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2) Office of the Inspector General Inspection – An agency level formal review that evaluates an agency’s effectiveness and adherence to security policy. The inspection is conducted based on the agency’s guidelines. Department of State attempts to conduct OIG Inspections every three to five years. 3) Information Security Oversight Office (ISOO) – Senior agency within the Executive Branch responsible for ensuring all Executive agencies are in compliance with senior security guidance. Evaluations are usually conducted every five years, but annual reporting on the status of the organization’s security program is required. Security Incident Program: All members of the cleared community have a responsibility to report suspected security incidents. As a USO/AUSO you also have a minor role in the security incident process which is governed by 12 FAM 550 and used to hold members accountable for mishandling classified material within the Department of State: 1. OF-118, Record of Incident (RoI) – In the event of a security incident, the BSO emails the RoI to the member cited for the security incident and courtesy copies the USO/AUSO and the office director/supervisor. Upon receipt of the document, the employee has 5 days to return the completed form to the BSO. (See below for example) Good morning, attached is your OF-118 for the security incident on (date). Your OF-118 serves as a formal notice that DS is reviewing the incident and collecting the pertinent data before the case is adjudicated. The document must be returned to me within five business days from the date of this email. You have the following rights: You may sign the document You may refuse to sign the document in which case, the USO will make a note on the form stating your refusal to sign and return within five business days. You have the right to submit matters in extenuation and mitigation or rebuttal. Once the matter is adjudicated, if found guilty of an offense you will be given opportunity to refute the findings. Instructions will be provide on the letter of notification. Prior to you signing or refusing to sign the document, you may request to speak with your BSO and/or Office director. You will sign along with your Office Manager and USO/AUSO, who will then brief you on corrective action/s. The document will then be returned to the BSO via hardcopy or electronically. Please feel free to contact me if you have any questions. 2. Signing the document: a. Employee and USO will sign Part 1A for Security Incident and 1B for Cyber Security Incident. b. The BSO will work with the USO/AUSO to make a statement about any corrective action which is required in Part 2 of the OF-118. c. Employee and Supervisor signs Part 2 d. USO completes Part 3, sign and return to BSO.
3. The USO will also include a copy of the SF-701, confirming After Hours Security Checks were completed on the date in question. If an After Hours Roster is not maintained for the given date, USO/AUSO must provide a statement explaining the missing document. If for any reason this matter cannot be completed in five business days, please notify me and we will work on obtaining an extension
Page 1 and 2: USO/AUSO WHA/EX/FRC Security Inform
Page 3 and 4: Security Requirements USO Responsib
Page 5: After Hours Checks 12 FAM 534. 1) T
Page 9 and 10: Left on an individual’s desk if t
Page 11: Security Orientation Acknowledgemen

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