Marked exam answers with assessor feedback

Question 4b: Explain THREE benefits that GFATM might gain by using electronic systems to source its
requirements from external suppliers. (12 marks)
Sample answer:
1 Speed
GFATM is operating globally and so by using electronic
systems information can be sent quickly, efficiently and
securely (with correct governance) to any or all of the
locations worldwide. This can save a lot of time as to send the
paper copies could take several days. Additional benefits in
saving on paper and adding to sustainability and ‘green’
policies are achieved. Decisions can be made promptly that
may effect urgent attention.
2 Duplication of effort/documentation
When updating information on the system this can be done as
one task i.e. supplier details would be updated across the
system network. This would save on duplication of tasks and
human error. Whilst updating tender or contract documents
version control can be applied ensuring that the correct
version is always available when writing new contracts or
tenders then the use of ‘copy and paste’ can speed up the
process and ensure that wording is correct and not having to
retype it each time that may lead to errors.
3 Timescales
As GFATM operate globally they will need to be aware of time
zones. This may mean that one office may be open the other
may be shut due to it being night time. A similar issue would
be encountered with a variation of cultures, public holidays
etc. The use of email and general electronic systems ensures
that business continues as messages and tasks are dealt with
the next working day.
Assessor comments:
4/4 marks
A very good answer, marks also awarded for the
good contextualisation of the answer.
3/4 marks
A good answer, but some slight duplication of the
previous answer in terms of speed. There are
limited examples included in the answer which
restricts it from full marks.
2/4 marks
The candidate seems to have headed the section
incorrectly. The response, while a valid benefit in
terms of time zones, has not been explained well.
Examples of how time zones might have an
impact could also be included. A pass grade only
for this section.
Total mark for part(b) = 9/12
Total mark for Q4 = 17/20, a distinction pass
grade.
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