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NOTICE Notice Of Annual General Meeting Notice is hereby given that the Annual Meeting of the Australian Medical Association (NSW) Limited will be held at 7pm on Tuesday 10 May 2016 in the Conference Centre, Ground Floor, AMA house, 69 Christie Street, St Leonards. AGENDA • To receive and adopt minutes of the Annual Meeting, 5 May 2015. • To receive and consider the Report of the Board of Directors. • To receive and consider the Financial Report for the year ended 31 December 2015, the Statement of Financial Position at that date and the Auditor’s Report thereon. • To call for nominations for the Positions of Officers of the Association. • To appoint a Returning Officer for the election of the Officers of the Association. • To transact any other business in conformity with the Constitution of the Association. • Address by the President. • To consider, and if thought fit, to pass Special Resolutions: 1. AMENDING CLAUSE 35.1, 35.1(x), 35.3 - COMPOSITION OF COUNCIL • Clause 35.1 to be amended to increase the number of Councillors from 29 to 34; • Clause 35.1(x) to be amended to increase the number of Councillors in the Unrestricted General Member Class from six to 11; • Clause 35.3 provides for three terms on Council (as opposed to six) and the exemption for time spent serving as an Officer of the Association remains; NOTE: A member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote instead of the member. A proxy must be an ordinary member or in the case of a company, the Nominated Representative of an ordinary member of the Association. To be valid, a proxy form duly completed and signed must be received at the office of the Association at Level 6, AMA House, 69 Christie Street, St Leonards, not less than 48 hours before the time for holding the meeting. Proxy forms must be obtained from the office of the Association at Level 6, AMA House, 69 Christie St, St Leonards. 2. AMENDING CLAUSE 36.1, 36.2 – ELECTION OF COUNCIL • Clause 36.1 to be amended to reflect the increased number of Councillors; • Clause 36.1 requires a candidate for Council to be nominated by one member of the Association (as opposed to two or more); • Clause 36.1(g) to be amended to reflect the change of requirements for the candidate information sheets in the event of a contested election for a position or positioner on Council; • Clause 36.2 to be amended to delete the reference to the Industrial Relations Act 1996, as provisions of the Act referred to do not apply to AMA (NSW). 3. INSERTING NEW CLAUSE 36A – TRANSITIONAL PROVISION • Clause 36A provides Council with the power to appoint five members to the Unrestricted General Class in 2016. Those persons must vacate office at the 2017 AGM and those persons may nominate for election in 2017. 4. AMENDING CLAUSE 50 – NOTICES • Clause 50 has been amended to provide for the provision of notices personally, by post, by facsimile or electronically and by publication in The NSW Doctor. Dated 1 April, 2016 By Order of the Board Fiona Davies Chief Executive Officer 24 I THE NSW DOCTOR I MARCH/APRIL 2016
EXPLANATORY MEMORANDUM REGARDING THE PROPOSED SPECIAL RESOLUTIONS Over the past year the AMA (NSW) has been considering a range of amendments to the Constitution and By-Laws. Constitutional change is always something we consider carefully. The Council of the AMA (NSW) has approved putting the following amendments to the AGM on 10 May 2016. The AGM is open to all members and provides members with the opportunity to participate in the life of the AMA (NSW). The proposed changes relate to improving diversity and representation of Council and making the process of applying to Council more accessible. Diversity and representation on Council AMA (NSW) acknowledges the importance of reflecting the diversity of the medical profession within its Council. The Council of AMA (NSW) is made up of geographic and speciality representatives and six nominated representatives from the unrestricted class, of whom three must be general practitioners. There are 29 positions on Council, plus one student position. The Council of AMA (NSW) is proposing the expansion of the Council to create five additional unrestricted general member positions. While this positions will be open to any AMA member, it is hoped that the additional positions will encourage more members to be involved in AMA (NSW) Council. The positions will be created as casual vacancies in the first instance. This will require them to be advertised to the membership and then filled by Council. From 2017, the positions will be included in the standard Council election process. Term limits on Council In order to improve the engagement of members in Council, it is proposed to introduce term limits of three consecutive Council terms, that is six years, excluding time served on the Board. Under the current Constitution, the current Council term limit is 25 years. The Council notes that the extended term limit of 25 years is not in keeping within its current governance arrangements and can impact on the ability of members to participate in Council. Under the proposed changes, breaks in service will not count towards the term limits. Procedural changes to nominations to Council To encourage participation in Council, it is proposed to amend the current processes for application to Council. At present, a member must have their nomination seconded by at least two members. This will be reduced to only requiring the seconding of the application by one member. A member will no longer need to provide a statutory declaration to support a nomination. Instead, it is proposed that a member will only be required to provide a statement (which will not need to be a statutory declaration) in the event that there is an election for a position. The form of statement will still be subject to defined criteria and will be subject to the oversight of the Returning Officer. Other incidental changes There are also some incidental administrative changes proposed, including to allow for distribution of notices by electronic means. amansw.com.au I 25
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