consignor / Consignee 





EXIM staff 

for changes 

Print 

Office Note 

Permission Letter – 

enclosed List of CG to 

Attested 

YES 

NO 

Verification 


heads 

NO 

YES 

Permission 


Signatory 

YES 

1. Issue of Permission Letter to unit 

along with CG List attested. 

2. Filing of office copy along with 

CG List in respective Inter Unit 

Transfer Documents file. 

3. Copy to the Asst. Comm. of

DOCUMENTS REQUIRED Shifting of Capital Goods From One Bonded to AnotherBonded 

Ware House of the Same Unit 

1 

2 

3 

4 

A request letter for permission 

List of Capital Goods to be transferred (duly signed & stamped) 

CPBW License Copies of both Bonded warehouses 

Copy of the BOE’s and Import Certificate in case of Imported Goods / CT-3 

Forms in case of Indigenous goods 

5 Reasons for Transfer of Goods 

VERIFICATION 

1 

2 

3 

Validity of Customs Bonding License for both the Premises Verified as per 

Copies Enclosed 

Checking the All IC, BOE / CT-3, ARE-3 forms & Value of the Capital Goods 

Verified as per the List Enclosed 



Receipt of 

application 




NO 

Scrutiny of 

documents 

& 

enclosures 

Inward the 

application 

YES 




Flow Chart for Shifting of 

CG from one bonded 

warehouse to another 

bonded warehouse 


EXIM staff 

for changes 

Print 

Office Note 

Permission Letter – 

enclosed List of CG to 

Attested 

YES 

NO 

Verification 


heads 

NO 

YES 

Permission 


Signatory 

YES 

1. Issue of Permission Letter to unit 

along with CG List attested. 

2. Filing of office copy along with 

CG 

List in respective unit file. 


Customs Dept.

DOCUMENTS REQUIRED NOC- Repair / Testing And Return of Equipment 

1 

2 

3 

4 

5 

A request letter for permission and reason for Testing / Repair / Return of 

equipment 

Import Certificate / IUT in case of Imported Goods 

Copies of Bill of Entry in case of Imported Goods / CT3 incase of Indigenous 

Equipment 

NOC from Original Supplier / NOC from Local Dealer 

List of Goods Sending for Repair with Details of Equipment Like Import 

Certificate No, Date & BOE No, Date & Qty, Value of The Equipment 

VERIFICATION 

1 

2 

3 

4 

Is NOC is obtained by unit from Supplier? 

Is the equipment under warranty verified as mentioned in request letter or NOC 

given by Supplier 

Is local dealer is as authorized by supplier of equipment verified as per NOC 

given by Supplier 

Is Original equipment will be returned to the bonded warehouse or replacement? 

5 



Receipt of 

application 




NO 

Scrutiny of 

documents 

& 

enclosures 

Inward the 

application 

YES 


Flow Chart for NOC- Repair / 

Testing And Return of 

Equipment 





EXIM staff 

for changes 

NO 

Print 

No Objection 

Certificate for 

Movement of Equip.- 

& Office Copy 

Verification 


heads 

YES 

NO 

YES 

Permission 


Signatory 

YES 

1. Issue of NOC to Unit along with 

List of Goods attested. 


Repair / Testing Documents file 


Customs Dept.

DOCUMENTS REQUIRED Donation of Capital Goods 

1 

A request letter from the Donor requesting for Donation of Capital Goods 

2 

3 

Invoice 3 Copies with all the details of Equipment 

Copies of Bill of Entry and Import Certificate in case of Imported Goods / CT-3 in 

case of Indigenous Procurement along with Copy of the Supplier’s Invoice 

4 

Declaration from Donor stating that the donating capital Goods used for more 

than 2 years from installation 

5 Submission of necessary certificate / documents about Donee 

VERIFICATION 

1 

2 

3 

4 

Submission of Necessary certificates from donee on above 

Capital Goods are utilized for 2 years by the unit 

Checking the All IC, BOE / CT-3, ARE-3 forms & Value of Capital Goods as per 

the Invoice / Annexure Enclosed 



Thank You... 

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Statutory Services Provided by STPI

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